Who Uses This Software?

Flow is perfect for busy teams, small businesses, agencies and fast-growing startups everywhere.


Average Ratings

33 Reviews
  • 4.5 / 5
    Overall
  • 4.5 / 5
    Ease of Use
  • 5 / 5
    Customer Service

Product Details

  • Free Trial
  • Deployment
    Cloud, SaaS, Web
    Installed - Mac
    Installed - Windows
    Mobile - Android Native
    Mobile - iOS Native
  • Training
    Documentation
    Webinars
  • Support
    Online

Vendor Details

  • Flow Technologies
  • www.getflow.com/
  • Founded 2010
  • Canada

About This Software

Flow is simple project and task management software for teams everywhere. Plan projects, prioritize to-dos, delegate tasks and stay up to date on the work that matters. Teams choose Flow when spreadsheets, whiteboards and sticky notes arent enough, but task management apps like Todoist and Trello are too lean, and project management tools like Wrike, JIRA and Asana are overkill.


Flow Features

  • Activity Dashboard
  • Brainstorming
  • Collaboration
  • Creator Tracking
  • Idea Ranking
  • Project Tracking
  • Status Tracking

Flow Reviews

Enjoyable. Efficient.

Aug 15, 2017
5/5
Overall
4 / 5
Ease of Use
5 / 5
Features & Functionality
4 / 5
Value for Money
Likelihood to Recommend: Not
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Pros: Having tasks with sub-tasks is a big help for intricate and complex jobs, and having the option to chat allows us to refine ideas and avoid pollution of the tasks with needless and unintelligible discussions (like you get in Slack).

Cons: It's not possible to use the same formatting options in tasks as it is in chat, which is a bit weird.

Overall: Keeping track of everything across multiple projects is no simple task, but Flow does an excellent job.

I love that everyone on my creative team, including clients, can easily use Flow without training!

Jul 19, 2017
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Value for Money
Likelihood to Recommend: Not
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Pros: For small creative agencies who have been searching for the right project management software, Flow provides a Goldilocks experience┬┐it's not too much, it's not too little, it's just right. Not to mention, also at the right price. Finally.

Cons: It's a small complaint, but within the notes of each task, any updates to that task are automatically visible. You can hide them, but have to click on the word Hide to do so. I would prefer to have the option to have updates hidden as a default.

Overall: Flow is incredibly easy to use and understand. No training was required, which meant we were actively working and using Flow to organize, assign and communicate about tasks (and subtasks!) the same afternoon it was installed. My entire team took to it immediately, without complaint. The ability to add emoticons helps make it a more playful experience, which my team and I really appreciate. Project management applications shouldn't be frustrating, overly complicated, or boring. Flow gets that. At long last my search for the right project management software is over. Thank you, Flow.

Excellent

Jul 17, 2017
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: Not
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Pros: The amazing User Interface that makes collaborative workspace quite easy. It's certainly the best amongst all competing products in this space.

Intuitive project management for teams

Jun 15, 2017
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: Not
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Pros: Flow is beautiful to look at, which makes it enjoyable to use, an important factor to consider when trying to get an entire team on board.

After looks, speed is next most important thing for us. With flow you can input a task very quickly and very easily. Adding a new task without having to move the mouse and only by using the tab key is a powerful feature. Also, you are never more than 2 clicks away from seeing all the details you need about a project or task.

We're also fans of the Getting Things Done approach to task management. Flow is one of the best collaborative tools to help follow that methodology. Asana is arguably better, but it is so weak in the way it displays the list of projects, that we moved to Flow's premium monthly fee away from Asana's free option.

Thirdly, reviewing and managing projects has to be intuitive. For that you need to be able to see an overview of your projects and organize them in a way that makes sense to you. Flow gets it mostly right there. Being able to group projects is a great feature.

Fourthly, what does it looks like to be notified that a new task has been delegated to you? Some people prefer to be notified by email. Flow's email is clear and easy to scan through, which was especially important to our visually impaired team member. Flow has many ways to notify users, which is crucial. It is crucial to be able to use a task management tool in a way that makes sense to you.

Cons: For us, Flow could probably improve in the following areas:
- Keeping discussions separate from tasks and projects so that they can be retrieved later. "What did we say about that thing???"
- Deeper integration of the Getting Things Done principles, with an easy way to add estimated energy required to perform that task, how much time it would require and what context it needs to be performed in ("Do I need to be at my desk to do this thing?," "Remind me to pick up notepads when I am running errands", etc.)

Overall: It's easier to delegate tasks. It's easier to decide what to do next. It's easier to know what other team members are working on.

Helpful tool for managing tasks, especially ones that have repeatable steps.

Jun 09, 2017
4/5
Overall
4 / 5
Ease of Use
3 / 5
Features & Functionality
5 / 5
Customer Support
4 / 5
Value for Money

Pros: Duplicating a project is great although I would love a feature where tasks can have dates that calculate back from the deadline. I enjoy the Kanban view and the private tasks.

Cons: Trouble integrating into gmail calendar (although this may have been resolved). Some less savvy users went from having too many notifications to too few, therefore getting discouraged from using the tool.

A lot of features!

Jun 07, 2017
4/5
Overall
3 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
4 / 5
Value for Money
Likelihood to Recommend: Not
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Pros: I love using the task assignment feature to help stay organized when working with multiple projects.

Cons: It's not as easy to use or learn than products like trello. I wish the interface was a little nicer, but still overall a great product.

Our team lives in flow. It is what keeps us organized.

Jun 01, 2017
4/5
Overall
5 / 5
Ease of Use
4 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: Not
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Pros: The cloud-based file sharing gives us a TON of storage and allows us to access files from anywhere to keep projects moving.

Cons: The search function is an area of opportunity. It often pulls irrelevant results and finding old projects is too clumsy.

It's so satisfying have a single place to track and organize work flow.

May 30, 2017
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: Not
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Pros: It promotes accountability and it's easy to use and figure out. Being able to track and organize projects in a single place is great. Having different views is great for different mindsets. Being able to export project lists is very helpful in order to have a physical check list.

Cons: Being able to color code projects would be helpful to my group, so it would be nice if that were an option. I also don't like the way the new projects view keeps projects marked as completed on the calendar until their due date.

Overall: Ease of tracking and organizing projects helps keep everyone on task and projects moving!

Always great service and value.

May 22, 2017
5/5
Overall
5 / 5
Ease of Use
4 / 5
Features & Functionality
3 / 5
Customer Support
4 / 5
Value for Money

Pros: Love how it keeps my team organized! It's so easy to assign tasks, move them around - and see all activities at a glance.

Cons: The iPhone app is buggy and doesn't work as well as the Desktop app. It doesn't refresh and show current tasks all the time.

I love it, perfect balance between features and accessibility

May 22, 2017
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: Not
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Pros: Easy to use, reactive support and always new features ! The mobile app is really useful too. And the price is good!

The Best Tool For Small Teams

Apr 25, 2017
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: Not
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Pros: Ease-of-use; Simple to understand and utilize, but the right mix of features to effectively manage a range of projects

Cons: Slow to integrate with 3rd party tools and software

Overall: My team has evaluated dozens of tools and we keep coming back to Flow. The biggest difference over other project management software options, is that everyone actually uses this. Flow's UI makes sense, the experience is comfortable and intuitive, and the organization of information fits with how teams work. I couldn't speak more highly about any other tool my team regularly uses.

Awesome product

Apr 23, 2017
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money

Comments: Extremely satisfied with the product. We use multiple teams, multiple projects and Slack integration, everything works seamless.

Makes my life so much easier!

Apr 20, 2017
4/5
Overall
4 / 5
Ease of Use
4 / 5
Features & Functionality
5 / 5
Customer Support
4 / 5
Value for Money

Comments: Flow has been a great addition to my business and has made it so much easier to have the work flow nicely in our office and know where all the work is at

Been using Flow for years and still love it.

Apr 19, 2017
5/5
Overall
5 / 5
Ease of Use
4 / 5
Features & Functionality
5 / 5
Customer Support
Likelihood to Recommend: Not
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Comments: Our team has been using Flow for years and its been a great experience. Especially with the whole team using it - it's a great way to keep our remote team on the same page. We chose Flow over a few other similar apps because of the clean and beautiful design which makes using it a pleasure. I also really appreciate the default calendar view - a view which at the time we started using it other apps didn't have. The app focuses on Tasks - which makes my time using it really actionable. The recently added projects views which is a nice addition and eager to see that further develop.

The one feature that I really wish it had was time tracking and the ability to schedule my day by time-boxing tasks and bringing them into my calendar for the day and week. Also offline viewing / functionality would come in really handy for long flights without wifi.

Honestly fantastic

Apr 12, 2017
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality

Comments: It's incredibly easy to use even if you are not tech savvy. The layout looks simple and modern. I can't imagine working without it!

Large Worldy Team

Apr 10, 2017
4/5
Overall
5 / 5
Ease of Use
4 / 5
Features & Functionality
4 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: Not
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Pros: Accessibility and Flexibility!

Cons: That more people don't know about it.

Overall: I can saw that this is the best technology I've seen in awhile with regards to task management. My team works from multiple locations and countries so the phone app along with the notifications by email makes it even better and ideal.

Recommendations to other buyers: Just continue advancing the app to match the browser version.

Great platform.

Apr 04, 2017
4/5
Overall
4 / 5
Ease of Use
3 / 5
Features & Functionality
5 / 5
Customer Support
3 / 5
Value for Money
Likelihood to Recommend: Not
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Pros: The chat is great and overall view point

Cons: Wish I could organize my private tasks in kanban style. Also when opening the calendar view I'd like to click on multiple people on the team to get a sense of what they're working on.

Overall: Great platform for getting a full view of all my tasks. There are a few functions I wish were integrated but overall a great service.

Best task app available

Apr 03, 2017
5/5
Overall
5 / 5
Ease of Use
4 / 5
Features & Functionality
5 / 5
Customer Support
4 / 5
Value for Money
Likelihood to Recommend: Not
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Pros: Great design

Cons: Nothing

Overall: I have tried them all, and I keep coming back to Flow. It is easy to use, with great functionality. It meets all of my needs and more.

Recommendations to other buyers: Try it and you'll love it.

I love Flow

Apr 01, 2017
5/5
Overall
5 / 5
Ease of Use
4 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money

Comments: I have used many project management tools - I love that UI of Flow and that it connects to Harvest for project time tracking. I also love the connection to dropbox for easy file access. I do wish there was a way to just hide a section rather than to delete it within a project and a separation of long-term/yearly projects vs. dated projects; these are small things VERY specific to my job type and organizational methods.

FLOW IS AMAZING! Don't bother with any other Task Management Software!

Mar 20, 2017
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money

Comments: These guys done it. Best Task Management Software out there and we have tried a few. Don;t waste time looking for other options like I done. This one works better than them all. Easy to use, extremely functional, always improving it, focus is on tasks and not trying to do a million things which most people don't bother with anyway. In saying that, they have every little function you are going to need right there. Oh, and support is amazing. Would not use anything else but Flow.

I have been using flow for 4 years for all my companies and my personal life

Feb 02, 2017
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: Not
Likely
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Pros: The UI/UX, user management, notifications.

Cons: Integration with email not good enough.

Overall: If you manage large teams, there is no better accountability software than flow. Unlike emails which get lost, and mindless meetings where everyone makes empty commitments, Flow is our system of TRUTH.

Flow is Slack on Steroids

Jan 25, 2017
4/5
Overall
4 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
3 / 5
Value for Money
Likelihood to Recommend: Not
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Comments: Flow is really cool! It has the same basic capabilities as Slack but offers more services deeper. With the complete integration of task-based work you can manage everything you did in Slack but also overview the status of work. The only qualm I have is the ineffective chat feature. To send personal messages you have to go to a completely different page which gets frustrating when you have frequent communication with your team. A little pricey considering Slack is free but I believe that there is enough value to charge.

Flows smoothly

Jan 25, 2017
5/5
Overall
5 / 5
Ease of Use
4 / 5
Features & Functionality
5 / 5
Customer Support
4 / 5
Value for Money

Comments: It's nicely designed, with a easy to grasp interface, robust task management features and flexible views of your projects. It integrates with Slack which we're also using with some of our clients, and perfectly suits our small team (7) of designers/programmers.

We've been using Flow for about 2 years and been impressed by the way they've grown the product in a sensible way and avoided the temptation to become bloated with useless features.

Clean, Efficient & Essential

Jan 25, 2017
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: Not
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Pros: It's clean, simple to understand, customizable for your needs and they consistently make smart improvements without changing the focus of the product.

Cons: I'd like the ability to view recent attachments and links which have been posted all in one place. Like a "is this what you were looking for?" kind of feature.

Overall: We have a smaller company and was looking for a task management system that didn't feel too heavy for our needs. Flow allows you to choose how you want to manage projects without overloading you with half-useful features, unnecessary graphics or "clever" copy throughout (lookin' at you Basecamp). Software with "personality" wastes time, we just want to get our work done.

Everybody uses Flow differently but that's the great thing, you make it yours. That's what we did and it just keeps getting better.

Recommendations to other buyers: Not really, just don't "Basecamp" it and we're good.

More streamlined than Trello, much easier than Jira, much faster than Asana

Jan 25, 2017
5/5
Overall
5 / 5
Ease of Use
4 / 5
Features & Functionality
5 / 5
Customer Support
4 / 5
Value for Money
Likelihood to Recommend: Not
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Pros: * An effective workflow
* Helped us manage lots of parallel projects
* Less time spent organising, more time working
* Good support

Cons: * It took us a while to try and bend it in different ways, I recommend reading about why features work the way they do - it'll make things a lot clearer.

Overall: We used Flow at Shaken.com (a 10-person ecommerce startup) for over a year and absolutely loved it. Unfortunately we ended up closing the business, but I often recommend Flow to new clients.

It's not a solution for *everyone*, but that's exactly why we liked it. Trello had become unwieldy (due dates were getting missed, I was spending more time organising than working, notification overload etc.) and I've used Asana + Jira before and they're awful. Flow is more opinionated about how to manage tasks and communication, and we found it to really improve our workflow. We were working on a LOT of parallel projects and it was great for keeping things organised and not missing deadlines.

We had a couple of teething issues (mostly trying to adapt our old workflows to the new tool) and the support was great. That's why I'm here writing a review ┬┐ there's a really nice team behind this that deserves some praise.

Vendor Response

by Flow Technologies on January 25, 2017

Thank you for the thoughtful review.

With Flow; Anything is Possible

Jan 10, 2017
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money

Comments: Easy, simple, and very user friendly software. My admin really enjoyed getting her hands on this. I have no complaints.