# Best Billing and Invoicing Software 2026 | Capterra

> Find the top Billing and Invoicing software of 2026 on Capterra. Based on millions of verified user reviews - compare and filter for whats important to you to find the best tools for your needs.

Source: https://www.capterra.com/billing-and-invoicing-software

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# Best Billing and Invoicing Software

Last updated on April 1, 2026

How to find the right Billing and Invoicing Software?

Learn more from our team about Billing and Invoicing Software pricing features and benefits in our Billing and Invoicing Buyers Guide

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## What is billing and invoicing software and how do I choose the right one?

Researched by: [Bruno Peláez](https://www.capterra.com/resources/author/bruno-pelaez/)and reviewed by: [Blake Oliver](https://www.capterra.com/resources/author/blake-oliver/)

Updated on April 1, 2026

[Billing and invoicing software](https://www.capterra.com/billing-and-invoicing-software/) generates and sends invoices for goods or services and collects payments. It processes complex accounts across multiple customers and product lines and works with accounting systems. It can also save time thanks to automated tasks and software integrations.

Administrative and finance professionals in construction, accounting, IT, and marketing use this software to create invoices, process payments, generate reports, and track expenses.

Billing and invoicing software is typically priced “per month,” with basic plans averaging $32 per month. Advanced subscriptions typically cost around $259 per month.

First-time buyers should consider budget, number of users, use cases, and required integrations. Consulting stakeholders to determine key questions for vendors can help find the best system. Questions include:

_Is customized and branded invoice creation supported or does it only offer pre-built invoice templates?_

_Can it automate payments in complex scenarios without errors?_

_What security measures are available for data privacy?_

_Does it detect duplicate invoices and instances of fraud?_

For more information consult our [Billing and Invoicing Buyers Guide](#buyers-guide-content)

[4.2 (1991)](https://www.capterra.com/p/135757/NetSuite/reviews/)

[Capterra Shortlist](https://www.capterra.com/billing-and-invoicing-software/shortlist/)

Good for:

Billing & Invoicing

Optimize receivables and accelerate cash flow by automating billing and invoicing processes with NetSuite’s AI-fueled cloud accounting  [Learn more about NetSuite](https://www.capterra.com/p/135757/NetSuite/)

[4.3 (78)](https://www.capterra.com/p/131733/PayStand/reviews/)

Automate billing: click-to-pay, intuitive workflows for collections, and zero fees. [Learn more about Paystand](https://www.capterra.com/p/131733/PayStand/)

[4.4 (3269)](https://www.capterra.com/p/120109/Xero/reviews/)

[Capterra Shortlist](https://www.capterra.com/billing-and-invoicing-software/shortlist/)

Great for:

Document Management

Xero is an online accounting software with billing and invoicing solutions for small businesses and accountants in any industry.  [Learn more about Xero](https://www.capterra.com/p/120109/Xero/)

Connect with a Capterra advisor for a free 15-minute consultation

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[4.9 (12)](https://www.capterra.com/p/10006764/Dash-Billing/reviews/)

Automate billing and invoicing with smart reminders, flexible payment options, and a branded customer portal that makes paying easier. [Learn more about Dash](https://www.capterra.com/p/10006764/Dash-Billing/)

[4.6 (15)](https://www.capterra.com/p/220016/PayTrace/reviews/)

PayTrace makes it easy to accept payments anywhere for B2B businesses and ISV partners looking for revenue growth. [Learn more about PayTrace](https://www.capterra.com/p/220016/PayTrace/)

[4.8 (6)](https://www.capterra.com/p/10000278/Bill360/#reviews)

Get paid an average of 36% faster than your current AR process with Bill360, electronic invoicing & automation built for B2B companies. [Learn more about Bill360](https://www.capterra.com/p/10000278/Bill360/)

[5.0 (27)](https://www.capterra.com/p/116609/Trash-Flow/reviews/)

Trash Billing is Trash Flows automated payment processing system that makes CRM, autopay, invoicing and more simple and fast! [Learn more about Trash Flow](https://www.capterra.com/p/116609/Trash-Flow/)

[4.2 (401)](https://www.capterra.com/p/184673/Melio/reviews/)

[Capterra Shortlist](https://www.capterra.com/billing-and-invoicing-software/shortlist/)

Great for:

Invoice Creation

Pay vendors easily with bank transfers or cards, even where cards aren’t accepted. Seamlessly sync with QuickBooks and Xero. [Learn more about Melio](https://www.capterra.com/p/184673/Melio/)

[4.0 (21)](https://www.capterra.com/p/114908/PaperSave/reviews/)

GenAI enhanced AP automation and document management solution for Oracle, Netsuite, Dynamics, Sage, and Blackbaud. [Learn more about PaperSave](https://www.capterra.com/p/114908/PaperSave/)

0.0 (0)

Tabs is a revenue automation platform that streamlines the contract-to-cash process for B2B companies using AI technology. [Learn more about Tabs](https://www.capterra.com/p/10033716/Tabs/)

[4.3 (135)](https://www.capterra.com/p/133966/Accounting-Seed/reviews/)

Good for:

Small Business

Bring billing, invoicing, and payments into one place with Accounting Seed—built on Salesforce to connect financial and customer data. [Learn more about Accounting Seed](https://www.capterra.com/p/133966/Accounting-Seed/)

[4.4 (51)](https://www.capterra.com/p/135930/EBizCharge/reviews/)

EBizCharge Billing and Invoicing Software allows your customers to process payments online securely and remotely from anywhere. [Learn more about EBizCharge](https://www.capterra.com/p/135930/EBizCharge/)

[4.7 (202)](https://www.capterra.com/p/178774/Stripe-Billing/reviews/)

[Capterra Shortlist](https://www.capterra.com/billing-and-invoicing-software/shortlist/)

Great for:

Recurring/Subscription Billing

Recurring billing management solution that enables businesses to manage subscriptions, invoices, financial reports, payments, and more. [Learn more about Stripe Billing](https://www.capterra.com/p/178774/Stripe-Billing/)

83% of users recommend this product

[4.5 (110)](https://www.capterra.com/p/76730/TimeSolv/reviews/)

Great for:

Ease of Use

Cloud-based legal time tracking and billing software that helps law firms, lawyers, consultants, accountants, and other professionals. [Learn more about TimeSolv](https://www.capterra.com/p/76730/TimeSolv/)

[4.5 (4506)](https://www.capterra.com/p/142390/FreshBooks/reviews/)

[Capterra Shortlist](https://www.capterra.com/billing-and-invoicing-software/shortlist/)

Great for:

Billing & Invoicing

An easy invoicing and accounting solution starting at $1.50/mth (first 3 mths). Join 24 million people who've already used FreshBooks. [Learn more about FreshBooks](https://www.capterra.com/p/142390/FreshBooks/)

[4.5 (534)](https://www.capterra.com/p/5782/Replicon-TimeBill/reviews/)

[Capterra Shortlist](https://www.capterra.com/billing-and-invoicing-software/shortlist/)

Great for:

Customer Service

Maximize billable hours and supercharge profitability with Replicon¿s flexible invoicing engine and billing options. [Learn more about Replicon Time Tracking](https://www.capterra.com/p/5782/Replicon-TimeBill/)

83% of users recommend this product

[3.8 (60)](https://www.capterra.com/p/147972/Mango-Billing/reviews/)

Get paid for your work fast using Mango's modern billing tools -- custom templates, batch invoicing, auto recurring invoicing & more. [Learn more about Mango Practice Management](https://www.capterra.com/p/147972/Mango-Billing/)

[4.5 (105)](https://www.capterra.com/p/231293/Zoho-Subscriptions/reviews/)

Good for:

Value for Money

Zoho Billing combines invoicing, expense management, project billing, and recurring billing - all in one place. [Learn more about Zoho Billing](https://www.capterra.com/p/231293/Zoho-Subscriptions/)

81% of users recommend this product

[4.4 (671)](https://www.capterra.com/p/163115/Zoho-Books/reviews/)

Great for:

Invoice History

Streamline billing and invoicing with automated reminders, online payments, and customizable invoice templates.  [Learn more about Zoho Books](https://www.capterra.com/p/163115/Zoho-Books/)

[4.5 (1470)](https://www.capterra.com/p/170673/SumUp-Air/reviews/)

Great for:

Mid-Size Business

SumUp provides payment processing, card acceptance, and POS systems to help small businesses manage finances effectively. [Learn more about SumUp](https://www.capterra.com/p/170673/SumUp-Air/)

[4.7 (822)](https://www.capterra.com/p/163114/Zoho-Invoice/reviews/)

[Capterra Shortlist](https://www.capterra.com/billing-and-invoicing-software/shortlist/)

Great for:

Online Invoicing

Zoho Invoice lets you send customized invoices, track time and get paid online. Track expenses and manage your business from anywhere. [Learn more about Zoho Invoice](https://www.capterra.com/p/163114/Zoho-Invoice/)

90% of users recommend this product

[4.0 (5)](https://www.capterra.com/p/276399/SumUp-Invoice/#reviews)

SumUp Invoices gives you the tools to create, send and manage invoices for your business.  [Learn more about SumUp Invoice](https://www.capterra.com/p/276399/SumUp-Invoice/)

[4.2 (5)](https://www.capterra.com/p/241960/Payference/#reviews)

Alevate AR is the all-in-one tool that improves cash flow with speedier collections and better forecasting in one easy-to-use solution. [Learn more about Alevate AR](https://www.capterra.com/p/241960/Payference/)

[4.2 (104)](https://www.capterra.com/p/131433/Chargebee/reviews/)

Cloud-based billing and monetization platform that helps businesses streamline revenue operations and manage subscription models. [Learn more about Chargebee](https://www.capterra.com/p/131433/Chargebee/)

[4.5 (171)](https://www.capterra.com/p/161813/Order-Software/reviews/)

Good for:

Ease of Use

Automate vendor payments, simplify invoice management, and gain real-time spend visibility. Order.co integrates with financial system. [Learn more about Order.co](https://www.capterra.com/p/161813/Order-Software/)

Page 1 of 49

## Top-rated software of 2026

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Key Features

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We have selected the most important and critical features as defined by Capterra user reviews

[AI Copilot](https://www.capterra.com/billing-and-invoicing-software/features/721-virtual-assistant/)

[Billing Portal](https://www.capterra.com/billing-and-invoicing-software/features/1380-billing-portal/)

[Contact Database](https://www.capterra.com/billing-and-invoicing-software/features/3957-contact-database/)

[Contingency Billing](https://www.capterra.com/billing-and-invoicing-software/features/751-contingency-billing/)

[Credit Card Processing](https://www.capterra.com/billing-and-invoicing-software/features/3220-credit-card-processing/)

[Customizable Invoices](https://www.capterra.com/billing-and-invoicing-software/features/2276-customizable-invoices/)

[Document Management](https://www.capterra.com/billing-and-invoicing-software/features/2709-document-management/)

[Generative AI](https://www.capterra.com/billing-and-invoicing-software/features/2098-ai-content-creation/)

[Hourly Billing](https://www.capterra.com/billing-and-invoicing-software/features/2601-hourly-billing/)

[Invoice Processing](https://www.capterra.com/billing-and-invoicing-software/features/1555-invoice-processing/)

[Mobile Payments](https://www.capterra.com/billing-and-invoicing-software/features/1191-mobile-payments/)

[Multi-Currency](https://www.capterra.com/billing-and-invoicing-software/features/264-multi-currency/)

[Payment Processing](https://www.capterra.com/billing-and-invoicing-software/features/2783-payment-processing/)

[Project Billing](https://www.capterra.com/billing-and-invoicing-software/features/4034-project-billing/)

[Quotes/Estimates](https://www.capterra.com/billing-and-invoicing-software/features/2448-quotes-estimates/)

[Reminders](https://www.capterra.com/billing-and-invoicing-software/features/2089-reminders/)

[Reporting & Statistics](https://www.capterra.com/billing-and-invoicing-software/features/266-reporting-statistics/)

[Tax Calculation](https://www.capterra.com/billing-and-invoicing-software/features/1502-tax-calculation/)

[Third-Party Integrations](https://www.capterra.com/billing-and-invoicing-software/features/682-third-party-integrations/)

[Time & Expense Tracking](https://www.capterra.com/billing-and-invoicing-software/features/2069-time-expense-tracking/)

Deployment

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I'm looking for Billing and Invoicing Software that is:

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Table of Contents

-   [Essential billing and invoicing software buying information](#essential-billing-and-invoicing-software-buying-information)
-   [What are the most reviewed billing and invoicing systems?](#what-are-the-most-reviewed-billing-and-invoicing-systems)
-   [What is billing and invoicing software?](#what-is-billing-and-invoicing-software)
-   [How much does billing and invoicing software cost?](#how-much-does-billing-and-invoicing-software-cost)
-   [Billing and invoicing software features rated by users](#billing-and-invoicing-software-features-rated-by-users)
-   [Top billing and invoicing software benefits identified by users](#top-billing-and-invoicing-software-benefits-identified-by-users)
-   [Common billing and invoicing software challenges identified by users](#common-billing-and-invoicing-software-challenges-identified-by-users)
-   [What is billing and accounting software used for?](#what-is-billing-and-accounting-software-used-for)
-   [Who uses billing and invoicing software?](#who-uses-billing-and-invoicing-software)
-   [Common billing and invoicing software integrations](#common-billing-and-invoicing-software-integrations)
-   [Recent trends in billing and invoicing software](#recent-trends-in-billing-and-invoicing-software)
-   [Learn more about billing and invoicing software](#learn-more-about-billing-and-invoicing-software)

## Essential billing and invoicing software buying information 

[Billing and invoicing software](https://www.capterra.com/billing-and-invoicing-software/) helps companies generate and send invoices for goods or services and collect payments. These applications enable the efficient processing of complex accounts across multiple customers and product lines, incorporating contract and client data. They are designed to work alongside accounting software.

Billing and invoicing software is most commonly used by employees in industries such as construction, accounting, IT, and marketing and advertising. These tools are regularly used to create invoices, process payments, generate reports and track time and expenses.

“This software provides you with the ability to collect mobile payments, which is crucial for certain businesses,“ says Blake Oliver\[[1](#sources)\],  certified public accountant (CPA), specializing in accounting technology and co-host of The Accounting Podcast. ”For example, if you're a business using a mobile workforce management system, like an HVAC company, it makes sense to use this software to prioritize getting paid.”

Billing and invoicing software is typically priced “per month,” with basic plans averaging $32. Advanced subscriptions cost around $259.\[[2](#sources)\] Many billing and invoicing platforms also offer free trials or free versions, which will have less features, users, or storage but will allow the company to see if it is the adequate software for their business needs.

First-time buyers should take into account their budget, number of users required, specific use cases, and necessary integrations with the other types of software they use. We recommend consulting with stakeholders on a list of critical questions to ask potential vendors in order to help you evaluate systems based on business needs, such as:

-   Does the software allow users to create customized invoices using company branding and layout preferences?
    
-   What type of security measures does the software provide when collecting the customer's payment details?
    
-   What type of filters does the software provide when browsing the contact database? 
-   Does the software detect duplicate invoices or does it have a feature for fraud detection?
    
-   What level of technical support will I need from the billing and invoicing software provider?
    
-   Does the software have a mobile app?
    

## What are the most reviewed billing and invoicing systems?

[Capterra Shortlist](https://www.capterra.com/billing-and-invoicing-software/shortlist/) identifies the top billing and invoicing systems based on a proprietary blend of user ratings and popularity, helping small businesses efficiently find the most effective billing and invoicing solution for their needs. \[[3](#sources)\] Here are the five most-reviewed products in our Capterra Shortlist for this category:

**Product**

**Overall score**

**Popularity score**

**Ratings score**

[NetSuite](https://www.capterra.com/p/135757/NetSuite/)

86/100

40/50

46/50

[FreshBooks](https://www.capterra.com/p/142390/FreshBooks/)

84/100

36/50

48/50

[Quickbooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/)

83/100

36/50

47/50

[Wave](https://www.capterra.com/p/178021/Wave-Apps/)

83/100

36/50

47/50

[Square Point of Sale](https://www.capterra.com/p/275802/Square-Point-of-Sale/)

77/100

29/50

48/50

These rankings are determined by combining verified user ratings and publicly available web search popularity data: 

-   **Rating score:** Relative score of the software based on ratings given by users on Capterra, normalized for the number and recency of reviews.
    
-   **Popularity score:** Relative popularity of software based on web search trends and products’ web presence.
    

## What is billing and invoicing software?

Billing and invoicing software helps companies collect payments and generate and send invoices. These tools automate payment invoicing, receiving, and processing. These systems can process complex accounts across multiple customers and product lines by integrating with contract data and customer relationship management (CRM) tools. Billing and invoicing solutions work in tandem with [accounting applications](https://www.capterra.com/accounting-software/) and provide a variety of revenue reporting and compliance features.

Although some specific industries benefit from having stand-alone billing and invoicing software, Oliver explains that most small businesses nowadays use the integrated feature in accounting software: “I would recommend that approach because you want your invoices and payments in the same system you're using for bank reconciliations. It simplifies things. However, if you're in a specific industry, like a medical practice, you might need separate software due to requirements like HIPAA compliance.”

Capterra covers 1,638 billing and invoicing software products, and we published 12,898 reviews from billing and invoicing software users in the past year. \[[4](#sources)\]

## How much does billing and invoicing software cost?

According to Capterra software pricing data \[[2](#sources)\] the billing and invoicing software category has the following subscription price ranges:

-   Entry level (1-4 users) = $32 per month
    
-   High end (10+ users) = $259 per month
    

Entry-level or basic subscriptions tend to include features like a customer database, task management, invoicing, payments, and time tracking.

Advanced or premium subscriptions tend to include features like recurring invoicing, customization of assets, live chat support or a dedicated account manager, eSignatures, and automatic reminders.

Billing and invoicing software is typically billed on a “per user per month” basis and pricing will vary depending on the number of user seats the company needs. 

Free trial and [free versions](https://www.capterra.com/billing-and-invoicing-software/s/free/) are also available for this type of software. The benefit of using these free versions is that the company can try out the software to see if it fits their needs. However, it’s worth keeping in mind that free versions usually have less users, less storage, and less features compared to paid versions.

First-time buyers should be aware that:

-   Upfront costs can include installation and setup of the billing and invoicing system and integration with existing software in the company tech stack. 
-   The recurring costs of billing and invoicing software can include software maintenance such as updates, patches, and upgrades, and in-house or outsourced IT consultant services.
    

## Billing and invoicing software features rated by users

All billing and invoicing software include invoice creation, invoice history, and online invoicing. This category of software also includes common features like invoice processing, payment processing, customizable invoices, and contact database, among others.

### Core billing and invoicing software features

-   **Invoice history:** Store and view prior invoices for each account or client. 93% of reviewers rate this feature as critical or highly important.
    
-   **Invoice creation:** Create invoices from scratch or generate recurring invoices for regular customers. 92% of reviewers rate this feature as critical or highly important.
    
-   **Online invoicing:** Create, send, and view electronic invoices. 82% of users rate this feature as critical or highly important.
    

### Highly rated common billing and invoicing software features

Our analysis of proprietary reviews data reveals other common billing and invoicing software features users rate as valuable:

-   **Invoice processing:** Create, process, verify, and execute invoices. 88% of reviewers rate this feature as critical or highly important.
    
-   **Payment processing:** Accept, record, and reconcile financial transactions. 82% of users rate this feature as critical or highly important.
    
-   **Customizable invoices:** Design invoice layouts, content, and branding to tell the best possible story. Develop customer trust by delivering content consistent with existing brand materials. 81% of users rate this feature as critical or highly important.
    
-   **Contact database:** Build a client contact information database within the billing and invoicing system to avoid the redundant expense of a dedicated CRM tool. 74% of users rate this feature as critical or highly important.
    
-   **Billing portal:** Gateway through which end users can view past bills and pay current invoices. 73% of users rate this feature as critical or highly important.
    
-   **Tax calculation:** Breakdown of all taxable income streams. 69% of users rate this feature as critical or highly important.
    
-   **Quotes/estimates:** Generate quotes or estimates for customers. 69% of users rate this feature as critical or highly important.
    
-   **Mobile payments:** Allow clients to submit payments via mobile devices. 62% of users rate this feature as critical or highly important. 
-   **Time and expense tracking:** Keep a log of accumulated billable time and expenses. Automatically add this data to invoices for faster billing with fewer opportunities for error. 62% of users rate this feature as critical or highly important.
    

Capterra’s billing and invoicing software directory allows users to filter by feature(s) to only view options that meet your business needs, which can help narrow your software shortlist.

## Top billing and invoicing software benefits identified by users

**Enhances the invoicing process:** Billing and invoicing software helps in the creation, processing, verification and execution of invoices. Users highlight that this feature is useful when integrating it with other tools or to ensure legal compliance.

_“I liked the online invoicing (direct communication with official government authorities included), which helped me get rid of manual paper invoicing and mailing of hand-written invoices.”_

–Atanasios I., software architect, computer software

**Helps with a small business management:** Using billing and invoicing software as a small business owner can save time by automating invoicing, payment tracking, time tracking and accounting tasks. Users highlight that this allows the owner to focus on other aspects of the business, leading to the opportunity for business growth.

_“I am able to run my small business professionally and use the majority of the features each day”_

–Andrew F., director, wholesale

**Improves billing management:** Billing and invoicing software can also help in the creation and sending of bills to clients. Users explain that it is useful when different bills are needed depending on the client or if the billing is online or on-site.

_“Billing is exceptionally simple, there are numerous choices for how to bill that we are able to utilize anything that makes the foremost sense for us based on different subtleties, as well as for our clients.”_

–Charles J W., account manager, construction

**Aids with expense tracking:** Billing and invoicing software helps to log and record hours worked and costs spent in order to assist in billing and invoicing. Users say that this feature simplifies and streamlines processes, especially when it can handle multiple types of business cases.

_“From time and expense tracking to billing and resource allocation, this platform has made every aspect of my job simple and streamlined.”_

–Juan B., CEO, computer software

“The QR codes are also great,” says Oliver. “If you mail statements, customers can scan a QR code to pay through your portal, increasing the likelihood of payment.”

## Common billing and invoicing software challenges identified by users

Billing and invoicing software reviewers highlight that these products can present challenges in transaction accuracy and complex payment handling, potentially causing errors that disrupt financial operations. It’s a good idea to check software reviews before committing in order to get feedback from people who have used the features you are looking for and ensure they work as promised.

Additionally, reviewers of this software indicate technical issues with bugs in the software interface, transaction syncing, or account management can arise, sometimes with inadequate tech support, leading to dissatisfaction.

Lastly, reviewers also mention that the pricing structure of billing and invoicing software can be costly, particularly for small businesses, with potential additional expenses for customization and license renewal.

If you are planning to acquire billing and invoicing software, you could ask software vendors on your shortlist these questions to protect against the aforementioned challenges:

-   Can the software handle complex payment scenarios without errors?
    
-   What kind of technical support do you provide and is it available 24/7?
    
-   What kind of recurring and additional costs, such as customization or license renewal fees, should I expect? 
-   Is there a flexible pricing option for small businesses that don't require all the features?
    

## What is billing and accounting software used for?

Analysis of our extensive billing and invoicing reviews highlights the most common use cases:

-   **Task automation:** Billing and invoicing software can automate tasks like creating and sending bills and invoices, as well as reminders to clients. Users say this helps with business processes efficiency, error reduction, and contract maintenance.
    
-   **Client management:** Users of billing and invoicing software say that it helps their business with client management. It allows them to access client interactions and payment history or to track time against projects for billing purposes. They also mention that some products provide a client portal.
    
-   **Reporting:** Billing and invoicing software users indicate that reporting features allow them to customize reports, meaning they can view and analyze the data they need in different situations.
    
-   **Accounting integration:** Users tend to integrate their billing and invoicing software with their accounting software. They say they find it useful to have a separate tool for these two fields, but with the ability to synchronize data across the platforms.
    

There are also billing and invoicing platforms designed specifically for certain industries or use cases:

-   [Billing and provisioning software](https://www.capterra.com/billing-and-provisioning-software/)
    
-   [Legal billing software](https://www.capterra.com/legal-billing-software/)
    
-   [Medical billing software](https://www.capterra.com/medical-billing-software/)
    
-   [Recurring billing software](https://www.capterra.com/recurring-billing-software/)
    

## Who uses billing and invoicing software? 

Billing and invoicing software can be used by any type of business that works with clients and needs a system to receive, process, and organize payments, invoices, and bills. Of course, each of these businesses would require a different type of software based on their industry and size. Billing and invoicing software is typically geared towards one or several of these categories:

-   **Accounting:** Accounting businesses can use this software for two purposes: provide services to their clients and to manage their own internal business operations. For example, streamline client billing processes, track payments, and manage financial transactions.
    
-   **Legal:** Legal firms can use this type of software to create invoices for billable hours, manage client retainers, and track expenses related to legal services.
    
-   **Marketing:** Advertising agencies can use billing and invoicing software to generate invoices for client campaigns, track project costs, and streamline payment collection processes.
    
-   **Construction:** Construction companies can use this type of software to generate invoices for projects, track project costs, manage subcontractor payments, and streamline financial processes specific to the construction industry.
    

Based on analysis of Capterra reviews, billing and invoicing software is most commonly used by employees in small businesses across a range of industries including construction, accounting, and IT. We identified that 74% of reviewers of these tools work in companies that have under 50 employees. Medium businesses (51-500 employees) also use this software, though to a much lesser extent: these employees represent 16% of the reviewers in Capterra over the last year.

Capterra reviewers highlight how useful this type of software is for small business management, where sometimes one person is responsible for many tasks and may need a tool that helps them centralize billing and professional invoices.

## Common billing and invoicing software integrations

Many billing and invoicing software options integrate with other software systems, using application programming interfaces (APIs) to import and export data between systems. Capterra reviewers cited a generally positive experience with the billing and invoicing software integration options.

We analyzed our extensive reviews database and, based on that, we determined the three software categories that most often integrate with billing and invoicing tools:

**Accounting software** integration helps businesses to generate accounting reports and financial statements, streamlining financial management and reducing manual data entry. This can provide a comprehensive view of the business's financial health.

**Project management software** integration enables businesses to coordinate project tasks, track billable hours, and automate the invoicing process. This integration enhances accuracy, transparency, and efficiency by pulling project data and providing insights into project profitability and financial performance.

**Payment processing software** integrations can help companies save time by streamlining payment processes, keeping track of payments and providing an overview of the status of payments.

## Recent trends in billing and invoicing software

**Businesses turning to accounting firms for expertise and support:** According to [Capterra’s 2023 Accounting Shortage survey](https://www.capterra.com/resources/outsourced-accounting/), 71% of organizations outsource some amount of their accounting and finance needs and 65% of businesses require full-time support from firms to handle tax compliance, auditing and other complex tasks. Despite this trend, billing and invoicing software can provide businesses with the necessary tools to handle their accounting and finance needs in-house, potentially reducing the reliance on outsourcing to accounting firms.

**Increasing use of artificial intelligence (AI) and machine learning (ML) for financial tasks in SMBs:** According to [Capterra's 2023 Accounting and AI survey](https://www.capterra.com/resources/finance-artificial-intelligence/), 51% of SMBs say AI and ML will fundamentally change business finance operations for the foreseeable future, and 76% of businesses have adopted at least one form of AI or ML technology to handle accounting and finance needs. [AI software](https://www.capterra.com/artificial-intelligence-software/) and [ML software](https://www.capterra.com/machine-learning-software/) can assist with many tasks, from bookkeeping to fraud detection, which can be useful for saving time and resources. Many billing and invoicing software systems today already have AI and ML technology built into their platform to help streamline and automate tasks.

## Learn more about billing and invoicing software

For more information on billing and invoicing software, check out the following Capterra financial and accounting articles:

-   [6 Top-Rated Tools To Include in Your Accounting Tech Stack](https://www.capterra.com/resources/accounting-tech-stack-tools/)
    
-   [6 Top-Rated AI-Enabled Tools for Accounting](https://www.capterra.com/resources/top-ai-accounting-tools/)
    
-   [5 Key Features of Billing and Invoicing Software and Top Products That Offer Them](https://www.capterra.com/resources/key-features-of-billing-and-invoicing-software/#5-contact-database)
    
-   [3 Benefits and Challenges of Modern Accounting Solutions Over Manual Methods](https://www.capterra.com/resources/benefits-of-accounting-software/)
    
-   [What Is Accounting Software? Learn the Basics of Selecting From Different Options](https://www.capterra.com/resources/what-is-accounting-software/)
    
-   [Top 3 Accounting Challenges Small Businesses Are Facing](https://www.capterra.com/resources/common-accounting-problems/)
    
-   [5 Top-Rated Billing and Invoicing Software for Marketing and Advertising](https://www.capterra.com/resources/top-billing-and-invoicing-software-for-marketing-and-advertising/)
    

Sources

1.  [Blake Oliver](https://www.linkedin.com/in/blaketoliver/), LinkedIn
    
2.  **Capterra software pricing data:** Only products with publicly available pricing information and qualified software products within the category as of the production date are included in the pricing analysis. [Read the complete methodology here](https://docs.google.com/document/d/1BgoQ2wJ4G7bQP2pne5krFqqE24UbOw4-jwCV163VNgs/edit).
    
3.  **Capterra Shortlist:** Capterra Shortlist identifies the top products in our software categories based on a proprietary blend of user ratings and popularity. [Read the complete methodology](https://www.capterra.com/resources/research-methodologies/).
    
4.  **Capterra reviews data:** Capterra reviews are collected from verified users for individual software products. For this report, we analyzed reviews from the past year as of the production date. [Read the complete methodology](https://www.capterra.com/resources/buyers-guide-methodologies/).