# Compare Xero vs webexpenses 2026 | Capterra > Unsure of what to choose? Check Capterra to compare Xero and webexpenses based on pricing, features, product details, and verified reviews. Source: https://www.capterra.com/compare/120109-140646/Xero-vs-webexpenses --- # Xero vs webexpenses Features and Cost Comparison Last updated April 15th, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.[Learn more](https://www.capterra.com/our-story/) Your comparison: Xerowebexpenses2/4 selected [Xero](https://www.capterra.com/p/120109/Xero/)[4.4 (3,292)](https://www.capterra.com/p/120109/Xero/reviews/) [webexpenses](https://www.capterra.com/p/140646/webexpenses/)[4.5 (1,105)](https://www.capterra.com/p/140646/webexpenses/reviews/) [## Xero](https://www.capterra.com/p/120109/Xero/)[4.4 (3,292)](https://www.capterra.com/p/120109/Xero/reviews/) Starting Price $25.00/month Value-for-Money 4.2 Functionality 4.3 Ease of Use 4.4 Customer Service 4 Reviews Sentiment Based on [3,292 reviews](#user-reviews) Positive 2,893 Neutral 239 Negative 160 [## webexpenses](https://www.capterra.com/p/140646/webexpenses/)[4.5 (1,105)](https://www.capterra.com/p/140646/webexpenses/reviews/) Starting Price Contact vendor Value-for-Money 4.4 Functionality 4.4 Ease of Use 4.4 Customer Service 4.4 Reviews Sentiment AU NF CC Based on [1,105 reviews](#user-reviews) Positive 1,030 Neutral 47 Negative 28 ## Send this comparison chart to my inbox ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. What’s your intended use case? ## Summary * * * Key features rated by users Features selected based on 8,251 reviews from expense report software users. about the Fit Score methodology. Fit Score methodology Our Fit Score reflects how reviewers rate a product’s performance against a set of features reviewers rate as most important. A higher score indicates the product is rated better in delivering what reviewers most care about. If the Fit Score is not shown for a specific product, that only means there are currently not enough relevant data points to develop a meaningful score. It does not indicate that the product should be excluded from further evaluation. Best for Methodology 72%Fit Missing features Feature ratings Expense Tracking 4.4 Receipt Management 4.6 Expense Claims 4.4 Invoice Management 4.5 Timesheet Management NA 74%Fit Missing features Feature ratings Expense Tracking 4.6 Receipt Management 4.4 Expense Claims 4.5 Invoice Management 4.5 Timesheet Management NA User satisfaction User satisfaction 4.4 User reviews[3,292](https://www.capterra.com/p/120109/Xero/reviews/) Ease of use 4.4 Functionality 4.3 Value for money 4.2 Customer support 4.0 User satisfaction 4.5 User reviews[1,105](https://www.capterra.com/p/140646/webexpenses/reviews/) Ease of use 4.4 Functionality 4.4 Value for money 4.4 Customer support 4.4 Price starts from Price starts from $25Flat Rate, Per Month - Free version - Free trial Price starts from \-- - Free version - Free trial Best for Best for Xero is an accounting software that caters to small businesses across multiple sectors, such as agriculture, construction, education, healthcare, hospitality, and more. Best for Webexpenses serves businesses of all sizes and industries across 70+ countries, from SMEs to large multinational corporations, providing scalable solutions for expense management and spend control. ## User reviews Pros & cons NC Nikki C. permit technician > "What I like most about Xero is its clean, easy-to-use interface and automation features, especially bank reconciliation and invoicing, which save time and make managing..." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___7139671) DT Danielle T. AP, AR, Payroll > "When you have more than one entity i find that you cant look at two company files at the same time one kick s the other one out and then it crashed TAHT is sooooo annoying as..." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___7107297) NC Nikki C. permit technician > "It’s an easy-to-use platform that simplifies accounting tasks like invoicing, bank reconciliation, and expense tracking with strong automation features." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___7139671) BN Bill N. Senior Financial Accountant > "Reporting and workflows aren’t very flexible like some other larger ERP systems, which can be frustrating especially as our company grew in size and required more advanced..." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___7133604) VR Verified Reviewer Treasury Accountant > "The dashboard gives a clear, real-time view of cash flow, bank balances, and outstanding invoices, which makes decision-making much easier." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___7129361) HL Hikmet L. Medical Assistance Specialist > "Sometimes bugs and problems can make urgent financial syncs slow, and customer service is usually slow when it comes to time-sensitive medical billing questions." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___7100283) AF Amanda F. Licensed Real Estate Broker > "I mainly use Xero since it has an iOS mobile application that allows me to streamline online accounting processes from anywhere." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___7067232) AF Amanda F. Licensed Real Estate Broker > "However, some features allocated by Xero aren’t robust enough which forces me to integrate with external Apps, for instance inventory management tools." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___7067232) NS Natalie S. Senior immigration Advisor > "Xero offers 30 days for trial where you're able to explore all features of this tool and you are able to learn how it's feature can be used for accounting." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___7060176) VR Verified Reviewer Treasury Accountant > "I’ve also noticed that as transaction volume increases, the platform can occasionally feel slower, especially during bank reconciliation or when loading reports." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___7129361) JL John L. CEO > "Xero has become a standard tool I use to understand my business performance since incorporation and a tool I believe I will continue to use at least until my business scales..." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___6863067) DE Daryl E. Consultant > "Just one example; you add a discount to a line item on a quote, lets say $10, and then realise that you put that discount on the wrong line item, so you delete the discount..." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___7024616) Craig H. General Manager > "I also appreciated the accessibility, being able to access financial information from anywhere, and the automated reminders, which helped keep tasks like invoicing and..." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___7038677) DE Daryl E. Consultant > "This is the kind of moronic bugs that happen all the time in Xero, and its due to one thing only; an insistence on only working on things that look good to attract new users..." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___7024616) AL Amber L. Discharge Planner > "Xero has a mobile application that allows me process patient payments during discharge in my organization as well as creating invoices automatically." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___7002100) Bryce M. Founder > "I am upset by having to look for an alternative solution in the middle of my work month after stumbling on this and seeing no effort to rectify from xero's side or..." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___7091869) JL John L. CEO > "It takes times to understand and know if an accounting service provider is giving you what you need and the onboarding process did exactly this for me and my business. Once I..." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___6863067) MH Martin H. Payroll Manager > "Sometimes I need to wait for a while before my authentication code comes through, delaying my login." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___7102201) BN Bill N. Senior Financial Accountant > "Its wide range of integrations also allowed us to build a connected, scalable finance system with minimal effort." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___7133604) KP Kelly P. Manager > "Cannot connect to CAF Bank which makes being a charity very difficult when doing the banking element" [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___7147951) JP John P. Transport Broker > "The dashboard is exceptionally clean, and it provides me with a brief overview of unpaid invoices and cash flow." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___7076424) MK Michal K. IT engineer > "The only disadvantage so far is that sometimes it is hard to find some reports, for example remittance advise" [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___7080651) VR Verified Reviewer Treasury Accountant > "I’ve found the bank reconciliation feature especially efficient, it automatically matches transactions and significantly reduces manual effort." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___7129361) Debbie M. Owner > "It does not offer good value for money compared with competitor products, and customer support is not available by telephone." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___7072510) VR Verified Reviewer Founder and Copywriter > "Invoicing is straightforward, I can easily reconcile all of my transactions and can run reports without having any finance knowledge." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___7047418) RH Russ H. Director > "The reports seem a little bit more difficult to work out if you do not know the correct accountancy term but you can normally work it out without too much hassle." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___6818770) JL John L. CEO > "At the moment this is just me as a solo founder, I would love if Xero could also facilitate this transition for scaling businesses with a scale up or expansion onboarding..." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___6863067) EC Eric C. Engineering Manager > "Missing two features that our previous system could support - detailed export to .csv, and also we started to run into issues past 100 employees." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___6748194) DM Dasha M. Consultant > "We are a small nonprofit without a formal accountant and were able to set up our business and run reports in ways that are simple but useful." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___7134499) DE Daryl E. Consultant > "I dread having to make changes to quotes and invoices because bugs in the UI are so common." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___7024616) JM Jesse M. Senior Accountant > "The bank reconciliation feature works well enough for our needs and saves a lot of time compared to our old system." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___7125220) RG Rishi G. Software Engineer > "I do dislike how often I get logged out of Xero once I close the tab." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___7084805) VR Verified Reviewer Treasury Accountant > "Overall, it strikes a good balance between usability and functionality, especially for small to mid-sized businesses looking for a reliable, cloud-based accounting solution." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___7129361) SF Stephanie F. Owner > "Not able to talk to a support representative live; having to submit a case means a delay in resolving issues" [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___6820368) EB Emma B. Financial Controller > "It has many different functions and capabilities which speed up reconciling and customisable reports." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___7084871) JP John P. Transport Broker > "Bank feed links are sometimes broken automatically." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___7076424) RG Rishi G. Software Engineer > "The calendar helps me track who owes me money and I am just glad I can finally see the dates." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___7084805) CB Chris B. Owner > "Not sure which demographic will be lazy enough to not do books the old way, but also not tech savvy enough to make a small stack solution, which would be more seamless than..." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___7037880) Samuel L. Mortgage Loan Officer > "It has helped us avoid discrepancies in financial reports and tax returns by correctly recording and categorizing all our transactions including repayments and interest." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___6765033) Adrien J. CEO > "Bank integration does not work as advertised." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___7109271) MW Matt W. Founder and Director > "If fully utilised Xero is a very powerful business tool that can encapsulate everything financial - from integrated stock systems and product costing, to sales tracking and..." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___6494302) MM Melanie M. Treasurer > "The UI is a tiny bit clunky--most notably the "check writing/entering" functionality comes to mind. " [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___6874464) EH Erin H. Google Ads Specialist > "I like how I can reconcile transactions in Xero from my bank feeds and set up recurring bills -- so I do not have to stress / waste time searching through everything and..." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___6778974) NH Natalie H. Partner and co-founder > "It's a little annoying when you've missed putting in the due date and it doesn't allow you to proceed, sometimes for the small business we don't need the due date, just add..." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___6346121) Rodrigo T. Director of Cyber Security > "Xero is an excellent tool that has allowed me to manage my department's expenses in a transparent and orderly way in simulation projects, prevention exercises and detailed..." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___6652504) JG Jacob G. Owner Franchisee > "The numbers of users triggering a different payment amount is not the best for a small business." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___6832378) TVW Tim Van W. Senior Project Supervisor > "Xero has great budgeting and expenses control features that assist us in crafting budgets for our projects and monitoring the expenditure to ensure it remains within the..." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___6540687) CW Christine W. Accounts > "It is not easy to transfer data from one entity to another entity, even basic information has to enter these manually." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___6871687) GN Grace N. Volunteer > "Xero automates over 78% of manual repetitive accounting tasks such as AP,AR and GL which saves time and improve productivity leading to high performance and ROI." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___6580047) RG Rishi G. Software Engineer > "Then I have to sit through another annoying OTP code to get back into my account." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___7084805) Rodrigo T. Director of Cyber Security > "It allows me to manage my department's accounting in real time, giving me a clear and up-to-date visualization of expenses." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___6652504) NH Nina H. Hr Manager > "It isn't easy to calculate holiday in the same way as HR software." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___7111292) DS Dilak S. Senior Experience Designer > "Xero simplify accounting processes by automating workflow such as paying vendors, billing, invoicing and payments matching." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___6505945) JB John B. Treasurer > "For example, Xero can not suggest an annual budget based on prior year spending." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___6857537) JP John P. Transport Broker > "All loads of the general Tracking margins may be a pain, and this tool makes the accounting process easier." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___7076424) DM Daniel M. Owner > "Also, the learning curve can be a bit steep when diving into more complex accounting features." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___6823952) CB Chris B. Owner > "The color of the logo is pleasing, the font on the website is very readable, design schemes show that this company paid visual design artist." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___7037880) FS Faizan S. Payroll Manager > "It can be somewhat stagnant at times in terms of the lack of colour and user interface." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___6881268) MC Matthew C. Director > "For us as a small manufacturing company that exports its products worldwide, Xero has proved to be an excellent fit with our needs." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___7062551) DE Daryl E. Consultant > "Advertising plastered on the UI making the book keeper's job harder than it could be." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___7024616) Samuel L. Mortgage Loan Officer > "Xero provides a sleek and simple interface that has enabled us to set up our loans and mortgages as either bank accounts or non current liability account, allowing for..." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___6765033) GL Gus L. CFO and Principal Engineer > "No way to generate travel expense report using labels" [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___6831756) MG Mike G. Project Manager > "You have the ability to create a quote, add your own notes and narrative, save templates, and convert quotes into invoices, all going directly to the customer and requesting..." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___6559041) LS Ladan S. ceo > "it took me an hour to figure out how to reach customer service, and I find that not having a live help is really a burden" [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___6831802) Samuel L. Mortgage Loan Officer > "It provided us with realtime updates of our financial aspects which help inform our clients and accurately process all their transactions." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___6765033) LR Lisa R. Office manager > "The reason I originally did not use Xero was because our bank does not connect with Xero. " [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___7028182) JL John L. CEO > "Xero onboarding and low cost entry point for start-ups and first time users give the perfect opportunity to validate the value of this platform." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___6863067) Richey J. General Manager > "Some aspects of payroll aren't equipped for specialist HR requirements." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___6881639) PM Preeti M. AVP > "There are so many search options and shortcut methods like cash coding and uploading bulk journals and credit notes in CSV are available, which make the life of accountant..." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___6460055) AB Abhishek B. Executive- Sales and Procurement > "Sometimes there are delays with customer service support which slightly hampers the experience of smooth workflow in case of techncial issues." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___6452605) VR Verified Reviewer Account and content marketing manager > "Reoccurring invoices and the simplicity of the program were essential factors to enhance our monthly invoice procedure and Xero delivered." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___6335146) GL Gus L. CFO and Principal Engineer > "Not integrated with invoicing systems like ipp.gov" [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___6831756) TS Tom S. Director > "Being able to manage payroll, invoices, banking feeds and tax from one platform is nice." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___6856926) TE Timothy E. Owner > "They say that they can convert your old Quickbooks file to xero but after starting the process they turn around and say they couldn't do it." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___6433289) SP Shelley P. Manager > "The import and export feature works nicely too if you are setting up a new account or moving data from one file to another." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___6841704) SP Shelley P. Manager > "I keep sending POs that say DRAFT because the APPROVE button is at the bottom." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___6841704) LA Luis A. Process Manager > "It’s a well-thought-out platform that simplifies complex financial tasks and offers a lot of flexibility through its integrations and customization options." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___6602914) KL Kyle L. President > "Also, their prices keep increasing substantially and they don't care if you've been there for many years they will still increase it on you which is why I left." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___6829883) HA Haithem A. NA > "The way it is built to make it easier to search of clients and invoices, great way of ammending invoices" [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___6819344) WJ Will J. Director > "Good initially, but I had a lot of issues with square integration and the cost got too high in the end." [See full review](https://www.capterra.com/p/120109/Xero/#Capterra___6871639) [View Reviews](https://www.capterra.com/p/120109/Xero/reviews/) AU Alberto U. Multiskilled engineer Bias electrical > "The system has real-time policy checks and customizable approval flows, which help reduce non-compliant claims and improve turnaround times." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___7064540) LS Louis S. Digital Marketing Manager > "The time it takes to do a certain action, the way you can't change multiple filters at once, the lack of matching between the codes on receipts and the code on the..." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6370475) NF Nathan F. Senior Lecturer of Games Design > "The mobile app lets you snap a photo of a receipt, and the system intelligently extracts the data instantly." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___7061893) RP Roy P. Tutor > "Sometimes the uploading of receipts can be a bit clunky, as good as the AI is in recognising the dates etc, it can sometimes get the total cost wrong if a discount has..." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6856487) CC Ciska C. GM People and Culture > "Overall, Webexpenses delivers a user-friendly, efficient system that simplifies expense management and saves valuable time for both employees and finance teams." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___7062327) KM Kate M. Nurse > "No training provided when changing over to webexpenses, therefore delayed requests as not aware of what was required." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___7062647) JF Jeanette F. Lecturer > "I like that the app clearly shows the history and status of my claims, so I can easily see what’s been submitted, what’s pending, and what’s been approved." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___7062158) NB Nicola B. support worker > "not being able to have a monthly expenses we can add to daily for mileage, they send messages saying you have an open claim, but you need to wait for month end to..." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6372491) SK Simon K. Senior Compliance Manager > "It's a great platform and I find it one of the best I have come across, with easy functionality on the website, good to duplicate expenses when creating a new set of..." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6856932) MW Mark W. Business Process Manager > "It's so slow and the web interface very clunky and not user friendly, it re-sorts the expenses seemingly randomly and if you are working specific expenses and you drop..." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6377430) CG Cengiz G. Project Manager > "The app makes it nice and easy to capture receipts, as you upload the information, it pulls the date, time, and amount straight from the invoice/receipt." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6856320) MJ Mandy J. Manager > "I have decided to have a month for each claim but it keeps reminding me to submit a claim because it is open - I know it is because I don't want to submit a claim each..." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6370422) JD Jitesh D. Financial Analyst > "Its mobile app is especially handy for uploading receipts on the go, which reduces the chance of losing documents or delaying submissions" [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6856235) MJ Mandy J. Manager > "There aren't good options for adding receipts- for example, you click add and then chose a receipt but then can only press back and it takes you back to the summary..." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6370422) SV Sandeep V. Assitant manager - CS > "I am using Webexp from last 5 years, and the platform offers robust features for categorizing and submitting expenses, and the mobile app makes it convenient to handle..." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6370368) CC Chris C. Engineer > "Took some tweaking to set up my profile setting to where my data was stored/saved correctly, but I think this was mainly due to the company admin taking time to find..." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6369857) AS Amit S. Field Account Manager > "I love the ease of use of webexpenses and the fact i can download an app and upload my expenses on the go with added benefit that you can upload your expenses..." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6373629) SR Sean R. Architectural Technical Manager > "It often sends me emails and notifications reminding me I have an open claim, which is a little annoying!" [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6856440) AK Antony K. Team Leader > "The mobile app is particularly useful for managing expenses on the go, allowing for real-time updates and uploads, which is convenient for business travel." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6372222) DG Daniel G. Senior DevOps Engineer > "It also occasionally glitches and logs me out." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___7063606) MCC Marie-Charlotte C. Curator > "With features like easy receipt uploads, automatic expense categorization, and seamless integration with accounting systems, WebExpense significantly reduces the time..." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6370823) JI Joshua I. Sales Manager > "Sometimes the changes you have made do not save causing you to loose track, the preview on the images of the receipts are low quality so it is difficult or impossible..." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6369956) AK Antony K. Team Leader > "The platform allows for quick and efficient expense input, with features like receipt scanning and automatic categorization, saving a lot of time and reducing manual..." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6372222) SG Sion G. Senior IT Engineer > "There are some discrepancies between the mobile and web version and the mobile version, I find myself wanting to check my claims on the PC for correctness before..." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6373542) AK Antony K. Team Leader > "Overall, the seamless integration with other accounting systems and the comprehensive reporting tools are standout features that significantly enhance productivity and..." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6372222) SM Sara M. Pregnancy Counselor > "I have difficulty accessing the bottom of the page and the "exclamation point", where I need to type, does not always allow me to record it." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6374214) YQ Yasir Q. FAM > "Webexpenses offers an intuitive interface, streamlining expense management with real-time tracking and easy receipt uploads." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6371830) EG Emma G. Head of Creative Production > "Doesn't accept HEIC files from phones ( have to open file on computer and screenshot it then upload as JPEG)" [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6372655) YQ Yasir Q. FAM > "Customizable workflows and robust reporting tools improve accuracy and compliance, making expense handling seamless and user-friendly." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6371830) PG Phil G. Customer Onboarding Engineer > "the mileage mapping on my laptop is frustraiting when trying to alter the default route google maps gives you." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6372667) HT Hameeda T. Technical Analyst > "Also, Clear layout and simple process for uploading and approving expenses" [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___7106017) DM Danielle M. Property Surveyor > "The map function when calculating mileage is not very user-friendly, it struggles to find some addresses in Northern Ireland." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6374064) AK Antony K. Team Leader > "Overall, Webexpenses has significantly improved the efficiency and accuracy of expense management, making it a valuable tool for our organization. Despite some minor..." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6372222) JM John M. Training Specialist > "The interface feels a bit old and clunky. If it is your first time using it, the learning curve is steep." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6855720) AC Adrian C. Senior Planning Manager > "Webexpenses is a great application for managing and approving my teams expenses, it has removed a lot of manual work that I had to do in the past." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6370084) KW Keith W. Business development Manager > "Due to a change in company protocols, I have duplicate expense claims and cannot delete the duplicate." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6368928) AM Anthony M. Technical and Hosting Manager > "Integration with our accounting software has streamlined our financial operations, and the detailed reporting tools provide valuable insights." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6370381) GR Gil R. Manager > "Sometimes it looses the synch with the app on the phone and on the desktop it seems to ask for log in more frequently that needed" [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6373685) MM Matthew M. ITIL Process Manager > "I particularly appreciated the mobile app, which enables users to capture receipts on the go and upload them directly to the system." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6370367) MH Michelle H. Trust and Fundraising Manager > "Sometimes the receipts are not easy to add to claims, and you only see this, once the receipt has been added." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6856221) MA Miles A. Mental Health Support Coordinator > "The monthly breakdowns and approved claims features are a great idea as you can see how much has been claimed in total, as well as each month." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6369790) LB Lindsay B. Director of Health, Safety and Operations > "I think that it is the way that it is used by my company but there are not enough categories to submit my expenses against and there is no description of what the..." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6371942) NF Nathan F. Senior Lecturer of Games Design > "Submitting claims and getting them approved is a quick, logical process from start to finish." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___7061893) AL Amanda L. Learning Manager > "It seems overly complicated to use and also when I have tried to pair it with my work phone it just gives a spinning blue circle. " [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6856238) JC Jess C. Practice Director > "I like that I can take photos on the phone app of my receipt straight away, then I use the website to send my expenses every few weeks." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6373895) EG Emma G. Head of Creative Production > "times out quickly / often crashes and you have to re-input the details again ( time consuming when you have 100+ expenses to upload)" [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6372655) CW Cameron W. Data Analyst > "Overall I believe Web Expenses is a good product, allowing for easy claiming of expenses and regular updates provided throughout the process." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6855642) CG Carole G. HR Project Manager > "It is complicated to add an expense it isn't intuitive and just collates them to submit all at once, we have to create an overall group." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6377440) BR Bradley R. Group Financial Controller > "It also integrates very well with our existing accounting software (Sage)." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___7062898) CB Claire B. Director > "Feels like a slightly long process to tag each claim item - can the system not suggest previously used categories<" [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6372035) DM Danielle M. Property Surveyor > "I like how you can see all your historic claims and get live updates when they are being approved or when they were paid etc." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6374064) BM Blake M. Field Application Engineer > "I also cannot just add a receipt to a blank claim item and have the receipt information copied over." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6368974) GM Giuseppe M. Credit Manager > "We are able to automate the process of submitting, approving and reimbursement of employee expenses." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6794699) CP Cristian P. Research director America > "There are instances where the receipt recognition feature misread details, requiring manual corrections." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6369244) AK Antony K. Team Leader > "One of the most significant advantages is the receipt scanning feature, which, despite occasional inconsistencies, generally works well and saves a considerable amount..." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6372222) RH Rachel H. Lecturer > "The system on the whole does not feel very intuitive - for example, when I have uploaded a receipt, there is no confirmation of successful upload." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6377085) KR Kerri R. Practice Director > "The features to take pictures and upload receipts and also to mark your route for mileage claims is great and so convenient." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6377324) ET Esther T. Chief Operating Officer > "the navigation of the tool, the switching back and forth is not clear and the way how to process edits" [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6377226) PB Paul B. Account Director > "Very simple app that allows full visibility of claimed expenses and recording inline with any claims to HMRC" [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6369920) MK Mark K. PRODUCT MANAGER > "Adding millage claim is not very good, map always shows shortest route which is very often not the route taken due to time etc." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6372206) DW Dominic W. Senior Estimator > "User-friendly Interface and the mobile app lets you take photos of your receipts ready to upload whilst on the go" [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6371963) JF Jeanette F. Lecturer > "The UX isn't always intuitive on the app when you're a new user." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___7062158) RP Richard P. Manager > "The system takes a lot of the hassle out of the process, and new users can get up and running with minimal training." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6856307) AP Alison P. Practice Manager > "uploading receipts can be difficult and using on mobile does not allow use of all functions." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6369985) ON Oliver N. HTHW Technician > "It gets paid directly in to my account which makes it easier than waiting for it to go in with my salary" [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6855876) EM Emmolina M. Academic Staff Member > "some functions are not working well, such as the attachment not able to access after submitted." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6369337) RP Richard P. Manager > "It’s easy for me to submit my own expenses and just as simple to manage and approve claims within my team." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6856307) OB Oliver B. Operational Team Leader > "Web version often has issues with receipt images and having to submit multiple times" [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6368941) GT Georgie T. Mentor Advocacy > "In addition the system saves postcodes which is helpful and saves a lot of time." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6856169) LO Lisa O. Member Engagement Lead > "Sometimes you have to sign in serveral times when using to do a single claim, which is annoying." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6370383) AJ Alex J. Admin > "Saved me loads of time - less hassle than spreadsheets or paper forms, and everything just works smoothly." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6856441) TK Trevor K. Head of Digital > "Also not being able to upload a receipt when in the expenses screen is slightly inconvenient." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6369941) BR Bradley R. Group Financial Controller > "Webexpenses has a user friendly interface and it is easy to create and submit expenses for review." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___7062898) AL Amanda L. Learning Manager > "I realise that it can be sorted but it takes time to do this which is difficult when you have work to do. " [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6856238) NE Nathan E. Account Director > "To have the ability to photo receipts direct to the app and then submit later when at your laptop makes life so much easier." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6376571) RV Richard V. office holder > "It's quite time consuming to complete a claim with the requirement to add the same information for each item" [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6371980) SR Sean R. Architectural Technical Manager > "It saves me time, organises my expenses and works out everything for me." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6856440) PS Paul S. Commercial Manager > "when processing my car journey I had to guess it was the full return journey as the return icon didn't work" [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6372195) JF Jessica F. pracrice manager > "I have been using web expenses for a few years now and I feel it is a well organised, simple but relevant system to use when submitting claims etc." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6377361) AS Amit S. Field Account Manager > "Need some additional expense reasons or an "other" option because some expenses aren't sundry or office supplies." [See full review](https://www.capterra.com/p/140646/webexpenses/#Capterra___6373629) [View Reviews](https://www.capterra.com/p/140646/webexpenses/reviews/) ## User interface 4.40 (3,292) [webexpenses](https://www.capterra.com/p/140646/webexpenses/) 4.52 (1,105) ## Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ### Features Do these products fit your needs? Prioritize real-user-identified key features according to your needs to find your best fit. \--% Fit vs \--% Fit Access Controls/Permissions 207 Important Accounting Integration 150 Important Activity Dashboard 120 Important Xero 21/42 - Access Controls/Permissions - Accounting Integration - Activity Dashboard - AI Copilot - API - Approval Process Control - Audit Trail - Automated Receipt Matching - Billable & Non-Billable Hours - Budgeting/Forecasting - Categorization/Grouping - Compliance Management - Corporate Card - Credit Card Management - Customizable Fields - Customizable Templates - Data Import/Export - Duplicate Detection - Electronic Payments - Expense Claims - Expense Tracking - Financial Analysis - Generative AI - Invoice Management - Mileage Tracking - Mobile Access - Mobile Receipt Upload - Multi-Currency - Optical Character Recognition - Policy Management - Real-Time Notifications - Real-Time Updates - Receipt Management - Reimbursement Management - Reminders - Reporting & Statistics - Secure Data Storage - Single Sign On - Spend Control - Third-Party Integrations - Timesheet Management - Workflow Management [See all features](https://www.capterra.com/p/120109/Xero/#features) webexpenses Top features 30/42 - Access Controls/Permissions - Accounting Integration - Activity Dashboard - AI Copilot - API - Approval Process Control - Audit Trail - Automated Receipt Matching - Billable & Non-Billable Hours - Budgeting/Forecasting - Categorization/Grouping - Compliance Management - Corporate Card - Credit Card Management - Customizable Fields - Customizable Templates - Data Import/Export - Duplicate Detection - Electronic Payments - Expense Claims - Expense Tracking - Financial Analysis - Generative AI - Invoice Management - Mileage Tracking - Mobile Access - Mobile Receipt Upload - Multi-Currency - Optical Character Recognition - Policy Management - Real-Time Notifications - Real-Time Updates - Receipt Management - Reimbursement Management - Reminders - Reporting & Statistics - Secure Data Storage - Single Sign On - Spend Control - Third-Party Integrations - Timesheet Management - Workflow Management [See all features](https://www.capterra.com/p/140646/webexpenses/#features) ### Recognition Xero is recognized as a top-rated tool in 4 Capterra Shortlist reports webexpenses is recognized as a top-rated tool in 3 Capterra Shortlist reports ### Deployment & support Xero Deployment - Cloud, SaaS, Web-Based - Desktop Mac - Desktop Windows - Desktop Linux - On-Premise Windows - On-Premise Linux - Desktop Chromebook - Mobile Android - Mobile iPhone - Mobile iPad Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos webexpenses Deployment - Cloud, SaaS, Web-Based - Desktop Mac - Desktop Windows - Desktop Linux - On-Premise Windows - On-Premise Linux - Desktop Chromebook - Mobile Android - Mobile iPhone - Mobile iPad Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos ### Company Details Xero - By Xero - Located in New Zealand - Founded in 2006 webexpenses - By Webexpenses - Located in United States - Founded in 2000 ## Popular Comparisons [Xero](https://www.capterra.com/p/120109/Xero/)[4.40 (3,292)](https://www.capterra.com/p/120109/Xero/reviews/) vs [QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/)[4.34 (8,447)](https://www.capterra.com/p/190778/QuickBooks-Online/reviews/) $25/month Price $38/month 4.3 Features 4.3 4.4 Ease of Use 4.2 [View full comparison](https://www.capterra.com/compare/120109-190778/Xero-vs-QuickBooks-Online) [webexpenses](https://www.capterra.com/p/140646/webexpenses/)[4.52 (1,105)](https://www.capterra.com/p/140646/webexpenses/reviews/) vs [SAP Concur](https://www.capterra.com/p/380/Concur-Expense/)[4.30 (2,249)](https://www.capterra.com/p/380/Concur-Expense/reviews/) Contact vendor for pricing Price $7/month 4.4 Features 4.2 4.4 Ease of Use 4.1 [View full comparison](https://www.capterra.com/compare/380-140646/Concur-Expense-vs-webexpenses) [Xero](https://www.capterra.com/p/120109/Xero/)[4.40 (3,292)](https://www.capterra.com/p/120109/Xero/reviews/) vs [QuickBooks Enterprise](https://www.capterra.com/p/174984/QuickBooks-Enterprise/)[4.51 (20,639)](https://www.capterra.com/p/174984/QuickBooks-Enterprise/reviews/) $25/month Price $2210/year 4.3 Features 4.4 4.4 Ease of Use 4.3 [View full comparison](https://www.capterra.com/compare/120109-174984/Xero-vs-QuickBooks-Enterprise) [webexpenses](https://www.capterra.com/p/140646/webexpenses/)[4.52 (1,105)](https://www.capterra.com/p/140646/webexpenses/reviews/) vs [Expensify](https://www.capterra.com/p/97594/Expensify/)[4.51 (1,331)](https://www.capterra.com/p/97594/Expensify/reviews/) Contact vendor for pricing Price $5/month 4.4 Features 4.4 4.4 Ease of Use 4.5 [View full comparison](https://www.capterra.com/compare/97594-140646/Expensify-vs-webexpenses) [Xero](https://www.capterra.com/p/120109/Xero/)[4.40 (3,292)](https://www.capterra.com/p/120109/Xero/reviews/) vs [NetSuite](https://www.capterra.com/p/135757/NetSuite/)[4.23 (2,041)](https://www.capterra.com/p/135757/NetSuite/reviews/) $25/month Price Contact vendor for pricing 4.3 Features 4.2 4.4 Ease of Use 4.0 [View full comparison](https://www.capterra.com/compare/120109-135757/Xero-vs-NetSuite) [webexpenses](https://www.capterra.com/p/140646/webexpenses/)[4.52 (1,105)](https://www.capterra.com/p/140646/webexpenses/reviews/) vs [QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/)[4.34 (8,447)](https://www.capterra.com/p/190778/QuickBooks-Online/reviews/) Contact vendor for pricing Price $38/month 4.4 Features 4.3 4.4 Ease of Use 4.2 [View full comparison](https://www.capterra.com/compare/140646-190778/webexpenses-vs-QuickBooks-Online) [Xero](https://www.capterra.com/p/120109/Xero/)[4.40 (3,292)](https://www.capterra.com/p/120109/Xero/reviews/) vs [QuickBooks Desktop](https://www.capterra.com/p/212058/QuickBooks-Desktop-Pro/)[4.37 (2,559)](https://www.capterra.com/p/212058/QuickBooks-Desktop-Pro/reviews/) $25/month Price $1922/year 4.3 Features 4.3 4.4 Ease of Use 4.3 [View full comparison](https://www.capterra.com/compare/120109-212058/Xero-vs-QuickBooks-Desktop-Pro) [webexpenses](https://www.capterra.com/p/140646/webexpenses/)[4.52 (1,105)](https://www.capterra.com/p/140646/webexpenses/reviews/) vs [Zoho Expense](https://www.capterra.com/p/142384/Zoho-Expense/)[4.62 (1,201)](https://www.capterra.com/p/142384/Zoho-Expense/reviews/) Contact vendor for pricing Price $3/month 4.4 Features 4.5 4.4 Ease of Use 4.6 [View full comparison](https://www.capterra.com/compare/140646-142384/webexpenses-vs-Zoho-Expense) [Xero](https://www.capterra.com/p/120109/Xero/)[4.40 (3,292)](https://www.capterra.com/p/120109/Xero/reviews/) 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$235/month 4.3 Features 4.4 4.4 Ease of Use 4.4 [View full comparison](https://www.capterra.com/compare/120109-189398/Xero-vs-QuickBooks-Online) [webexpenses](https://www.capterra.com/p/140646/webexpenses/)[4.52 (1,105)](https://www.capterra.com/p/140646/webexpenses/reviews/) vs [Lanes & Planes](https://www.capterra.com/p/183676/Lanes-Planes/)[4.64 (685)](https://www.capterra.com/p/183676/Lanes-Planes/reviews/) Contact vendor for pricing Price €95/month 4.4 Features 4.4 4.4 Ease of Use 4.5 [View full comparison](https://www.capterra.com/compare/140646-183676/webexpenses-vs-Lanes-Planes)