# Compare ProofHub vs Todoist 2026 | Capterra

> Unsure of what to choose? Check Capterra to compare ProofHub and Todoist based on pricing, features, product details, and verified reviews.

Source: https://www.capterra.com/compare/118040-149339/ProofHub-vs-Todoist-for-Business

---

# ProofHub vs Todoist Features and Cost Comparison

Last updated March 13th, 2026

Provider data verified by our Software Research team, and reviews  
moderated by our Reviews Verification team.[Learn more](https://www.capterra.com/our-story/)

Your comparison:

ProofHubTodoist2/4 selected

[ProofHub](https://www.capterra.com/p/118040/ProofHub/)[4.5 (149)](https://www.capterra.com/p/118040/ProofHub/reviews/)

[Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[4.6 (2,634)](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/)

[## ProofHub](https://www.capterra.com/p/118040/ProofHub/)[4.5 (149)](https://www.capterra.com/p/118040/ProofHub/reviews/)

Starting Price

$89.00/month

Value-for-Money

4.5

Functionality

4.4

Ease of Use

4.5

Customer Service

4.5

Reviews Sentiment

Based on [149 reviews](#user-reviews)

Positive

139

Neutral

10

Negative

0

[## Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[4.6 (2,634)](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/)

Starting Price

$4.00/month

Value-for-Money

4.5

Functionality

4.4

Ease of Use

4.6

Customer Service

4.4

Reviews Sentiment

Based on [2,634 reviews](#user-reviews)

Positive

2,463

Neutral

149

Negative

22

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What’s your intended use case?

## Summary

* * *

Key features rated by users

Features selected based on 6,243 reviews from task management software users.  
about the Fit Score methodology.

Fit Score methodology

Our Fit Score reflects how reviewers rate a product’s performance against a set of features reviewers rate as most important. A higher score indicates the product is rated better in delivering what reviewers most care about.

  

If the Fit Score is not shown for a specific product, that only means there are currently not enough relevant data points to develop a meaningful score. It does not indicate that the product should be excluded from further evaluation. Best for Methodology

70%Fit

Not enough reviews

Feature ratings

Resource Management

4.7

Assignment Management

4.3

Commenting/Notes

4.3

Deadline Management

\--

Workflow Management

4.4

70%Fit

Missing features

Feature ratings

Resource Management

NA

Assignment Management

4.5

Commenting/Notes

4.5

Deadline Management

4.3

Workflow Management

4.2

User satisfaction

User satisfaction

4.5

User reviews[149](https://www.capterra.com/p/118040/ProofHub/reviews/)

Ease of use

4.5

Functionality

4.4

Value for money

4.5

Customer support

4.5

User satisfaction

4.6

User reviews[2,634](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/)

Ease of use

4.6

Functionality

4.4

Value for money

4.5

Customer support

4.4

Price starts from

Price starts from

$89Flat Rate, Per Month

-   Free version
-   Free trial

Price starts from

$4Per User, Per Month

-   Free version
-   Free trial

Best for

Best for

ProofHub is made for teams of all sizes

Best for

Todoist is used by professionals, project managers, educators, students, marketing departments, customer support teams, and remote workers.

## User reviews

Pros & cons

JW

Jun W.

Structural Engineer

> "By eliminating the need for a fragmented toolkit of separate apps for chat, tasks, Gantt charts, proofing, and documents, it creates..."

[See full review](https://www.capterra.com/p/118040/ProofHub/#Capterra___7074805)

HM

Hugo M.

Project Leader

> "The inability to standardize project parameters across different companies, while within our area of ​​expertise, is a significant issue."

[See full review](https://www.capterra.com/p/118040/ProofHub/#Capterra___7102256)

Yuliia K.

VP of Marketing

> "We now have a single operational source for working with internal teams and external partners, with the ability to assign the right level..."

[See full review](https://www.capterra.com/p/118040/ProofHub/#Capterra___7082276)

LR

Laura R.

Podcast Host

> "I have not found a way to automate reminders for clients to get certain episodes in for editing."

[See full review](https://www.capterra.com/p/118040/ProofHub/#Capterra___7041612)

JW

Jun W.

Structural Engineer

> "It may not have the sleekest design or the most advanced individual features, but as a cohesive system to align a team, enforce process,..."

[See full review](https://www.capterra.com/p/118040/ProofHub/#Capterra___7074805)

SD

Shane D.

Web Developer

> "It can feel a bit cumbersome to learn at the outset, with a noticeable learning curve before everything starts to click."

[See full review](https://www.capterra.com/p/118040/ProofHub/#Capterra___7105301)

JAT

Juan Alberto T.

Analyst, Developer and Data Engineer.

> "An excellent tool for managing projects, allowing you to easily manage the tasks of work teams and helping to easily visualize their..."

[See full review](https://www.capterra.com/p/118040/ProofHub/#Capterra___7097947)

VR

Verified Reviewer

Owner

> "It lacks some popular third-party app integrations compared to tools like Asana or Trello."

[See full review](https://www.capterra.com/p/118040/ProofHub/#Capterra___6855098)

JW

Jun W.

Structural Engineer

> "It’s a workhorse, not a showhorse, and it excels at its core mission of bringing order and visibility to complex teamwork."

[See full review](https://www.capterra.com/p/118040/ProofHub/#Capterra___7074805)

RM

Rachael M.

Online Marketing Manager

> "So far - I don't love that I'm stuck with each task being forced through the "status flow". And setting up a recurring task with..."

[See full review](https://www.capterra.com/p/118040/ProofHub/#Capterra___6556385)

NA

Neelesh A.

Underpayment Manager

> "The task scheduling, templates, and document sharing features save time and reduce confusion."

[See full review](https://www.capterra.com/p/118040/ProofHub/#Capterra___7034685)

MG

Matteo G.

Avionics Lead

> "Also the PDF reader for attachments makes it very difficult to scroll between pages."

[See full review](https://www.capterra.com/p/118040/ProofHub/#Capterra___6541017)

JW

Jun W.

Structural Engineer

> "It successfully transformed chaotic, multi-tool project management into a streamlined, transparent, and accountable process."

[See full review](https://www.capterra.com/p/118040/ProofHub/#Capterra___7074805)

CB

Colyn B.

Sr. Project Manager

> "From a PM perspective the Gantt Chart functionality is not very well integrated or useful."

[See full review](https://www.capterra.com/p/118040/ProofHub/#Capterra___6534777)

TT

Trayambak T.

Underpayment Specialist

> "It helps manage projects, track progress, and collaborate with teams without confusion."

[See full review](https://www.capterra.com/p/118040/ProofHub/#Capterra___7065597)

KL

Kite L.

Director of Operations

> "Workflow editing is not available in the table. "

[See full review](https://www.capterra.com/p/118040/ProofHub/#Capterra___6660303)

JL

Jenifer L.

Executive Operations

> "With ease, I listed teammates and clients together, built task templates, and handled permission in relation to safeguard sensitive..."

[See full review](https://www.capterra.com/p/118040/ProofHub/#Capterra___6841251)

MG

Matteo G.

Avionics Lead

> "The notebooks are little bit cumbersome to use unfortunately."

[See full review](https://www.capterra.com/p/118040/ProofHub/#Capterra___6541017)

BD

Bob D.

Creator

> "It was essential in the development of my game app and permitted easy sharing of media and easy communication with the developer."

[See full review](https://www.capterra.com/p/118040/ProofHub/#Capterra___7023972)

Vira S.

Relationships manager

> "Previously, I had to use multiple apps at one time, which gave me a headache because I was constantly on the go, planning projects,..."

[See full review](https://www.capterra.com/p/118040/ProofHub/#Capterra___4746461)

TT

Trayambak T.

Underpayment Specialist

> "It is an all-in-one project management tool that helps keep work organized and teams aligned."

[See full review](https://www.capterra.com/p/118040/ProofHub/#Capterra___7065597)

Ulrich N.

Doctor

> "The unavailability of a free version limits detailed exploration of the software, as its free trial does not last long."

[See full review](https://www.capterra.com/p/118040/ProofHub/#Capterra___6016046)

TT

Trayambak T.

Underpayment Specialist

> "Data feels well protected, and role-based access adds confidence when collaborating across teams."

[See full review](https://www.capterra.com/p/118040/ProofHub/#Capterra___7065597)

Tichaona Redemptor R.

Chief information officer

> "Lack of workflows and requirements management, Bugs and glitches, Basic training modules"

[See full review](https://www.capterra.com/p/118040/ProofHub/#Capterra___6177361)

BD

Bob D.

Creator

> "Ease of communicating with my developer and the instantaneous speed of the communications, like texting!"

[See full review](https://www.capterra.com/p/118040/ProofHub/#Capterra___7023972)

KS

Kavish S.

Founder

> "Speed of the web tool. While using the tool on a desktop, it lags in loading."

[See full review](https://www.capterra.com/p/118040/ProofHub/#Capterra___5047002)

AS

Anchal S.

Marketing Manager

> "The feature I love the most is proofing, which allows me to give feedback on all marketing content or simply approve it without ever..."

[See full review](https://www.capterra.com/p/118040/ProofHub/#Capterra___6261209)

SM

Sudip M.

Research Professor

> "It is a paid service, which may be prohibitive for some teams. While there is a free trial available, it is only for 14 days and does not..."

[See full review](https://www.capterra.com/p/118040/ProofHub/#Capterra___4630931)

AW

Allen W.

President

> "Overall, ProofHub is a handy, organized way to allow both the contractor and contractee the control and/or access needed to efficiently..."

[See full review](https://www.capterra.com/p/118040/ProofHub/#Capterra___6674359)

AD

Akash D.

Analyst

> "It becomes difficult to monitor and track the progress of your peers or teammates working remotely."

[See full review](https://www.capterra.com/p/118040/ProofHub/#Capterra___4497126)

SM

Suraj M.

Manager

> "Pretty solid tool for team collaboration and project tracking."

[See full review](https://www.capterra.com/p/118040/ProofHub/#Capterra___7038312)

SM

Sudip M.

Research Professor

> "In addition, the service does not provide any customer support, which can be an issue for users that are not tech-savvy."

[See full review](https://www.capterra.com/p/118040/ProofHub/#Capterra___4630931)

JAT

Juan Alberto T.

Analyst, Developer and Data Engineer.

> "Intuitive interface, versatility in task management and collaboration features."

[See full review](https://www.capterra.com/p/118040/ProofHub/#Capterra___7097947)

NB

Neha B.

marketing

> "It's easy to get overwhelmed and distracted from the task at hand."

[See full review](https://www.capterra.com/p/118040/ProofHub/#Capterra___3427214)

LS

Lisa S.

Head of Content Marketing

> "ProofHub brings all our content assets to one location, solving the hassle of finding information that was once scattered in different..."

[See full review](https://www.capterra.com/p/118040/ProofHub/#Capterra___6452699)

JF

Jana F.

Content Manager

> "We were struggling with intra-team collaboration and poor, mistimed communication before we started using ProofHub."

[See full review](https://www.capterra.com/p/118040/ProofHub/#Capterra___2772103)

TT

Trayambak T.

Underpayment Specialist

> "It saves time, improves productivity, and reduces the need for multiple tools."

[See full review](https://www.capterra.com/p/118040/ProofHub/#Capterra___7065597)

DC

Dwayne C.

Customer Support Specialist

> "However, I still find it a bit inconvenient that it has limited integrations with other software platforms."

[See full review](https://www.capterra.com/p/118040/ProofHub/#Capterra___2209257)

WK

William K.

Development Committee and Board member

> "It’s helpful in terms of allowing LCMNU (ministry) to manage different tasks between members."

[See full review](https://www.capterra.com/p/118040/ProofHub/#Capterra___7013746)

Shyanna G.

Independent Consultant

> "The speed of the page loading is slow and could be worked on."

[See full review](https://www.capterra.com/p/118040/ProofHub/#Capterra___2517425)

[View Reviews](https://www.capterra.com/p/118040/ProofHub/reviews/)

VK

Vatsal K.

Software Engineer Intern

> "I use it as an app on my phone and some devices and as a browser extension on my laptop's chrome which is so helpful because they are synced..."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7053676)

SC

Sarah C.

Independent Contractor

> "Okay, so it can auto schedule things when you type it in naturally, but sometimes it gets confused and doesn't get it right and I have to..."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7030591)

Nona P.

Management Technician II

> "My absolute favorite feature is the option for calendar plug-ins, where you can easily create a task from within an email; not only can you..."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6816904)

RF

Robert F.

Sales Representative

> "While Todoist offers great features for task management, it isn't providing innovative features that would make me switch from my current..."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7063939)

JM

Joe M.

Sales Strategy and Development Manager

> "How I can add metadata elements (due date, tag, project) using natural language; how it's mobile friendly so I can add a widget to my phone..."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6801940)

NA

Nathaniel A.

Owner

> "I also found that customizing list views or making quick edits took more taps or clicks than I’d like. While it’s amazing for project..."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6839846)

JH

Jamie H.

Executive Vice President at FEVO

> "Task creation, reminders, and project-based views make it easy to maintain a solid overview, even when multiple responsibilities overlap."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7088544)

VN

Victor N.

Head of Engineering

> "Another problem I have with Todoist is that you cannot assign a single task to multiple people."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7116705)

Ryan P.

Graphic Designer

> "You can share projects, assign tasks, comment, and attach files which is handy for teams and partners."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7089356)

MF

Marco F.

WEb Developer

> "The main thing that bugged me initially was the project limit on the free version, it felt pretty restrictive when you're just trying to get..."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7008245)

Nona P.

Management Technician II

> "I have tried digital calendaring, as well as using tasks in Outlook, sticky notes on my desk, and fancy Excel sheets in an effort to stay..."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6816904)

JB

Jeremy B.

Offensive Security Consultant

> "Not suitable for large teams, storing complex project information, or workflows that are more dynamic"

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6800868)

SC

Sarah C.

Independent Contractor

> "I literally need reminders to wash some dishes every day. And Todoist helps keep me on track! Although sometimes I just reschedule all the..."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7030591)

Ricardo O.

Chief Platforms Support

> "My only negative is that the new Google Calendar integration allows me to use only one calendar for all my projects."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6638604)

SC

Sarah C.

Independent Contractor

> "I especially like how it automates recurring tasks. If there's something I need to do daily, or even on a weird schedule like every weekday,..."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7030591)

GaC

Gonçalo C.

Head of Sales, Marketing and Quality

> "However, for more complex tasks that involve multiple layers, intricate details, and extensive collaboration, this tool may not provide the..."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6392492)

NA

Nathaniel A.

Owner

> "Todoist is a powerful and flexible task management app with a ton of features for organizing projects, deadlines, and recurring tasks."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6839846)

Kellie G.

Artist

> "Sometimes the daily tasks do not remind me to check them off."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7070830)

NF

Nathaniel F.

Owner

> "You can integrate it with google home to use the "quick add" feature to easily add tasks without having to stop what you're doing."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6804262)

AP

Ademir P.

Marketing Assistant

> "No option to recover task that I accidentally delete from the task list."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6800946)

CS

Chris S.

Marketing Leader

> "It allows me to dump my tasks easily, set up recurring reminders, and communicate with my team effectively, with minimal learning curve."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6759117)

NA

Nava A.

Assistant Manager

> "Some of my coworkers find the interface slightly overwhelming at first"

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7060854)

AS

Anshul S.

Owner

> "It supports subtasks, custom filters, third-party integrations, and offline access, making it a versatile and efficient tool for managing..."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6529196)

KY

Kayla Y.

Virtual Assistant

> "Sometimes there would be glitches in assigning tasks to certain team members when using the mobile version instead of the desktop."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6545671)

JM

Jaime M.

Outside Sales

> "Todoist has interactive dashboards which offers a clear view of my daily plans and the tasks i have planned ahead."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6848197)

Ryan P.

Graphic Designer

> "It can feel limiting for free users."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7089356)

Robin M.

Executive Director

> "I find the priorities options with color coding, the day-to-day task organization, reminders and descriptions to be helpful and easy to use."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7060843)

SS

Sam S.

Product Management

> "Login management is a bummer when compared to some tools built into your phone."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6796773)

SS

Scott S.

Project Manager

> "Task organization with labels and priorities is very effective, and reminders are reliable across devices."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7073233)

JM

Jason M.

Owner

> "I feel some lack through document management and task dependencies, so I switched up"

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6773879)

HD

Harry D.

Paid Media Manager

> "Great for task tracking and also allows collaboration for very little effort."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7041007)

DI

Daria I.

Office Manager

> "Sometimes the notifications can be a bit much, and I wish there were more customization options for recurring tasks."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6576910)

TK

Tarek K.

Geometre Topographe Expert

> "Todoist had a team workspace that allows me and my colleagues to plan and work together during our team projects."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6856178)

CS

Christian S.

Founder

> "Dragging and dropping tasks (moving them around, especially subtasks inside a parent task) is painful; doesn't work well."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6473177)

Shaun D.

Editor

> "All this is seamless. If you have no idea what you're doing with Todoist beyond "use it to manage your projects and tasks," there is a..."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6850497)

DJ

Derek J.

Owner

> "Tasks can sometimes get lost if you aren't diligent in looking at your lists or without setting a due date."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6561173)

KJ

Kevin J.

Operations Project Coordinator

> "Todoist have enabled me to take my work management experience to a higher notch by making it easy to plan and organize my daily tasks."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6818960)

EC

Emanuel C.

Author

> "The calendar views were a little weak."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6813043)

AN

Adeem N.

Director

> "I am forever adding tasks to my list and found it seamless to do so and with the natural language interpretation it allows me to add..."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6447958)

MH

Marjorie H.

Customer Service Representative

> "I am a procrastinator, so sometimes I want things off my list to go away reappear later without reassigning the a date. "

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6586297)

EH

Elizabeth H.

Pharmacy Operations Manager

> "It has a very interactive dashboard that clearly shows my task lists for the day making it easy to know which tasks i should attend to first..."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6754901)

CB

Christie B.

Education

> "Editing tasks can be annoying and needs natural text editing similar to adding it."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6273289)

SP

Sarojben P.

Caregiver

> "What I like most is its ability to set reminders, deadlines, and prioritization on various job related tasks."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6264058)

ND

Nils D.

Web and Software Developer

> "Less functionalities for Projects, there's no option to setup a description and some other fundamental things."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6478661)

VR

Verified Reviewer

Project Manager

> "Task tracking, good set of project collaboration and other features, and overall value for money."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7093632)

GS

Graeme S.

Lead Pastor

> "Does not sync with Outlook effectively, and who wants to run separate notes and calendars?"

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6262430)

KY

Kayla Y.

Virtual Assistant

> "Being able to import new tasks, see where each task was standing in order of importance and also being able to schedule in the future while..."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6545671)

RS

Richard S.

Product Manager

> "Notifications can get annoying and a little overwhelming when multiple people are collaborating on the same project."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6575633)

DE

Duaa E.

Researcher

> "It's less glitchy than other options, and has streamlined my life so now I can spend more time knocking out my tasks and less time..."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6591509)

EG

Erika G.

Data Analyst

> "With too many customizations, the interface can start feeling cluttered"

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6662922)

CP

Calvin P.

Sales and Solutions Manager

> "Strong security controls keep sensitive code discussions secure, an amazing value at $6 per user per month for our 15-member team."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6878480)

MM

Melinda M.

Recreational Program Director

> "It is unfortunate that the advanced features and project management tools are limited in the free version."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6612443)

AI

Alex I.

Graphic Designer

> "I like the flexibility Todoist offers for organizing tasks, with options for priorities, deadlines, labels, and projects."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6646202)

CS

Christian S.

Founder

> "Sometimes syncing mobile and desktop does not work."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6473177)

RF

Ryan F.

Executive Chef

> "Todoist has enabled us to run our daily operations smoothly by giving us a platform to plan and organize our work beforehand."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6744768)

AS

Adam S.

Founder

> "Besides the late customer service replies and the occasional bugs in the app, I don't think there is much they got wrong."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6328703)

KB

Kim B.

Institutional Giving and Events Manager

> "I like the different views that you can take and the different folders for teams to keep track of tasks."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6861884)

DD

Diogo D.

Software Engineer

> "I used to use it daily but since it was only personal usage, I did not want to pay to have all features."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6519294)

GY

GaYoung Y.

comptable Audit

> "It helps organize tasks with priorities, reminders, and projects without getting lost in complexity"

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6873531)

KB

Kim B.

Institutional Giving and Events Manager

> "Overall fine but we ultimately chose another product because the functionality was subpar compared to others."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6861884)

TK

Tarek K.

Geometre Topographe Expert

> "Todoist has great privacy features which allows me to keep my daily routine information private."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6856178)

GJ

Glen J.

General Manager

> "However, I sometimes struggle with using the different buckets for tasks and projects."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6747373)

JM

Jessica M.

Customer Service

> "I love the ability to create projects, set deadlines, prioritize tasks, and track my progress effortlessly. "

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6591145)

Deyan G.

Managing Editor

> "I find the default daily reminders for unfinished tasks annoying."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6711484)

Matthew M.

Holistic Nutritionist

> "Phone, laptop—everything syncs smoothly, so you always know what needs to get done."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7118645)

JF

Jiaxin F.

Research Data Scientist

> "It is not always working with the natural language when setting up a task, especially for recurring ones."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6555669)

TK

Tarek K.

Geometre Topographe Expert

> "Todoist makes it easy for me to plan and organize my work making it easy to keep my work life organized and healthy."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6856178)

HJ

Hyeonsoo J.

Senior Research Scientist

> "Lack of clear organizational hierarchy for tasks and projects"

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6566530)

HJ

Hyeonsoo J.

Senior Research Scientist

> "Todoist is an effective task management tool that helps streamline productivity for both personal and work-related tasks."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6566530)

SD

Stephanie D.

Csr

> "Which, with the inability to use and integrate with my other applications."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6538949)

Kellie G.

Artist

> "I love that I can use the app or computer version and they sync consistently."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7070830)

SZ

Sara Z.

Executive Assistant

> "cant organize the list of tasks in my preferred order"

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6565231)

Joe F.

Associate Professor of Law

> "It assist me to organize my daily tasks which allows me to do my tasks in an orderly manner."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6342094)

OC

Owen C.

MD

> "can be lacking in advanced features and integrations"

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6573301)

AP

Abdiel P.

Ait

> "Would love more customizing and personalizing, especially on my phone."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7050182)

EH

Erin H.

VP

> "The Gmail integration wasn't as useful as I'd hoped."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6460647)

JK

Jeff K.

Copywriter

> "Unlike Notion, which I use today not just for tasks, seeing my tasks and their progress on mobile is more intuitive."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7015668)

VR

Verified Reviewer

Program Manager

> "Compared to other task check apps out there, Todoist feels limited."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6659476)

VR

Verified Reviewer

Vice President

> "Unexpectedly Todoist was great at coordinating tasks across our small team."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7111101)

MH

Mert H.

Phd student

> "Also they send me lots of email to remind me something but I stopped using the app."

[See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6467123)

[View Reviews](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/)

## User interface

[ProofHub](https://www.capterra.com/p/118040/ProofHub/)

4.54 (149)

[Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)

4.59 (2,634)

## Connect with a Capterra advisor for a free 15-minute consultation

Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs.

### Features

Do these products fit your needs?

Prioritize real-user-identified key features according to your needs to find your best fit.

\--% Fit

vs

\--% Fit

Access Controls/Permissions

207

Important

Activity Tracking

150

Important

AI Copilot

120

Important

ProofHub

Top features

35/38

-   Access Controls/Permissions
-   Activity Tracking
-   AI Copilot
-   API
-   Assignment Management
-   Calendar Management
-   Collaboration Tools
-   Commenting/Notes
-   Dashboard
-   Deadline Management
-   Dependency Tracking
-   Document Management
-   Drag & Drop
-   Email-to-Task Conversion
-   Gantt/Timeline View
-   Generative AI
-   Mobile Access
-   Prioritization
-   Project Planning
-   Project Templates
-   Project Tracking
-   Real-Time Notifications
-   Recurring Tasks
-   Reporting/Analytics
-   Resource Management
-   Search/Filter
-   Spreadsheet View
-   Sub-Task Management
-   Task Board View
-   Task Editing
-   Task Import
-   Task Progress Tracking
-   Task Scheduling
-   Task Tagging
-   Third-Party Integrations
-   Time Tracking
-   To-Do List
-   Workflow Management

[See all features](https://www.capterra.com/p/118040/ProofHub/#features)

Todoist

26/38

-   Access Controls/Permissions
-   Activity Tracking
-   AI Copilot
-   API
-   Assignment Management
-   Calendar Management
-   Collaboration Tools
-   Commenting/Notes
-   Dashboard
-   Deadline Management
-   Dependency Tracking
-   Document Management
-   Drag & Drop
-   Email-to-Task Conversion
-   Gantt/Timeline View
-   Generative AI
-   Mobile Access
-   Prioritization
-   Project Planning
-   Project Templates
-   Project Tracking
-   Real-Time Notifications
-   Recurring Tasks
-   Reporting/Analytics
-   Resource Management
-   Search/Filter
-   Spreadsheet View
-   Sub-Task Management
-   Task Board View
-   Task Editing
-   Task Import
-   Task Progress Tracking
-   Task Scheduling
-   Task Tagging
-   Third-Party Integrations
-   Time Tracking
-   To-Do List
-   Workflow Management

[See all features](https://www.capterra.com/p/149339/Todoist-for-Business/#features)

### Recognition

No recognitions have been awarded to ProofHub

No recognitions have been awarded to Todoist

### Deployment & support

ProofHub

Deployment

-   Cloud, SaaS, Web-Based
-   Desktop Mac
-   Desktop Windows
-   Desktop Linux
-   On-Premise Windows
-   On-Premise Linux
-   Desktop Chromebook
-   Mobile Android
-   Mobile iPhone
-   Mobile iPad

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

Todoist

Deployment

-   Cloud, SaaS, Web-Based
-   Desktop Mac
-   Desktop Windows
-   Desktop Linux
-   On-Premise Windows
-   On-Premise Linux
-   Desktop Chromebook
-   Mobile Android
-   Mobile iPhone
-   Mobile iPad

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

### Company Details

ProofHub

-   By ProofHub
-   Located in United States
-   Founded in 2011

Todoist

-   By Doist
-   Located in United States
-   Founded in 2007

## Popular Comparisons

[ProofHub](https://www.capterra.com/p/118040/ProofHub/)[4.54 (149)](https://www.capterra.com/p/118040/ProofHub/reviews/)

vs

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vs

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[ProofHub](https://www.capterra.com/p/118040/ProofHub/)[4.54 (149)](https://www.capterra.com/p/118040/ProofHub/reviews/)

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4.5

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[Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[4.59 (2,634)](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/)

vs

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4.4

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4.6

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[View full comparison](https://www.capterra.com/compare/19319-149339/JIRA-vs-Todoist-for-Business)

[ProofHub](https://www.capterra.com/p/118040/ProofHub/)[4.54 (149)](https://www.capterra.com/p/118040/ProofHub/reviews/)

vs

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$89/month

Price

$10.99/month

4.4

Features

4.4

4.5

Ease of Use

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[View full comparison](https://www.capterra.com/compare/118040-184581/ProofHub-vs-Asana-PM)

[Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[4.59 (2,634)](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/)

vs

[Asana](https://www.capterra.com/p/184581/Asana-PM/)[4.48 (13,544)](https://www.capterra.com/p/184581/Asana-PM/reviews/)

$4/month

Price

$10.99/month

4.4

Features

4.4

4.6

Ease of Use

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[View full comparison](https://www.capterra.com/compare/149339-184581/Todoist-for-Business-vs-Asana-PM)

[ProofHub](https://www.capterra.com/p/118040/ProofHub/)[4.54 (149)](https://www.capterra.com/p/118040/ProofHub/reviews/)

vs

[Trello](https://www.capterra.com/p/211559/Trello/)[4.53 (23,483)](https://www.capterra.com/p/211559/Trello/reviews/)

$89/month

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$5/month

4.4

Features

4.3

4.5

Ease of Use

4.5

[View full comparison](https://www.capterra.com/compare/118040-211559/ProofHub-vs-Trello)

[Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[4.59 (2,634)](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/)

vs

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Price

Contact vendor for pricing

4.4

Features

4.3

4.6

Ease of Use

4.7

[View full comparison](https://www.capterra.com/compare/149339-227173/Todoist-for-Business-vs-Wunderlist)

[ProofHub](https://www.capterra.com/p/118040/ProofHub/)[4.54 (149)](https://www.capterra.com/p/118040/ProofHub/reviews/)

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4.5

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[Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[4.59 (2,634)](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/)

vs

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Features

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4.6

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4.4

Features

4.6

4.5

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[View full comparison](https://www.capterra.com/compare/118040-158833/ProofHub-vs-ClickUp)

[Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[4.59 (2,634)](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/)

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Features

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4.6

Ease of Use

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