--- title: "Best Billing and Invoicing Software 2026 | Capterra" description: "Find the top Billing and Invoicing software of 2026 on Capterra. Based on millions of verified user reviews - compare and filter for whats important to you to find the best tools for your needs." source_url: "https://www.capterra.com/billing-and-invoicing-software/" page_type: "category" language: "en" author: name: "David Jani" url: "https://www.capterra.com/resources/author/david-jani/" description: "David is an analyst with 5 years of experience covering technology for accounting, cybersecurity, and other business uses. His insights draw on 20+ studies and 2.5 million Capterra reviews." image: "https://images.ctfassets.net/px6a31ta05xu/2LFMMWvFyOg48I9X56euNm/6abc0abef4604422754a396fad2d32c2/Profile_square_600x600.jpg" --- # Best Billing and Invoicing Software Last updated on November 9, 2026 Written by David Jani David is an analyst with 5 years of experience covering technology for accounting, cybersecurity, and other business uses. His insights draw on 20+ studies and 2.5 million Capterra reviews. [See full bio and all articles](https://www.capterra.com/resources/author/david-jani/). [Free](https://www.capterra.com/billing-and-invoicing-software/s/free/)[For Small Businesses](https://www.capterra.com/billing-and-invoicing-software/s/small-businesses/) ## All Products [4.2 (2086)](https://www.capterra.com/p/135757/NetSuite/reviews/) [Capterra Shortlist](https://www.capterra.com/billing-and-invoicing-software/#shortlist) NetSuite is the AI-powered cloud ERP that unifies financials and operations to help businesses grow and scale.  [Learn more about NetSuite](https://www.capterra.com/p/135757/NetSuite/) Billing and Invoicing features reviewers most value Billing Portal Contact Database Credit Card Processing Customizable Invoices Invoice Processing Mobile Payments Payment Processing Quotes/Estimates Tax Calculation [4.7 (54)](https://www.capterra.com/p/127462/MuniBilling/reviews/) Cloud based utility billing software for municipalities and private companies boasting streamlined workflows and flexible integrations. [Learn more about MuniBilling](https://www.capterra.com/p/127462/MuniBilling/) Billing and Invoicing features reviewers most value Billing Portal Contact Database Credit Card Processing Customizable Invoices Invoice Processing Mobile Payments Payment Processing Quotes/Estimates Tax Calculation [4.4 (137)](https://www.capterra.com/p/133966/Accounting-Seed/reviews/) Bring billing, invoicing, and payments into one place with Accounting Seed—built on Salesforce to connect financial and customer data. [Learn more about Accounting Seed](https://www.capterra.com/p/133966/Accounting-Seed/) Billing and Invoicing features reviewers most value Billing Portal Contact Database Credit Card Processing Customizable Invoices Invoice Processing Mobile Payments Payment Processing Quotes/Estimates Tax Calculation Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. [4.4 (3341)](https://www.capterra.com/p/120109/Xero/reviews/) [Capterra Shortlist](https://www.capterra.com/billing-and-invoicing-software/#shortlist) Xero is an online accounting software with billing and invoicing solutions for small businesses and accountants in any industry.  [Learn more about Xero](https://www.capterra.com/p/120109/Xero/) Billing and Invoicing features reviewers most value Billing Portal Contact Database Credit Card Processing Customizable Invoices Invoice Processing Mobile Payments Payment Processing Quotes/Estimates Tax Calculation [4.9 (4886)](https://www.capterra.com/p/172127/Rippling/reviews/) The AI platform that manages HR, IT, and Finance, giving Rippling AI the data and permissions it needs to help manage your company. [Learn more about Rippling](https://www.capterra.com/p/172127/Rippling/) Billing and Invoicing features reviewers most value Billing Portal Contact Database Credit Card Processing Customizable Invoices Invoice Processing Mobile Payments Payment Processing Quotes/Estimates Tax Calculation 95% recommend this product 0.0 (0) Tabs is a revenue automation platform that streamlines the contract-to-cash process for B2B companies using AI technology. [Learn more about Tabs](https://www.capterra.com/p/10033716/Tabs/) Billing and Invoicing features reviewers most value Billing Portal Contact Database Credit Card Processing Customizable Invoices Invoice Processing Mobile Payments Payment Processing Quotes/Estimates Tax Calculation [4.5 (104)](https://www.capterra.com/p/187835/Soluno/reviews/) Actionstep Legal Accounting is designed for how midsize law firms need to bill. Customized billing workflows, ebilling, and more. [Learn more about Actionstep Legal Accounting](https://www.capterra.com/p/187835/Soluno/) Billing and Invoicing features reviewers most value Billing Portal Contact Database Credit Card Processing Customizable Invoices Invoice Processing Mobile Payments Payment Processing Quotes/Estimates Tax Calculation 81% recommend this product [4.5 (337)](https://www.capterra.com/p/131733/PayStand/reviews/) Agentic B2B payment network with automated invoicing, payment links, and one checkout for card, ACH, and a zero-fee network. [Learn more about Paystand](https://www.capterra.com/p/131733/PayStand/) Billing and Invoicing features reviewers most value Billing Portal Contact Database Credit Card Processing Customizable Invoices Invoice Processing Mobile Payments Payment Processing Quotes/Estimates Tax Calculation [4.8 (6)](https://www.capterra.com/p/10000278/Bill360/#reviews) Get paid an average of 36% faster than your current AR process with Bill360, electronic invoicing & automation built for B2B companies. [Learn more about Bill360](https://www.capterra.com/p/10000278/Bill360/) Billing and Invoicing features reviewers most value Billing Portal Contact Database Credit Card Processing Customizable Invoices Invoice Processing Mobile Payments Payment Processing Quotes/Estimates Tax Calculation [5.0 (27)](https://www.capterra.com/p/116609/Trash-Flow/reviews/) Trash Billing is Trash Flows automated payment processing system that makes CRM, autopay, invoicing and more simple and fast! [Learn more about Trash Flow](https://www.capterra.com/p/116609/Trash-Flow/) Billing and Invoicing features reviewers most value Billing Portal Contact Database Credit Card Processing Customizable Invoices Invoice Processing Mobile Payments Payment Processing Quotes/Estimates Tax Calculation [4.5 (540)](https://www.capterra.com/p/5782/Replicon-TimeBill/reviews/) [Capterra Shortlist](https://www.capterra.com/billing-and-invoicing-software/#shortlist) Maximize billable hours and supercharge profitability with Replicon¿s flexible invoicing engine and billing options. [Learn more about Deltek Replicon Time Tracking](https://www.capterra.com/p/5782/Replicon-TimeBill/) Billing and Invoicing features reviewers most value Billing Portal Contact Database Credit Card Processing Customizable Invoices Invoice Processing Mobile Payments Payment Processing Quotes/Estimates Tax Calculation 82% recommend this product [4.6 (118)](https://www.capterra.com/p/76730/TimeSolv/reviews/) Cloud-based legal time tracking and billing software that helps law firms, lawyers, consultants, accountants, and other professionals. [Learn more about TimeSolv](https://www.capterra.com/p/76730/TimeSolv/) Billing and Invoicing features reviewers most value Billing Portal Contact Database Credit Card Processing Customizable Invoices Invoice Processing Mobile Payments Payment Processing Quotes/Estimates Tax Calculation [4.2 (407)](https://www.capterra.com/p/184673/Melio/reviews/) [Capterra Shortlist](https://www.capterra.com/billing-and-invoicing-software/#shortlist) Pay vendors easily with bank transfers or cards, even where cards aren’t accepted. Seamlessly sync with QuickBooks and Xero. [Learn more about Melio](https://www.capterra.com/p/184673/Melio/) Billing and Invoicing features reviewers most value Billing Portal Contact Database Credit Card Processing Customizable Invoices Invoice Processing Mobile Payments Payment Processing Quotes/Estimates Tax Calculation [3.8 (61)](https://www.capterra.com/p/147972/Mango-Billing/reviews/) Get paid for your work fast using Mango's modern billing tools -- custom templates, batch invoicing, auto recurring invoicing & more. [Learn more about Mango Practice Management](https://www.capterra.com/p/147972/Mango-Billing/) Billing and Invoicing features reviewers most value Billing Portal Contact Database Credit Card Processing Customizable Invoices Invoice Processing Mobile Payments Payment Processing Quotes/Estimates Tax Calculation [4.5 (11)](https://www.capterra.com/p/174132/Datagate/reviews/) SaaS billing solution for MSPs who sell and bill telecom services under their own brand, including UCaaS, VoIP, mobile voice & data. [Learn more about Datagate](https://www.capterra.com/p/174132/Datagate/) Billing and Invoicing features reviewers most value Billing Portal Contact Database Credit Card Processing Customizable Invoices Invoice Processing Mobile Payments Payment Processing Quotes/Estimates Tax Calculation [4.3 (122)](https://www.capterra.com/p/131433/Chargebee/reviews/) Cloud-based billing and monetization platform that helps businesses streamline revenue operations and manage subscription models. [Learn more about Chargebee](https://www.capterra.com/p/131433/Chargebee/) Billing and Invoicing features reviewers most value Billing Portal Contact Database Credit Card Processing Customizable Invoices Invoice Processing Mobile Payments Payment Processing Quotes/Estimates Tax Calculation [4.6 (214)](https://www.capterra.com/p/178774/Stripe-Billing/reviews/) [Capterra Shortlist](https://www.capterra.com/billing-and-invoicing-software/#shortlist) Recurring billing management solution that enables businesses to manage subscriptions, invoices, financial reports, payments, and more. [Learn more about Stripe Billing](https://www.capterra.com/p/178774/Stripe-Billing/) Billing and Invoicing features reviewers most value Billing Portal Contact Database Credit Card Processing Customizable Invoices Invoice Processing Mobile Payments Payment Processing Quotes/Estimates Tax Calculation 84% recommend this product [4.4 (684)](https://www.capterra.com/p/163115/Zoho-Books/reviews/) Streamline billing and invoicing with automated reminders, online payments, and customizable invoice templates.  [Learn more about Zoho Books](https://www.capterra.com/p/163115/Zoho-Books/) Billing and Invoicing features reviewers most value Billing Portal Contact Database Credit Card Processing Customizable Invoices Invoice Processing Mobile Payments Payment Processing Quotes/Estimates Tax Calculation [4.0 (5)](https://www.capterra.com/p/276399/SumUp-Invoice/#reviews) SumUp Invoices gives you the tools to create, send and manage invoices for your business.  [Learn more about SumUp Invoice](https://www.capterra.com/p/276399/SumUp-Invoice/) Billing and Invoicing features reviewers most value Billing Portal Contact Database Credit Card Processing Customizable Invoices Invoice Processing Mobile Payments Payment Processing Quotes/Estimates Tax Calculation [4.7 (95)](https://www.capterra.com/p/147348/ZarMoney-Cloud-Accounting/reviews/) ZarMoney does it all... And does it better! We believe an outside-the-box accounting solution should have out-of-this-world support. [Learn more about ZarMoney](https://www.capterra.com/p/147348/ZarMoney-Cloud-Accounting/) Billing and Invoicing features reviewers most value Billing Portal Contact Database Credit Card Processing Customizable Invoices Invoice Processing Mobile Payments Payment Processing Quotes/Estimates Tax Calculation [4.6 (15)](https://www.capterra.com/p/220016/PayTrace/reviews/) PayTrace makes it easy to accept payments anywhere for B2B businesses and ISV partners looking for revenue growth. [Learn more about PayTrace](https://www.capterra.com/p/220016/PayTrace/) Billing and Invoicing features reviewers most value Billing Portal Contact Database Credit Card Processing Customizable Invoices Invoice Processing Mobile Payments Payment Processing Quotes/Estimates Tax Calculation [4.1 (85)](https://www.capterra.com/p/90208/AdvancedBilling/reviews/) AdvancedBilling from AdvancedMD provides streamlined medical billing tools with powerhouse performance for practices of all sizes. [Learn more about AdvancedMD Billing Services](https://www.capterra.com/p/90208/AdvancedBilling/) Billing and Invoicing features reviewers most value Billing Portal Contact Database Credit Card Processing Customizable Invoices Invoice Processing Mobile Payments Payment Processing Quotes/Estimates Tax Calculation [4.4 (51)](https://www.capterra.com/p/135930/EBizCharge/reviews/) EBizCharge Billing and Invoicing Software allows your customers to process payments online securely and remotely from anywhere. [Learn more about EBizCharge](https://www.capterra.com/p/135930/EBizCharge/) Billing and Invoicing features reviewers most value Billing Portal Contact Database Credit Card Processing Customizable Invoices Invoice Processing Mobile Payments Payment Processing Quotes/Estimates Tax Calculation [4.5 (109)](https://www.capterra.com/p/231293/Zoho-Subscriptions/reviews/) Zoho Billing combines invoicing, expense management, project billing, and recurring billing - all in one place. [Learn more about Zoho Billing](https://www.capterra.com/p/231293/Zoho-Subscriptions/) Billing and Invoicing features reviewers most value Billing Portal Contact Database Credit Card Processing Customizable Invoices Invoice Processing Mobile Payments Payment Processing Quotes/Estimates Tax Calculation 81% recommend this product [4.7 (257)](https://www.capterra.com/p/185441/Business-Payments/reviews/) Synder is the only bookkeeping platform you need for accurate multichannel reconciliation and GAAP-compliant revenue recognition.  [Learn more about Synder](https://www.capterra.com/p/185441/Business-Payments/) Billing and Invoicing features reviewers most value Billing Portal Contact Database Credit Card Processing Customizable Invoices Invoice Processing Mobile Payments Payment Processing Quotes/Estimates Tax Calculation 91% recommend this product Page 1 of 32 ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Filter (1538) Products: Sort By: Featured Partners * * * Plan Type Free Trial Popular 85% of professionals opt for a 30-day trial before the software purchase Other subsciption plans: Free Version Monthly Subscription Annual Subscription One-Time License Key Features All key features Popular We have selected the most important and critical features as defined by Capterra user reviews AI Copilot [Billing Portal](https://www.capterra.com/billing-and-invoicing-software/features/billing-portal/) [Contact Database](https://www.capterra.com/billing-and-invoicing-software/features/contact-database/) Contingency Billing Credit Card Processing [Customizable Invoices](https://www.capterra.com/billing-and-invoicing-software/features/customizable-invoices/) Document Management [Expense Tracking](https://www.capterra.com/billing-and-invoicing-software/features/expense-tracking/) [Financial Reporting](https://www.capterra.com/billing-and-invoicing-software/features/financial-reporting/) [Generative AI](https://www.capterra.com/billing-and-invoicing-software/features/generative-ai/) Hourly Billing [Invoice Creation](https://www.capterra.com/billing-and-invoicing-software/features/invoice-creation/) [Invoice History](https://www.capterra.com/billing-and-invoicing-software/features/invoice-history/) [Invoice Processing](https://www.capterra.com/billing-and-invoicing-software/features/invoice-processing/) Mobile Payments Multi-Currency [Online Invoicing](https://www.capterra.com/billing-and-invoicing-software/features/online-invoicing/) [Online Payments](https://www.capterra.com/billing-and-invoicing-software/features/online-payments/) [Payment Processing](https://www.capterra.com/billing-and-invoicing-software/features/payment-processing/) Project Billing [Quotes/Estimates](https://www.capterra.com/billing-and-invoicing-software/features/quotes-estimates/) Reminders Reporting & Statistics [Tax Calculation](https://www.capterra.com/billing-and-invoicing-software/features/tax-calculation/) Third-Party Integrations [Time & Expense Tracking](https://www.capterra.com/billing-and-invoicing-software/features/time-expense-tracking/) Deployment Cloud, SaaS, Web-Based Desktop Mac Desktop Windows Desktop Linux On-Premise Windows On-Premise Linux Desktop Chromebook Mobile Android Mobile iPhone Mobile iPad Related Software Category: [Debt Collection Software](https://www.capterra.com/debt-collection-software/)[Subscription Management Software](https://www.capterra.com/subscription-management-software/)[Recurring Billing Software](https://www.capterra.com/recurring-billing-software/)[Utility Billing Software](https://www.capterra.com/utility-billing-software/)[Revenue Management Software](https://www.capterra.com/revenue-management-software/) I'm looking for Billing and Invoicing Software that is: [Free](https://www.capterra.com/billing-and-invoicing-software/s/free/)[For Small Businesses](https://www.capterra.com/billing-and-invoicing-software/s/small-businesses/) Table of Contents - [Essential billing and invoicing software buying information](#essential-billing-and-invoicing-software-buying-information) - [What are the most reviewed billing and invoicing systems?](#what-are-the-most-reviewed-billing-and-invoicing-systems) - [What is billing and invoicing software?](#what-is-billing-and-invoicing-software) - [How much does billing and invoicing software cost?](#how-much-does-billing-and-invoicing-software-cost) - [Billing and invoicing software features rated by users](#billing-and-invoicing-software-features-rated-by-users) - [Top billing and invoicing software benefits identified by users](#top-billing-and-invoicing-software-benefits-identified-by-users) - [Common billing and invoicing software challenges identified by users](#common-billing-and-invoicing-software-challenges-identified-by-users) - [What is billing and accounting software used for?](#what-is-billing-and-accounting-software-used-for) - [Who uses billing and invoicing software?](#who-uses-billing-and-invoicing-software) - [Common billing and invoicing software integrations](#common-billing-and-invoicing-software-integrations) - [Recent trends in billing and invoicing software](#recent-trends-in-billing-and-invoicing-software) - [Learn more about billing and invoicing software](#learn-more-about-billing-and-invoicing-software) ## Essential billing and invoicing software buying information  [Billing and invoicing software](https://www.capterra.com/billing-and-invoicing-software/) helps companies generate and send invoices for goods or services and collect payments. These applications enable the efficient processing of complex accounts across multiple customers and product lines, incorporating contract and client data. They are designed to work alongside accounting software. Billing and invoicing software is most commonly used by employees in industries such as construction, accounting, IT, and marketing and advertising. These tools are regularly used to create invoices, process payments, generate reports and track time and expenses. “This software provides you with the ability to collect mobile payments, which is crucial for certain businesses,“ says Blake Oliver\[[1](#sources)\],  certified public accountant (CPA), specializing in accounting technology and co-host of The Accounting Podcast. ”For example, if you're a business using a mobile workforce management system, like an HVAC company, it makes sense to use this software to prioritize getting paid.” Billing and invoicing software is typically priced “per month,” with basic plans averaging $32. Advanced subscriptions cost around $259.\[[2](#sources)\] Many billing and invoicing platforms also offer free trials or free versions, which will have less features, users, or storage but will allow the company to see if it is the adequate software for their business needs. First-time buyers should take into account their budget, number of users required, specific use cases, and necessary integrations with the other types of software they use. We recommend consulting with stakeholders on a list of critical questions to ask potential vendors in order to help you evaluate systems based on business needs, such as: - Does the software allow users to create customized invoices using company branding and layout preferences? - What type of security measures does the software provide when collecting the customer's payment details? - What type of filters does the software provide when browsing the contact database?  - Does the software detect duplicate invoices or does it have a feature for fraud detection? - What level of technical support will I need from the billing and invoicing software provider? - Does the software have a mobile app? ## What are the most reviewed billing and invoicing systems? [Capterra Shortlist](https://www.capterra.com/billing-and-invoicing-software/shortlist/) identifies the top billing and invoicing systems based on a proprietary blend of user ratings and popularity, helping small businesses efficiently find the most effective billing and invoicing solution for their needs. \[[3](#sources)\] Here are the five most-reviewed products in our Capterra Shortlist for this category: | Product | Overall score | Popularity score | Ratings score | | --- | --- | --- | --- | | [NetSuite](https://www.capterra.com/p/135757/NetSuite/) | 86/100 | 40/50 | 46/50 | | [FreshBooks](https://www.capterra.com/p/142390/FreshBooks/) | 84/100 | 36/50 | 48/50 | | [Quickbooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/) | 83/100 | 36/50 | 47/50 | | [Wave](https://www.capterra.com/p/178021/Wave-Apps/) | 83/100 | 36/50 | 47/50 | | [Square Point of Sale](https://www.capterra.com/p/275802/Square-Point-of-Sale/) | 77/100 | 29/50 | 48/50 | These rankings are determined by combining verified user ratings and publicly available web search popularity data:  - **Rating score:** Relative score of the software based on ratings given by users on Capterra, normalized for the number and recency of reviews. - **Popularity score:** Relative popularity of software based on web search trends and products’ web presence. ## What is billing and invoicing software? Billing and invoicing software helps companies collect payments and generate and send invoices. These tools automate payment invoicing, receiving, and processing. These systems can process complex accounts across multiple customers and product lines by integrating with contract data and customer relationship management (CRM) tools. Billing and invoicing solutions work in tandem with [accounting applications](https://www.capterra.com/accounting-software/) and provide a variety of revenue reporting and compliance features. Although some specific industries benefit from having stand-alone billing and invoicing software, Oliver explains that most small businesses nowadays use the integrated feature in accounting software: “I would recommend that approach because you want your invoices and payments in the same system you're using for bank reconciliations. It simplifies things. However, if you're in a specific industry, like a medical practice, you might need separate software due to requirements like HIPAA compliance.” Capterra covers 1,638 billing and invoicing software products, and we published 12,898 reviews from billing and invoicing software users in the past year. \[[4](#sources)\] ## How much does billing and invoicing software cost? According to Capterra software pricing data \[[2](#sources)\] the billing and invoicing software category has the following subscription price ranges: - Entry level (1-4 users) = $32 per month - High end (10+ users) = $259 per month Entry-level or basic subscriptions tend to include features like a customer database, task management, invoicing, payments, and time tracking. Advanced or premium subscriptions tend to include features like recurring invoicing, customization of assets, live chat support or a dedicated account manager, eSignatures, and automatic reminders. Billing and invoicing software is typically billed on a “per user per month” basis and pricing will vary depending on the number of user seats the company needs.  Free trial and [free versions](https://www.capterra.com/billing-and-invoicing-software/s/free/) are also available for this type of software. The benefit of using these free versions is that the company can try out the software to see if it fits their needs. However, it’s worth keeping in mind that free versions usually have less users, less storage, and less features compared to paid versions. First-time buyers should be aware that: - Upfront costs can include installation and setup of the billing and invoicing system and integration with existing software in the company tech stack.  - The recurring costs of billing and invoicing software can include software maintenance such as updates, patches, and upgrades, and in-house or outsourced IT consultant services. ## Billing and invoicing software features rated by users All billing and invoicing software include invoice creation, invoice history, and online invoicing. This category of software also includes common features like invoice processing, payment processing, customizable invoices, and contact database, among others. ### Core billing and invoicing software features - **Invoice history:** Store and view prior invoices for each account or client. 93% of reviewers rate this feature as critical or highly important. - **Invoice creation:** Create invoices from scratch or generate recurring invoices for regular customers. 92% of reviewers rate this feature as critical or highly important. - **Online invoicing:** Create, send, and view electronic invoices. 82% of users rate this feature as critical or highly important. ### Highly rated common billing and invoicing software features Our analysis of proprietary reviews data reveals other common billing and invoicing software features users rate as valuable: - **Invoice processing:** Create, process, verify, and execute invoices. 88% of reviewers rate this feature as critical or highly important. - **Payment processing:** Accept, record, and reconcile financial transactions. 82% of users rate this feature as critical or highly important. - **Customizable invoices:** Design invoice layouts, content, and branding to tell the best possible story. Develop customer trust by delivering content consistent with existing brand materials. 81% of users rate this feature as critical or highly important. - **Contact database:** Build a client contact information database within the billing and invoicing system to avoid the redundant expense of a dedicated CRM tool. 74% of users rate this feature as critical or highly important. - **Billing portal:** Gateway through which end users can view past bills and pay current invoices. 73% of users rate this feature as critical or highly important. - **Tax calculation:** Breakdown of all taxable income streams. 69% of users rate this feature as critical or highly important. - **Quotes/estimates:** Generate quotes or estimates for customers. 69% of users rate this feature as critical or highly important. - **Mobile payments:** Allow clients to submit payments via mobile devices. 62% of users rate this feature as critical or highly important.  - **Time and expense tracking:** Keep a log of accumulated billable time and expenses. Automatically add this data to invoices for faster billing with fewer opportunities for error. 62% of users rate this feature as critical or highly important. Capterra’s billing and invoicing software directory allows users to filter by feature(s) to only view options that meet your business needs, which can help narrow your software shortlist. ## Top billing and invoicing software benefits identified by users **Enhances the invoicing process:** Billing and invoicing software helps in the creation, processing, verification and execution of invoices. Users highlight that this feature is useful when integrating it with other tools or to ensure legal compliance. _“I liked the online invoicing (direct communication with official government authorities included), which helped me get rid of manual paper invoicing and mailing of hand-written invoices.”_ –Atanasios I., software architect, computer software **Helps with a small business management:** Using billing and invoicing software as a small business owner can save time by automating invoicing, payment tracking, time tracking and accounting tasks. Users highlight that this allows the owner to focus on other aspects of the business, leading to the opportunity for business growth. _“I am able to run my small business professionally and use the majority of the features each day”_ –Andrew F., director, wholesale **Improves billing management:** Billing and invoicing software can also help in the creation and sending of bills to clients. Users explain that it is useful when different bills are needed depending on the client or if the billing is online or on-site. _“Billing is exceptionally simple, there are numerous choices for how to bill that we are able to utilize anything that makes the foremost sense for us based on different subtleties, as well as for our clients.”_ –Charles J W., account manager, construction **Aids with expense tracking:** Billing and invoicing software helps to log and record hours worked and costs spent in order to assist in billing and invoicing. Users say that this feature simplifies and streamlines processes, especially when it can handle multiple types of business cases. _“From time and expense tracking to billing and resource allocation, this platform has made every aspect of my job simple and streamlined.”_ –Juan B., CEO, computer software “The QR codes are also great,” says Oliver. “If you mail statements, customers can scan a QR code to pay through your portal, increasing the likelihood of payment.” ## Common billing and invoicing software challenges identified by users Billing and invoicing software reviewers highlight that these products can present challenges in transaction accuracy and complex payment handling, potentially causing errors that disrupt financial operations. It’s a good idea to check software reviews before committing in order to get feedback from people who have used the features you are looking for and ensure they work as promised. Additionally, reviewers of this software indicate technical issues with bugs in the software interface, transaction syncing, or account management can arise, sometimes with inadequate tech support, leading to dissatisfaction. Lastly, reviewers also mention that the pricing structure of billing and invoicing software can be costly, particularly for small businesses, with potential additional expenses for customization and license renewal. If you are planning to acquire billing and invoicing software, you could ask software vendors on your shortlist these questions to protect against the aforementioned challenges: - Can the software handle complex payment scenarios without errors? - What kind of technical support do you provide and is it available 24/7? - What kind of recurring and additional costs, such as customization or license renewal fees, should I expect?  - Is there a flexible pricing option for small businesses that don't require all the features? ## What is billing and accounting software used for? Analysis of our extensive billing and invoicing reviews highlights the most common use cases: - **Task automation:** Billing and invoicing software can automate tasks like creating and sending bills and invoices, as well as reminders to clients. Users say this helps with business processes efficiency, error reduction, and contract maintenance. - **Client management:** Users of billing and invoicing software say that it helps their business with client management. It allows them to access client interactions and payment history or to track time against projects for billing purposes. They also mention that some products provide a client portal. - **Reporting:** Billing and invoicing software users indicate that reporting features allow them to customize reports, meaning they can view and analyze the data they need in different situations. - **Accounting integration:** Users tend to integrate their billing and invoicing software with their accounting software. They say they find it useful to have a separate tool for these two fields, but with the ability to synchronize data across the platforms. There are also billing and invoicing platforms designed specifically for certain industries or use cases: - [Billing and provisioning software](https://www.capterra.com/billing-and-provisioning-software/) - [Legal billing software](https://www.capterra.com/legal-billing-software/) - [Medical billing software](https://www.capterra.com/medical-billing-software/) - [Recurring billing software](https://www.capterra.com/recurring-billing-software/) ## Who uses billing and invoicing software?  Billing and invoicing software can be used by any type of business that works with clients and needs a system to receive, process, and organize payments, invoices, and bills. Of course, each of these businesses would require a different type of software based on their industry and size. Billing and invoicing software is typically geared towards one or several of these categories: - **Accounting:** Accounting businesses can use this software for two purposes: provide services to their clients and to manage their own internal business operations. For example, streamline client billing processes, track payments, and manage financial transactions. - **Legal:** Legal firms can use this type of software to create invoices for billable hours, manage client retainers, and track expenses related to legal services. - **Marketing:** Advertising agencies can use billing and invoicing software to generate invoices for client campaigns, track project costs, and streamline payment collection processes. - **Construction:** Construction companies can use this type of software to generate invoices for projects, track project costs, manage subcontractor payments, and streamline financial processes specific to the construction industry. Based on analysis of Capterra reviews, billing and invoicing software is most commonly used by employees in small businesses across a range of industries including construction, accounting, and IT. We identified that 74% of reviewers of these tools work in companies that have under 50 employees. Medium businesses (51-500 employees) also use this software, though to a much lesser extent: these employees represent 16% of the reviewers in Capterra over the last year. Capterra reviewers highlight how useful this type of software is for small business management, where sometimes one person is responsible for many tasks and may need a tool that helps them centralize billing and professional invoices. ## Common billing and invoicing software integrations Many billing and invoicing software options integrate with other software systems, using application programming interfaces (APIs) to import and export data between systems. Capterra reviewers cited a generally positive experience with the billing and invoicing software integration options. We analyzed our extensive reviews database and, based on that, we determined the three software categories that most often integrate with billing and invoicing tools: **Accounting software** integration helps businesses to generate accounting reports and financial statements, streamlining financial management and reducing manual data entry. This can provide a comprehensive view of the business's financial health. **Project management software** integration enables businesses to coordinate project tasks, track billable hours, and automate the invoicing process. This integration enhances accuracy, transparency, and efficiency by pulling project data and providing insights into project profitability and financial performance. **Payment processing software** integrations can help companies save time by streamlining payment processes, keeping track of payments and providing an overview of the status of payments. ## Recent trends in billing and invoicing software **Businesses turning to accounting firms for expertise and support:** According to [Capterra’s 2023 Accounting Shortage survey](https://www.capterra.com/resources/outsourced-accounting/), 71% of organizations outsource some amount of their accounting and finance needs and 65% of businesses require full-time support from firms to handle tax compliance, auditing and other complex tasks. Despite this trend, billing and invoicing software can provide businesses with the necessary tools to handle their accounting and finance needs in-house, potentially reducing the reliance on outsourcing to accounting firms. **Increasing use of artificial intelligence (AI) and machine learning (ML) for financial tasks in SMBs:** According to [Capterra's 2023 Accounting and AI survey](https://www.capterra.com/resources/finance-artificial-intelligence/), 51% of SMBs say AI and ML will fundamentally change business finance operations for the foreseeable future, and 76% of businesses have adopted at least one form of AI or ML technology to handle accounting and finance needs. [AI software](https://www.capterra.com/artificial-intelligence-software/) and [ML software](https://www.capterra.com/machine-learning-software/) can assist with many tasks, from bookkeeping to fraud detection, which can be useful for saving time and resources. Many billing and invoicing software systems today already have AI and ML technology built into their platform to help streamline and automate tasks. ## Learn more about billing and invoicing software For more information on billing and invoicing software, check out the following Capterra financial and accounting articles: - [6 Top-Rated Tools To Include in Your Accounting Tech Stack](https://www.capterra.com/resources/accounting-tech-stack-tools/) - [6 Top-Rated AI-Enabled Tools for Accounting](https://www.capterra.com/resources/top-ai-accounting-tools/) - [5 Key Features of Billing and Invoicing Software and Top Products That Offer Them](https://www.capterra.com/resources/key-features-of-billing-and-invoicing-software/#5-contact-database) - [3 Benefits and Challenges of Modern Accounting Solutions Over Manual Methods](https://www.capterra.com/resources/benefits-of-accounting-software/) - [What Is Accounting Software? Learn the Basics of Selecting From Different Options](https://www.capterra.com/resources/what-is-accounting-software/) - [Top 3 Accounting Challenges Small Businesses Are Facing](https://www.capterra.com/resources/common-accounting-problems/) - [5 Top-Rated Billing and Invoicing Software for Marketing and Advertising](https://www.capterra.com/resources/top-billing-and-invoicing-software-for-marketing-and-advertising/) Sources 1. [Blake Oliver](https://www.linkedin.com/in/blaketoliver/), LinkedIn 2. **Capterra software pricing data:** Only products with publicly available pricing information and qualified software products within the category as of the production date are included in the pricing analysis. [Read the complete methodology here](https://docs.google.com/document/d/1BgoQ2wJ4G7bQP2pne5krFqqE24UbOw4-jwCV163VNgs/edit). 3. **Capterra Shortlist:** Capterra Shortlist identifies the top products in our software categories based on a proprietary blend of user ratings and popularity. [Read the complete methodology](https://www.capterra.com/resources/research-methodologies/). 4. **Capterra reviews data:** Capterra reviews are collected from verified users for individual software products. For this report, we analyzed reviews from the past year as of the production date. [Read the complete methodology](https://www.capterra.com/resources/buyers-guide-methodologies/). ## Top Products ### Get to a better list with verified ratings & reviews ### Get to a better list with verified ratings & reviews Capterra Shortlist charts the highest-rated and most popular software products. Explore, save your progress, and share with colleagues. Want to learn more? [Read full scoring methodology](https://www.capterra.com/resources/proprietary-data-research/#capterra-shortlist-methodology) ## Our Top 5 Picks 2026 Capterra Shortlist The five highest-scoring tools from our shortlist, compared on the metrics that matter most. Comparison of the top five products included in this Capterra Shortlist | Comparison categories | Top Rated
[](#bcdd9473-58dd-4c24-a82a-a6d200b601d6)
[QuickBooks Online](#bcdd9473-58dd-4c24-a82a-a6d200b601d6)[
4.3 (8,555)
](#bcdd9473-58dd-4c24-a82a-a6d200b601d6) | Feature Rich
[](#eab58142-6040-46ce-9341-a6d200b7915e)
[Xero](#eab58142-6040-46ce-9341-a6d200b7915e)[
4.4 (3,341)
](#eab58142-6040-46ce-9341-a6d200b7915e) | Great Value
[](#6a680041-f372-46f3-a3e9-a6d200b556c0)
[NetSuite](#6a680041-f372-46f3-a3e9-a6d200b556c0)[
4.2 (2,086)
](#6a680041-f372-46f3-a3e9-a6d200b556c0) | Easy to Use
[](#fc65f0e3-28b2-4e90-a008-a6d200b7a22f)
[Zoho Invoice](#fc65f0e3-28b2-4e90-a008-a6d200b7a22f)[
4.7 (823)
](#fc65f0e3-28b2-4e90-a008-a6d200b7a22f) | Top Support
[](#885b2837-e739-4034-bcbf-a6d200b49f49)
[QuickBooks Enterprise](#885b2837-e739-4034-bcbf-a6d200b49f49)[
4.5 (20,699)
](#885b2837-e739-4034-bcbf-a6d200b49f49) | | --- | --- | --- | --- | --- | --- | | Capterra score | 95/100 | 89/100 | 87/100 | 86/100 | 86/100 | | Starting price | $38.00/month | $25.00/month | Not available | $0.00 | $2210.00/year | | Free plan | Not available | Not available | Not available | Available | Not available | | Free trial | Available | Available | Not available | 14-day trial | 30-day trial | | Standout Feature | 401(k) Tracking | CPA Firms | Aging Tracking | Alerts/Notifications | BOM Creation | | Integrations | 127 integrations | 134 integrations | 19 integrations | 10 integrations | 21 integrations | ## Explore the Full Billing and Invoicing Shortlist ## Explore the Full Billing and Invoicing Shortlist [ ](https://www.capterra.com/p/190778/QuickBooks-Online/) ## [QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/) [ 4.3 (8,555)](https://www.capterra.com/p/190778/QuickBooks-Online/reviews/)[View all reviews](https://www.capterra.com/p/190778/QuickBooks-Online/reviews/) [](https://www.capterra.com/p/190778/QuickBooks-Online/)Add to compare QuickBooks simplifies billing with custom invoices, payment tracking & reminders. Trusted by 7M+ users. Overall Score 95/100 Popularity50/50 Rating45/50 Review Breakdown Ease of Use 4.2 Customer Service 4.0 Features 4.3 Value for Money 4.2 Paid plans start at $38.00Flat Rate, Per Month Free Trial Free Version Category features 6/20 Pros and Cons VC Viergela C Child Day Care Services, Self-employedUsed the software for: 1-2 years. “It helps keep financial information organized and allows users to manage invoices, expenses, and reports in one place.“ August 24, 2026 Kristen D Real Estate, 2 - 10 employeesUsed the software for: More than 2 years. “I spoke with three separate levels of customer service supervisors, and they all told me the exact same unacceptable policy: the only way to reactivate my account was to pay the full $1,242 renewal, and then wait around for a refund of the difference.“ August 14, 2026 [Read all 8,555 reviews→](https://www.capterra.com/p/190778/QuickBooks-Online/reviews/) [ ](https://www.capterra.com/p/120109/Xero/) [ 4.4 (3,341)](https://www.capterra.com/p/120109/Xero/reviews/)[View all reviews](https://www.capterra.com/p/120109/Xero/reviews/) Add to compare Xero is an online accounting software with billing and invoicing solutions for small businesses and accountants in any industry. Overall Score 89/100 Popularity42/50 Rating47/50 Review Breakdown Ease of Use 4.4 Customer Service 4.0 Features 4.3 Value for Money 4.2 Paid plans start at $25.00Flat Rate, Per Month Free Trial Free Version Category features 7/20 Pros and Cons Jatin K Accounting, 11 - 50 employeesUsed the software for: Less than 6 months. “Its ability to analyze financial trends, provide actionable insights, work with uploaded documents, and combine Xero data with relevant external information makes it especially useful for business decision-making.“ September 2, 2026 Daniel B Architecture & Planning, Self-employedUsed the software for: Less than 6 months. “Some features are locked behind higher tiers which make it difficult to find the right option for smaller businesses“ August 2, 2026 [Read all 3,341 reviews→](https://www.capterra.com/p/120109/Xero/reviews/) [ ](https://www.capterra.com/p/135757/NetSuite/) [ 4.2 (2,086)](https://www.capterra.com/p/135757/NetSuite/reviews/)[View all reviews](https://www.capterra.com/p/135757/NetSuite/reviews/) Add to compare NetSuite is the AI-powered cloud ERP that unifies financials and operations to help businesses grow and scale. Overall Score 87/100 Popularity42/50 Rating45/50 Review Breakdown Ease of Use 4.0 Customer Service 3.8 Features 4.2 Value for Money 3.9 Paid plans start at Not provided by the vendor Category features 3/20 Pros and Cons Chad C Consumer Goods, 2 - 10 employeesUsed the software for: More than 2 years. “Netsuite allows for efficiencies that creative opportunities for economy of scale. Because it's built for giant businesses, it allows us to grow at unprecedented levels while maintaining peak efficiencies.“ July 7, 2026 Disha k Utilities, 5,001 - 10,000 employeesUsed the software for: More than 2 years. “User Interface UI is cluttered and outdated making data entry tedious for non-tech-inclined members every day.“ July 3, 2026 [Read all 2,086 reviews→](https://www.capterra.com/p/135757/NetSuite/reviews/) [ ](https://www.capterra.com/p/135618/Odoo/) ## [Odoo](https://www.capterra.com/p/135618/Odoo/) [ 4.2 (1,341)](https://www.capterra.com/p/135618/Odoo/reviews/)[View all reviews](https://www.capterra.com/p/135618/Odoo/reviews/) [](https://www.capterra.com/p/135618/Odoo/)Add to compare Turn quotes into invoices, manage contracts, create recurring invoices, bill timesheets, manage online payments, and more. Overall Score 86/100 Popularity41/50 Rating45/50 Review Breakdown Ease of Use 4.0 Customer Service 3.9 Features 4.2 Value for Money 4.1 Paid plans start at $31.10Per User, Per Month Free Trial Free Version Category features 6/20 Pros and Cons Samuel K Construction, 11 - 50 employeesUsed the software for: 6-12 months. “The integration between modules is particularly useful and can significantly reduce manual work and improve visibility across the business. While the initial setup and learning curve can take some time, once properly configured, Odoo can become a very effective solution for managing day-to-day business operations.“ September 2, 2026 RC Ron C Industrial Automation, 501 - 1,000 employeesUsed the software for: More than 2 years. “some advanced customizations require technical skills or a developer, updates sometimes cause temporary bugs, a few modules still need improvement depending on specific needs.“ September 13, 2026 [Read all 1,341 reviews→](https://www.capterra.com/p/135618/Odoo/reviews/) [ ](https://www.capterra.com/p/174984/QuickBooks-Enterprise/) ## [QuickBooks Enterprise](https://www.capterra.com/p/174984/QuickBooks-Enterprise/) [ 4.5 (20,699)](https://www.capterra.com/p/174984/QuickBooks-Enterprise/reviews/)[View all reviews](https://www.capterra.com/p/174984/QuickBooks-Enterprise/reviews/) [](https://www.capterra.com/p/174984/QuickBooks-Enterprise/)Add to compare Create professional invoices, accept payments, and improve cash flow with QuickBooks Enterprise. Buy Now! Overall Score 86/100 Popularity38/50 Rating48/50 Review Breakdown Ease of Use 4.3 Customer Service 4.1 Features 4.4 Value for Money 4.3 Paid plans start at $2210.00Flat Rate, Per Year Free Trial Free Version Category features 6/20 Pros and Cons Matteo V Legal Services, Self-employedUsed the software for: 6-12 months. “Being able to manage complex billing, track invoice statuses, and generate clear financial summaries makes keeping financial records organized very straightforward.“ September 15, 2026 MA Muhammad Zohaib A Construction, 1,001 - 5,000 employeesUsed the software for: More than 2 years. “QuickBooks Enterprise has limited mobile functionality compared with some cloud-based accounting solutions, which can make remote access less convenient.“ September 4, 2026 [Read all 20,699 reviews→](https://www.capterra.com/p/174984/QuickBooks-Enterprise/reviews/) [ ](https://www.capterra.com/p/178021/Wave-Apps/) ## [Wave](https://www.capterra.com/p/178021/Wave-Apps/) [ 4.4 (1,732)](https://www.capterra.com/p/178021/Wave-Apps/reviews/)[View all reviews](https://www.capterra.com/p/178021/Wave-Apps/reviews/) [](https://www.capterra.com/p/178021/Wave-Apps/)Add to compare Accounting solution that helps businesses automate invoicing, payroll management, estimating, invoicing, and bookkeeping tasks. Overall Score 86/100 Popularity41/50 Rating45/50 Review Breakdown Ease of Use 4.5 Customer Service 4.0 Features 4.2 Value for Money 4.6 Paid plans start at $19.00Flat Rate, Per Month Free Trial Free Version Category features 7/20 Pros and Cons KE Kalvin E Entertainment, 10,001+ employeesUsed the software for: More than 2 years. “First of all, I can store and manage all my invoice information in one place - which has significantly simplified managing invoice records!“ August 23, 2026 ek emir k Environmental Services, 2 - 10 employeesUsed the software for: Less than 6 months. “My customer paid through Wave by ACH/bank payment, and the funds were withdrawn from the customer, but Wave did not release the payment to my business account.“ June 25, 2026 [Read all 1,732 reviews→](https://www.capterra.com/p/178021/Wave-Apps/reviews/) [ ](https://www.capterra.com/p/163114/Zoho-Invoice/) ## [Zoho Invoice](https://www.capterra.com/p/163114/Zoho-Invoice/) [ 4.7 (823)](https://www.capterra.com/p/163114/Zoho-Invoice/reviews/)[View all reviews](https://www.capterra.com/p/163114/Zoho-Invoice/reviews/) [](https://www.capterra.com/p/163114/Zoho-Invoice/)Add to compare Zoho Invoice lets you send customized invoices, track time and get paid online. Track expenses and manage your business from anywhere. Overall Score 86/100 Popularity36/50 Rating50/50 Review Breakdown Ease of Use 4.7 Customer Service 4.5 Features 4.6 Value for Money 4.7 Paid plans start at Not provided by the vendor Category features 14/20 Pros and Cons Christopher H Arts and Crafts, Self-employedUsed the software for: More than 2 years. “It has definitely helped keep track of business expenses and invoices.“ August 4, 2026 sk shawna k Management Consulting, Self-employedUsed the software for: 1-2 years. “Zoho implemented OneAuth that doesn't work so every month when I go to login & send invoices I can't“ June 30, 2025 [Read all 823 reviews→](https://www.capterra.com/p/163114/Zoho-Invoice/reviews/) [ ](https://www.capterra.com/p/142390/FreshBooks/) ## [FreshBooks](https://www.capterra.com/p/142390/FreshBooks/) [ 4.5 (4,534)](https://www.capterra.com/p/142390/FreshBooks/reviews/)[View all reviews](https://www.capterra.com/p/142390/FreshBooks/reviews/) [](https://www.capterra.com/p/142390/FreshBooks/)Add to compare An easy invoicing and accounting solution starting at $1.50/mth (first 3 mths). Join 24 million people who've already used FreshBooks. Overall Score 85/100 Popularity38/50 Rating47/50 Review Breakdown Ease of Use 4.5 Customer Service 4.4 Features 4.3 Value for Money 4.3 Paid plans start at $21.00Flat Rate, Per Month Free Trial Free Version Category features 15/20 Pros and Cons GO Gabriella O Telecommunications, 11 - 50 employeesUsed the software for: 1-2 years. “It also keeps all transactions organized and in one place and through that it helps us to manage our business finances more efficiently.“ September 2, 2026 PC Patty C Religious Institutions, 11 - 50 employeesUsed the software for: Less than 6 months. “The only glitch is realizing any fees that are charge when making an on-line payment.“ May 14, 2026 [Read all 4,534 reviews→](https://www.capterra.com/p/142390/FreshBooks/reviews/) [ ](https://www.capterra.com/p/76/Intacct/) ## [Sage Intacct](https://www.capterra.com/p/76/Intacct/) [ 4.3 (718)](https://www.capterra.com/p/76/Intacct/reviews/)[View all reviews](https://www.capterra.com/p/76/Intacct/reviews/) [](https://www.capterra.com/p/76/Intacct/)Add to compare The Subscription Lifecycle Made Easy - Automate billing, subscription changes, and revenue recognition to instantly boost efficiency. Overall Score 82/100 Popularity36/50 Rating46/50 Review Breakdown Ease of Use 4.2 Customer Service 4.0 Features 4.2 Value for Money 4.0 Paid plans start at Not provided by the vendor Category features 5/20 Pros and Cons MC McKenna C Non-Profit Organization Management, 11 - 50 employeesUsed the software for: 1-2 years. “Being able to forward invoices/emails to Intacct cuts down on manual entry time, and the system learns how recurring invoices are coded which is also convenient.“ July 21, 2026 MS Matt S Renewables & Environment, 51 - 200 employeesUsed the software for: More than 2 years. “There are a few operational components that are abnormal to accounting functions, such as customer refunds.“ June 26, 2026 [Read all 718 reviews→](https://www.capterra.com/p/76/Intacct/reviews/) Need a Little Help? Talk with a software expert for free. Get a list of software that’s great for you in less than 15 minutes. [ ](https://www.capterra.com/p/162588/HoneyBook/) ## [HoneyBook](https://www.capterra.com/p/162588/HoneyBook/) [ 4.7 (695)](https://www.capterra.com/p/162588/HoneyBook/reviews/)[View all reviews](https://www.capterra.com/p/162588/HoneyBook/reviews/) [](https://www.capterra.com/p/162588/HoneyBook/)Add to compare Everything you need to run your business: proposals, contracts, invoicing, payments, and more. Start your 7 day free trial today. Overall Score 80/100 Popularity34/50 Rating46/50 Review Breakdown Ease of Use 4.6 Customer Service 4.7 Features 4.5 Value for Money 4.6 Paid plans start at $36.00Flat Rate, Per Month Free Trial Free Version Category features 10/20 Pros and Cons ML Marsha L Hospitality, 11 - 50 employeesUsed the software for: 6-12 months. “Honeybook allows me to communicate with clients all in one place.“ August 3, 2026 ML Marsha L Hospitality, 11 - 50 employeesUsed the software for: 6-12 months. “aNn occasional glitch or slow loading can interrupt productivity.“ August 3, 2026 [Read all 695 reviews→](https://www.capterra.com/p/162588/HoneyBook/reviews/) [ ](https://www.capterra.com/p/137033/Paymo/) ## [Paymo](https://www.capterra.com/p/137033/Paymo/) [ 4.7 (687)](https://www.capterra.com/p/137033/Paymo/reviews/)[View all reviews](https://www.capterra.com/p/137033/Paymo/reviews/) [](https://www.capterra.com/p/137033/Paymo/)Add to compare Paymo allows you to invoice clients, manage projects, track work time, and measure profitability from the same platform. Overall Score 80/100 Popularity32/50 Rating48/50 Review Breakdown Ease of Use 4.6 Customer Service 4.7 Features 4.5 Value for Money 4.6 Paid plans start at $15.90Per User, Per Month Free Trial Free Version Category features 11/20 Pros and Cons AF Andrea F Architecture & Planning, 2 - 10 employeesUsed the software for: 1-2 years. “The best feature is the ability of granularly keeping track of the profitability of a project at task level.“ November 16, 2024 VT Vicky T Writing and Editing, Self-employedUsed the software for: 1-2 years. “Paymo can’t (yet) set a price per word for invoicing articles, and due to legal requirements in the UK, I have to export invoices to Quickbooks and send them from there rather than directly from Paymo.“ April 2, 2024 [Read all 687 reviews→](https://www.capterra.com/p/137033/Paymo/reviews/) [ ](https://www.capterra.com/p/238825/Bonsai/) ## [Bonsai](https://www.capterra.com/p/238825/Bonsai/) [ 4.6 (95)](https://www.capterra.com/p/238825/Bonsai/reviews/)[View all reviews](https://www.capterra.com/p/238825/Bonsai/reviews/) [](https://www.capterra.com/p/238825/Bonsai/)Add to compare One platform to streamline your entire business. Consolidate your projects, clients and team into one integrated, easy-to-use platform Overall Score 79/100 Popularity32/50 Rating47/50 Review Breakdown Ease of Use 4.6 Customer Service 4.3 Features 4.3 Value for Money 4.3 Paid plans start at $9.00Per User, Per Month Free Trial Free Version Category features 7/20 Pros and Cons KS Katie S Leisure, Travel & Tourism, 11 - 50 employeesUsed the software for: I used a free trial. “Bonsai brings proposals contracts invoicing and time tracking into one clean workspace.“ August 25, 2025 VM Vesna M Marketing and Advertising, Self-employedUsed the software for: More than 2 years. “The reporting is very confusing to non-USD users. When I look at my dashboard and Bonsai gives me graphs and stats about my earnings, the dropdown menu is not intuitive, and I've had to ask support to help me understand what it means.“ November 19, 2024 [Read all 95 reviews→](https://www.capterra.com/p/238825/Bonsai/reviews/) [ ](https://www.capterra.com/p/147773/Invoice-Home/) ## [Invoice Home](https://www.capterra.com/p/147773/Invoice-Home/) [ 4.5 (82)](https://www.capterra.com/p/147773/Invoice-Home/reviews/)[View all reviews](https://www.capterra.com/p/147773/Invoice-Home/reviews/) [](https://www.capterra.com/p/147773/Invoice-Home/)Add to compare Simple invoicing software for freelancers and small businesses with 100+ professional templates and easy customization. Overall Score 78/100 Popularity31/50 Rating47/50 Review Breakdown Ease of Use 4.7 Customer Service 4.3 Features 4.3 Value for Money 4.4 Paid plans start at $9.00Flat Rate, Per Month Free Trial Free Version Category features 10/20 Pros and Cons kp kousik p Food & Beverages, Self-employedUsed the software for: Less than 6 months. “Perfect for those who do freelancing and small businesses, I think this is a great tool for small businesses, as it allows you to print directly from PDFs.“ July 25, 2025 TG Thomas G Graphic Design, 51 - 200 employeesUsed the software for: 6-12 months. “However recurring bill errors ,inability to go back and make changes should be worked on.“ July 27, 2025 [Read all 82 reviews→](https://www.capterra.com/p/147773/Invoice-Home/reviews/) [ ](https://www.capterra.com/p/10002692/Invoice-Fly/) ## [Invoice Fly](https://www.capterra.com/p/10002692/Invoice-Fly/) [ 4.7 (106)](https://www.capterra.com/p/10002692/Invoice-Fly/reviews/)[View all reviews](https://www.capterra.com/p/10002692/Invoice-Fly/reviews/) [](https://www.capterra.com/p/10002692/Invoice-Fly/)Add to compare Create, customize, and send invoices with ease. Track payments, manage billing, and simplify your finances with Invoice Fly. Overall Score 77/100 Popularity29/50 Rating48/50 Review Breakdown Ease of Use 4.9 Customer Service 4.5 Features 4.7 Value for Money 4.7 Paid plans start at $8.99Other Free Trial Free Version Category features 4/20 Pros and Cons CW Crystal W Environmental Services, 2 - 10 employeesUsed the software for: 6-12 months. “It put things into words it helps me to explain the labor or the work that my company completed.“ June 10, 2026 SA Sergio A Glass, Ceramics & Concrete, Self-employedUsed the software for: 6-12 months. “I don’t know how can I make more the one invoice for the some customer but direct adress I feel lost some time.“ June 18, 2026 [Read all 106 reviews→](https://www.capterra.com/p/10002692/Invoice-Fly/reviews/) [ ](https://www.capterra.com/p/179253/PayPal-Invoicing/) ## [PayPal Invoicing](https://www.capterra.com/p/179253/PayPal-Invoicing/) [ 4.7 (596)](https://www.capterra.com/p/179253/PayPal-Invoicing/reviews/)[View all reviews](https://www.capterra.com/p/179253/PayPal-Invoicing/reviews/) [](https://www.capterra.com/p/179253/PayPal-Invoicing/)Add to compare Get paid faster when you send free professional, customizable invoices that make it easy for customers to pay. Overall Score 77/100 Popularity29/50 Rating48/50 Review Breakdown Ease of Use 4.7 Customer Service 4.4 Features 4.7 Value for Money 4.6 Paid plans start at Not provided by the vendor Category features 11/20 Pros and Cons BT Brianna T Writing and Editing, 2 - 10 employeesUsed the software for: Less than 6 months. “How easy it was to create and send professional invoices while allowing clients to pay online with just a few clicks.“ June 8, 2026 BL Brook L Building Materials, 11 - 50 employeesUsed the software for: More than 2 years. “PayPal Invoicing will NOT leave you hanging with any questions either if you were to get lost on the browser.“ April 14, 2026 [Read all 596 reviews→](https://www.capterra.com/p/179253/PayPal-Invoicing/reviews/) [ ](https://www.capterra.com/p/131076/BigTime/) ## [BigTime](https://www.capterra.com/p/131076/BigTime/) [ 4.6 (683)](https://www.capterra.com/p/131076/BigTime/reviews/)[View all reviews](https://www.capterra.com/p/131076/BigTime/reviews/) [](https://www.capterra.com/p/131076/BigTime/)Add to compare BigTime streamlines projects, optimizes utilization, accelerates payments, and supports scalable growth for services organizations. Overall Score 76/100 Popularity30/50 Rating46/50 Review Breakdown Ease of Use 4.5 Customer Service 4.6 Features 4.4 Value for Money 4.5 Paid plans start at $20.00Per User, Per Month Free Trial Free Version Category features 10/20 Pros and Cons JH Jennifer H Real Estate, 501 - 1,000 employeesUsed the software for: More than 2 years. “This reliability makes a real difference in ongoing project work. Whether project planning, quote creation, invoicing or scheduling - everything can be managed centrally.“ July 20, 2026 ZP Zina P Architecture & Planning, 11 - 50 employeesUsed the software for: 1-2 years. “Although there is not a lot of issues happening with invoice processing, when it does experience an issue, the resolution takes a long time.“ May 23, 2025 [Read all 683 reviews→](https://www.capterra.com/p/131076/BigTime/reviews/) [ ](https://www.capterra.com/p/5782/Replicon-TimeBill/) [ 4.5 (540)](https://www.capterra.com/p/5782/Replicon-TimeBill/reviews/)[View all reviews](https://www.capterra.com/p/5782/Replicon-TimeBill/reviews/) Add to compare Maximize billable hours and supercharge profitability with Replicon¿s flexible invoicing engine and billing options. Overall Score 76/100 Popularity30/50 Rating46/50 Review Breakdown Ease of Use 4.4 Customer Service 4.7 Features 4.3 Value for Money 4.4 Paid plans start at $6.00Per User, Per Month Free Trial Free Version Category features 11/20 Pros and Cons Gunther C Computer Software, 51 - 200 employeesUsed the software for: More than 2 years. “Replicon makes it easy to fill out time sheets and submit requests for time off.“ May 18, 2026 EV Elizabeth V Financial Services, 11 - 50 employeesUsed the software for: More than 2 years. “Just let me fix my own mistakes.“ June 3, 2026 [Read all 540 reviews→](https://www.capterra.com/p/5782/Replicon-TimeBill/reviews/) [ ](https://www.capterra.com/p/122008/FreeAgent/) ## [FreeAgent](https://www.capterra.com/p/122008/FreeAgent/) [ 4.5 (179)](https://www.capterra.com/p/122008/FreeAgent/reviews/)[View all reviews](https://www.capterra.com/p/122008/FreeAgent/reviews/) [](https://www.capterra.com/p/122008/FreeAgent/)Add to compare FreeAgent - Voted the UK’s #1 bookkeeping software and Client App of the Year 2021 at ICB Luca awards Overall Score 76/100 Popularity29/50 Rating47/50 Review Breakdown Ease of Use 4.4 Customer Service 4.5 Features 4.3 Value for Money 4.3 Paid plans start at £10.00Per User, Per Month Free Trial Free Version Category features 12/20 Pros and Cons AO Aidan O Entertainment, Self-employedUsed the software for: Less than 6 months. “The way the system learns the more I use it has really helped make the process even quicker and automate most of my bookkeeping.“ April 9, 2026 OM Ollie M Marketing and Advertising, 2 - 10 employeesUsed the software for: More than 2 years. “As a new user I have found it difficult to change the status of an invoice ('paid' status in particular).“ June 29, 2026 [Read all 179 reviews→](https://www.capterra.com/p/122008/FreeAgent/reviews/) [ ](https://www.capterra.com/p/255193/Square-Invoices/) ## [Square Invoices](https://www.capterra.com/p/255193/Square-Invoices/) [ 4.7 (123)](https://www.capterra.com/p/255193/Square-Invoices/reviews/)[View all reviews](https://www.capterra.com/p/255193/Square-Invoices/reviews/) [](https://www.capterra.com/p/255193/Square-Invoices/)Add to compare Square Invoices is invoicing software that creates and sends invoices, manages payments, and automates billing processes. Overall Score 76/100 Popularity27/50 Rating49/50 Review Breakdown Ease of Use 4.8 Customer Service 4.4 Features 4.5 Value for Money 4.6 Paid plans start at Not provided by the vendor Category features 9/20 Pros and Cons JN Jeniffer N Construction, Self-employedUsed the software for: More than 2 years. “It helps keep our billing organized and saves time compared to handling invoices manually.“ September 2, 2026 KL Kate L Machinery, 11 - 50 employeesUsed the software for: I used a free trial. “Some advanced invoicing and reporting features require higher-tier plans, and occasional delays in payment notifications or customer support can be frustrating.“ August 7, 2026 [Read all 123 reviews→](https://www.capterra.com/p/255193/Square-Invoices/reviews/) [ ](https://www.capterra.com/p/221412/authorizenet/) ## [authorize.net](https://www.capterra.com/p/221412/authorizenet/) [ 4.5 (220)](https://www.capterra.com/p/221412/authorizenet/reviews/)[View all reviews](https://www.capterra.com/p/221412/authorizenet/reviews/) [](https://www.capterra.com/p/221412/authorizenet/)Add to compare Payment processing solution that helps businesses to accept multiple payment methods, including credit and debit cards, among others. Overall Score 76/100 Popularity29/50 Rating47/50 Review Breakdown Ease of Use 4.3 Customer Service 4.3 Features 4.4 Value for Money 4.4 Paid plans start at $25.00Usage Based, Per Month Free Trial Free Version Category features 9/20 Pros and Cons AP ALISSA P Retail, 2 - 10 employeesUsed the software for: Less than 6 months. “Overall, Authorize.net has been a dependable and secure payment solution. Once everything is set up, it runs smoothly and handles transactions efficiently. While it could benefit from a more modern interface and improved usability, it remains a strong choice for businesses that need reliable payment processing.“ May 1, 2026 JP John P Transportation/Trucking/Railroad, 11 - 50 employeesUsed the software for: More than 2 years. “The user interface is so outdated, and it is impossible to navigate through the backend settings with the required number of clicks.“ January 15, 2026 [Read all 220 reviews→](https://www.capterra.com/p/221412/authorizenet/reviews/) [ ](https://www.capterra.com/p/115928/Coupa/) ## [Coupa](https://www.capterra.com/p/115928/Coupa/) [ 4.0 (135)](https://www.capterra.com/p/115928/Coupa/reviews/)[View all reviews](https://www.capterra.com/p/115928/Coupa/reviews/) [](https://www.capterra.com/p/115928/Coupa/)Add to compare AI-driven touchless invoice processing with up to 98% data extraction accuracy, PO matching, and mobile approvals. Overall Score 75/100 Popularity32/50 Rating43/50 Review Breakdown Ease of Use 3.9 Customer Service 3.8 Features 3.9 Value for Money 3.8 Paid plans start at $2500.00Per Month Free Trial Free Version Category features 4/20 Pros and Cons MW Michael W Education Management, 10,001+ employeesUsed the software for: 6-12 months. “The reporting features are customizable and extremely helpful“ August 21, 2026 MM Molly M Automotive, 1,001 - 5,000 employeesUsed the software for: 6-12 months. “The invoice organization is confusing, and the steps needed to complete and close out tasks are at times difficult.“ May 29, 2026 [Read all 135 reviews→](https://www.capterra.com/p/115928/Coupa/reviews/) [ ](https://www.capterra.com/p/184673/Melio/) [ 4.2 (407)](https://www.capterra.com/p/184673/Melio/reviews/)[View all reviews](https://www.capterra.com/p/184673/Melio/reviews/) Add to compare Pay vendors easily with bank transfers or cards, even where cards aren’t accepted. Seamlessly sync with QuickBooks and Xero. Overall Score 75/100 Popularity31/50 Rating44/50 Review Breakdown Ease of Use 4.4 Customer Service 4.0 Features 4.1 Value for Money 4.3 Paid plans start at $25.00Per User, Per Month Free Trial Free Version Category features 12/20 Pros and Cons KL Kate L Machinery, 11 - 50 employeesUsed the software for: 6-12 months. “The interface is straightforward, and the accounting software integrations save time. Although processing times and some transaction fees could be improved, Melio has been a reliable tool for simplifying payment management.“ August 4, 2026 BK Bridgette K Retail, 2 - 10 employeesUsed the software for: 6-12 months. “I have tried this software several times, and each time I receive a generic email saying the transfer cannot be processed after an internal review.“ November 10, 2025 [Read all 407 reviews→](https://www.capterra.com/p/184673/Melio/reviews/) [ ](https://www.capterra.com/p/169710/Productive/) ## [Productive](https://www.capterra.com/p/169710/Productive/) [ 4.6 (110)](https://www.capterra.com/p/169710/Productive/reviews/)[View all reviews](https://www.capterra.com/p/169710/Productive/reviews/) [](https://www.capterra.com/p/169710/Productive/)Add to compare Productive helps agencies run projects, resources, and finances in one platform — boosting visibility, efficiency, and profitability. Overall Score 75/100 Popularity27/50 Rating48/50 Review Breakdown Ease of Use 4.4 Customer Service 4.7 Features 4.4 Value for Money 4.5 Paid plans start at $12.00Per User, Per Month Free Trial Free Version Category features 7/20 Pros and Cons GG Guglielmo G Marketing and Advertising, 51 - 200 employeesUsed the software for: 1-2 years. “Productive is a excellent solutions combining CRM, task management, deal flow mgmt, timesheet and many more.“ April 8, 2026 ME Marcus E Information Technology and Services, 51 - 200 employeesUsed the software for: 6-12 months. “This process is cumbersome and could be simplified.“ May 31, 2026 [Read all 110 reviews→](https://www.capterra.com/p/169710/Productive/reviews/) [ ](https://www.capterra.com/p/178774/Stripe-Billing/) [ 4.6 (214)](https://www.capterra.com/p/178774/Stripe-Billing/reviews/)[View all reviews](https://www.capterra.com/p/178774/Stripe-Billing/reviews/) Add to compare Recurring billing management solution that enables businesses to manage subscriptions, invoices, financial reports, payments, and more. Overall Score 75/100 Popularity28/50 Rating47/50 Review Breakdown Ease of Use 4.5 Customer Service 4.5 Features 4.6 Value for Money 4.4 Paid plans start at Not provided by the vendor Category features 15/20 Pros and Cons AI Aasil I Accounting, 11 - 50 employeesUsed the software for: Less than 6 months. “It provides a reliable way to manage invoices, recurring subscriptions, and customer payments in one place.“ September 14, 2026 Matthew S E-Learning, 2 - 10 employeesUsed the software for: 1-2 years. “However, customizing complex billing schedules outside of their standard API flow can feel restrictive.“ September 12, 2026 [Read all 214 reviews→](https://www.capterra.com/p/178774/Stripe-Billing/reviews/) [ ](https://www.capterra.com/p/168740/Sage-One-UK/) ## [Sage Accounting](https://www.capterra.com/p/168740/Sage-One-UK/) [ 4.1 (653)](https://www.capterra.com/p/168740/Sage-One-UK/reviews/)[View all reviews](https://www.capterra.com/p/168740/Sage-One-UK/reviews/) [](https://www.capterra.com/p/168740/Sage-One-UK/)Add to compare Sage Accounting is financial management software that helps small and medium businesses streamline finances and gain insights. Overall Score 74/100 Popularity30/50 Rating44/50 Review Breakdown Ease of Use 4.1 Customer Service 3.8 Features 4.0 Value for Money 3.9 Paid plans start at $20.00Flat Rate, Per Month Free Trial Free Version Category features 17/20 Pros and Cons ST Syed Hamza T Accounting, 201 - 500 employeesUsed the software for: 1-2 years. “Invoicing is one of its strongest features — creating, customising, and sending invoices takes minutes, and the automated reminders for overdue payments have noticeably improved our cash flow.“ July 30, 2026 AA Astrid A Construction, 2 - 10 employeesUsed the software for: More than 2 years. “I don’t like the fact that there is no longer a purchase version. When business is slow and you still need it to run the business they have a right to cut your business off when you miss a payment.“ June 26, 2026 [Read all 653 reviews→](https://www.capterra.com/p/168740/Sage-One-UK/reviews/) [View all Billing and Invoicing Software](#all-products) Most Popular Popularity Score Popular Highly Rated Ratings Score Highest Rated To ensure objectivity and avoid any bias, Capterra Shortlist mathematically combines two key dimensions: a ratings score and a popularity score. These two dimensions are combined to plot top products on the grid and create a total score for a stack-ranked list view—all independent of vendor influence. Date published:January 5, 2026