# Compare Kantata vs Todoist 2026 | Capterra > Unsure of what to choose? Check Capterra to compare Kantata and Todoist based on pricing, features, product details, and verified reviews. Source: https://www.capterra.com/compare/110832-149339/kantata-vs-Todoist-for-Business --- # Kantata vs Todoist Features and Cost Comparison Last updated March 3rd, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.[Learn more](https://www.capterra.com/our-story/) Your comparison: KantataTodoist2/4 selected [Kantata](https://www.capterra.com/p/110832/kantata/)[4.2 (623)](https://www.capterra.com/p/110832/kantata/reviews/) [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[4.6 (2,634)](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/) [## Kantata](https://www.capterra.com/p/110832/kantata/)[4.2 (623)](https://www.capterra.com/p/110832/kantata/reviews/) Starting Price Contact vendor Value-for-Money 4 Functionality 4.1 Ease of Use 4 Customer Service 4.2 Reviews Sentiment Based on [623 reviews](#user-reviews) Positive 522 Neutral 67 Negative 34 [## Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[4.6 (2,634)](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/) Starting Price $4.00/month Value-for-Money 4.5 Functionality 4.4 Ease of Use 4.6 Customer Service 4.4 Reviews Sentiment Based on [2,634 reviews](#user-reviews) Positive 2,463 Neutral 149 Negative 22 What’s your intended use case? ## Summary * * * Key features rated by users Features selected based on 32,873 reviews from project management software users. about the Fit Score methodology. Fit Score methodology Our Fit Score reflects how reviewers rate a product’s performance against a set of features reviewers rate as most important. A higher score indicates the product is rated better in delivering what reviewers most care about. If the Fit Score is not shown for a specific product, that only means there are currently not enough relevant data points to develop a meaningful score. It does not indicate that the product should be excluded from further evaluation. Best for Methodology 74%Fit High performer Feature ratings Task Management 4.2 Multiple Projects 4.6 Project Planning/Scheduling 4.3 Commenting/Notes 3.3 Activity Dashboard 3.0 72%Fit Missing features Feature ratings Task Management 4.7 Multiple Projects 4.4 Project Planning/Scheduling 4.5 Commenting/Notes 4.5 Activity Dashboard NA User satisfaction User satisfaction 4.2 User reviews[623](https://www.capterra.com/p/110832/kantata/reviews/) Ease of use 4.0 Functionality 4.1 Value for money 4.0 Customer support 4.2 User satisfaction 4.6 User reviews[2,634](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/) Ease of use 4.6 Functionality 4.4 Value for money 4.5 Customer support 4.4 Price starts from Price starts from \-- - Free version - Free trial Price starts from $4Per User, Per Month - Free version - Free trial Best for Best for Software, IT services, management consulting, and marketing agencies Best for Todoist is used by professionals, project managers, educators, students, marketing departments, customer support teams, and remote workers. ## User reviews Pros & cons Caroline B. Bachelor in Supply Chain Management > "It has been a good ally to improve project delivery times, by being able to divide the tasks into different groups and having the follow-up..." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___6248319) VR Verified Reviewer Founder > "For our smaller teams and simple workflows, it felt overwhelming and the value wasn't immediately clear during a short trial period." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___7072385) PB Peter B. Managing Director > "Having everything (Budget, Billing) in one location gives credibility to clients as we send them reports." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___7077464) AW April W. Administration > "I signed up to use for task management but because of the pricing the sign up process and difficulties navigating around their site along..." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___6653003) BM Brazola M. Assistant > "The project tracking allows effective and in depth revenue management." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___7086804) Domingo Antonio A. University average technician > "While customer support is helpful there have been occasions where responses to specific queries have taken longer than desired or when system..." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___6050647) PB Peter B. Managing Director > "I am simply happy that the proofing for those large files will upload, even if it is slow." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___7077464) VR Verified Reviewer Program manager > "Bugs stands forever and it’s not easy to use and navigate for first time users." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___6242057) WO Wendy O. HR Administrator > "Very good experience as the features had great look and feel, helped make invoicing and task management great, I'll recommend it again and..." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___7050184) Marina C. President > "I have occasionally experienced some occasional technical difficulties, such as errors loading large files or slow system response at times..." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___4953723) WO Wendy O. HR Administrator > "Great value for money as the customer support was always avaliable to resolve issues which help with ease of use" [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___7050184) Kaitlin C. Executive director > "Out of reach for me currently and had to pause it." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___6246457) KJ Krista J. Accountant II - Time & Billing > "The features I like most about Kantata are the appearance of the interface, the built in training that's available, & how quickly modified..." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___4813663) Rachel S. Producer & Google Trusted Photographer > "For example, basic things like not being able to customize your task statuses (or at least new options being added), being able to mark a..." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___3828965) MAYERLY G. bachelor > "I really like the ability to unify all phases of a project from planning and time tracking to team collaboration and finances in one tool is..." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___6056699) CS Cameron S. Digital Marketing Specialist > "What I like the least about Kantata is their customer support service isn't the greatest and the software has days where it runs slowly." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___4540593) EE Ethan E. PMO > "The project tracking, in terms of the timesheet collection and revenue management this works great for our business and is absolutely..." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___6217562) Jessica D. Game Programmer > "Reports are not sorted alphabetically or numerically, however these are minor issues." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___4589528) Dan F. Solutions Engineer > "This was a very good tool and was tied directly to our project accounting." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___6878355) VR Verified Reviewer hr manager > "It's hard to say there's anything I don't like about kantata" [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___6058370) Andy B. VP, Services and Support > "The overall experience was positive - the implementation went well and the consultant kept us focused on the core items we wanted to..." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___6305950) DH Dave H. accounting manager > "I wish there was a way to put non-billable time into projects such as accountants time on invoicing, marketing, and finance. " [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___3045535) AS Aleksandrs S. Senior Solution Architect > "It's great to have a single tool to manage projects, time and expenses, also it gives you a great visibility or resource utilization." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___4802293) LC Lindsey C. Office Manager > "When cost of per hour work differs with multiple employees work on a specific project, there is a discrepancy causing the budget to not align." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___3380859) Marina C. President > "I love how it combines all the necessary tools in one place, which improves efficiency and communication across the team." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___4953723) DP David P. Project Manager > "Not being able to insert pictures into text in comments makes complex solutions difficult to post on the activity feed." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___3036765) Denise W. Marketing Specialist > "Mavenlink is a great addition to our corporate finance tools since it provides us with a new way to examine data and monitor progress on..." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___3578898) KM Komal M. Accessibility Consultant > "It's not completely accessible to people with disabilities and they need some help in accessing some of the features such as adding or..." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___3193549) Denise W. Marketing Specialist > "Mavenlink sits directly on our Salesforce platform, and it has been great for our business to have a more comprehensive perspective from..." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___3578898) DT Dylan T. Programmatic Media Analyst > "The names/abbreviations of campaign names can be confusing, and sometimes I don't know if I'm tracking my time in the right task." [See full review](https://www.capterra.com/p/110832/kantata/#SoftwareAdvice___2981602) KG Kassy G. Solutions Delivery Project Manager > "Great tool for maintaining client communications and managing timelines effectively!" [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___6096172) DM Daniel M. Director of Business Systems Analysis > "This make it hard to determine quickly how many hours the resource has for each allocation for that week." [See full review](https://www.capterra.com/p/110832/kantata/#SoftwareAdvice___3183303) Denise W. Marketing Specialist > "My preferred time management application is extremely feature-rich, allowing for extensive customization of how time and money are spent." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___3578898) TC Tristan C. Software Engineer > "you lose progress on updating timesheet descriptions of time if you click out of the input window." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___3194481) AF Andrew F. Head of Group Operations > "Their help support is excellent when you encounter problems and the software was adaptable to all our needs." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___6022614) MG Megha G. Platform Engineer > "Unable to customize columns to display any new status or type of tasks." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___3174062) DE Djedji E. Agent > "Not only do I save time and productivity, but its user interface is easy as well as the prices which are proportional" [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___6002741) VR Verified Reviewer Data analyst > "Kantata does not offers a lot of features." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___4204384) MT Marek T. CEO > "One of the things I liked most about Kantata software was its powerful and comprehensive feature set." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___4815719) RA Robert A. Engineer > "Caching the saves in the web browser can mess-up if I hit refresh." [See full review](https://www.capterra.com/p/110832/kantata/#SoftwareAdvice___2981281) BA Brandi A. Owner > "The features I like and use the most on Kantana are the project planning features." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___4916432) JS Janaee S. Implementation Analyst > "sometimes it freezes and I have to come back to it completely at another time - it could be due to high volume use but that is the most..." [See full review](https://www.capterra.com/p/110832/kantata/#SoftwareAdvice___2965813) Domingo Antonio A. University average technician > "Project planning is great and business intelligence in a single platform is tremendously powerful." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___6050647) NP Noel P. Project Manager > "I often find myself re-typing things because ML didn't catch it due to processing the last text box entry." [See full review](https://www.capterra.com/p/110832/kantata/#SoftwareAdvice___2975011) MT Marek T. CEO > "Overall, my experience with Kantata software has been productive and beneficial in facilitating efficient software development processes." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___4815719) SM Savannah M. Engagement manager > "The download feature for tracking is a little dull when sending to clients." [See full review](https://www.capterra.com/p/110832/kantata/#SoftwareAdvice___2965413) Rachel S. Producer & Google Trusted Photographer > "The best thing about Kantata is the ability to see project burn rates at a glance." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___3828965) SM Sebastian M. PM > "MV requires the user to navigate through too many different windows to perform a task." [See full review](https://www.capterra.com/p/110832/kantata/#SoftwareAdvice___2981146) SR Shohom R. Senior Change Coach > "You will be provided multiple tab ( Dashboard, Projects, Tasks, Time and Expenses, Planning) and each one of them are going to an asset to..." [See full review](https://www.capterra.com/p/110832/kantata/#SoftwareAdvice___2967841) Rachel S. Producer & Google Trusted Photographer > "There are several things that haven't been improved at all in the 6+ years that we've used this software." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___3828965) MB Marco B. Head of Marketing > "We are optimizing the resource allocation analyzing all the project our team is working on." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___4577731) FO Fethi O. Sr. Motion designer > "the interface lacks contrast, it make it a bit difficult to find where to click." [See full review](https://www.capterra.com/p/110832/kantata/#SoftwareAdvice___2975591) EQ Emma Q. Learning Solutions Designer and Project Lead > "It also helps me to plan projects: if the time I actually spend on each project differs from what I planned or allocated, I know to adjust my..." [See full review](https://www.capterra.com/p/110832/kantata/#SoftwareAdvice___2981069) VR Verified Reviewer Data scientist > "I think there are features around Gantt charts and stuff that nobody in my company knows how to use, it isn't the most intuitive." [See full review](https://www.capterra.com/p/110832/kantata/#GetApp___3192446) Denise W. Marketing Specialist > "For me, it's a plus that Mavenlink is always working to enhance its platform and provide new educational resources for its users." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___3578898) Manisha J. Salesforce Developer > "The timesheet is not nicely designed, deleting of a row is difficult." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___3181741) VR Verified Reviewer Data analyst > "Thanks to its numerous functionalities, Kantata is a simple and efficient tool for project management." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___4204384) DW Dayna W. Busienss Develement Manager > "Downtime, site errors, slow load times and site crashing" [See full review](https://www.capterra.com/p/110832/kantata/#SoftwareAdvice___3181674) CS Cameron S. Digital Marketing Specialist > "What I personally like the most about Kantata is how easy it is to collaborate on projects with your coworkers and easy it makes it for..." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___4540593) SB Silvia B. Project Management Lead > "Easy to use, reliable in terms of saving data but this tool feels outdated due to the manual staff allocation process." [See full review](https://www.capterra.com/p/110832/kantata/#SoftwareAdvice___2981921) RI Rachel I. Account Executive > "It was relatively easy to use and teach others how to use" [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___6156982) SB Silvia B. Project Management Lead > "Also the finance and staffing reporting doesnt work for me." [See full review](https://www.capterra.com/p/110832/kantata/#SoftwareAdvice___2981921) SW Susie W. Consultant > "Creating task lists is easy in Mavenlink. Once the list is created, you can move the items around to rearrange the order or turn some of them..." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___3180215) GM Gautam M. Full stack Developer > "UI experience is average, multiple entries for a particular date is not intuitive" [See full review](https://www.capterra.com/p/110832/kantata/#SoftwareAdvice___2968419) EQ Emma Q. Learning Solutions Designer and Project Lead > "The feature I like most is the ability to track my time spent on each project each day." [See full review](https://www.capterra.com/p/110832/kantata/#SoftwareAdvice___2981069) VM Vanessa M. PS Coordinator > "The collaboration capabilities could use improvement, I dont like having to scroll to find info" [See full review](https://www.capterra.com/p/110832/kantata/#SoftwareAdvice___2975300) MB Marco B. Head of Marketing > "We are optimizing the resource allocation." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___4577731) BB Bennett B. dev > "deleting hours requires an unnecessary extra step of clicking a trash can." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___3183516) SM Samantha M. Product Manager > "I like how easy the time tracking is in that I can easily select the project and then my role in order to enter in my time." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___3036774) NP Noel P. Project Manager > "The biggest thing for me is Mavenlink is not designed with colorblind people in mind." [See full review](https://www.capterra.com/p/110832/kantata/#SoftwareAdvice___2975011) FG Federico G. Network Engineer > "With timesheet you can easily track hours and tasks between different projects." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___3038543) DV Daan V. Network consultant > "I find it very difficult to enter time sheet via a mobile device." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___3135844) DW Dayna W. Busienss Develement Manager > "We are able to forecast and utilize our team's time in one place that everyone has access to." [See full review](https://www.capterra.com/p/110832/kantata/#SoftwareAdvice___3181674) AA Ahmed A. Marketing Manager > "Copying previous week's data is sometimes not as seamless as i'd kike" [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___3052236) MS Melissa S. Project Manager > "I like the variety with access to different tabs and Mavenlink could be a great software with some tweaks." [See full review](https://www.capterra.com/p/110832/kantata/#SoftwareAdvice___2965409) MS Melissa S. Project Manager > "It takes so much time to create projects and edit projects." [See full review](https://www.capterra.com/p/110832/kantata/#SoftwareAdvice___2965409) VR Verified Reviewer Strategic Consultant > "Profitability for projects and related reports are easily generated, resources (team members) can be assigned to projects and utilization..." [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___2338069) VR Verified Reviewer Project Manager > "Rate sheets - unable to update existing rate sheets" [See full review](https://www.capterra.com/p/110832/kantata/#Capterra___3391382) MS Matthew S. Senior Associate > "The interface is very intuitive and additional feature to add notes to easy project is useful. " [See full review](https://www.capterra.com/p/110832/kantata/#SoftwareAdvice___2965473) NP Noel P. Project Manager > "The color differentiation between statuses is extremely hard to differentiate at first glance." [See full review](https://www.capterra.com/p/110832/kantata/#SoftwareAdvice___2975011) [View Reviews](https://www.capterra.com/p/110832/kantata/reviews/) VK Vatsal K. Software Engineer Intern > "I use it as an app on my phone and some devices and as a browser extension on my laptop's chrome which is so helpful because they are synced..." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7053676) SC Sarah C. Independent Contractor > "Okay, so it can auto schedule things when you type it in naturally, but sometimes it gets confused and doesn't get it right and I have to..." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7030591) Nona P. Management Technician II > "My absolute favorite feature is the option for calendar plug-ins, where you can easily create a task from within an email; not only can you..." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6816904) RF Robert F. Sales Representative > "While Todoist offers great features for task management, it isn't providing innovative features that would make me switch from my current..." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7063939) JM Joe M. Sales Strategy and Development Manager > "How I can add metadata elements (due date, tag, project) using natural language; how it's mobile friendly so I can add a widget to my phone..." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6801940) NA Nathaniel A. Owner > "I also found that customizing list views or making quick edits took more taps or clicks than I’d like. While it’s amazing for project..." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6839846) JH Jamie H. Executive Vice President at FEVO > "Task creation, reminders, and project-based views make it easy to maintain a solid overview, even when multiple responsibilities overlap." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7088544) VN Victor N. Head of Engineering > "Another problem I have with Todoist is that you cannot assign a single task to multiple people." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7116705) Ryan P. Graphic Designer > "You can share projects, assign tasks, comment, and attach files which is handy for teams and partners." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7089356) MF Marco F. WEb Developer > "The main thing that bugged me initially was the project limit on the free version, it felt pretty restrictive when you're just trying to get..." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7008245) Nona P. Management Technician II > "I have tried digital calendaring, as well as using tasks in Outlook, sticky notes on my desk, and fancy Excel sheets in an effort to stay..." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6816904) JB Jeremy B. Offensive Security Consultant > "Not suitable for large teams, storing complex project information, or workflows that are more dynamic" [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6800868) SC Sarah C. Independent Contractor > "I literally need reminders to wash some dishes every day. And Todoist helps keep me on track! Although sometimes I just reschedule all the..." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7030591) Ricardo O. Chief Platforms Support > "My only negative is that the new Google Calendar integration allows me to use only one calendar for all my projects." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6638604) SC Sarah C. Independent Contractor > "I especially like how it automates recurring tasks. If there's something I need to do daily, or even on a weird schedule like every weekday,..." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7030591) GaC Gonçalo C. Head of Sales, Marketing and Quality > "However, for more complex tasks that involve multiple layers, intricate details, and extensive collaboration, this tool may not provide the..." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6392492) NA Nathaniel A. Owner > "Todoist is a powerful and flexible task management app with a ton of features for organizing projects, deadlines, and recurring tasks." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6839846) Kellie G. Artist > "Sometimes the daily tasks do not remind me to check them off." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7070830) NF Nathaniel F. Owner > "You can integrate it with google home to use the "quick add" feature to easily add tasks without having to stop what you're doing." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6804262) AP Ademir P. Marketing Assistant > "No option to recover task that I accidentally delete from the task list." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6800946) CS Chris S. Marketing Leader > "It allows me to dump my tasks easily, set up recurring reminders, and communicate with my team effectively, with minimal learning curve." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6759117) NA Nava A. Assistant Manager > "Some of my coworkers find the interface slightly overwhelming at first" [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7060854) AS Anshul S. Owner > "It supports subtasks, custom filters, third-party integrations, and offline access, making it a versatile and efficient tool for managing..." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6529196) KY Kayla Y. Virtual Assistant > "Sometimes there would be glitches in assigning tasks to certain team members when using the mobile version instead of the desktop." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6545671) JM Jaime M. Outside Sales > "Todoist has interactive dashboards which offers a clear view of my daily plans and the tasks i have planned ahead." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6848197) Ryan P. Graphic Designer > "It can feel limiting for free users." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7089356) Robin M. Executive Director > "I find the priorities options with color coding, the day-to-day task organization, reminders and descriptions to be helpful and easy to use." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7060843) SS Sam S. Product Management > "Login management is a bummer when compared to some tools built into your phone." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6796773) SS Scott S. Project Manager > "Task organization with labels and priorities is very effective, and reminders are reliable across devices." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7073233) JM Jason M. Owner > "I feel some lack through document management and task dependencies, so I switched up" [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6773879) HD Harry D. Paid Media Manager > "Great for task tracking and also allows collaboration for very little effort." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7041007) DI Daria I. Office Manager > "Sometimes the notifications can be a bit much, and I wish there were more customization options for recurring tasks." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6576910) TK Tarek K. Geometre Topographe Expert > "Todoist had a team workspace that allows me and my colleagues to plan and work together during our team projects." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6856178) CS Christian S. Founder > "Dragging and dropping tasks (moving them around, especially subtasks inside a parent task) is painful; doesn't work well." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6473177) Shaun D. Editor > "All this is seamless. If you have no idea what you're doing with Todoist beyond "use it to manage your projects and tasks," there is a..." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6850497) DJ Derek J. Owner > "Tasks can sometimes get lost if you aren't diligent in looking at your lists or without setting a due date." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6561173) KJ Kevin J. Operations Project Coordinator > "Todoist have enabled me to take my work management experience to a higher notch by making it easy to plan and organize my daily tasks." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6818960) EC Emanuel C. Author > "The calendar views were a little weak." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6813043) AN Adeem N. Director > "I am forever adding tasks to my list and found it seamless to do so and with the natural language interpretation it allows me to add..." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6447958) MH Marjorie H. Customer Service Representative > "I am a procrastinator, so sometimes I want things off my list to go away reappear later without reassigning the a date. " [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6586297) EH Elizabeth H. Pharmacy Operations Manager > "It has a very interactive dashboard that clearly shows my task lists for the day making it easy to know which tasks i should attend to first..." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6754901) CB Christie B. Education > "Editing tasks can be annoying and needs natural text editing similar to adding it." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6273289) SP Sarojben P. Caregiver > "What I like most is its ability to set reminders, deadlines, and prioritization on various job related tasks." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6264058) ND Nils D. Web and Software Developer > "Less functionalities for Projects, there's no option to setup a description and some other fundamental things." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6478661) VR Verified Reviewer Project Manager > "Task tracking, good set of project collaboration and other features, and overall value for money." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7093632) GS Graeme S. Lead Pastor > "Does not sync with Outlook effectively, and who wants to run separate notes and calendars?" [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6262430) KY Kayla Y. Virtual Assistant > "Being able to import new tasks, see where each task was standing in order of importance and also being able to schedule in the future while..." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6545671) RS Richard S. Product Manager > "Notifications can get annoying and a little overwhelming when multiple people are collaborating on the same project." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6575633) DE Duaa E. Researcher > "It's less glitchy than other options, and has streamlined my life so now I can spend more time knocking out my tasks and less time..." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6591509) EG Erika G. Data Analyst > "With too many customizations, the interface can start feeling cluttered" [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6662922) CP Calvin P. Sales and Solutions Manager > "Strong security controls keep sensitive code discussions secure, an amazing value at $6 per user per month for our 15-member team." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6878480) MM Melinda M. Recreational Program Director > "It is unfortunate that the advanced features and project management tools are limited in the free version." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6612443) AI Alex I. Graphic Designer > "I like the flexibility Todoist offers for organizing tasks, with options for priorities, deadlines, labels, and projects." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6646202) CS Christian S. Founder > "Sometimes syncing mobile and desktop does not work." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6473177) RF Ryan F. Executive Chef > "Todoist has enabled us to run our daily operations smoothly by giving us a platform to plan and organize our work beforehand." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6744768) AS Adam S. Founder > "Besides the late customer service replies and the occasional bugs in the app, I don't think there is much they got wrong." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6328703) KB Kim B. Institutional Giving and Events Manager > "I like the different views that you can take and the different folders for teams to keep track of tasks." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6861884) DD Diogo D. Software Engineer > "I used to use it daily but since it was only personal usage, I did not want to pay to have all features." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6519294) GY GaYoung Y. comptable Audit > "It helps organize tasks with priorities, reminders, and projects without getting lost in complexity" [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6873531) KB Kim B. Institutional Giving and Events Manager > "Overall fine but we ultimately chose another product because the functionality was subpar compared to others." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6861884) TK Tarek K. Geometre Topographe Expert > "Todoist has great privacy features which allows me to keep my daily routine information private." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6856178) GJ Glen J. General Manager > "However, I sometimes struggle with using the different buckets for tasks and projects." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6747373) JM Jessica M. Customer Service > "I love the ability to create projects, set deadlines, prioritize tasks, and track my progress effortlessly. " [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6591145) Deyan G. Managing Editor > "I find the default daily reminders for unfinished tasks annoying." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6711484) Matthew M. Holistic Nutritionist > "Phone, laptop—everything syncs smoothly, so you always know what needs to get done." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7118645) JF Jiaxin F. Research Data Scientist > "It is not always working with the natural language when setting up a task, especially for recurring ones." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6555669) TK Tarek K. Geometre Topographe Expert > "Todoist makes it easy for me to plan and organize my work making it easy to keep my work life organized and healthy." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6856178) HJ Hyeonsoo J. Senior Research Scientist > "Lack of clear organizational hierarchy for tasks and projects" [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6566530) HJ Hyeonsoo J. Senior Research Scientist > "Todoist is an effective task management tool that helps streamline productivity for both personal and work-related tasks." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6566530) SD Stephanie D. Csr > "Which, with the inability to use and integrate with my other applications." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6538949) Kellie G. Artist > "I love that I can use the app or computer version and they sync consistently." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7070830) SZ Sara Z. Executive Assistant > "cant organize the list of tasks in my preferred order" [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6565231) Joe F. Associate Professor of Law > "It assist me to organize my daily tasks which allows me to do my tasks in an orderly manner." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6342094) OC Owen C. MD > "can be lacking in advanced features and integrations" [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6573301) AP Abdiel P. Ait > "Would love more customizing and personalizing, especially on my phone." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7050182) EH Erin H. VP > "The Gmail integration wasn't as useful as I'd hoped." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6460647) JK Jeff K. Copywriter > "Unlike Notion, which I use today not just for tasks, seeing my tasks and their progress on mobile is more intuitive." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7015668) VR Verified Reviewer Program Manager > "Compared to other task check apps out there, Todoist feels limited." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6659476) VR Verified Reviewer Vice President > "Unexpectedly Todoist was great at coordinating tasks across our small team." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7111101) MH Mert H. Phd student > "Also they send me lots of email to remind me something but I stopped using the app." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6467123) [View Reviews](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/) ## User interface 4.21 (623) [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/) 4.59 (2,634) ## Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ### Features Do these products fit your needs? Prioritize real-user-identified key features according to your needs to find your best fit. \--% Fit vs \--% Fit Access Controls/Permissions 207 Important Activity Dashboard 150 Important Agile Methodologies 120 Important Kantata Top features 39/50 - Access Controls/Permissions - Activity Dashboard - Agile Methodologies - AI Copilot - Alerts/Notifications - API - Availability Management - Billing & Invoicing - Budget Management - Calendar Management - Client Portal - Collaboration Tools - Commenting/Notes - Customizable Fields - Customizable Templates - Data Import/Export - Document Management - Drag & Drop - Feedback Management - File Sharing - Forecasting - Gantt/Timeline View - Generative AI - Idea Management - Issue Management - Kanban Board - Key Performance Indicators - Milestone Tracking - Mobile App - Multi-Channel Communication - Multiple Projects - Portfolio Management - Predictive Analytics - Prioritization - Productivity Analysis - Project Planning/Scheduling - Recurring Tasks - Remote Support - Reporting/Project Tracking - Resource Management - Risk Management - Tagging - Task Management - Testing/QA Management - Third-Party Integrations - Time & Expense Tracking - Traditional Methodologies - User Management - Version Control - Workflow Management [See all features](https://www.capterra.com/p/110832/kantata/#features) Todoist 22/50 - Access Controls/Permissions - Activity Dashboard - Agile Methodologies - AI Copilot - Alerts/Notifications - API - Availability Management - Billing & Invoicing - Budget Management - Calendar Management - Client Portal - Collaboration Tools - Commenting/Notes - Customizable Fields - Customizable Templates - Data Import/Export - Document Management - Drag & Drop - Feedback Management - File Sharing - Forecasting - Gantt/Timeline View - Generative AI - Idea Management - Issue Management - Kanban Board - Key Performance Indicators - Milestone Tracking - Mobile App - Multi-Channel Communication - Multiple Projects - Portfolio Management - Predictive Analytics - Prioritization - Productivity Analysis - Project Planning/Scheduling - Recurring Tasks - Remote Support - Reporting/Project Tracking - Resource Management - Risk Management - Tagging - Task Management - Testing/QA Management - Third-Party Integrations - Time & Expense Tracking - Traditional Methodologies - User Management - Version Control - Workflow Management [See all features](https://www.capterra.com/p/149339/Todoist-for-Business/#features) ### Recognition No recognitions have been awarded to Kantata No recognitions have been awarded to Todoist ### Deployment & support Kantata Deployment - Cloud, SaaS, Web-Based - Desktop Mac - Desktop Windows - Desktop Linux - On-Premise Windows - On-Premise Linux - Desktop Chromebook - Mobile Android - Mobile iPhone - Mobile iPad Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Todoist Deployment - Cloud, SaaS, Web-Based - Desktop Mac - Desktop Windows - Desktop Linux - On-Premise Windows - On-Premise Linux - Desktop Chromebook - Mobile Android - Mobile iPhone - Mobile iPad Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos ### Company Details Kantata - By Kantata - Located in United States - Founded in 2022 Todoist - By Doist - Located in United States - Founded in 2007 ## Popular Comparisons [Kantata](https://www.capterra.com/p/110832/kantata/)[4.21 (623)](https://www.capterra.com/p/110832/kantata/reviews/) vs [Clockify](https://www.capterra.com/p/169607/Clockify/)[4.76 (9,234)](https://www.capterra.com/p/169607/Clockify/reviews/) Contact vendor for pricing Price $4.99/month 4.1 Features 4.6 4.0 Ease of Use 4.8 [View full comparison](https://www.capterra.com/compare/110832-169607/kantata-vs-Clockify) [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[4.59 (2,634)](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/) vs [Trello](https://www.capterra.com/p/211559/Trello/)[4.53 (23,483)](https://www.capterra.com/p/211559/Trello/reviews/) $4/month Price $5/month 4.4 Features 4.3 4.6 Ease of Use 4.5 [View full comparison](https://www.capterra.com/compare/149339-211559/Todoist-for-Business-vs-Trello) [Kantata](https://www.capterra.com/p/110832/kantata/)[4.21 (623)](https://www.capterra.com/p/110832/kantata/reviews/) vs [Jira](https://www.capterra.com/p/19319/JIRA/)[4.44 (15,309)](https://www.capterra.com/p/19319/JIRA/reviews/) Contact vendor for pricing Price $7.91/month 4.1 Features 4.4 4.0 Ease of Use 4.1 [View full comparison](https://www.capterra.com/compare/19319-110832/JIRA-vs-kantata) [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[4.59 (2,634)](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/) vs [Jira](https://www.capterra.com/p/19319/JIRA/)[4.44 (15,309)](https://www.capterra.com/p/19319/JIRA/reviews/) $4/month Price $7.91/month 4.4 Features 4.4 4.6 Ease of Use 4.1 [View full comparison](https://www.capterra.com/compare/19319-149339/JIRA-vs-Todoist-for-Business) [Kantata](https://www.capterra.com/p/110832/kantata/)[4.21 (623)](https://www.capterra.com/p/110832/kantata/reviews/) vs [Asana](https://www.capterra.com/p/184581/Asana-PM/)[4.48 (13,544)](https://www.capterra.com/p/184581/Asana-PM/reviews/) Contact vendor for pricing Price $10.99/month 4.1 Features 4.4 4.0 Ease of Use 4.4 [View full comparison](https://www.capterra.com/compare/110832-184581/kantata-vs-Asana-PM) [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[4.59 (2,634)](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/) vs [Asana](https://www.capterra.com/p/184581/Asana-PM/)[4.48 (13,544)](https://www.capterra.com/p/184581/Asana-PM/reviews/) $4/month Price $10.99/month 4.4 Features 4.4 4.6 Ease of Use 4.4 [View full comparison](https://www.capterra.com/compare/149339-184581/Todoist-for-Business-vs-Asana-PM) [Kantata](https://www.capterra.com/p/110832/kantata/)[4.21 (623)](https://www.capterra.com/p/110832/kantata/reviews/) vs [monday.com](https://www.capterra.com/p/147657/monday-com/)[4.57 (5,720)](https://www.capterra.com/p/147657/monday-com/reviews/) Contact vendor for pricing Price $9/month 4.1 Features 4.4 4.0 Ease of Use 4.5 [View full comparison](https://www.capterra.com/compare/110832-147657/kantata-vs-monday-com) [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[4.59 (2,634)](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/) vs [Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/)[4.56 (3,063)](https://www.capterra.com/p/227173/Wunderlist/reviews/) $4/month Price Contact vendor for pricing 4.4 Features 4.3 4.6 Ease of Use 4.7 [View full comparison](https://www.capterra.com/compare/149339-227173/Todoist-for-Business-vs-Wunderlist) [Kantata](https://www.capterra.com/p/110832/kantata/)[4.21 (623)](https://www.capterra.com/p/110832/kantata/reviews/) vs [Trello](https://www.capterra.com/p/211559/Trello/)[4.53 (23,483)](https://www.capterra.com/p/211559/Trello/reviews/) Contact vendor for pricing Price $5/month 4.1 Features 4.3 4.0 Ease of Use 4.5 [View full comparison](https://www.capterra.com/compare/110832-211559/kantata-vs-Trello) [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[4.59 (2,634)](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/) vs [Any.do](https://www.capterra.com/p/173614/Any-do/)[4.71 (878)](https://www.capterra.com/p/173614/Any-do/reviews/) $4/month Price $4.99/month 4.4 Features 4.5 4.6 Ease of Use 4.7 [View full comparison](https://www.capterra.com/compare/149339-173614/Todoist-for-Business-vs-Any-do) [Kantata](https://www.capterra.com/p/110832/kantata/)[4.21 (623)](https://www.capterra.com/p/110832/kantata/reviews/) vs [ClickUp](https://www.capterra.com/p/158833/ClickUp/)[4.63 (4,558)](https://www.capterra.com/p/158833/ClickUp/reviews/) Contact vendor for pricing Price $10/month 4.1 Features 4.6 4.0 Ease of Use 4.3 [View full comparison](https://www.capterra.com/compare/110832-158833/kantata-vs-ClickUp) [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[4.59 (2,634)](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/) vs [Connecteam](https://www.capterra.com/p/153140/Connecteam/)[4.64 (5,044)](https://www.capterra.com/p/153140/Connecteam/reviews/) $4/month Price $29/month 4.4 Features 4.5 4.6 Ease of Use 4.7 [View full comparison](https://www.capterra.com/compare/149339-153140/Todoist-for-Business-vs-Connecteam)