Billing and Invoicing Software

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Billing and Invoicing Software Buyers' Guide

What is Billing and Invoicing Software?
Billing and Invoicing Software Buyers' Guide

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OfficeTools is the leading provider of practice management software for firms in the tax preparation and public accounting profession. Giving you everything a firm needs to run day to day operations including the centralization of client data, tracking due dates, staffing, workflow management, automated billing, and time tracking, OfficeTools combines a suite of core productivity and management features into an integrated solution that will become the nucleus of your practice. Learn more about OfficeTools

Combining dashboards and data entry into one screen users find a uniquely empowering experience where everything is just one-click away Learn more about OfficeTools

Bill.com syncs seamlessly with QuickBooks, Xero, Sage Intacct, NetSuite, and other top accounting software to pay vendors, end double data entry, speed up account reconciliation, and reduce manual errors. It allows businesses to send digital invoices to their customers and clients. With online invoice tracking and automatic payment reminders, you'll get paid up to 3x faster. Bill.com handles payments, too. Send ACH payments to vendors and 1099 contractors, and add approvers if needed. Learn more about Bill.com

Bill.com helps businesses send digital invoices to customers and clients, easily track their invoice status, and get paid up to 3x fast Learn more about Bill.com

AvidXchange

by AvidXchange

AvidXchange invoice management software is built to automate your company's current accounts payable process. No matter how many invoices you have, they'll be automatically coded, assigned to the appropriate workflow, and routed electronically for approval. Once invoices get your stamp of approval, they flow directly into your accounting system for payment processing. We integrate with over 100 accounting systems, so it's easy for you to get started. Learn more about AvidXchange

With AvidXchange, invoices are automatically coded, assigned to the appropriate workflow, and routed electronically for approval Learn more about AvidXchange

BQE Core streamlines billing, time and expense tracking, project management, and accounting tasks for professional services firms. Featuring advanced automations, comprehensive mobile apps, and real-time insights, it accelerates the time entry and billing process and increases profits. Sign up for a free 15-day trial. Learn more about BQE Core - Time and Billing

Integrated time billing, project management, and accounting software for professional services firms. Learn more about BQE Core - Time and Billing

Zoho Invoice is a simple, easy to use invoicing software which helps you to track time, create customised invoices and get paid online faster. It lets you manage your receivables and collaborate with your clients and colleagues. Save time by automating recurring invoices, payment reminders and send thank you notes. With iOS and Android apps, stay in touch with your business from anywhere. Learn more about Zoho Invoice

Zoho Invoice lets you send customized invoices, track time and get paid online. Track expenses and manage your business from anywhere. Learn more about Zoho Invoice

Meet Thryv, the billing and invoicing software built for small business. Thryv helps you get paid online or on the spot via a mobile device. Send professional, interactive estimates and invoices, and process credit cards quickly at extremely competitive rates. Unlike our competitors, there's no card reader necessary. Learn more about Thryv

Payment processing software built for small business Learn more about Thryv

Chargebee

by Chargebee

Chargebee is a PCI Level 1 certified recurring billing platform for SaaS and subscription-based businesses. Chargebee integrates with leading payment gateways around the world to let you automate payment collection, invoicing, email notifications, and customer management. With power packed integrations such as Xero, QuickBooks Online, Avalara, NetSuite, Zendesk, MailChimp, ShipStation, Salesforce, Slack, and Shopify, Chargebee takes the pain out of subscription billing. Learn more about Chargebee

Recurring billing & Subscription management plug & play product that works as a layer of intelligence on top of Payment Gateways. Learn more about Chargebee

AAC

by Affiliated Acceptance Corporation (AAC)

AAC makes billing and payment processing for your recurring fitness business memberships simple and affordable. Chargebacks, stop payments and other disputes are handled by our well-trained customer service team to help regain lost revenue and retain your customers long-term. Our integrated reporting tool is easy to use and provides insight into your business details to help you make decisions.  Learn more about AAC

AAC makes billing and payment processing for your recurring fitness business memberships painless and affordable. Learn more about AAC

TimeSolv

by TimeSolv Billing

TimeSolv helps companies increase their billable time and get paid faster. We are the most comprehensive, yet easy-to-use cloud billing software proven since 1999 with over $5.2 billion billed. TimeSolv can be used off line and online. Compatible with PCs and Macs, iPad and other tablets, iPhones and Android app. Our Client Portal allows your customers to easily view and pay their bill online, meaning you get paid faster! Try our 30-day FREE trial. Learn more about TimeSolv

We are the #1 web-based time billing and invoicing software for professionals. Find out why with our 30-day free trial. Learn more about TimeSolv

Sage Intacct

by Sage Intacct

Intacct Subscription Billing is a complete solution for B2B SaaS companies to automate the critical billing and accounting processes around subscription lifecycle management. Built on the Salesforce1 Platform, Intacct Subscription Billing was created in response to evolving subscription revenue models which can significantly increase the volume and complexity of order management and accounting processes. Learn more about Sage Intacct

The Subscription Lifecycle Made Easy - Automate billing, subscription changes, and revenue recognition to instantly boost efficiency. Learn more about Sage Intacct

BigTime

by BigTime Software

Consulting firms need more than just a timesheet. They need a system that unifies budgeting, project planning/execution, team communication, task management, resource management, invoicing and project financials. BigTime gives your entire team the tools they need to deliver billable work on time and on budget, giving our customers an average improvement of 25% in gross margins and a substantial increase in expansion and referral revenue. Contact our sales team to learn how. Learn more about BigTime

BigTime is the engine empowering the greatest consulting firms on the planet to budget, track & bill their most important asset: time. Learn more about BigTime

QuickBooks Online is a small business accounting software and app that allows you to manage your business anywhere, anytime. Used by over 3.3 million customers, QuickBooks Online provides smart tools for your business, yet is easy to use. You can organize your books, manage expenses, send invoices for billing and invoicing, track inventory, and even run payroll. With QuickBooks Online, you can get organized, save time, and even get paid fast by adding payments features. Buy Now & Save 70%. Learn more about QuickBooks Online

QuickBooks Online is a small business accounting software and app that allows you to manage your business anywhere, anytime. Learn more about QuickBooks Online

FreshBooks makes small business invoicing and billing so simple, you'll be amazed at the time you have to focus on doing what you love and how much faster you get paid. Who would have thought invoice software could do that? Try it free for 30 days, no credit card required. Learn more about FreshBooks

Simple to use online invoicing and time tracking solution starting at $15/Month. Join 24 million people who've already used FreshBooks. Learn more about FreshBooks

Perfect for businesses with 20+ employees, Tipalti provides the world's most powerful invoice-to-pay solution, automating the entire global payables operation. Tipalti streamlines all AP processes including payee onboarding, W9 / W8 tax form collection and validation, electronic invoice collection, PO matching, approvals, payee payment method and currency selection, global payments, early payments, payee payment status communications, and payment reconciliation while integrating with ERPs. Learn more about Touchless Invoice Processing

Tipalti automates all AP processes: onboarding, tax, invoices, PO matching, approvals, remittance, early payments, and reconciliation. Learn more about Touchless Invoice Processing

Housecall Pro

by Housecall Pro

Housecall Pro is a cloud-based field service management app for service professionals to automate their business processes and workflows. The #1-rated app is an all-in-one business management solution that allows service professionals to run and grow their entire business directly from their smartphone. The platform includes a wide array of features such as job scheduling, dispatch, automatic invoicing, customer text notifications, payment processing, marketing, online booking, and much more! Learn more about Housecall Pro

All-in-one billing and invoicing app with full-feature capabilities to run and grow any size operation. Invoicing, payments, more! Learn more about Housecall Pro

Ignite your growth like our clients in SaaS, avionics, publishing, telematics & many other sectors. Eliminate manual billing. Reduce revenue leaks, churn. Fusebill simplifies all aspects of subscription billing and management, automating recurring invoicing, payments, and revenue recognition while streamlining customer lifecycle management to maximize revenue. Fusebills flexible ledger-based platform allows you to scale your business with absolute confidence through every stage of growth. Learn more about Fusebill Subscription Billing

Fusebill offers flexible subscription billing and management software that allows businesses to scale through every growth stage. Learn more about Fusebill Subscription Billing

ScaleFactor

by ScaleFactor

Pay bills fast and get paid faster with ScaleFactor, the smart accounting and finance software that is changing the way modern businesses operate. ScaleFactor offers same-day ACH bill pay, check options and intuitive invoicing capabilities to help business owners run at the speed of their business. With fresh data and clear cash flow visibility, business owners can make better strategic decisions and focus on what they love: running and growing their business! Request a free demo today! Learn more about ScaleFactor

Pay bills fast and get paid faster with ScaleFactor, the smart accounting software that is changing the way modern businesses operate. Learn more about ScaleFactor

Replicon's project time tracking solution aligns your entire client billing workflow in one unified platform. We help your organization optimize service delivery by empowering your business with complete insight into client project progress, maximize utilization with real-time oversight into resources and enhance your billing by gaining control over all clients and project time tracking information. Trusted by 7,800+ customers: SAS, NSC, NTT, Facebook, Publicis, USDA, Omnicom, Moodys Learn more about Replicon

A cloud-based project time tracking platform to get instant insights into billable hours, resources, clients, projects and invoicing Learn more about Replicon

RazorSync's field service management software allows you manage your service business from phone, tablet or office computer. Shorten the Billing cycle with job site invoicing, view workers & jobs on a map, schedule & dispatch employees via text or email. Customer records are automatically updated in QuickBooks, reducing back-office entry & errors. All your data is stored in the cloud, accessible from any mobile device. Our customers report higher billings, revenue, & customer satisfaction. Learn more about RazorSync

Streamline your service business with RazorSync's estimating, work order scheduling and invoicing app. Free, full-access trial! Learn more about RazorSync

PayWhirl makes it easy to manage recurring payments. It eliminates the development typically required to allow customers to purchase subscriptions & manage their own accounts on your website. Anyone with an existing website can setup PayWhirl widgets in just a few minutes and start collecting recurring payments immediately, whereas with custom development, it can take months to fully develop a billing system. Learn more about PayWhirl Recurring Payments

PayWhirl makes it easy to manage recurring payments, subscriptions and/or payment plans on any website. Learn more about PayWhirl Recurring Payments

Zoho Books

by Zoho Books

Ensure you get paid on time using Zoho Books invoicing features to send customized invoices and estimates, track payments, send automatic reminders, and more. Learn more about Zoho Books

Simple, easy-to-use accounting software to help you manage your business finance in a smart way! Learn more about Zoho Books

Stay on top of your billing with a 24/7 solution, tailored for small business. Allow clients to pay you by credit card and from their PayPal account from any device. Get funds instantly transferred to your bank or Stripe account for no extra fee. View clients' payment history, send branded invoices & track payment status, all from one super-friendly easy dashboard. Learn more about vCita Billing & Invoicing

Manage your complete billing life cycle: issue branded estimates & invoices, send payment reminders & collect offline/online payments. Learn more about vCita Billing & Invoicing

Recurly, Inc. provides enterprise-class recurring billing management for thousands of subscription-based SaaS, Web 2.0, Mobile, content and publishing businesses worldwide. Businesses like Groupon, Salesforce, JibJab Media, Hubspot, GOOD.is, LinkedIn and DISH Digital depend on Recurly's ability to deliver recurring billing automation. Since it's launch in January of 2010, Recurly has deployed subscription billing for companies throughout North America and the European Union. Learn more about Recurly Subscription Billing

Recurring billing and subscription management software with flexible features for custom implementations of recurring billing. Learn more about Recurly Subscription Billing

Zoho Subscriptions is your one stop recurring billing and subscription management solution. Because, the moment your customer subscribes to your service/product, we automatically - send invoices, charge your customers on renewals, send thank you notes, notify you and your customers if the payment fails, we retry charging the failed payments and repeat all this over and over until their subscription expires. Some of our happy customers include FilterSnap, EuroBox, Phillip's Flags, Mobile Loyalty. Learn more about Zoho Subscriptions

Zoho Subscriptions is an online recurring billing and subscription management software for your subscription business. Learn more about Zoho Subscriptions

Mango Billing

by Mango Billing

Time and billing software that offers expense tracking, staff time reporting, cash receipts handling, and client management tools. Learn more about Mango Billing

Time and billing software that offers expense tracking, staff time reporting, cash receipts handling, and client management tools. Learn more about Mango Billing

Certify is a web-based, easy-to-use expense reporting, invoice and travel booking solution for small to large businesses. With automated expense reporting and streamlined workflow, Certify can eliminate the need for spreadsheets, paper receipts while reducing the time spent creating, approving and reimbursing a report. Certify makes processing company invoices simple with an automated AP solution that's seamlessly integrated into the leading Certify expense management platform. Learn more about Certify Travel & Expense Management

Travel, expense and invoice made easy. Learn more about Certify Travel & Expense Management

EBizCharge

by Century Business Solutions

EBizCharge is a Billing and Invoicing Software that allows your customers to view outstanding invoices, process payments online, and make full or partial payments on single or multiple invoices. Customers simply login, review their invoices, and submit payments securely and remotely from anywhere. EBizCharge is fully PCI compliant, and provides enhanced data security to protect sensitive customer credit card data. Learn more about EBizCharge

EBizCharge Billing and Invoicing Software allows your customers to process payments online securely and remotely from anywhere. Learn more about EBizCharge

Virtuagym

by Virtuagym

Virtuagym offers fitness software solutions to personal trainers, independent studios and gym chains of all sizes. Reduce administration time with our simple and secure billing solution designed for fitness businesses. Accept payments anywhere, from the front desk to online. Automate the billing cycle by setting up recurring payments. You won't need to hunt down customers for late payments if it's automatically debited from their account. Learn more about Virtuagym

Virtuagym is the leader in innovative, all-in-one fitness solutions. For the smallest studio to the largest chain, we have you covered. Learn more about Virtuagym

Dynamics Billing

by Omniware Solutions

Dynamics Billing gives you better control over your Billing, Invoicing and Customer Management. Billing & Invoicing: Save time and eliminate errors through automation. Customer Management: Seamlessly manage ALL customer data (interactions, invoices, products, payments, etc.) from one screen. Insights: Grow your business fast with the best analytical tools, including visual models of all Billing and Customer Management Data Learn more about Dynamics Billing

We help companies generate better invoices for 50% less Learn more about Dynamics Billing

Simplify time tracking, timesheets management and online invoicing with MoneyPenny! Join us to access a wide suite of features that will ease your daily business struggles with time and project tracking or cloud invoicing. Create branded invoices, advanced reports, manage teams and get work done faster. Once joining MoneyPenny, users have saved up to 15 h/month. Those hours go now into planning ahead, business growth and more free time. Work smarter! Get organized. Help clients pay you faster. Learn more about MoneyPenny.me

The Smartest Time-Tracking Software. Track time, teams & projects with 1 tool - on the go. Learn more about MoneyPenny.me

PandaDoc is easy-to-use cloud software for companies of all sizes and business needs. There is one dashboard to create, customize, eSign, and send invoices quickly. The intuitive and user-friendly interface helps you to save tons of time and close deals faster. PandaDoc is the best tool for all of your client-facing documents including contracts, proposals, and quotes. With iOS and Android apps, stay in touch and keep your business moving forward from anywhere. Learn more about PandaDoc

Eliminate the frustrations and errors of traditional invoicing software by taking advantage of PandaDoc sales invoice software. Learn more about PandaDoc

To win in today's ever evolving connected world, CSP's have come to rely on LogiSense' EngageIP Usage Rating and Billing Platform to Automate, Optimize, and Simplify their back-office systems, while remaining ahead of the marketplace with disruptive service offerings and enhanced operational efficiency. Learn more about EngageIP Billing--OSS

Usage rating, mediation, and billing solutions for M2M/IoT, Telecom, and Enterprise service providers globally. Learn more about EngageIP Billing--OSS

Unanet Services Automation software can support your organization's whole bid-to-bill-to-book lifecycle, providing robust support for Fixed Price, Time & Materials and Cost Plus contracts. Unanet allows organizations to forecast and track revenue across different contract types, shorten invoice cycles, and provide authorized managers with real-time insight. By integrating functions, disparate standalone systems can be replaced, resulting in greater productivity, fewer errors, and lower costs. Learn more about Unanet

Offers centralized project management capabilities, resource scheduling, project traccking, invoicing and financials. Learn more about Unanet

Accelo allows small to medium sized businesses to easily bill clients and create invoices directly from projects, service issues, contracts, and timesheets. Accelo features automatic time capturing to effortlessly record the time you spent on projects and tasks, eliminating the need to worry about untracked time, so you know exactly how much to bill clients. Increase resource utilization and profit margins with an all in one Service Operations Automation platform. Learn more about Accelo

Accelo allows you to easily bill clients and create invoices directly from projects, service issues, contracts, and timesheets. Learn more about Accelo

MoonClerk

by MoonClerk

In about 5-10 minutes, MoonClerk allows you to start accepting recurring and one-time payments online or in-person without any programming or implementation costs. MoonClerk works with small businesses and nonprofit in almost any industry. We'd love to have you Explore MoonClerk for free. Learn more about MoonClerk

With MoonClerk, you're just 5 minutes away from accepting recurring and one-time online payments. Learn more about MoonClerk

ACOM AP Automation solutions enable companies to go 100% Paperless with the whole Accounts Payable process from vendor invoices all the way to vendor payments. Reduce invoice processing costs by 75%-85%. In addition our unique Paperless Pay offer eliminates 100% of the check printing and mailing costs and transition most vendors to Electronic Payments. Best of all it comes with a complete Vendor Management service to handle all vendor communications and registration. Learn more about AP Automation

ACOMs AP Automation solution enable companies to automate their whole Accounts Payable process from vendor invoices to vendor payments Learn more about AP Automation

Timesheets.com

by Timesheets.com

Timesheets.com is everything you would expect in a flexible, cloud based time tracking service. We setup in minutes for any sized business and provide personalized training materials for the unique needs of your workers. We track time for payroll or billing with GPS and other security options, and provide the kind of 5 star customer service experience that has earned us the highest customer reviewed star rating available on Capterra. Pay less, save more and gain control. Try us for free today. Learn more about Timesheets.com

We help businesses reduce costs and improve efficiency through innovative, easy-to-use time tracking. Payroll, billing or job costing. Learn more about Timesheets.com

Wintac

by Wintac. A Davisware Company

Since 1988, Wintac has helped thousands of field service companies run more efficient, organized, and profitable businesses. Stop wasting time and money go paperless today and manage your business from just one program. As one of the most affordable solutions out there for service contractors, features include: scheduling and dispatching, mobile access, work history tracking, equipment installation and service tracking, inventory management, invoicing, accounting, fleet management, etc. Learn more about Wintac

Built to handle everything for everyone. Wintac has helped thousands of contractors become more organize and profitable for 30+ years. Learn more about Wintac

Datagate

by Datagate

Datagate is an online billing portal that enables Utility billing, particularly MSP's wanting to bill telecommunications, VoIP, tolls, cellular, data plans and other usage-based services. Datagate¿s online billing portal imports usage data and manages the data aggregation, rating, bundling, billing and analysis of service usage. You can control pricing of services, margins and bundling. Certified integrator partner with ConnectWise and integration capability into most accounting software.. Learn more about Datagate

SaaS billing portal for MSP & Re-sellers of usage-based services, such as VoIP, data circuits, cell phones, SaaS, electricity & water. Learn more about Datagate

Fattmerchant

by Fattmerchant

Fattmerchant's technology provides easy-to-use invoicing software to help you streamline your billing process and get paid faster. Simple, subscription-style pricing, unlimited invoicing, and no markups or contracts means youll be saving money AND time with features like customizable invoices, recurring payments, automated reminders, and more. Finally - simple, transparent invoicing technology for your small business. Learn more about Fattmerchant

Fattmerchant is a subscription-based payment technology company offering unlimited credit card processing at direct cost. Learn more about Fattmerchant

AccountSight

by AccountSight

AccountSight is the #1 easiest, robust and most affordable end-to-end solution for professional services companies. It is cloud-based with the following features: Time tracker, time-off & expense tracking Resource forecasting DCAA compliance Multi-level approvals Estimates Invoicing and payment receipt Payables Company Books Full of useful reports and dashboards. AccountSight is the perfect solution for professional services companies at all stages of growth. Learn more about AccountSight

Easy, accurate most comprehensive invoicing solution. Generate manual, project based invoices, recurring invoices.++Time tracking. Learn more about AccountSight

Bill4Time

by Bill4Time

Effortlessly customize and generate invoices and detailed billing with terms, discounts and fees. Flexible, affordable, and easy-to-use online invoicing makes billing and getting paid fast and painless. Proven by thousands firms and over 10-years of experience, Bill4Time is the leading SaaS solution for attorneys. Try our free 14-day trial and unlimited support from our customer success team. Learn more about Bill4Time

Flexible, accurate, and easy-to-use online invoicing makes billing and getting paid fast and painless. Try our free 14-day trial! Learn more about Bill4Time

AND CO from Fiverr is a FREE software to run your entire business. As a business owner tracking time, accounting & tracking expenses is the last thing you want to do. AND CO helps you focus on the work you love and takes care of everything from invoicing, task-management, accounting, time-tracking and payments. As well as proposals and contracts. Learn more about AND CO

Invoice in 20 seconds or less. AND CO automatically creates invoices based on your projects and contracts, alerts you of their payment Learn more about AND CO

RevLock

by RevLock

Managing revenue recognition adds a layer of complexity and risk to billing and invoicing. RevLock software fully automates the process, from data collection, managing stand-alone selling price by product, and assessing and allocating revenue for each transaction based on SSP. It also maintains accounting controls, audit trails and reporting. Rev-Lock is a turnkey solution to ensure your organizations meets ASC 606 standards. Learn more about RevLock

RevLock is a best-in-class software solution that fully automates revenue recognition to meet ASC 606 standards. Learn more about RevLock

PaidYET was born out of a desire to help businesses get paid quicker and to make it easier for their customers to make payments. PaidYET is feature rich and is the only system that provides businesses with a customized payment link (patent pending) designed to be pushed to consumers via email or text as well as shared online. Consumers can make easy one-click payments without ever sharing their payment info with merchants. Feature rich and no hardware, no software, no developer needed. Learn more about PaidYET

PaidYET is the first payments platform to eliminate PCI scope with credit card authorization eforms. Paperless, swipeless, effortless. Learn more about PaidYET

Bitrix24 is a free CRM that comes with unlimited free quotes and invoicing. Online payments (PayPal, Braintree, AuthorizeNet, Stripe, etc) are supported as well. Join 4 million businesses that use Bitrix24 free client management, time tracking, billing and invoicing platform. Learn more about Bitrix24

Bitrix24 is a free CRM that comes with unlimited free quotes and invoicing. Time tracking and online payments are fee as well. Learn more about Bitrix24

Avaza

by Avaza Software

Avaza is all-in-one software to run your business. It includes invoicing, project management, resource scheduling, time tracking, expense management, quoting & reporting. Avaza is used by 15,000+ businesses in 150 + countries. Learn more about Avaza

Beautiful all-in-one software to run your businesses, including project management, time tracking, expense reporting, quotes & invoices Learn more about Avaza

FreeAgent

by FreeAgent Central

Create professional looking invoices and automatically chase payments, manage expenses and projects, track your time and set configurable sales tax rates. Free automatic bank feeds are also included. Say hello to your business's new best friend. FreeAgent is an award-winning online accounting software specifically designed to meet the needs of small businesses and freelancers around the world. FreeAgent puts you in control by giving you real-time visibility of how your business is performing. Learn more about FreeAgent

FreeAgent has been voted the UK's #1 accounting software for small businesses owners! (2017, Software Excellence Awards) Learn more about FreeAgent

ActiveCollab

by Active Collab

ActiveCollab's invoicing system takes care of the complete billing process allowing you to invoice your work in under 1 minute. When you charge by the hour, the last thing you want is to spend your priceless time making invoices and checking if you did your math right. In ActiveCollab, you can set hourly rates for different types of work, track time on every task, create invoices for billed time and send them directly to your clients - all in one tool. Learn more about ActiveCollab

Get paid for your work with ActiveCollab. Invest your time in making money, not collecting it. Learn more about ActiveCollab

Online invoicing and time tracking has never been easier. Elorus will help you organize your business in one place with powerful features. Track time, manage your projects and convert your actual work into invoices. Get paid online through payment processors via your own client portal. Track your expenses and make solid decisions, by using the application's customized reporting functionality. Start with our forever Free Plan and discover all the benefits! Learn more about Elorus

A super-easy, free invoicing and time tracking software for SMBs and freelancers who want to be in total control of their business. Learn more about Elorus
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What is Billing and Invoicing Software?

Billing and Invoicing software automates the process of producing and sending invoices and receiving payments.

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Billing and Invoicing Software Buyers' Guide

1. What is billing and invoicing software?

Billing and invoicing software automates payment invoicing, receiving, and processing. These systems efficiently process complex accounts across multiple customers and product lines by incorporating contract data and customer relationship management (CRM) tools. Billing and invoicing solutions work in tandem with accounting applications and provide a variety of revenue reporting and compliance tools.


2. The benefits of billing and invoicing software

  • Cost savings: Small businesses spend a lot of extra money to process paper invoices—as much as $20 per paper transaction. Faster processing and paperless transactions save businesses money.

  • Automated simplicity: Billing and invoicing software automatically performs billing calculations, reducing workload, saving time, and preventing human error.

3. Typical features of billing and invoicing software

Typical Features Description
Invoice history Maintain a client-by-client archive of every invoice for simple and accurate reporting, risk management, client relations, and sales data mining.
Time and expense tracking Keep a log of accumulated billable time and expenses. Automatically add this data to invoices for faster billing with fewer opportunities for error.
Contact database Build a client contact information database within the billing and invoicing system to avoid the redundant expense of a dedicated CRM tool.
Customizable invoices Design invoice layouts, content, and branding to tell the best possible story. Develop customer trust by delivering content consistent with existing brand materials.
Online invoices Deliver and display invoices online for simplicity and global accessibility in any currency. Receive payments immediately through online invoice interface.
Features w/ descriptions
Invoice history: Maintain a client-by-client archive of every invoice for simple and accurate reporting, risk management, client relations, and sales data mining.
Time and expense tracking: Keep a log of accumulated billable time and expenses. Automatically add this data to invoices for faster billing with fewer opportunities for error.
Contact database: Build a client contact information database within the billing and invoicing system to avoid the redundant expense of a dedicated CRM tool.
Customizable invoices: Design invoice layouts, content, and branding to tell the best possible story. Develop customer trust by delivering content consistent with existing brand materials.
Online invoices: Deliver and display invoices online for simplicity and global accessibility in any currency. Receive payments immediately through online invoice interface.

Capterra’s billing and invoicing software directory lets you filter by feature(s) to only view options that meet your business needs, which can help narrow your software shortlist.


4. The cost of billing and invoicing software

Most products in the market are priced on a “per user, per month” or “per month” basis, and can be broken down into three pricing tiers based on their starting price.

Price Ranges:
  • $0 - 10
  • $10 - 30
  • $30+

*The pricing included in this list is for the entry-level/lowest priced offering that was found on vendor websites on August 15, 2018.

The above list summarizes pricing for the base plans of most products. Many products base their pricing tiers on the number of users, and may charge additional fees for installation, support, API calls, or additional features.


5. Considerations when purchasing billing and invoicing software

  • Simplicity versus customization: Intuitive billing and invoicing software with clean user interfaces and guided instructions can simplify invoice creation and management. Customers appreciate invoices that are easy to interpret, and for systems that accept online payments, user-friendly designs are critical. However, simple systems occasionally sacrifice customizability by offering fewer options to keep users on track. On the flip side, the ability to customize software often carries a steeper learning curve. Determine how tech savvy your employees and customers are, and balance that against your need for customization.

  • Integration: Many billing and invoicing software options integrate with other software systems, using application programming interfaces (APIs) to import and export data between systems. As an example, businesses can create an invoice within their billing software by importing customer contact information from their CRM solution and purchase records from an inventory system. Then, the business can deliver the invoice by exporting it to an email delivery solution. Enterprise-level software may manage all of these steps, but integrations allow small businesses to develop affordable solutions while continuing to use their existing software. When selecting billing and invoicing software, evaluate how easily potential systems integrate with your accounting tools, payment platforms, and other applications.

  • Cloud management: Moving billing and invoicing data to secure online servers can be more secure than most offline ledgers and spreadsheets on your hard drive. In-house server solutions offer customization, but maintenance is a lot of work. Stolen customer data and exposed business intelligence are an enormous risk for small businesses that try to handle security on their own. Hosting data in clouds managed by professional billing and invoicing software services may increase data security.

6. Relevant billing and invoicing software trends

  • Artificial intelligence (AI) and machine learning: In the next few years, billing and invoicing software will begin incorporating some type of AI. Small businesses will be able to predict customers’ buying habits with greater accuracy, and software will provide revenue trends insight faster than reactive monitoring can. According to our research, 53% of small and midsize businesses (SMBs) are using or plan to use AI technology within the next one to two years.

  • The internet of things (IoT): The IoT lets objects communicate with people, software, and other objects. Devices can alert you to all kinds of things, such as the arrival of a new invoice. The industry has moved past emailed invoices; app notifications on mobile devices and smart speakers get more attention than email these days. Brands that invoice using apps and IoT devices are more connected to their customers. Increasingly, consumers use internet-connected devices and wearable technology to make purchases. Certain billing and invoicing software solutions can automatically process one-tap sales on IoT devices. According to our research, 73% of SMBs are using or plan to use IoT technology within the next one to two years.

Sources

Products evaluated for pricing calculation were taken from Capterra’s category page (sorted by “most reviewed”). The pricing ranges exclude freemium versions of the products. The features were identified based on their relevance and the percentage of products in Capterra’s database that offer them.

The following sources were used for this document:

  1. Capterra’s billing and invoicing software directory (Date accessed: August 15, 2018)
  2. Top 5 Tech Trends for Small Business (Date accessed: August 15, 2018)
  3. Awesome Free and Low-Cost Billing Software for Small Businesses (Date accessed: August 15, 2018)
  4. 15 Advantages of Using an Online Invoicing Software (Date accessed: August 15, 2018)
  5. 5 Most Popular Legal Billing Software (Date accessed: August 15, 2018)
  6. 4 Low-Cost and Free Hotel Billing Software Options Compared (Date accessed: August 15, 2018)
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Jul 21, 2016

How Much Does Invoicing Software Cost?

Picking any software is a mix of feature matching and budgeting. Invoicing software is no different. Luckily, there are a wide range of feature sets and prices, so you’re sure to find one that meets your needs.

Dec 02, 2015

Benefits of Mobile Invoicing

Mobile invoicing is a great way to cut down on wasted time, wasted money, and missed opportunities. This guest post from Viewpost spells out some of the biggest benefits.