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Redbooth vs Microsoft To Do: Which is a better fit?

Updated on February 3rd, 2025
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Summary
Key features rated by users
Features selected based on 1,894 reviews from Task Management users.
% Fit
Not enough reviews
Feature ratings
API
--
Resource Management
4.0
Deadline Management
--
Assignment Management
5.0
Commenting/Notes
--
% Fit
Missing features
Feature ratings
API
NA
Resource Management
NA
Deadline Management
4.4
Assignment Management
NA
Commenting/Notes
4.4
User satisfaction
4.4
User reviews94
Ease of use
4.5
Functionality
4.1
Value for money
4.3
Customer support
4.3
4.6
User reviews3,030
Ease of use
4.7
Functionality
4.3
Value for money
4.6
Customer support
4.3
Price starts from
/user
Monthly subscription
Free version
Free trial
--
Monthly subscription
Free version
Free trial
Best for

Redbooth customers come from a wide range of industries, including marketing and creative, IT, remote teams and really anyone that works collaboratively as a team.

Create To Do Lists for personal use, education, and work forces to manage all the tasks in daily life. Share lists to stay connected to friends, family, and colleagues.

User reviews
pros & cons
1 / 4
View Reviews
1 / 4
View Reviews
Video reviews
video-90f1f153-9c0f-4cc3-0b3a-08d8811dc09f
Drew B D
Video Producer
4.0

Drew D.: Hi. My name is Drew and I work as a video producer at a nonprofit and I give Redbooth four out of five stars. The business problem that I'm solving with Redbooth is bringing together our entire marketing team of graphic designers, photographers, videographers, copywriters all together in one place to manage our projects and to be able to keep tabs on where everyone else is in the different stages of our projects. What I like about using Redbooth first of all is the horizontal column structure, the flexibility of moving tasks from one column to another, adding extra columns if you want to just break your project down even further. The organization options are super great, super flexible, and it just makes sense to me when we're organizing our projects. I also really like the flexibility for tagging different tasks so that I can look at just tasks that I'm tagged in, just tasks that my team is tagged in. I also like the notification options, because I can have Redbooth notifications come straight to my email inbox or I can have them as push notifications on my desktop so that I don't constantly have to have the website open and I'm also not afraid that I'm going to miss something when I'm not looking at the website. What I don't like about using Redbooth, first of all the calendar view leaves a lot to be desired. I really want to be able to sort my tasks that I'm tagged in or tasks that my team is tagged in into a nice calendar just so I can look ahead at the deadlines that I have upcoming or the tasks that are coming up maybe in the next couple of months. However, while the calendar has gotten better since we starting using it about a year ago, it just doesn't really... It doesn't work natively as well as we would like it to. Something else that's also been an issue that I've experienced has been previewing Microsoft Word documents in Redbooth. The previews, most of the time they don't work and I have to download the document and then open it and then go back to Redbooth. The same thing with dropbox previews. Sometimes images show up weird, the aspect ratios are off, and so you either get somebody telling you, "Oh, the image looks wrong," when it's right but Redbooth is displaying it wrong, or you then have to download it and then open it up again to get a sense of the image and then go back into Redbooth to get feedback, approve it, whatever you're doing with that image. So that's just another step that is a little bit frustrating and I wish was something that Redbooth would improve upon so that I didn't have to spend the extra time and have extra files floating around, when I'd love to be able to just preview all my files correctly with them with web interface.

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video-1b2e17cc-fb59-4828-c609-08da8ae3c44f
Andrew R P
Director of Children's Ministires
4.0

Andrew P.: My name is Andrew. I'm a director of Family Ministries. I give Microsoft To Do four out of five. And for more reviews like this, click below. Before we settled on Microsoft To Do, our team looked at ClickUp and Monday.com as possible alternatives. Both of those were very powerful. They also had additional cost and some additional work getting them integrated with the systems we were already using. Microsoft To Do fit in well with our Microsoft environment, and didn't come within the additional cost. We chose Microsoft To Do for a couple different reasons. The first is, as I said, it integrated well with the rest of our Microsoft environment. As an administrator, it was easy to head into Microsoft admin, go to the panel, turn it on, and get it working. That was easy to do. And because it was part of an environment our users were used to experiencing, that learning curve was a little bit less steep as well. We also appreciated how many improvements Microsoft To Do has made, particularly in the last year. It started to have features much like you might find in other kinds of task management, project management software. In particular, we are really impressed by the calendar view that Microsoft had made some significant improvements in that area. In terms of onboarding folks into Microsoft To Do, the main thing that we needed to do was to let folks know that this product was there, in the midst of all of our other Microsoft products. The other thing that took a little bit of time and a little bit of finagling was helping folks understand the different places where Microsoft To Do can live. It can live inside of a Microsoft Teams group. It can also be imported and be a web object inside a SharePoint site. So letting folks know this is the same information, the same tasks viewable in several different places, that was the hardest part of getting folks onboarded and comfortable using the product. If you are considering using Microsoft To Do, a couple things to keep in mind. The first is if you are a Microsoft environment already, chances are it's included with your Office 365 or Microsoft 365 subscription. So take a look. It might be exactly what your team needs, using the tools that you already use and are experienced in administering. If you are thinking about it among other options, you also might consider the price point, particularly as for a whole organization. Something like ClickUp or Monday.com can run into real money. Those tools are a little bit more powerful and a little bit more intuitive, at least from my perspective, so that's something to weigh. How much are you willing to put up with a little bit of a UI that might need some refinement versus a tool that costs considerably more, but has those refined features and details? Those are what I would encourage folks to keep in mind.

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User interface
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1 Video
227173 video thumbnail}
1 Video
114953
5 screenshots
227173
3 screenshots
Do these products fit your needs?

Prioritize real-user-identified key features according to your needs to find your best fit.

Logo Img
--%
Logo Img
--%
Access Controls/Permissions
207
Important
Activity Tracking
388
Important

Redbooth

Top Features
26/36
  • Access Controls/Permissions
  • Activity Tracking
  • Calendar Management
  • Dashboard
  • Dependency Tracking
  • Document Management
  • Project Tracking
  • Real-Time Notifications
  • Spreadsheet View
  • Workflow Management
  • API
  • Assignment Management
  • Collaboration Tools
  • Commenting/Notes
  • Deadline Management
  • Drag & Drop
  • Email-to-Task Conversion
  • Gantt/Timeline View
  • Mobile Access
  • Prioritization
  • Project Planning
  • Project Templates
  • Recurring Tasks
  • Reporting/Analytics
  • Resource Management
  • Search/Filter
  • Sub-Task Management
  • Task Board View
  • Task Editing
  • Task Import
  • Task Progress Tracking
  • Task Scheduling
  • Task Tagging
  • Third-Party Integrations
  • Time Tracking
  • To-Do List
See All features
Hide Task Management Software Features -

Microsoft To Do

17/36
Show Task Management Software Features +
Redbooth
Deployment
  • Cloud, SaaS, Web-Based
  • Desktop - Mac
  • Desktop - Windows
  • Desktop - Linux
  • Desktop - Chromebook
  • On-Premise - Windows
  • On-Premise - Linux
  • Mobile - Android
  • Mobile - iPhone
  • Mobile - iPad
Support
  • Email/Help Desk
  • FAQs/Forum
  • Knowledge Base
  • Phone Support
  • 24/7 (Live rep)
  • Chat
Training
  • In Person
  • Live Online
  • Webinars
  • Documentation
  • Videos
Microsoft To Do
Deployment
  • Cloud, SaaS, Web-Based
  • Desktop - Mac
  • Desktop - Windows
  • Desktop - Linux
  • Desktop - Chromebook
  • On-Premise - Windows
  • On-Premise - Linux
  • Mobile - Android
  • Mobile - iPhone
  • Mobile - iPad
Support
  • Email/Help Desk
  • FAQs/Forum
  • Knowledge Base
  • Phone Support
  • 24/7 (Live rep)
  • Chat
Training
  • In Person
  • Live Online
  • Webinars
  • Documentation
  • Videos
Redbooth
  • By Redbooth
  • Located in United States
  • Founded in 2008
Microsoft To Do
  • By Microsoft
  • Located in United States
  • Founded in 1975
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