# Best Archiving Software 2026 | Capterra > Find the top Archiving software of 2026 on Capterra. Based on millions of verified user reviews - compare and filter for whats important to you to find the best tools for your needs. Source: https://www.capterra.com/archiving-software/s/iphone --- # Best Archiving Software Last updated on May 6, 2026 How to find the right Archiving Software? Learn more from our team about Archiving Software pricing features and benefits in our Archiving Buyers Guide Verified Insights Provider data verified by our Software Research team and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) ## What is archiving software? Researched by: [Capterra](https://www.capterra.com/resources/author/capterra/) Updated on May 6, 2026 [Archiving software](https://www.capterra.com/archiving-software/) is a cloud-based tool that allows businesses to securely move inactive data from primary storage to secondary for long-term retention. They offer the ability to transfer, store, secure, and retain business data in compliance with various regulations and information storage security policies.  The archived data can be structured or unstructured as images, documents, contracts, messages, spreadsheets, financial reports, emails, web content, and more. * * * For more information consult our [Archiving Buyers Guide](#buyers-guide-content) [5.0 (11)](https://www.capterra.com/p/10003893/MessageWatcher/reviews/) Online archiving solution that lets users archive, flag and manage information from emails, social media platforms, collaboration [Learn more about MessageWatcher](https://www.capterra.com/p/10003893/MessageWatcher/) Archiving features reviewers most value Compliance Management Data Import/Export Data Migration Data Recovery Data Retention Management Disaster Recovery Document Management Match & Merge Storage Management [5.0 (1)](https://www.capterra.com/p/229558/DataParser/#reviews) The DataParser captures content from many collaboration and messaging platforms and formats for archiving and eDiscovery. [Learn more about DataParser](https://www.capterra.com/p/229558/DataParser/) Archiving features reviewers most value Compliance Management Data Import/Export Data Migration Data Recovery Data Retention Management Disaster Recovery Document Management Match & Merge Storage Management [4.1 (22)](https://www.capterra.com/p/265877/BlueCielo-Meridian-Enterprise/reviews/) Meridian engineering document management system (EDMS) provides a single source of truth for maintenance and operations teams. [Learn more about Meridian](https://www.capterra.com/p/265877/BlueCielo-Meridian-Enterprise/) Archiving features reviewers most value Compliance Management Data Import/Export Data Migration Data Recovery Data Retention Management Disaster Recovery Document Management Match & Merge Storage Management Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. [4.7 (3)](https://www.capterra.com/p/185793/ArchivEra/#reviews) ArchivEra offers comprehensive multimedia and digital archival collections management and an engaging web presence for online visitors. [Learn more about ArchivEra](https://www.capterra.com/p/185793/ArchivEra/) Archiving features reviewers most value Compliance Management Data Import/Export Data Migration Data Recovery Data Retention Management Disaster Recovery Document Management Match & Merge Storage Management [4.7 (3)](https://www.capterra.com/p/144775/FileArchiver/#reviews) ComplyKEY SISCIN is a document management software that simplifies file archiving, eDiscovery, and automated compliance processes. [Learn more about ComplyKEY SISCIN](https://www.capterra.com/p/144775/FileArchiver/) Archiving features reviewers most value Compliance Management Data Import/Export Data Migration Data Recovery Data Retention Management Disaster Recovery Document Management Match & Merge Storage Management [4.6 (7)](https://www.capterra.com/p/82545/SoutronGLOBAL/reviews/) Cloud-based Information Management Solutions for archive, knowledge center, library and physical asset tracking needs. [Learn more about Soutron](https://www.capterra.com/p/82545/SoutronGLOBAL/) Archiving features reviewers most value Compliance Management Data Import/Export Data Migration Data Recovery Data Retention Management Disaster Recovery Document Management Match & Merge Storage Management [4.7 (144)](https://www.capterra.com/p/155180/Backblaze-for-Business/reviews/) Always hot, S3 compatible object storage built to host content, build & run applications, manage media, back up, archive & protect data [Learn more about Backblaze B2 Cloud Storage](https://www.capterra.com/p/155180/Backblaze-for-Business/) Archiving features reviewers most value Compliance Management Data Import/Export Data Migration Data Recovery Data Retention Management Disaster Recovery Document Management Match & Merge Storage Management 89% recommend this product [## NAKIVO Backup & Replication](https://www.capterra.com/p/161328/NAKIVO/) [4.8 (457)](https://www.capterra.com/p/161328/NAKIVO/reviews/) NAKIVO Backup & Replication is a backup solution to be used for long-term data storage and archiving for compliance and audit purposes. [Learn more about NAKIVO Backup & Replication](https://www.capterra.com/p/161328/NAKIVO/) Archiving features reviewers most value Compliance Management Data Import/Export Data Migration Data Recovery Data Retention Management Disaster Recovery Document Management Match & Merge Storage Management 95% recommend this product [## Sage 100](https://www.capterra.com/p/227232/Sage-100cloud/) [4.1 (376)](https://www.capterra.com/p/227232/Sage-100cloud/reviews/) Enterprise resource planning solution that helps small and mid-sized businesses automate financial operations and payroll processes. [Learn more about Sage 100](https://www.capterra.com/p/227232/Sage-100cloud/) Archiving features reviewers most value Compliance Management Data Import/Export Data Migration Data Recovery Data Retention Management Disaster Recovery Document Management Match & Merge Storage Management [## WinRAR](https://www.capterra.com/p/207190/WinRAR/) [4.8 (359)](https://www.capterra.com/p/207190/WinRAR/reviews/) WinRAR is an archiving software that enables users to compress and manage RAR and ZIP files in a simple, user-friendly way. [Learn more about WinRAR](https://www.capterra.com/p/207190/WinRAR/) Archiving features reviewers most value Compliance Management Data Import/Export Data Migration Data Recovery Data Retention Management Disaster Recovery Document Management Match & Merge Storage Management 91% recommend this product [## Acquia DAM (Widen)](https://www.capterra.com/p/76774/Widen-Collective/) [4.4 (323)](https://www.capterra.com/p/76774/Widen-Collective/reviews/) Flexible and easy to use, Acquia DAM (Widen) helps brands manage and distribute assets across teams, tools, and channels. [Learn more about Acquia DAM (Widen)](https://www.capterra.com/p/76774/Widen-Collective/) Archiving features reviewers most value Compliance Management Data Import/Export Data Migration Data Recovery Data Retention Management Disaster Recovery Document Management Match & Merge Storage Management 89% recommend this product [## Cove Data Protection](https://www.capterra.com/p/163343/Backup-and-Recovery/) [4.6 (312)](https://www.capterra.com/p/163343/Backup-and-Recovery/reviews/) Cove Data Protection is a cloud-first backup & disaster recovery service for servers, workstations, and Microsoft 365™. [Learn more about Cove Data Protection](https://www.capterra.com/p/163343/Backup-and-Recovery/) Archiving features reviewers most value Compliance Management Data Import/Export Data Migration Data Recovery Data Retention Management Disaster Recovery Document Management Match & Merge Storage Management 83% recommend this product [## MSP360 Backup](https://www.capterra.com/p/143536/MSP360-Managed-Backup/) [4.6 (247)](https://www.capterra.com/p/143536/MSP360-Managed-Backup/reviews/) Secure, scalable, cost-effective backup solution that eliminates vendor lock-in, reduces maintenance time, maximizes MSP profitability [Learn more about MSP360 Backup](https://www.capterra.com/p/143536/MSP360-Managed-Backup/) Archiving features reviewers most value Compliance Management Data Import/Export Data Migration Data Recovery Data Retention Management Disaster Recovery Document Management Match & Merge Storage Management 89% recommend this product [## Carbonite](https://www.capterra.com/p/223152/Carbonite/) [4.3 (172)](https://www.capterra.com/p/223152/Carbonite/reviews/) Industry-leading data protection helps businesses of all sizes through data encryption, compliance, file management and cloud backup. [Learn more about Carbonite](https://www.capterra.com/p/223152/Carbonite/) Archiving features reviewers most value Compliance Management Data Import/Export Data Migration Data Recovery Data Retention Management Disaster Recovery Document Management Match & Merge Storage Management [## Vinchin Backup & Recovery](https://www.capterra.com/p/180134/Vinchin-Backup-Recovery/) [4.7 (153)](https://www.capterra.com/p/180134/Vinchin-Backup-Recovery/reviews/) A comprehensive enterprise-level data backup and recovery solution for providing your entire business workload a powerful protection. [Learn more about Vinchin Backup & Recovery](https://www.capterra.com/p/180134/Vinchin-Backup-Recovery/) Archiving features reviewers most value Compliance Management Data Import/Export Data Migration Data Recovery Data Retention Management Disaster Recovery Document Management Match & Merge Storage Management 83% recommend this product [## OpenText Cloudally Backup for Microsoft 365](https://www.capterra.com/p/155742/CloudAlly/) [4.7 (94)](https://www.capterra.com/p/155742/CloudAlly/reviews/) Proven and secure cloud to cloud data protection with the pioneers of SaaS Backup. Trusted by 30k+ customers [Learn more about OpenText Cloudally Backup for Microsoft 365](https://www.capterra.com/p/155742/CloudAlly/) Archiving features reviewers most value Compliance Management Data Import/Export Data Migration Data Recovery Data Retention Management Disaster Recovery Document Management Match & Merge Storage Management [## GoSign](https://www.capterra.com/p/239356/GoSign/) [4.6 (75)](https://www.capterra.com/p/239356/GoSign/reviews/) It is a digital signature solution that helps businesses sign documents in multiple file formats, including XAdES, PAdES and CAdES. [Learn more about GoSign](https://www.capterra.com/p/239356/GoSign/) Archiving features reviewers most value Compliance Management Data Import/Export Data Migration Data Recovery Data Retention Management Disaster Recovery Document Management Match & Merge Storage Management [## Rubrik](https://www.capterra.com/p/148206/Rubrik/) [4.8 (74)](https://www.capterra.com/p/148206/Rubrik/reviews/) Rubrik Security Cloud is a data security platform that delivers complete cyber resilience across enterprise, cloud, and SaaS. [Learn more about Rubrik](https://www.capterra.com/p/148206/Rubrik/) Archiving features reviewers most value Compliance Management Data Import/Export Data Migration Data Recovery Data Retention Management Disaster Recovery Document Management Match & Merge Storage Management [## Comet Backup](https://www.capterra.com/p/162943/Comet-Backup/) [4.7 (74)](https://www.capterra.com/p/162943/Comet-Backup/reviews/) Start running backups to archive data in less than 15 minutes! Comet is a fast, secure all-in-one backup platform for IT professionals. [Learn more about Comet Backup](https://www.capterra.com/p/162943/Comet-Backup/) Archiving features reviewers most value Compliance Management Data Import/Export Data Migration Data Recovery Data Retention Management Disaster Recovery Document Management Match & Merge Storage Management [## FileHold](https://www.capterra.com/p/34668/FileHold/) [4.7 (56)](https://www.capterra.com/p/34668/FileHold/reviews/) Secure, scalable document management for teams 10+. Includ: version control, automated workflows, mobile access, MS Office integration. [Learn more about FileHold](https://www.capterra.com/p/34668/FileHold/) Archiving features reviewers most value Compliance Management Data Import/Export Data Migration Data Recovery Data Retention Management Disaster Recovery Document Management Match & Merge Storage Management [## Keepit](https://www.capterra.com/p/219243/Keepit/) [4.8 (55)](https://www.capterra.com/p/219243/Keepit/reviews/) Keepit is a software company dedicated to data protection that specializes in cloud data backup and recovery covering all SaaS apps. [Learn more about Keepit](https://www.capterra.com/p/219243/Keepit/) Archiving features reviewers most value Compliance Management Data Import/Export Data Migration Data Recovery Data Retention Management Disaster Recovery Document Management Match & Merge Storage Management [## Cohesity](https://www.capterra.com/p/166007/Cohesity/) [4.6 (54)](https://www.capterra.com/p/166007/Cohesity/reviews/) Cohesity is a leader in AI-powered data security and management, protecting the world’s most critical data workloads. [Learn more about Cohesity](https://www.capterra.com/p/166007/Cohesity/) Archiving features reviewers most value Compliance Management Data Import/Export Data Migration Data Recovery Data Retention Management Disaster Recovery Document Management Match & Merge Storage Management [## 7-Zip](https://www.capterra.com/p/246777/7-Zip/) [4.5 (42)](https://www.capterra.com/p/246777/7-Zip/reviews/) A multilingual compression software for users to archive or unarchive files and applications, making them easier to store and transfer. [Learn more about 7-Zip](https://www.capterra.com/p/246777/7-Zip/) Archiving features reviewers most value Compliance Management Data Import/Export Data Migration Data Recovery Data Retention Management Disaster Recovery Document Management Match & Merge Storage Management [## Content Central](https://www.capterra.com/p/19703/Content-Central/) [4.3 (41)](https://www.capterra.com/p/19703/Content-Central/reviews/) Affordably automate your document lifecycles, intelligently organize documents, and empower remote collaboration with Content Central. [Learn more about Content Central](https://www.capterra.com/p/19703/Content-Central/) Archiving features reviewers most value Compliance Management Data Import/Export Data Migration Data Recovery Data Retention Management Disaster Recovery Document Management Match & Merge Storage Management [## DocuXplorer](https://www.capterra.com/p/10323/DocuXplorer/) [4.4 (36)](https://www.capterra.com/p/10323/DocuXplorer/reviews/) With DocuXplorer, you'll automate archiving, set retention policies, ensure compliance, and manage secure access—all with ease. [Learn more about DocuXplorer](https://www.capterra.com/p/10323/DocuXplorer/) Archiving features reviewers most value Compliance Management Data Import/Export Data Migration Data Recovery Data Retention Management Disaster Recovery Document Management Match & Merge Storage Management Page 1 of 5 ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Filter (112) Products: Sort By: Sponsored * * * Plan Type Free Trial Popular 85% of professionals opt for a 30-day trial before the software purchase Other subsciption plans: Free Version Monthly Subscription Annual Subscription One-Time License Key Features All key features Popular We have selected the most important and critical features as defined by Capterra user reviews AI Copilot Compliance Management Data Import/Export Data Migration Data Recovery Data Retention Management Disaster Recovery Document Management eDiscovery Full Text Search Generative AI Match & Merge Multimedia Archiving Storage Management Version Control Web Archiving Deployment Cloud, SaaS, Web-Based Desktop Mac Desktop Windows Desktop Linux On-Premise Windows On-Premise Linux Desktop Chromebook Mobile Android Mobile iPhone Mobile iPad Related Software Category: [Compliance Software](https://www.capterra.com/compliance-software/)[Business Continuity Software](https://www.capterra.com/business-continuity-software/)[Document Management Software](https://www.capterra.com/document-management-software/)[Email Archiving Software](https://www.capterra.com/email-archiving-software/)[Electronic Discovery Software](https://www.capterra.com/electronic-discovery-software/) I'm looking for Archiving Software that is: [Free](https://www.capterra.com/archiving-software/s/free/) Table of Contents - [The benefits of archiving software](#the-benefits-of-archiving-software) - [Typical features of archiving software](#typical-features-of-archiving-software) - [The cost of archiving software](#the-cost-of-archiving-software) - [Considerations when purchasing archiving software](#considerations-when-purchasing-archiving-software) - [Relevant archiving software trends](#relevant-archiving-software-trends) ## The benefits of archiving software The benefits of using an archiving solution include: - **Security and compliance:** The software creates a centralized repository to maintain historical data, which reduces the risk of misplacing important information. They include data security features such as data encryption, role-based permissions, and end-user authentication to ensure archived data does not fall into unauthorized hands. Archiving software also enables organizations to stay compliant with data archival policies such as the [Sarbanes-Oxley Act](https://www.govinfo.gov/content/pkg/COMPS-1883/pdf/COMPS-1883.pdf) that requires publicly traded companies to retain business records for a mandatory retention period of seven years. Failure to comply with industry regulations and federal legislation can result in severe penalties. - **Data accessibility and recovery:** Archiving software offers an embedded search feature for users to find the exact information they’re looking for. Some of the advanced archiving tools also use fuzzy logic to capture searches with typos and errors to return the closest match of the required data. Additionally, some of these tools include backup and disaster recovery functionality so that businesses can safely restore data in the event of unplanned downtime.  - **System performance:** An overload of inactive data in primary storage might lead to reduced performance of the production system. By routinely moving inactive data to secondary storage, such as an archive system, businesses can optimize performance ensuring primary storage is reserved for active data only. * * * ## Typical features of archiving software - **Archiving and retention:** Move and separately store business data that is not actively used for compliance purposes. - **Access controls/permissions:** Define levels of authorization for access to specific files/folders.  - **Compliance management:** Track and manage non-adherence to policies in storing archived data. - **Data retention management:** Define the policies of data and records management for meeting legal and business data archival requirements. - **Full-text search:** Look through the entire repository to access required information. - **Version control:** Track revisions and updates to data, and navigate between archived versions of the same documentation. * * * ## The cost of archiving software Most products in the market are priced on a per year basis and can be divided into three pricing tiers based on their starting price. **Price ranges\*:** - $9 - $21 - $22 - $43 - $44+ _\*The pricing included is for the entry-level/lowest-priced offering found on vendor websites on August 28, 2021. These ranges correspond to the 25th, 75th, and 100th percentiles of pricing information gathered from vendor websites of sample products._ The above list summarizes pricing for the base plans of most products. An enterprise or premium product that is priced higher may include additional features such as legal hold automation, message redaction, custom retention policies, and more. * * * ## Considerations when purchasing archiving software - **Functionality:**  Some archiving software is stand-alone and application-specific to store data in a particular file format, while others are all-in-one tools. These broader tools can store data in any file format including emails, social media messages, or text messages. It's important to determine your requirements before you start searching for an archiving tool to ensure you're only paying for the functionality you need. And if you have a limited budget, there are some free tools that can be useful. - **Deployment models:** When you are researching archiving software, you'll notice that a majority of the systems have cloud-based deployment options. Cloud-hosted applications, in general, are more cost-effective, as they eliminate operational and maintenance expenditure that comes with server installations. They are also easily accessible to the users from anywhere via the internet. * * * ## Relevant archiving software trends - **Robust data management:** To keep pace with the increasing data volume that needs to be stored in an unalterable, time-stamped format, businesses need robust solutions in place. These solutions have to be capable of capturing and retaining large data quantities, and then process them quickly to respond to litigation and audit requests. Additionally, as social media and email archiving become a norm, [cloud archiving tools](https://jatheon.com/blog/jatheon-enterprise-data-archiving-trends-2021/) are taking the central stage. The cloud platform allows users to store unlimited data from multiple channels and formats—all while ensuring unparalleled security. * * * **Sources** Products evaluated for the pricing calculation were taken from Capterra’s [archiving](https://www.capterra.com/archiving-software/) software directory. The pricing ranges exclude freemium versions of the products. The features highlighted were identified based on their relevance and the percentage of products in Capterra’s directory that offer them.  The following source was used for this document:  1. [Top Trends in Enterprise Data Archiving for 2021](https://jatheon.com/blog/jatheon-enterprise-data-archiving-trends-2021/) (Date accessed: August 28 2021) 2. [Sarbanes-Oxley Act](https://www.govinfo.gov/content/pkg/COMPS-1883/pdf/COMPS-1883.pdf) (Date accessed: September 13 2021)