Accounts Payable Software

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Tipalti provides the world's only end-to-end payables automation solution, eliminating 80% of the workload spent managing the entire global supplier payment operations. Tipalti's holistic cloud system includes supplier onboarding, tax form capture and validation, invoice processing, PO matching, payment method and currency selection, cross border remittance, early payments, supplier payment status communications, payment reconciliation, ERP integration, and tax filing preparation reporting. Learn more about AP Automation

Tipalti provides the only end-to-end payables automation solution, streamlining the entire global supplier payments operation. Learn more about AP Automation

Direct integration with the best ERP systems including NetSuite, Intacct, and MS Dynamics. Eliminate paper and automate accounts payable across companies on a Cloud Purchase to Payment platform that handles currency, intercompany, and multi-entity bills. Pre-approve purchases against budgets and track contracts. Error free invoice capture and approval with secure payments from any device. We help AP & Purchasing work together; you gain savings, including virtual credit card payment rebates. Learn more about Ariett Invoice to Pay

Ariett provides easy-to-use Cloud AP Invoice software with document capture and robust workflow. Learn more about Ariett Invoice to Pay

Award-winning online accounting software designed for small business owners and accountants. Available on any computer or mobile device with an internet connection. Business finances and cashflow are updated in real time. Imports transactions from bank accounts. Unlimited user logins. Integrates with over 600 3rd-party business applications. Supports multiple currencies. Data is accessible through a single ledger, allowing accountants and clients to collaborate around finances. Learn more about Xero

Beautiful cloud-hosted online accounting software for small business. Accessible anytime, anywhere. Take your free trial now! Learn more about Xero

BeanworksAP

by Beanworks Solutions

Beanworks frees accounting teams from the monotonous tasks associated with accounts payable. Our software handles data entry, the approval process, and gives you access to any data related to AP for Quickbooks, Sage, Netsuite, Intacct and Rent Manager. Beanworks is the only AP software designed for multi-entity workflow, with one dashboard for your entire organization. Our competitors require you to log in and out of different instances, depriving you of a holistic understanding of your AP spend Learn more about BeanworksAP

Cloud-based AP automation solution (including ePayments) that reduces your accounts payable costs by at least 50%. Learn more about BeanworksAP

Centreviews PS is a web-based, end-to-end solution that has been mobile optimized and integrates with existing ERPs. It automates PO matching, duplicate checking, GL coding, workflow routing, invoice approval; and supports multiple payment methods, including increased utilization of payment cards to maximize rebates. Request a demo today. Learn more about Centreviews Business Intelligence Suite

Cloud based software combining workflows with multiple payment options to helps businesses run efficiently & profitably. Learn more about Centreviews Business Intelligence Suite

SoftCo AP Automation is the leading accounts payable automation software used by enterprise organizations to improve productivity, reduce costs, and gain full visibility over spend. SoftCo combines decades of experience automating AP in large organizations like Volkswagen, Primark, and PwC with highly-configurable, easy-to-use software that automates the entire process from supplier set-up through to invoice capture, matching, approval, payment, and reporting, all with seamless ERP integration. Learn more about AP Automation

Automate the capture, processing, and payment of supplier invoices, and gain full control and visibility over spend. Learn more about AP Automation

Designed for midsize organizations of 100-1,000+ employees, DocStar ECM AP Automation is the best invoice workflow solution. It reduces procure-to-pay processing time so you can take advantage of early payment discounts and avoid late penalties. Empower your team with custom forms, intelligent data capture, 3-way matching, and seamless integration with major ERP systems like MS Dynamics, Sage, Epicor, Infor, and more. Contact us for a free custom demonstration. Learn more about DocStar ECM AP Automation

DocStar ECM AP Automation captures invoice data, integrates with your accounting software, and automatically routes for approvals. Learn more about DocStar ECM AP Automation

Manually processing invoices is painful for both your employees and your bottom line. Start saving $5 to $15+ per invoice and cut your cycle times to days (not weeks) with automation. NextProcess AP Software is quickly configured to your process and your ERP to make implementation simple for you. Our OCR technology offers >99% accuracy for powerful insight, reports, and look up. Compatible with SAP, Oracle, SAGE, Netsuite, Quickbooks, and most other ERPs. Learn more about NextProcess

AP software easily integrated with your ERP to automate invoice processing, streamline approvals, and dramatically extend reporting. Learn more about NextProcess

Cut time spent on your accounts payable workflow by 50% with Bill.com. Pay vendors & 1099 contractors via ACH, and get bills approved faster with a robust online approvals workflow. Sync seamlessly with QuickBooks, Xero, Sage Intacct, and NetSuite for simpler data entry, improved accuracy, and faster account reconciliation. Stay organized and audit-ready with online document storage for invoices, checks, and receipts. Manage everything across devices with the award-winning app for iOS & Android. Learn more about Bill.com

Bill.com cuts time spent on accounts payable by 50% with automated ACH payments &online approvals. Syncs with QuickBooks, Xero, & more. Learn more about Bill.com

SutiAP, our online accounts payable software, helps automate invoice capture, auto matching, approvals, and payments while reducing processing time. Powerful analytics and reporting offer complete visibility and transparency in spending. It can be easily integrated with accounting systems and other third-party solutions to offer a seamless user experience. Learn more about SutiAP

SutiAP helps organizations manage accounts payables in a streamlined, organized, efficient, and automated manner. Learn more about SutiAP

NetSuite's ERP solution streamlines back-office processes while accelerating business cycles, improving data reliability, and empowering your business to offer higher levels of service to customers, suppliers and partners. It provides real-time visibility into key business metrics for better, faster decision-making. NetSuite seamlessly ties together accounting/ERP with customer-facing CRM and ecommerce applications allowing you to support your entire business with one system. Learn more about NetSuite

NetSuite ERP runs all your key back-office operations and financial business processes in the cloud. Learn more about NetSuite

Procurify is the go-to spend management solution for mid-sized companies. Our AP Module lets you compare an items invoice to its corresponding purchase order and packing slip. This way, you can find out if you have been invoiced for something you didn't receive. Purchasing, Procurement, and Finance teams have been able to implement Procurify across departments and teams, and create a better Spend Culture. Get set up in as little as two weeks and let us help you transform your AP process. Learn more about Procurify

Procurify AP makes three way match easy, so you only pay for what you've received, without chasing paperwork. Learn more about Procurify

Exclusively for companies using NetSuite, Sage Intacct, Microsoft Dynamics GP and QuickBooks and processing at least 50 payments per month. No settlement accounts. Check, ACH, credit card, virtual card payment options. Mobile access. Approval hierarchy. Built-in fraud protection. MineralTree provides the easiest to use Accounts Payable (AP) and Payment Automation solution streamlining AP, giving customers unparalleled visibility and significant cost savings. Learn more about Invoice-To-Pay

MineralTree automates the Accounts Payable process from invoice approval to payment execution without the expense of an IT project. Learn more about Invoice-To-Pay

Sage Intacct is a leading provider of best-in-class cloud ERP software. In use by more than 11,000 businesses from startups to public companies, Intacct's applications help small and mid-sized organizations reach peak levels of performance by empowering finance professionals with deep functionality, real-time financial and operational insights, and the ability to automate critical processes. Learn more about Sage Intacct

Leading provider of best-in-class cloud ERP software. Learn more about Sage Intacct

SAP Concur Invoice automates your invoices and integrates invoices with T&E payments into a single system for managing all your business spending. Concur captures paper and electronic invoices, so you can capture all your AP spending and simplify the entire process from purchase requests to processing and payment. Learn more about Concur Invoice

SAP Concur Invoice automates invoice management from purchase requests through payment in a single system. Learn more about Concur Invoice

DocuVantage OnDemand is an affordable, full featured web-based accounts payable solution delivered as a subscription. Easily capture, store, approve and manage your invoices in a secure, centralized location providing instant access to information from anywhere. Dynamix GP integration, Deltek data export, Automated Alerts, Customizable Data Screens and Worflows. Subscribe today and be operating more efficiently within hours. Contact us for a free consultation! Learn more about DocuVantage OnDemand

Full featured web-based accounts payable solution delivered as a subscription service. Learn more about DocuVantage OnDemand

With Circulus (Formerly XTBills), it's never been easier to keep up with your vendor payments and employee expense reimbursements. Our simple and affordable cloud platform offers the tools you need to take the pain out of payables. Pay bills via check or ACH payment, manage your AP review & approval process, edit user permissions, view detailed reporting, and store unlimited bill images, all while synchronizing data with your QuickBooks Online or QuickBooks Desktop account. Learn more about Circulus

Business bill pay, document storage, AP workflow & data entry services. Syncs automatically with your QuickBooks account data. Learn more about Circulus

Shortlist is a lightweight payments automation platform. Use Shortlist to quickly onboard, receive invoices, handle approvals and pay your vendors, contractors and freelancers Learn more about Shortlist

Online Business Payments Automation Platform Learn more about Shortlist

ACOM AP Automation solutions enable companies to go 100% Paperless with the whole Accounts Payable process from vendor invoices all the way to vendor payments. Reduce invoice processing costs by 75%-85%. In addition our unique Paperless Pay offer eliminates 100% of the check printing and mailing costs and transition most vendors to Electronic Payments. Best of all it comes with a complete Vendor Management service to handle all vendor communications and registration. Learn more about AP Automation

ACOMs AP Automation solution enable companies to automate their whole Accounts Payable process from vendor invoices to vendor payments Learn more about AP Automation

There are two types of payables in insurance trust account: remittance to insurance companies or general agents and premium refunds to insureds or finance companies. Both automated. Records of Co statements and/or GA invoices are auto reconciled and remittance check vouchers generated. Unearned commissions reimbursed to the trust from the agency operating account. Automatic generation of premium refund vouchers. Trust disbursements are fully controlled. Peace of mind for agency owners. Learn more about NOBL - Payables Management

Management of insurance trust disbursements; insurance company remittance and premium refunds to insureds and finance companies. Learn more about NOBL - Payables Management

Aestiva offers many products for AP. This Invoice Approval product manages the approval of invoices received and can route to Accounting/ERP for payment. Our Purchase Order module manages the entire PO process and works with Invoice Approval to provide automated GL coding and approval. The modules can be combined together along with OCR for end-to-end AP Automation and they can function stand-alone, as needed. Learn more about Aestiva Invoice Approval

Easy-to-use invoice approval application with advanced workflow, reporting and customizable forms. Used in end-to-end AP Automation. Learn more about Aestiva Invoice Approval

FreeAgent

by FreeAgent Central

Join over 60,000 freelancers and small businesses in the UK using FreeAgent to manage their finances! Our award-winning cloud accounting software brings together invoicing, time tracking, expenses, Self Assessment and more. FreeAgent even has an in-built Tax Timeline a calendar of all your upcoming tax liabilities so youll never miss a tax deadline again. HMRC-compliant and encrypted in minimum 256-bit technologies (the encryption that banks use), FreeAgent keeps your data fully secure. Learn more about FreeAgent

FreeAgent has been voted the UK's #1 accounting software for small businesses owners! (Software Excellence Awards 2017) Learn more about FreeAgent

HarmonyPSA

by Harmony Business Systems

HarmonyPSA supports the entire business lifecycle, from lead generation to contract renewal. It is designed and built specifically for software and services businesses, automating business functions in a single platform, available from the cloud on any device. Learn more about HarmonyPSA

The next generation of PSA tool. Complete professional services automation package for software and services businesses. Learn more about HarmonyPSA

Manages small business finances. Instant access to customer, vendor and employee information. Available in an online version. Learn more about QuickBooks

Manages small business finances. Instant access to customer, vendor and employee information. Available in an online version. Learn more about QuickBooks

Sage | Accounting is a simple yet powerful online accounting solution designed for small business owners. Learn more about Sage Business Cloud Accounting

Sage | Accounting is a simple yet powerful online accounting solution designed for small business owners. Learn more about Sage Business Cloud Accounting

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What is Accounts Payable?

Accounts payable is the running tally of the outstanding bills a company owes for goods or services. An accounting term for money a business owes, accounts payable is the effective opposite of accounts receivable, which is a term for money others owe your business. These debts, or payables, are treated as liabilities in your business's accounting system.

The Future of Accounts Payable

The future of accounts payable will include growing reliance on mobile solutions, automation and digital authorization technologies.

Mobile solutions accelerate and often improve communication. Accounts payable departments using mobile solutions can access data, seek approvals, and process work in record time, all without burdening in-house accounting resources with untenable workloads or hours.

Automation won’t just create efficiency wins for organizations, but it will also reduce reliance on paper, creating greener accounts payable processes. Even payments, which can be processed through digital channels via an increasing number of platforms, will ditch paper and become more automatic in nature.

Going digital with accounts payable functions will likely generate cost savings, but businesses of all sizes must ensure savings are not lost to future security breaches. Working with reliable vendors and third-party software is one way to mitigate security risks, but accounts payable staff must also work closely with internal tech resources to create secure procedures for any AP function that goes digital.

The Basics of Accounts Payable

The steps that your business undertakes when it needs to pay someone might vary, but most setups look something like this.

  1. Receive the invoice from the vendor. It may have a purchase order number associated with it, may be due now or in the future, and may be mailed with an Andes mint, if the Olive Garden has been helping you out. Life tip: If you ask, they’ll give you a gazillion of those mints.
  2. Reconcile the invoice with your internal purchase order system. If the invoice came pre-coded, you can simply match it up to the internal purchase order number that you’ve generated. If not, you’ll have to hunt down the order to match everything up.
  3. Enter the invoice into your accounting system, tied to the correct purchase order. I would put more information here if that wasn’t so self-explanatory. Instead, here’s a short story about a fish. Marvin saw a shark swimming his way. “How magnificent this world of ours is,” he thought. The end.
  4. Pay the invoice using your method of choice.

If we’re going to cut back on manual work, these are the biggest chunks we can cut into.