# Best Daycare Software 2026 | Capterra

> Find the top Daycare software of 2026 on Capterra. Based on millions of verified user reviews - compare and filter for whats important to you to find the best tools for your needs.

Source: https://www.capterra.com/child-care-software

---

# Best Daycare Software

Last updated on April 15, 2026

How to find the right Daycare Software?

Learn more from our team about Daycare Software pricing features and benefits in our Daycare Buyers Guide

Verified Insights

Provider data verified by our Software Research team and reviews moderated by our Reviews Verification team.  
[Learn more](https://www.capterra.com/our-story/)

## What is daycare software and how do I choose the right one?

Researched by: [Eduardo Garcia](https://www.capterra.com/resources/author/eduardo-garcia/)and reviewed by: [Kathryn Todd](https://www.capterra.com/resources/author/kathryn-todd/)

Updated on April 15, 2026

[Daycare software](https://www.capterra.com/child-care-software/) enables the operation of childcare centers, preschools, and private schools. It maintains parental and student data, handles scheduling, tracks immunization records, and monitors attendance. 

Childcare providers use daycare software to streamline daily operations and communicate with parents.

Daycare software pricing is typically on a “per month” basis and prices can range from as low as $1.49 per month up to over $329 per month.

First-time buyers should consider budget, number of users, and integrations. Consulting stakeholders to determine key questions for vendors can help find the best system. Questions include:

_Can parents navigate self-check-in/out? How secure is this process?_

_Do parent portals offer real-time updates?_

_How does the registration management system streamline the enrollment process?_

_What types of reports can be generated, and how customizable are they?_

_Can the calendar management system integrate with other platforms?_

For more information consult our [Daycare Buyers Guide](#buyers-guide-content)

[4.6 (2779)](https://www.capterra.com/p/23486/Procare-Child-Care-Management/reviews/)

[Capterra Shortlist](https://www.capterra.com/child-care-software/shortlist/)

Great for:

Data Security

All-in-one daycare management software trusted by 40,000+ centers for billing, attendance, compliance, and family engagement. [Learn more about Procare Solutions](https://www.capterra.com/p/23486/Procare-Child-Care-Management/)

81% of users recommend this product

[4.6 (200)](https://www.capterra.com/p/173831/Tuio/reviews/)

[Capterra Shortlist](https://www.capterra.com/child-care-software/shortlist/)

Great for:

Small Business

#1 Daycare Management System. Optimize your tuition, enrollment, waitlisting, reporting, and get same day payouts- only with TUIO! [Learn more about TUIO](https://www.capterra.com/p/173831/Tuio/)

82% of users recommend this product

[4.6 (77)](https://www.capterra.com/p/181289/ChildPilot/reviews/)

[Capterra Shortlist](https://www.capterra.com/child-care-software/shortlist/)

Childcare software that streamlines enrollment, billing, payroll, curriculum, admin tasks, and parent communication. [Learn more about ChildPilot](https://www.capterra.com/p/181289/ChildPilot/)

[4.7 (3254)](https://www.capterra.com/p/144060/brightwheel/reviews/)

[Capterra Shortlist](https://www.capterra.com/child-care-software/shortlist/)

Great for:

Electronic Payments

Cloud and mobile-based management software for childcare and preschool directors that helps streamline the center's tasks. [Learn more about brightwheel](https://www.capterra.com/p/144060/brightwheel/)

86% of users recommend this product

[4.7 (264)](https://www.capterra.com/p/155536/Famly/reviews/)

[Capterra Shortlist](https://www.capterra.com/child-care-software/shortlist/)

Great for:

Parent Portal

Forget ordinary childcare software. Get a time-saving solution that goes the extra mile for your ECE business needs. Get Famly! [Learn more about Famly](https://www.capterra.com/p/155536/Famly/)

85% of users recommend this product

[4.8 (45)](https://www.capterra.com/p/163319/StoriiCare/reviews/)

Cloud-based AI Enabled EHR for adult day care centers, assisted living providers and care homes trusted by 300+ providers.  [Learn more about StoriiCare](https://www.capterra.com/p/163319/StoriiCare/)

[4.5 (318)](https://www.capterra.com/p/163567/Sawyer/reviews/)

Good for:

Small Business

Cloud-based activity management tool that assists kids' activity businesses with billing, scheduling, parent communications, and more. [Learn more about Sawyer](https://www.capterra.com/p/163567/Sawyer/)

[5.0 (32)](https://www.capterra.com/p/183078/Enrollsy/reviews/)

Enrollsy can be used on its own or paired with other software to streamline and optimize enrollment, payment, attendance, and more. [Learn more about Enrollsy](https://www.capterra.com/p/183078/Enrollsy/)

[## Lillio](https://www.capterra.com/p/134048/HiMama-Preschool-Child-Care-App/)

[4.6 (3623)](https://www.capterra.com/p/134048/HiMama-Preschool-Child-Care-App/reviews/)

[Capterra Shortlist](https://www.capterra.com/child-care-software/shortlist/)

Great for:

Daily Reports

Cloud and mobile-based childcare software that assists with center management, parent communication, billing, payments and more. [Learn more about Lillio](https://www.capterra.com/p/134048/HiMama-Preschool-Child-Care-App/)

85% of users recommend this product

[## KidKare Food Program](https://www.capterra.com/p/166858/Kid-Kare/)

[4.7 (389)](https://www.capterra.com/p/166858/Kid-Kare/reviews/)

Great for:

Value for Money

KidKare is a leading CACFP management software built for CACFP state agencies, sponsoring organizations, independent centers, and child [Learn more about KidKare Food Program](https://www.capterra.com/p/166858/Kid-Kare/)

88% of users recommend this product

[## Regpack](https://www.capterra.com/p/124427/Regpack/)

[4.4 (364)](https://www.capterra.com/p/124427/Regpack/reviews/)

Good for:

Customer Service

Build a customized solution to manage your child care and children's activity business, with online forms and payments on your website. [Learn more about Regpack](https://www.capterra.com/p/124427/Regpack/)

[## Storypark](https://www.capterra.com/p/152602/Storypark/)

[4.6 (346)](https://www.capterra.com/p/152602/Storypark/reviews/)

Good for:

Ease of Use

Storypark helps ECE services connect families with learning, strengthen quality practice, reduce admin and support compliance [Learn more about Storypark](https://www.capterra.com/p/152602/Storypark/)

91% of users recommend this product

[## Daily Connect](https://www.capterra.com/p/180141/Daily-Connect/)

[4.8 (306)](https://www.capterra.com/p/180141/Daily-Connect/reviews/)

[Capterra Shortlist](https://www.capterra.com/child-care-software/shortlist/)

Great for:

Communications Management

Daily Connect helps businesses run childcare and handle parent communication, online payments, staff management, and more. [Learn more about Daily Connect](https://www.capterra.com/p/180141/Daily-Connect/)

89% of users recommend this product

[## Smartcare](https://www.capterra.com/p/141292/SmartCare/)

[3.8 (280)](https://www.capterra.com/p/141292/SmartCare/reviews/)

Smartcare is a childcare management software that helps centers, preschools, and programs streamline operations and delight families. [Learn more about Smartcare](https://www.capterra.com/p/141292/SmartCare/)

[## TimeSavr](https://www.capterra.com/p/114497/TimeSavr/)

[4.3 (240)](https://www.capterra.com/p/114497/TimeSavr/reviews/)

Good for:

Value for Money

Professional web based daycare management software. Sign the kids in and out with the click of a button. [Learn more about TimeSavr](https://www.capterra.com/p/114497/TimeSavr/)

83% of users recommend this product

[## Xplor Education](https://www.capterra.com/p/165817/Xplor/)

[4.1 (200)](https://www.capterra.com/p/165817/Xplor/reviews/)

Xplor Education helps daycare centers simplify admin, engage families, and stay compliant with easy-to-use digital tools. [Learn more about Xplor Education](https://www.capterra.com/p/165817/Xplor/)

[## Playground](https://www.capterra.com/p/220200/Playground/)

[4.8 (194)](https://www.capterra.com/p/220200/Playground/reviews/)

[Capterra Shortlist](https://www.capterra.com/child-care-software/shortlist/)

Great for:

Attendance Tracking

Cut your costs & delight customers with the all-in-one child care software used by 100,000+ care providers, teachers, and families. [Learn more about Playground](https://www.capterra.com/p/220200/Playground/)

92% of users recommend this product

[## KINDERPEDIA](https://www.capterra.com/p/174857/KINDERPEDIA/)

[4.8 (165)](https://www.capterra.com/p/174857/KINDERPEDIA/reviews/)

Great for:

Ease of Use

Cloud & mobile software for daycare centres: simplifies admin, supports educators, engages families. AI powered & multi‑language tools. [Learn more about KINDERPEDIA](https://www.capterra.com/p/174857/KINDERPEDIA/)

89% of users recommend this product

[## Kaymbu](https://www.capterra.com/p/150273/Kaymbu/)

[4.6 (140)](https://www.capterra.com/p/150273/Kaymbu/reviews/)

Great for:

Customer Service

Kaymbu empowers early childhood educators to make learning visible and strengthen school communities [Learn more about Kaymbu](https://www.capterra.com/p/150273/Kaymbu/)

86% of users recommend this product

[## Pike13](https://www.capterra.com/p/225933/Pike13/)

[4.1 (140)](https://www.capterra.com/p/225933/Pike13/reviews/)

Streamline enrollment, attendance, billing, and communication. Optimize operations and provide exceptional childcare experiences. [Learn more about Pike13](https://www.capterra.com/p/225933/Pike13/)

[## myKidzDay](https://www.capterra.com/p/135638/myKidzDay/)

[4.5 (113)](https://www.capterra.com/p/135638/myKidzDay/reviews/)

[Capterra Shortlist](https://www.capterra.com/child-care-software/shortlist/)

Great for:

Mobile Access

Cloud and mobile-based tool designed for daycare providers to track daily reports, notifications, pictures, attandance, and more. [Learn more about myKidzDay](https://www.capterra.com/p/135638/myKidzDay/)

[## OWNA](https://www.capterra.com/p/209399/OWNA/)

[4.5 (107)](https://www.capterra.com/p/209399/OWNA/reviews/)

Good for:

Attendance Tracking

OWNA is the most comprehensive All-In-One Child Care Management Software in Australia. Join 3,000+ centres who loves using OWNA! [Learn more about OWNA](https://www.capterra.com/p/209399/OWNA/)

81% of users recommend this product

[## Illumine](https://www.capterra.com/p/184692/Illumine/)

[4.4 (106)](https://www.capterra.com/p/184692/Illumine/reviews/)

Good for:

Features

Cloud-based childcare management tool that helps preschools and daycares connect with parents, manage operations, and more. [Learn more about Illumine](https://www.capterra.com/p/184692/Illumine/)

[## Parent](https://www.capterra.com/p/179039/Parent/)

[4.6 (102)](https://www.capterra.com/p/179039/Parent/reviews/)

[Capterra Shortlist](https://www.capterra.com/child-care-software/shortlist/)

Great for:

Alerts/Notifications

Simplify childcare with Parent: in-app payments, messaging, planning & more. All in one easy app that saves time. [Learn more about Parent](https://www.capterra.com/p/179039/Parent/)

[## Kangarootime](https://www.capterra.com/p/166487/Kangarootime/)

[4.5 (91)](https://www.capterra.com/p/166487/Kangarootime/reviews/)

The leading all-in-one childcare software with automated payments and billing, a digital classroom and a parent communication tool. [Learn more about Kangarootime](https://www.capterra.com/p/166487/Kangarootime/)

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Related Software Category:

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I'm looking for Daycare Software that is:

[Free](https://www.capterra.com/child-care-software/s/free/)

Table of Contents

-   [Essential daycare software buying information](#essential-daycare-software-buying-information)
-   [What are the best daycare software solutions?](#what-are-the-best-daycare-software-solutions)
-   [What are the most reviewed daycare software systems?](#what-are-the-most-reviewed-daycare-software-systems)
-   [What is daycare software?](#what-is-daycare-software)
-   [Daycare software pricing](#daycare-software-pricing)
-   [Daycare software features rated by users](#daycare-software-features-rated-by-users)
-   [Top daycare software benefits identified by users](#top-daycare-software-benefits-identified-by-users)
-   [Common challenges of daycare software identified by users](#common-challenges-of-daycare-software-identified-by-users)
-   [What is daycare software used for?](#what-is-daycare-software-used-for)
-   [Who uses daycare software?](#who-uses-daycare-software)
-   [Common daycare software integrations](#common-daycare-software-integrations)
-   [Recent trends in daycare software](#recent-trends-in-daycare-software)
-   [Learn more about how daycare software can help your business](#learn-more-about-how-daycare-software-can-help-your-business)

## Essential daycare software buying information

[**Daycare software**](https://www.capterra.com/child-care-software/) enables the operation of childcare centers, preschool facilities, and private schools. The software can help organizations maintain parental and student data, manage scheduling, keep track of immunization records, and monitor attendance. Daycare solutions often include integrated accounting, marketing, direct mail, and billing features. Typically, these applications are highly customizable and offer a web-based or desktop interface option.

Childcare providers use daycare software to streamline daily operations and communicate with parents.

Most daycare software solutions on the market are priced on a "per month" basis, and their entry-level pricing plans range from as low as $1.49 per month up to over $329 per month. An enterprise product that’s priced higher may include additional features such as immunization and allergy tracking, nutrition management, milestone tracking, and waitlist management.\[[1](#sources)\]

First-time buyers should consider whether to opt for a daycare-specific software package or school management software, as the latter caters to K-12 schools and universities even if there is an overlap in functionalities. With that in mind, buyers should evaluate their budget, the number of users, and the necessary integrations required before deploying such tools. Finally, ensure you’ve consulted with stakeholders on a list of critical questions to help you evaluate systems based on your needs, such as:

-   Can parents easily navigate the self-check-in and check-out feature, and how well is it secured to prevent unauthorized access?
    
-   What features do parent portals offer for real-time updates on their child’s activities and progress?
    
-   How does the tool’s registration management system streamline the enrollment process and ensure that the necessary information is collected?
    
-   What types of reports and statistics can be generated, and how customizable are they?
    
-   Can the calendar management system conveniently integrate with other existing platforms or calendar systems?
    

## **What are the best daycare software solutions?** 

[Capterra Shortlist](https://www.capterra.com/child-care-software/shortlist/) identifies the top daycare software based on a proprietary blend of user ratings and popularity, helping small businesses efficiently find the most effective daycare solution for their needs.\[[2](#sources)\] Here are the five top systems from the Capterra Shortlist for this category: 

## What are the most reviewed daycare software systems? 

Capterra publishes verified reviews from users of daycare software to help you pick the right system for your business. Here are the 5 solutions with the greatest number of reviews:\[[2](#sources)\]

**Product**

**Overall score**

**Popularity score**

**Ratings score**

[**Brightwheel**](https://www.capterra.com/p/144060/brightwheel/)

96/100

47/50

49/50

[**Procare Solutions**](https://www.capterra.com/p/23486/Procare-Child-Care-Management/)

9/100

43/50

47/50

[**Playground**](https://www.capterra.com/p/220200/Playground/)

87/100

37/50

50/50

[**Famly**](https://www.capterra.com/p/155536/Famly/)

85/100

36/50

49/50

[**Sawyer**](https://www.capterra.com/p/163567/Sawyer/)

85/100

38/50

47/50

These rankings are determined by combining verified user ratings and publicly available web search popularity data:

-   **Ratings score:** Relative score of the software based on ratings given by users on Capterra, normalized for the number and recency of reviews.
    
-   **Popularity score**: Relative popularity of software based on web search trends and products’ web presence.
    

## What is daycare software? 

[Daycare software](https://www.capterra.com/child-care-software/), also known as child care software, helps daycare providers handle essential tasks such as attendance tracking, staff and events scheduling, payment processing, curriculum planning, and student records management. The software also facilitates effective communication between teachers and parents via features such as real-time messaging and emailing.

Moreover, daycare software helps improve work efficiency by offering automation functionalities and streamlining administrative tasks such as invoice generation, student enrollment, and student check-ins. These tools can serve multiple types of childcare centers, including preschools, kindergartens, early education centers, after-school programs, drop-in programs, and camp facilities.

Capterra covers 253 products in the daycare software category, and we published 1,718 reviews from users of this software in the past year.\[[2](#sources)\]

## Daycare software pricing

Most daycare software solutions on the market are priced on a "per month" basis, and a typical entry-level pricing plan can start from as little as $1.49 a month, while premium and advanced system subscriptions can cost over $329 per month.  

-   Entry-level daycare systems include the core functionality of attendance tracking, parent portals, and notifications.
    
-   An enterprise product that’s priced higher may include additional features such as immunization and allergy tracking, nutrition management, milestone tracking, and waitlist management.
    

Additionally, 128 daycare software vendors on Capterra offer free trials and some systems also offer [free versions](https://www.capterra.com/child-care-software/s/free/). These can be leveraged to help businesses evaluate the tool and decide if it fits their needs before committing any money.

## Daycare software features rated by users

All daycare software tools include calendar management, attendance tracking, communications management, and registration management features, and most share a variety of common features such as, billing and invoicing, parent portals, as well as daily reports.

### Core daycare software features

-   **Communications management:** Record and track all relevant internal and external communications. 88% rate this feature as critical or highly important.
    
-   **Attendance tracking:** Track the attendance of specific individuals or groups. 83% rate this feature as critical or highly important
    
-   **Calendar management:** Create schedules, organize meetings, prioritize tasks, track deadlines, and share these details via the calendar feature. 
-   **Registration management** Oversee and coordinate the registration of attendees, visitors, and customers.
    

### Common daycare software features

-   **Parent portal:** Provides parents and guardians with an online gateway to access their child's data via a computer or mobile device. They can use this portal to update personal information and to communicate with the staff. 91% rate this feature as critical or highly important.
    
-   **Data security:** Protect digital privacy and secure data. 91% rate this feature as critical or highly important.
    
-   **Communications management:** Record and track all relevant internal and external communication. 88% rate this feature as critical or highly important.
    
-   **Attendance tracking:** Store the daily, weekly, monthly, and year-long attendance history of a student as well as staff members. 83% rate this feature as critical or highly important.
    
-   **Daily reports:** Document and list daily activities or maintain a record of all the events that happened in a day. 81% rate this feature as critical or highly important.
    
-   **Alerts/notifications:** Share alerts of various types such as pop-up messages, sounds, banners, or badges for important events. 80% rate this feature as critical or highly important. 
-   **Payment processing:** Accept, record, and reconcile financial transactions. 77% rate this feature as critical or highly important.
    
-   **Enrollments/onboarding:** Manage the enrollment and onboarding of all new members and accepted applications.
    
-   **Billing and invoicing:** Create, manage, and send invoices or bills to customers.
    

## Top daycare software benefits identified by users

**Improves parent communication:** Daycare software solutions often offer messaging platforms to address any questions and concerns and provide updates on the children’s activities.

_“It is easy for parents to read teacher communications and to be able to communicate with both teachers and staff at school”_

–Justin K., teacher

**Allows teachers to share materials and plan events:** Scheduling features in daycare software can help teachers coordinate and plan activities, and manage classroom resources more efficiently. Also, teachers can share their lesson plans, learning objectives, and educational materials with both colleagues and parents. 

_“It’s easy to use. So useful for me as a teacher, and a good way to communicate with parents.”_

–Hadeel A., teacher

**Provides parents with greater control:** Daycare software offers multiple features to enhance parental control, such as attendance tracking and check-in features that can help protect children and keep parents informed. Such tools also allow photo and video sharing, enabling parents to feel connected to their children's experiences. 

_“Parents can easily access all their child's daily activities, communicate with the teachers, and see all the events happening at the cente_r”

–Sara F., CEO

## Common challenges of daycare software identified by users

When it comes to daycare software challenges, users most frequently cite performance speed such as slow loading and issue resolution problems like bugs and glitches that may lead to delayed response times or dysfunctional features. Businesses should look for software providers that offer continuous support for when they need technical assistance, and check reviews to see how different software vendors are rated in this area. 

The second most cited challenge for reviewers is issues with messaging and notifications. Daycare software that offers real-time messaging capabilities, and multi-platform support can help address these issues. 

A third issue cited by reviewers is challenges creating reports. Look for customizable, user-friendly reporting features, automated report generation, and strong customer support when identifying what daycare software to purchase. 

## What is daycare software used for?

Analysis of our extensive daycare software reviews highlights the most common use cases:

-   **Child progress and attendance tracking:** Helps daycare center managers monitor attendance and maintain progress levels to simplify class management.
    
-   **Parent and staff communication:** Nursery schools and teachers can maintain a professional communication channel with parents through varied modes such as newsletters, newsfeeds, or forums. 
-   **Fee payment processing:** Daycare software helps schools carry out administrative tasks such as registration, billing, and scheduling.
    

## Who uses daycare software?

Daycare software can be utilized by various stakeholders. Childcare providers, daycare centers, and preschools can use daycare software to streamline administrative tasks like maintaining parental and student data, handling scheduling, tracking immunization records and monitoring attendance. 

After-school care providers can also use this software for the same purpose, alongside managing billing, and tracking activities. 

Finally, parents can utilize daycare software, primarily through parent portals or apps. This allows them to view real-time updates on their child’s daily activities, progress, and health, as well as receive notifications or messages from their childcare provider. 

Daycare software helps childcare providers maintain a transparent and efficient environment that benefits both staff and parents. Daycare software vendors tend to cater towards preschools and daycare centers, or companies focused on education management.

## Common daycare software integrations

It’s important to choose daycare software that integrates with your institute’s accounting tool. Manually creating invoices and sending them one by one to parents can be a hassle. A daycare software solution that supports integration with [accounting software](https://www.capterra.com/accounting-software/) will enable you to issue invoices that can be sent directly to a parent's email. This improves and speeds up the billing process, thus making financial accounting a breeze for the facility.

## Recent trends in daycare software

**With daycare centers closing, parents look to work for help**: Working parents are facing challenges due to daycare closures, emphasizing the importance of good childcare benefits for retaining employees. As industries such as retail and services struggle to provide efficient childcare benefits, many businesses are responding by [offering onsite daycare](https://www.capterra.com/resources/daycare-closings/), while others are deploying more affordable benefits like stipends and backup care. Daycare software can assist by providing tools that help companies manage backup care options or streamline the scheduling and availability of onsite day care services. Also, these tools can enable better communication between parents and childcare providers and keep them informed of any changes or updates in care availability. 

**Supporting holistic education for children:** Holistic education can be important for students’ overall well-being and development and d[ifferent educational approaches can incorporate](https://www.capterra.com/resources/support-holistic-education-children/) students’ individual needs and interests. According to Gartner, student engagement with traditional linear models of classroom teaching is low. As education models expand into new teaching and learning delivery methods, such as asynchronous and distance learning, high engagement will be essential \[[4](#sources)\]. Implementing experiential learning, self-guided study, and integrating lessons by combining different concepts and fields into one master learning plan can create a more engaging and effective learning environment. This could be especially relevant when designing educational tools or curricula for daycare settings. As many daycare systems allow for customizable lesson plans, progress tracking and collaboration tools, this can enhance the ability to deliver personalized and holistic education that can foster children’s development. 

## Learn more about how daycare software can help your business

-   [7 Top School Management Software](https://www.capterra.com/resources/top-school-management-software/)
    
-   [5 Key Daycare Software Features and Top Products That Offer Them](https://www.capterra.com/resources/key-daycare-software-features/)
    

Sources

1.  **Capterra software pricing data:** Only products with publicly available pricing information and qualified software products within the category, as of July 2023, are included in the pricing analysis. [Read the complete methodology here](https://www.capterra.com/resources/proprietary-data-research/#software-buyers-guides-methodology)**.**
    
2.  Capterra Shortlist: Capterra Shortlist identifies the top products in our software categories based on a proprietary blend of user rating and popularity. We featured the products with the most reviews at the time of Capterra Shortlist publication. [Read the complete methodology](https://www.capterra.com/resources/proprietary-data-research/#capterra-shortlist-methodology).
    
3.  **Capterra reviews data:** Capterra reviews are collected from verified users for individual software products. For this report, we analyzed reviews from the past year as of the production date. [Learn more about our review verification process](https://www.capterra.com/faq/faqs-verification/).
    
4.  [**Top Technology Trends in Higher Education for 2024**](https://www.gartner.com/document-reader/document/5112331?ref=solrAll&refval=430240332)**, Gartner**