Accounts Payable Software

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What is Accounts Payable Software?

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AvidXchange gives mid-market companies power over their accounts payable process with AP automation solutions that streamline the entire AP process. Our solutions virtually eliminate paper-based processing problems, reduce security risks, and cut processing costs without cutting corners. Whether it's managing invoices, automating approvals, or scheduling payments, our solutions electronically transform your existing processes without you losing any control. Request a demo today! Learn more about AvidXchange

AvidXchange's AP automation solutions transform your invoice management process by eliminating paper and reducing processing costs. Learn more about AvidXchange

Designed for midsize organizations of 100-1,000+ employees, DocStar ECM AP Automation is the best invoice workflow solution. It reduces procure-to-pay processing time so you can take advantage of early payment discounts and avoid late penalties. Empower your team with custom forms, intelligent data capture, 3-way matching, and seamless integration with major ERP systems like MS Dynamics, Sage, Epicor, Infor, and more. Contact us for a free custom demonstration. Learn more about DocStar ECM AP Automation

DocStar ECM AP Automation captures invoice data, integrates with your accounting software, and automatically routes for approvals. Learn more about DocStar ECM AP Automation

Tipalti provides the world's only end-to-end payables automation solution, eliminating 80% of the workload spent managing the entire global supplier payment operations. Tipalti's holistic cloud system includes supplier onboarding, tax form capture and validation, invoice processing, PO matching, payment method and currency selection, cross border remittance, early payments, supplier payment status communications, payment reconciliation, ERP integration, and tax filing preparation reporting. Learn more about AP Automation

Tipalti provides the only end-to-end payables automation solution, streamlining the entire global supplier payments operation. Learn more about AP Automation

SoftCo Accounts Payable Automation processes supplier invoices electronically from capture and matching, to invoice approval and query management. Accounts Payable Automation replaces manual, paper-based processes and spreadsheets, and removes time-consuming and costly tasks. Learn more about AP Automation

Automate the capture, processing, and payment of supplier invoices, and gain full control and visibility over spend. Learn more about AP Automation

QuickBooks Online is a small business accounting software and app that allows you to manage your business anywhere, anytime. Used by over 3.3 million customers, QuickBooks Online provides smart tools for your business, yet is easy to use. You can organize your books, manage expenses for AP (accounts payable), send invoices, track inventory, and even run payroll. With QuickBooks Online, you can get organized, save time, and even get paid fast by adding payments features. Try it free for 30 days! Learn more about QuickBooks Online

QuickBooks Online is a small business accounting software and app that allows you to manage your business anywhere, anytime. Learn more about QuickBooks Online

Centreviews PS is a web-based, end-to-end solution that has been mobile optimized and integrates with existing ERPs. It automates PO matching, duplicate checking, GL coding, workflow routing, invoice approval; and supports multiple payment methods, including increased utilization of payment cards to maximize rebates. Request a demo today. Learn more about Centreviews Business Intelligence Suite

Cloud based software combining workflows with multiple payment options to helps businesses run efficiently & profitably. Learn more about Centreviews Business Intelligence Suite

Cut time spent on your accounts payable workflow by 50% with Pay vendors & 1099 contractors via ACH, and get bills approved faster with a robust online approvals workflow. Sync seamlessly with QuickBooks, Xero, Sage Intacct, and NetSuite for simpler data entry, improved accuracy, and faster account reconciliation. Stay organized and audit-ready with online document storage for invoices, checks, and receipts. Manage everything across devices with the award-winning app for iOS & Android. Learn more about cuts time spent on accounts payable by 50% with automated ACH payments &online approvals. Syncs with QuickBooks, Xero, & more. Learn more about

SutiAP, our online accounts payable software, helps automate invoice capture, auto matching, approvals, and payments while reducing processing time. Powerful analytics and reporting offer complete visibility and transparency in spending. It can be easily integrated with accounting systems and other third-party solutions to offer a seamless user experience. Learn more about SutiAP

SutiAP helps organizations manage accounts payables in a streamlined, organized, efficient, and automated manner. Learn more about SutiAP

Manually processing invoices is painful for both your employees and your bottom line. Start saving $5 to $15+ per invoice and cut your cycle times to days (not weeks) with automation. NextProcess AP Software is quickly configured to your process and your ERP to make implementation simple for you. Our OCR technology offers >99% accuracy for powerful insight, reports, and look up. Compatible with SAP, Oracle, SAGE, Netsuite, Quickbooks, and most other ERPs. Learn more about NextProcess

AP software easily integrated with your ERP to automate invoice processing, streamline approvals, and dramatically extend reporting. Learn more about NextProcess


by Beanworks Solutions

Beanworks frees accounting teams from the monotonous tasks associated with accounts payable. Our software handles data entry, the approval process, and gives you access to any data related to AP for Quickbooks, Sage, Netsuite, Intacct and Rent Manager. Beanworks is the only AP software designed for multi-entity workflow, with one dashboard for your entire organization. Our competitors require you to log in and out of different instances, depriving you of a holistic understanding of your AP spend Learn more about BeanworksAP

Cloud-based AP automation solution (including ePayments) that reduces your accounts payable costs by at least 50%. Learn more about BeanworksAP

Shortlist is a lightweight payments automation platform. Use Shortlist to quickly onboard, receive invoices, handle approvals and pay your vendors, contractors and freelancers Learn more about Shortlist

Online Business Payments Automation Platform Learn more about Shortlist

AP Center

by ICM Document Solutions

APCenter is an easy, affordable cloud or server-based solution to automate your AP processing from receipt to approvals and payment. You can process invoices faster, capture more discounts, avoid late payment penalties and improve vendor relations while dramatically reducing your overall invoice processing costs. And APCenter integrates with your ERP system. Learn more about AP Center

APCenter is an easy, affordable cloud or server-based solution to automate your AP processing from receipt to approvals and payment. Learn more about AP Center

NetSuite is the world's #1 cloud accounting solution, providing a unified platform to streamline back-office processes to areas like CRM, inventory, and ecommerce. NetSuite empowers businesses of all sizes and industries to optimize financial close, reduce IT costs, and eliminate operational inefficiencies with our built-in business intelligence, reporting, and real-time visibility -- allowing you to focus on key, revenue-generating decisions, rather than worry about your back-end systems. Learn more about NetSuite

NetSuite ERP runs all your key back-office operations and financial business processes on a single, unified platform in the cloud. Learn more about NetSuite

Procurify is the go-to spend management solution for mid-sized companies. Our AP Module lets you compare an items invoice to its corresponding purchase order and packing slip. This way, you can find out if you have been invoiced for something you didn't receive. Purchasing, Procurement, and Finance teams have been able to implement Procurify across departments and teams, and create a better Spend Culture. Get set up in as little as two weeks and let us help you transform your AP process. Learn more about Procurify

Procurify AP makes three way match easy, so you only pay for what you've received, without chasing paperwork. Learn more about Procurify

Manage bills with ease with the smart accounting and finance software that is changing the way modern businesses operate. With ScaleFactor's accounts payable solutions, business owners can easily track their bills and get more time to focus on what they love: running and growing their business. Request a free demo today! Learn more about ScaleFactor

ScaleFactor provides accounts payable solutions to help businesses track and pay their bills on time. Learn more about ScaleFactor

Exclusively for companies using NetSuite, Sage Intacct, Microsoft Dynamics GP and QuickBooks and processing at least 50 payments per month. No settlement accounts. Check, ACH, credit card, virtual card payment options. Mobile access. Approval hierarchy. Built-in fraud protection. MineralTree provides the easiest to use Accounts Payable (AP) and Payment Automation solution streamlining AP, giving customers unparalleled visibility and significant cost savings. Learn more about Invoice-To-Pay

MineralTree automates the Accounts Payable process from invoice approval to payment execution without the expense of an IT project. Learn more about Invoice-To-Pay

SAP Concur Invoice automates your invoices and integrates invoices with T&E payments into a single system for managing all your business spending. Concur captures paper and electronic invoices, so you can capture all your AP spending and simplify the entire process from purchase requests to processing and payment. Learn more about Concur Invoice

SAP Concur Invoice automates invoice management from purchase requests through payment in a single system. Learn more about Concur Invoice

DocuVantage OnDemand is an affordable, full featured web-based accounts payable solution delivered as a subscription. Easily capture, store, approve and manage your invoices in a secure, centralized location providing instant access to information from anywhere. Dynamix GP integration, Deltek data export, Automated Alerts, Customizable Data Screens and Worflows. Subscribe today and be operating more efficiently within hours. Contact us for a free consultation! Learn more about DocuVantage OnDemand

Full featured web-based accounts payable solution delivered as a subscription service. Learn more about DocuVantage OnDemand

CapturePoint intelligently turns your paper documents into actionable electronic ones and delivers it into essential business applications, processes, and workflows as a core component of any paperless office solution. Flexible and scalable, CapturePoint automates the capture and indexing process based on your needs (regardless of industry or departmental requirements) without human interaction to drastically reduce costs while improving regulatory & compliance efforts within your organization. Learn more about CapturePoint

Advanced Document Capture Software for High-Volume, Auto-Classification, Intelligent Indexing, Handwriting Recognition, and much more! Learn more about CapturePoint

ACOM AP Automation solutions enable companies to go 100% Paperless with the whole Accounts Payable process from vendor invoices all the way to vendor payments. Reduce invoice processing costs by 75%-85%. In addition our unique Paperless Pay offer eliminates 100% of the check printing and mailing costs and transition most vendors to Electronic Payments. Best of all it comes with a complete Vendor Management service to handle all vendor communications and registration. Learn more about AP Automation

ACOMs AP Automation solution enable companies to automate their whole Accounts Payable process from vendor invoices to vendor payments Learn more about AP Automation

With Circulus (Formerly XTBills), it's never been easier to keep up with your vendor payments and employee expense reimbursements. Our simple and affordable cloud platform offers the tools you need to take the pain out of payables. Pay bills via check or ACH payment, manage your AP review & approval process, edit user permissions, view detailed reporting, and store unlimited bill images, all while synchronizing data with your QuickBooks Online or QuickBooks Desktop account. Learn more about Circulus

Business bill pay, document storage, AP workflow & data entry services. Syncs automatically with your QuickBooks account data. Learn more about Circulus

Plate IQ is an online accounts payable automation software that saves time, increases the accuracy of restaurants data, and provides timely insights into their spend. We use OCR technology to extract invoice data down to the line item, automatically coding purchases to the appropriate GL. That data powers your AP, reporting, and integrates with top restaurant accounting and inventory software. Learn more about Plate IQ

Make your restaurant's accounts payable process painless with an online AP automation solution. Learn more about Plate IQ

Aestiva offers many products for AP. This Invoice Approval product manages the approval of invoices received and can route to Accounting/ERP for payment. Our Purchase Order module manages the entire PO process and works with Invoice Approval to provide automated GL coding and approval. The modules can be combined together along with OCR for end-to-end AP Automation and they can function stand-alone, as needed. Learn more about Aestiva Invoice Approval

Easy-to-use invoice approval application with advanced workflow, reporting and customizable forms. Used in end-to-end AP Automation. Learn more about Aestiva Invoice Approval

There are two types of payables in insurance trust account: remittance to insurance companies or general agents and premium refunds to insureds or finance companies. Both automated. Records of Co statements and/or GA invoices are auto reconciled and remittance check vouchers generated. Unearned commissions reimbursed to the trust from the agency operating account. Automatic generation of premium refund vouchers. Trust disbursements are fully controlled. Peace of mind for agency owners. Learn more about NOBL - Payables Management

Management of insurance trust disbursements; insurance company remittance and premium refunds to insureds and finance companies. Learn more about NOBL - Payables Management

Certify is an easy-to-use, web-based expense management and invoice solution for organizations of every size. With mobile receipt capture, automated expense report creation and streamlined workflow, Certify eliminates the need for spreadsheets and paper receipts. Reduce the time spent creating, approving and reimbursing while gaining insight into your T&E spend. Learn more about Certify Travel & Expense Management

Manage your company's expense management process with Certify's automated, web-based expense solution. Learn more about Certify Travel & Expense Management

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What is Accounts Payable Software?

Accounts Payable software automates the process of controlling cash expenditures.

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What is Accounts Payable?

Accounts payable is the running tally of the outstanding bills a company owes for goods or services. An accounting term for money a business owes, accounts payable is the effective opposite of accounts receivable, which is a term for money others owe your business. These debts, or payables, are treated as liabilities in your business's accounting system.

The Future of Accounts Payable

The future of accounts payable will include growing reliance on mobile solutions, automation and digital authorization technologies.

Mobile solutions accelerate and often improve communication. Accounts payable departments using mobile solutions can access data, seek approvals, and process work in record time, all without burdening in-house accounting resources with untenable workloads or hours.

Automation won’t just create efficiency wins for organizations, but it will also reduce reliance on paper, creating greener accounts payable processes. Even payments, which can be processed through digital channels via an increasing number of platforms, will ditch paper and become more automatic in nature.

Going digital with accounts payable functions will likely generate cost savings, but businesses of all sizes must ensure savings are not lost to future security breaches. Working with reliable vendors and third-party software is one way to mitigate security risks, but accounts payable staff must also work closely with internal tech resources to create secure procedures for any AP function that goes digital.

The Basics of Accounts Payable

The steps that your business undertakes when it needs to pay someone might vary, but most setups look something like this.

  1. Receive the invoice from the vendor. It may have a purchase order number associated with it, may be due now or in the future, and may be mailed with an Andes mint, if the Olive Garden has been helping you out. Life tip: If you ask, they’ll give you a gazillion of those mints.
  2. Reconcile the invoice with your internal purchase order system. If the invoice came pre-coded, you can simply match it up to the internal purchase order number that you’ve generated. If not, you’ll have to hunt down the order to match everything up.
  3. Enter the invoice into your accounting system, tied to the correct purchase order. I would put more information here if that wasn’t so self-explanatory. Instead, here’s a short story about a fish. Marvin saw a shark swimming his way. “How magnificent this world of ours is,” he thought. The end.
  4. Pay the invoice using your method of choice.

If we’re going to cut back on manual work, these are the biggest chunks we can cut into.