Collective Data

collectiveFleet

4 / 5 15 reviews

Who Uses This Software?

Mid to large sized companies with fleets across the U.S. and Canada. Industries served include government, utilities & energy production, construction, and transportation among others.


Average Ratings

15 Reviews
  • 4 / 5
    Overall
  • 4 / 5
    Ease of Use
  • 5 / 5
    Customer Service

Product Details

  • Deployment
    Cloud, SaaS, Web
    Installed - Windows
    Mobile - Android Native
    Mobile - iOS Native
  • Training
    Documentation
    Webinars
    Live Online
    In Person
  • Support
    Online
    Business Hours

Vendor Details

  • Collective Data
  • www.collectivedata.com
  • Founded 1997
  • United States

About This Software

collectiveFleet is a powerful fleet management system that will make your job easier and help improve productivity in your fleet. Web-based and mobile-device friendly, the software will help you manage equipment information, fuel, preventive maintenance, service requests, work orders, shop assignments, parts inventory, accident management, and employee data.


Features Checklist

  • Accident Tracking
  • Dispatch Management
  • Driver Management
  • Fuel Management
  • Inspection Management
  • Inventory Management
  • Maintenance Scheduling
  • Maintenance Tracking
  • Mileage Tracking
  • Motor Pool / Daily Rental
  • Parts Management
  • Routing
  • Tire Management
  • Tool Tracking
  • Vehicle Information
  • Vehicle Tracking
  • Work Order Management

Product Reviews

Great product and Very helpful Customer Service

Jun 04, 2016
5/5
Overall
5 / 5
Ease of Use
5 / 5
Customer Support

Comments: We have been utilizing the Collective Data Fleet software for a few years now and we have been very impressed with the level of expertise of the customer service staff. They are very responsive handling our software modification requests and our training needs. I would highly recommend Collective Data for any fleet or asset management needs.

Collective Fleet - Outstanding Fleet Management Software

Aug 26, 2011
5/5
Overall
5 / 5
Ease of Use
5 / 5
Customer Support

Pros: Easy to implement and easy to install. Customer support is always very friendly and attentive to any concerns we present. Technical support is always very helpful and quick to resolve any outstanding issues. The software has a huge amount of functionality. The features are so vast, I can't imagine any one agency or fleet shop using all the functionality that the software has to offer. I especially like the security features that allow you to tailor access down to the field level. Screens and fields can even be hidden to users in one group, but available for users in other groups that need access. This is important for protecting sensitive information at our agency. We have used the system for well over a year and it is extremely stable and reliable. The reporting functionality is superb. The software has extensive reporting capabilites, and the software provides the ability to create ad-hoc reports for just about all arears of the fleet system. We can setup email maintenance reminders.

Cons: I'm not aware of any drawbacks of using the software. It did take us some time to get our fleet staff trained, but Collective Fleet has excellent training options available that were well worth the investment for our agency.

Overall: I would recommend, without hestation, the Collective Fleet software. The software makes it easy for us to track and manage our vehicles which are located at numerous locations.

Collective Data works well

Aug 22, 2011
5/5
Overall
5 / 5
Ease of Use
5 / 5
Customer Support

Pros: Easy installation, relatively intuitive interface among fleet management products. Works great for straightforward fleet management of work orders & vehicles.
Easy to export from reports to excel files.
Extremely responsive customer service.

Cons: Reporting just OK - very difficult to build your own reports although they are working on it.

Overall: Excellent product - we have been quite pleased for years from both a management and a mechanic perspective. Have been able to move work orders and equipment details to all paperless.

Vendor Response

by Collective Data on September 11, 2012

For building your own reports, we recommend you try using our ad-hoc (build reports on the fly) feature. It can accomplish a lot of reporting needs in a user-friendly format. For more advanced custom reporting, please contact us to discuss some additional training options. We would be happy to help you learn more about how our flexible reporting system works!

Collective Data Survey

Aug 20, 2011
4/5
Overall
4 / 5
Ease of Use
5 / 5
Customer Support

Pros: I have taken advantage of the webinars. They have been very useful and have provided good information as well as training.

Cons: I have a hard time with the set scheduling and inventory.

Overall: Please don't eliminate the webinars. They are great to have!

TTI CD review

Aug 20, 2011
3/5
Overall
2 / 5
Ease of Use
5 / 5
Customer Support

Pros: Collective Data provides complete coverage of fleet administrative and maintenance records, maintenance management, employee files, vehicle parts inventory and vehicle maintenance recording and history data.

In my opinion the program covers it all.

Cons: The navigation of the system can be difficult as there are too many options to use to find what is needed, which can be confusing to new users - keep navigation simple.

Running of reports is a challenge and learning how it is accomplished is time consuming

Some reports when transfered to csv files become squed.

Overall: Simplify navigation
Offered well defined reports to choose from along with the ability to run custom reports
Offer quarterly or semi annual new user initial training

collectiveFleet 5.5, 4 users, 350+ equipment

Aug 18, 2011
5/5
Overall
5 / 5
Ease of Use
5 / 5
Customer Support

Pros: You have a very solid system when it comes to Equipment, Work Orders and Inventory. Setting up schedules for inspections and oil changes then assigning and managing those schedules to equipment is very straight forward. Other features within the software make this a very robust product.

Cons: I would like to see more documentation on the interaction between the server and client. Reporting and security can both be very confusing to a newcomer. It would be nice if you included some MS Reporting Services sample reports for those of us familiar with MS SQL.

Overall: I can see collectiveFleet being used at any sized garage... It has most if not all of the features a large operation might require yet it can scale down for the little guy too.

Collective data 2011

Aug 18, 2011
4/5
Overall
4 / 5
Ease of Use
5 / 5
Customer Support

Pros: Very good Program easy to teach others to use

Cons: no real cons any issues that we have had their tech department has helped us straighten them out

Overall: The Collective Data program covers everything that you need to manage your fleet maintenance issues. The program is user friendly.

baldwinemc 811

Aug 14, 2011
4/5
Overall
4 / 5
Ease of Use
5 / 5
Customer Support

Pros: abilty to check inventory in all warehouses,abilty to check the cost of vehicles to maintain, abilty to customize the program to your need,

Cons: none at this time

Overall: more indepth trainning when someone acquires the new program

Report Filters

Nov 24, 2013
3/5
Overall
3 / 5
Ease of Use
5 / 5
Customer Support

Pros: System works good,

Cons: need more training on how to creat Report Editor Filter to meet our needs on weekly reports,

Overall: need more training on how to creat Report Editor Filter to meet our needs on weekly reports

SCI REMC

Nov 24, 2013
3/5
Overall
4 / 5
Ease of Use
4 / 5
Customer Support

Pros: Easy to get vehicle data into the system.

Cons: Does not export reports in excel freindly format.

Overall: Overall recommendation is good