Who Uses This Software?

Construction teams small and large that are looking to increase communication and documentation around projects. Everyone from a subcontractor to a large business owner can benefit from NoteVault.


Average Ratings

24 Reviews
  • 4.5 / 5
    Overall
  • 4.5 / 5
    Ease of Use
  • 4.5 / 5
    Customer Service

Product Details

  • Starting Price
    $29.99/month/user
    See pricing details
  • Pricing Details
    Month-to-month without a contract and enterprise agreements available.
  • Free Version
    Yes
  • Free Trial
  • Deployment
    Cloud, SaaS, Web
    Mobile - Android Native
    Mobile - iOS Native
  • Training
    Documentation
    Webinars
    Live Online
    In Person
  • Support
    Online
    Business Hours

Vendor Details

  • NoteVault
  • www.notevault.com
  • Founded 2007
  • United States

About This Software

NoteVault provides voice-driven innovation enabling mobile workers in the architectural, engineering and construction industry to document and share everything. These unique solutions enable staff to quickly and easily report project activity from the field using nothing but their voice and mobile phone. Audio notes transcribed by construction professionals ensure immediate notification of issues, with accurate, professional reports delivered daily. NoteVault saves firms time and money.


Features Checklist

  • Bid Management
  • Billing & Invoicing
  • Change Orders
  • Commercial
  • Contract Management
  • Contractors
  • Document / Photo Management
  • Incident Reporting
  • Job Costing
  • Job Scheduling
  • Lead Management
  • Permit Management
  • Residential
  • Selection Sheets
  • Subcontractor Management
  • Submittal Management
  • Supplier Management
  • Task Management
  • Timesheets
  • Warranty / Service Management

Product Reviews

Easy to Use

Jan 09, 2017
5/5
Overall
5 / 5
Ease of Use
4 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: Not
Likely
Extremely
Likely

Pros: Intuitive and easy for users with little tech experience.

Cons: The inability to export labor info over several weeks to excel.

Overall: Notevault has been easy for our field personnel to use and track, and makes it very simple to modify permissions or add users. It's light and intuitive. The one thing keeping us from using the labor tracking feature is the inability to export the labor info within a date range to excel.

Recommendations to other buyers: Keep it light and easy to use and avoid adding too many features.

GREENBERG CONSTRUCTION NOTEVAULT REVIEW

Jan 09, 2017
4/5
Overall
5 / 5
Ease of Use
4 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: Not
Likely
Extremely
Likely

Pros: Easy to use which promotes use by site personnel. Daily visuals keep owners and management up to speed on job status.

Cons: Nothing to report.

Overall: Notevault has been great for clients and management to get daily visuals of our projects. We have recommended it to many others as it seems to be a great value for the money.

Recommendations to other buyers: No

NoteVault rreview

Jan 09, 2017
4/5
Overall
4 / 5
Ease of Use
4 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: Not
Likely
Extremely
Likely

Pros: Easy to use for even people who are not into technology. Less carbon footprint l.

Cons: iPad needs its own app

Overall: Needs better integration with iPad and be able to add a description to any photo. Also, a better way to insert photos into groups and a date stamp on when the photo was taken.

Notevault is the EASY way to do daily reports

Jan 09, 2017
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
Likelihood to Recommend: Not
Likely
Extremely
Likely

Pros: Ease of use and how quickly reports can be filed.

Cons: The time it takes for verbal notes to be transcribed.

Overall: I use the app daily on my hospital construction project and its really easy to log manpower, issues, etc. with pictures. I think it saves me at least 20 mins per day.

Great service for documenting and reporting

Jan 09, 2017
4/5
Overall
4 / 5
Ease of Use
3 / 5
Features & Functionality
4 / 5
Customer Support
4 / 5
Value for Money
Likelihood to Recommend: Not
Likely
Extremely
Likely

Pros: Ease of use / automatically generated PDFs

Cons: The website is difficult to use, especially when downloading pictures, I can only download one at a time. Also, downloading reports from website is very slow and cumbersome.

Overall: Notevault makes it simple to document a report every time I do a site visit. I snap a couple of photos in the app of work progress or really anything I want to document, such as a punch list item, incident, photo of material I need to purchase, etc... Then write or dictate a brief (or detailed) description. Notevault does the rest! The next day I get a beautiful PDF report with all of the information, even includes weather, location, time, and name of person taking the report automatically. All images are stored on their server and I can download them to my computer or phone at any time. Overall I find this product useful in running my projects and highly recommend it to anyone looking for ways to streamline documentation and reporting.

Recommendations to other buyers: See above, cons. I'd like that to be made easier.

Loving the Great software

Jan 09, 2017
5/5
Overall
4 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money

Comments: Overall a great Product. In the beginning had some difficulty downloading pictures from my android phone, but tech. support helped with that. One feature that would be nice on the desktop daily report format is the ability to save entry with the enter key instead of having to scroll to the save icon.

ParkerSon's

Jan 09, 2017
4/5
Overall
5 / 5
Ease of Use
3 / 5
Features & Functionality
4 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: Not
Likely
Extremely
Likely

Pros: Easy to use

Cons: Can't get back to my activities

Overall: Easy to use but can't get back in to notes to review or add activities the notevault is easy to use it helps with my change orders and the pictures

Recommendations to other buyers: No, I like it

This iPad app is great

Jan 09, 2017
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: Not
Likely
Extremely
Likely

Pros: Record keeping aspect

Cons: No options for video

Overall: This system helps me keep track of events that happen throughout the entirety of my projects!
The picture option in the app is very easy to use and is very helpful. It keeps an ongoing record/Dailey report of the whole job and is essential to every one of the jobs that I am involved in.

Recommendations to other buyers: Make a 4 digit passcode for quick sign in

Vinny's review

Dec 30, 2016
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: Not
Likely
Extremely
Likely

Comments: Great tool for the guys in the field, keeps everyone informed about the project and daily activities and events.

Field superintendent

Dec 30, 2016
4/5
Overall
5 / 5
Ease of Use
3 / 5
Features & Functionality
3 / 5
Customer Support
5 / 5
Value for Money

Comments: This app cut down the paperwork on the job site you just log into the app. Builders class invested into a great app to use for the field superintendence to take the daily reports.

Note vault

Dec 30, 2016
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
4 / 5
Customer Support
5 / 5
Value for Money

Comments: This is an exceptional tool for my everyday work. I can take pictures write what I did on a daily basis and go back and review what I did weeks ago which I have done many times. So glad our company found this and implemented it into our daily plan.

40 Years of Daily Reports

Dec 30, 2016
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: Not
Likely
Extremely
Likely

Pros: Ease of use and the end product.

Cons: Cannot have more than 1 user on the subscription. A single project subscription should be able to share with foreman etc. for daily documentation.

Overall: Going on 4 years of using NoteVault for daily documentation. The ease of just describing the day and backing up with photos while out in the field is amazing. Send to Owner and Architect the day after with question or challenges identified is a gift.

Recommendations to other buyers: Have shown numerous other managers in the industry the app.

Great Time and Note Keeping Tool

Dec 30, 2016
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: Not
Likely
Extremely
Likely

Comments: We have been using NoteVault for a little over a year and it has proved to be just what we needed for note keeping and time entry. I have had to contact customer service approx 3 times and every time they were professional and very quick to resolve my issues. I would definitely recommend to anyone in the construction industry.

Does The Job

Dec 30, 2016
3/5
Overall
4 / 5
Ease of Use
3 / 5
Features & Functionality
5 / 5
Customer Support
4 / 5
Value for Money

Comments: Overall easy to input data and operate. Most time consuming is trying to extract a large number of photos that are put in NoteVault rather than taken with a camera.

NoteVault Review

Dec 30, 2016
4/5
Overall
3 / 5
Ease of Use
3 / 5
Features & Functionality
4 / 5
Customer Support
3 / 5
Value for Money
Likelihood to Recommend: Not
Likely
Extremely
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Pros: Translation of verbal notes is accurate.

Cons: Editing, arranging and polishing the final report for distribution is very time-consuming.

Overall: Overall, my experience working with NoteVault from the field has been positive. Most of the text responses are very accurate to reflect the verbal notes taken. Sometimes the editing or "polishing" of the final report for distribution can be time-consuming; however, the end product is very good.

Good Product

Dec 30, 2016
4/5
Overall
4 / 5
Ease of Use
3 / 5
Features & Functionality
4 / 5
Customer Support
3 / 5
Value for Money
Likelihood to Recommend: Not
Likely
Extremely
Likely

Comments: The software is easy to use. All in all a good product. Nice feature of sending reports to different emails so others can review daily reports.

Email Alerts/Optimize for I pad

Dec 15, 2016
4/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money

Comments: Overall great app for daily reports. I like how you can print out any day you need. However, as of lately, every time I type a new note on the iPhone app, I receive tons of email notifications from previous notes. One time I received over 100 emails making one note.
I would also like to see the app optimized for the iPad. It is currently an iPhone app running on iPad.

Great Program

Dec 15, 2016
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: Not
Likely
Extremely
Likely

Pros: Very easy to use. You can customize controls and access for each individual person.

Overall: We had to start using Note Vault for a project we did last year. we liked it so much we continued to use it and are now using it company wide on every project we do. They have great customer service and training classes.

Vendor Response

by NoteVault on December 14, 2016

Thanks, Chris for the review and being a NoteVault customer.

Note vault review

Dec 15, 2016
5/5
Overall
4 / 5
Ease of Use
4 / 5
Features & Functionality
5 / 5
Customer Support
4 / 5
Value for Money
Likelihood to Recommend: Not
Likely
Extremely
Likely

Pros: Ease of use

Cons: Finding things in past DFR's

Overall: Note vault is a definite time saver... as an old timer that has progressed through the industry from the pre-cell phone days to present. Never have I thought DFR's would be so easy ... Walk around the job site, voice transcribes notes add pictures with details.. any little thing can be notated in real time. Now, I couldn't imagine doing DFR's without it....Thanks Note Vault!!!!

Windover Construction - Field Super review

Dec 15, 2016
5/5
Overall
4 / 5
Ease of Use
3 / 5
Features & Functionality
5 / 5
Customer Support
3 / 5
Value for Money
Likelihood to Recommend: Not
Likely
Extremely
Likely

Pros: - Well thought and layed out.
- Easy to use features on both computer and phone app.
- Auto-generating and distribution of report the following day.
- Customer Service - any time of the day I have gotten excellent help on minor issues.
- Cloud holds information for 8yrs.

Cons: - Need a tab for SAFETY like Notes, Labor, Equipment, Materials.
- Categories in Settings: There should be many more pre-entered categories for Commercial Construction (all trades, inspections, weather)
-

Overall: At first, Notevault was accepted easily, but over the past 2 years, I have really improved on using the software daily. My biggest tip to others using in the company is setting up more Categories immediately when a job is open, use individual NOTES for each sub/trade or floor to keep clean.

I do wish Notevault did have a SAFETY tab like Notes, Labor, Equipment, and Materials... would no doubt make this software AAA+, but actually missing that is opening up our company to look for a software that does include this feature.

Recommendations to other buyers: - Include a tab for SAFETY like Notes, Labor, Equipment, Materials. - Offer a duplicate option for individual notes like Labor, Equipment, Material... I use the notes broken out 1 by 1 for my trades and would be nice to select prior notes to be carried to the next day for modifying minor details. This would be beneficial for superintendents on high-rise construction too to carry over a floor by floor template.

Great Way to Track Daily Progress

Dec 15, 2016
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money

Comments: We use Notevault to track daily progress, safety issues, and manpower. It is a very helpful tool and our employees can easily upload pictures and notes from their computer, tablet or phone. The weather tracking tools are also helpful and often are used as back up to change orders for weather conditions.

Kenya's Notevault Review

Dec 15, 2016
4/5
Overall
4 / 5
Ease of Use
4 / 5
Features & Functionality
4 / 5
Customer Support
4 / 5
Value for Money
Likelihood to Recommend: Not
Likely
Extremely
Likely

Comments: We have been using it in the field with the guys for months and is working good, we use it for the tracking of hours and to take pictures of the project.

Time management and appropriations

Dec 15, 2016
3/5
Overall
3 / 5
Ease of Use
4 / 5
Features & Functionality
2 / 5
Customer Support
2 / 5
Value for Money

Comments: Time saver on notes ordering and other aspects of jobs. It gives time to review prints changes and create change orders. Also great for keeping the time of employees on the jobs.

Clark Construction - Notevault Review

Dec 15, 2016
4/5
Overall
5 / 5
Ease of Use
4 / 5
Features & Functionality
5 / 5
Customer Support
4 / 5
Value for Money

Comments: Very easy to use and saves TIME! What used to take 30 min on our large job sites every morning trying to recall what subcontractor worked where and how many people they had is reduced to a few minutes a day plus pictures in 1 clean document. Has made the superintendent's job for a general contractor so much easier as a time saver.