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BlueFolder vs FMX: Which is a better fit?

Updated on February 9th, 2025
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What's your intended use case?
Summary
Key features rated by users
Features selected based on 4,710 reviews from Work Order users.
% Fit
Not enough reviews
Feature ratings
Work Order Creation
5.0
Preventive Maintenance
4.2
Mobile Access
4.2
Billing & Invoicing
4.1
Scheduling
4.7
% Fit
Not enough reviews
Feature ratings
Work Order Creation
4.9
Preventive Maintenance
4.6
Mobile Access
4.8
Billing & Invoicing
4.6
Scheduling
4.4
User satisfaction
4.7
User reviews84
Ease of use
4.7
Functionality
4.4
Value for money
4.6
Customer support
4.7
4.7
User reviews414
Ease of use
4.7
Functionality
4.5
Value for money
4.7
Customer support
4.9
Price starts from
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Monthly subscription
Free version
Free trial
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Monthly subscription
Free version
Free trial
Best for

BlueFolder is an excellent fit for equipment-centric service teams in industries like facilities maintenance, equipment maintenance, warranty service, and more.

K-12 Schools Higher Education Government/Municipalities Manufacturing Quick service restaurants Religious Organizations Property Management Zoos Healthcare Banks

User reviews
pros & cons
1 / 4
View Reviews
1 / 4
View Reviews
Video reviews
video-977d5828-4372-454d-452f-08dbf06e2b0f
Alex Y
COO
5.0

Aleksandr Y.: My name's Aleksandr. I'm the Chief Operations Officer for Made By WiFi, and I would rate BlueFolder a five out five. Before BlueFolder, we were using ConnectWise. The problems we were having with ConnectWise, was it was a bit too expensive for our needs and very cumbersome. It's a very complicated program that wasn't a right fit for a company of our size and of our needs. We chose BlueFolder because of the sales process. We found them to be very flexible with our needs. They gave us a demo, a free demo that they allowed us to hold onto for about two months. The setup process was incredibly easy and it fit our needs perfectly. There was no added fluff and there weren't any features that we didn't need to use, so we're fully utilizing the program. BlueFolder offered us a few instructional videos and sessions in order to get ourselves turned up, but the process was so easy. I got it done in one evening, importing a few spreadsheets, getting all my information up and running. I never even had to take the onboarding courses because it was pretty straightforward. We were up and running within a day. With BlueFolder, I would recommend really looking internally and considering your needs, in terms of how you want to use the program and how you want to integrate it too. It's limited, in terms of the integrations it offers, at least compared to what we were doing with ConnectWise before. And also, the program, like I said, it's limited in its functionality, so it may not be a perfect fit for everyone. Definitely go through the sales process, take the onboarding courses, and try to make sure that it fits your needs exactly. It's not going to offer you any fluff, but at the same time, there aren't a lot of extra features that some other programs offer that may be useful for certain companies.

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video-e3c0a54c-7fd8-422d-d0f6-08dbdfa5ba82
Ben R
Facilities Manager
5.0

Ben: Hi, my name is Ben. I work at Pacific Galvanizing in Oakland, California. We have anywhere between 35 and 45 employees. And I would give FMX a five out of five rating. So when I started here, we didn't have any sort of management software at all. We were literally on pen and paper, and that's what they had been doing here since the '80s. Everything was hand drawn. I had a lot of Post-it notes stuck to a whiteboard. We were very disorganized, and it was very hard to find information quickly. When FMX was first introduced to us, I was very impressed with the way that the software was built. It was very streamlined, it was very user-friendly, and more importantly, it was a good forum for organizing information and tracking equipment in an efficient and quick manner. So when we first started with FMX, I found that the software interface was really easy to use and we did get a lot of support from their team and some resources in learning how to use it. The difficult part was taking our roughly 600 pieces of equipment and digitizing that and bringing it into the electronic environment. But what we found with the software was that the work that we put in on the front side of it has paid us dividends in return on the backside of it. Anybody who's considering a facilities management software, I would highly recommend FMX. In talking with their software engineers, they work with a lot of different companies and they get a lot of feedback from users like myself, and they've made a lot of improvements through the four years that we've been with them. They've taken a lot of our suggestions and made the software even better. It's a very comprehensive suite, and they even offer custom tools that they can build for your company if you have something specific that they need. We're currently running two custom modules that they handbuilt just for us. It's a great overall package and it really helps keep us organized.

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User interface
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1 Video
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1 Video
109930
5 screenshots
130563
5 screenshots

BlueFolder

33/42
  • Barcode/Ticket Scanning
  • Contractor Management
  • Document Management
  • Drag & Drop
  • GPS
  • Inventory Control
  • Inventory Management
  • Routing
  • Search/Filter
  • Access Controls/Permissions
  • Activity Dashboard
  • Activity Tracking
  • Alerts/Notifications
  • API
  • Billing & Invoicing
  • Calendar Management
  • Contact Database
  • Contract/License Management
  • Customizable Fields
  • Customizable Forms
  • Customizable Reports
  • Data Import/Export
  • Dispatch Management
  • Electronic Signature
  • Equipment Maintenance
  • Historical Reporting
  • Job Management
  • Job Tracking
  • Maintenance Scheduling
  • Mobile Access
  • Multi-Location
  • Preventive Maintenance
  • Quotes/Estimates
  • Real-Time Data
  • Real-Time Notifications
  • Recurring Appointments
  • Reporting & Statistics
  • Scheduling
  • Technician Management
  • Third-Party Integrations
  • Workflow Management
  • Work Order Creation
See All features
Hide Work Order Software Features -

FMX

Top Features
39/42
Show Work Order Software Features +

BlueFolder

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FMX

BlueFolder
Deployment
  • Cloud, SaaS, Web-Based
  • Desktop - Mac
  • Desktop - Windows
  • Desktop - Linux
  • Desktop - Chromebook
  • On-Premise - Windows
  • On-Premise - Linux
  • Mobile - Android
  • Mobile - iPhone
  • Mobile - iPad
Support
  • Email/Help Desk
  • FAQs/Forum
  • Knowledge Base
  • Phone Support
  • 24/7 (Live rep)
  • Chat
Training
  • In Person
  • Live Online
  • Webinars
  • Documentation
  • Videos
FMX
Deployment
  • Cloud, SaaS, Web-Based
  • Desktop - Mac
  • Desktop - Windows
  • Desktop - Linux
  • Desktop - Chromebook
  • On-Premise - Windows
  • On-Premise - Linux
  • Mobile - Android
  • Mobile - iPhone
  • Mobile - iPad
Support
  • Email/Help Desk
  • FAQs/Forum
  • Knowledge Base
  • Phone Support
  • 24/7 (Live rep)
  • Chat
Training
  • In Person
  • Live Online
  • Webinars
  • Documentation
  • Videos
BlueFolder
  • By BlueFolder
  • Located in United States
  • Founded in 2003
FMX
  • By Facilities Management eXpress
  • Located in United States
  • Founded in 2012
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