# Compare When I Work vs Rotageek 2026 | Capterra > Unsure of what to choose? Check Capterra to compare When I Work and Rotageek based on pricing, features, product details, and verified reviews. Source: https://www.capterra.com/compare/121248-162513/When-I-Work-vs-RotaGeek --- # When I Work vs Rotageek Features and Cost Comparison Last updated June 24th, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.[Learn more](https://www.capterra.com/our-story/) Your comparison: When I WorkRotageek2/4 selected [When I Work](https://www.capterra.com/p/121248/When-I-Work/)[4.5 (1,298)](https://www.capterra.com/p/121248/When-I-Work/reviews/) [Rotageek](https://www.capterra.com/p/162513/RotaGeek/)[4.6 (216)](https://www.capterra.com/p/162513/RotaGeek/reviews/) [## When I Work](https://www.capterra.com/p/121248/When-I-Work/)[4.5 (1,298)](https://www.capterra.com/p/121248/When-I-Work/reviews/) Starting Price $2.50/month Value-for-Money 4.4 Functionality 4.3 Ease of Use 4.5 Customer Service 4.4 Reviews Sentiment Based on [1,298 reviews](#user-reviews) Positive 1,168 Neutral 94 Negative 36 [## Rotageek](https://www.capterra.com/p/162513/RotaGeek/)[4.6 (216)](https://www.capterra.com/p/162513/RotaGeek/reviews/) Starting Price $500.00/month Value-for-Money 4.7 Functionality 4.4 Ease of Use 4.5 Customer Service 4.9 Reviews Sentiment SD NA Based on [216 reviews](#user-reviews) Positive 203 Neutral 12 Negative 1 ## Send this comparison chart to my inbox ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. What’s your intended use case? ## Summary * * * Key features rated by users Features selected based on 9,505 reviews from employee scheduling software users. about the Fit Score methodology. Fit Score methodology Our Fit Score reflects how reviewers rate a product’s performance against a set of features reviewers rate as most important. A higher score indicates the product is rated better in delivering what reviewers most care about. If the Fit Score is not shown for a specific product, that only means there are currently not enough relevant data points to develop a meaningful score. It does not indicate that the product should be excluded from further evaluation. Best for Methodology 81%Fit High performer Feature ratings Shift Scheduling 4.5 Real-Time Data 5.0 Mobile Access 4.5 Timesheet Management 4.6 Task Management 4.4 62%Fit Missing features Feature ratings Shift Scheduling 4.3 Real-Time Data NA Mobile Access 4.5 Timesheet Management 4.6 Task Management NA User satisfaction User satisfaction 4.5 User reviews[1,298](https://www.capterra.com/p/121248/When-I-Work/reviews/) Ease of use 4.5 Functionality 4.3 Value for money 4.4 Customer support 4.4 User satisfaction 4.6 User reviews[216](https://www.capterra.com/p/162513/RotaGeek/reviews/) Ease of use 4.5 Functionality 4.4 Value for money 4.7 Customer support 4.9 Price starts from Price starts from $2.50Per User, Per Month - Free version - Free trial Price starts from $500Flat Rate, Per Month - Free version - Free trial Best for Best for From small businesses to large enterprise operations, management teams in every industry are using When I Work's software to save time scheduling shift-based employees & improve communication. Best for Mid (200 to 2000 employees) and enterprise (2000+ employees) businesses HQ'ed in the UK, in the retail, hospitality, entertainment and healthcare industries. ## User reviews Pros & cons Stenie O. Owner CEO > "When I work is great for time tracking, team communication, and saving time on scheduling. Plus, you can make your business schedule ahead of..." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7109622) MA Matt A. Ops Manager > "It would be nice if small bug would be fixed like the precision of the drag and drop which is sometimes impossible to align with a specific..." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7141341) VR Verified Reviewer Admin > "It makes scheduling simple, keeps the team connected, and the mobile app adds great flexibility. While there’s minor room for improvement in..." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7127320) JR Jonathan R. IT Admin > "No Auditing capability to see if unauthorized changes were made, and does not work for complex workflows." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7102270) RM Rose M. General Manager > "I have no issues with this app my crew see the schedule as soon as I post it and the work chat gives us time to message for open shifts" [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7103655) MY Melyssa Y. Manager > "Also not being able to set a permanent schedule for everyone / duplicating the same work week over and over" [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7102943) MrElonElon U. Compliance > "For example, the ability for employees to swap shifts directly in the app and for managers to validate quickly significantly reduces..." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7133402) ACG Adem Can G. Operations Manager > "System is not quick enough to get bookings, there are many duplication issues, views are not clear enough it does not make sense to not have..." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7035956) DP Dan P. COO > "We use it to run our company, and it has allowed us to add more employees up to a point without too much additional cost." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7175317) LJ Lauren J. Stylist > "Unfortunately, it would not always show the most recently updated responses or schedule and as a result it became unreliable." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7155861) MY Melyssa Y. Manager > "I like how I could copy and paste shifts to make it quicker and it let me know when people weren’t available when I was scheduling" [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7102943) JR Justin R. Digital Librarian > "For an organization trying to implement this software to staff that are used to doing schedules in other ways it has been difficult for people..." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6427523) VR Verified Reviewer PS > "It helped us identify which tasks needed to be done or prioritized, and we could easily see any changes or updates to our schedules just by..." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6864522) EW Erin W. Coordinator > "When you first open When I Work as a user, you're immediately on the "available shifts" tab. While this is a great method of trying to get..." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6615876) ES Ed S. Practice Manager > "The employees like the ease of clocking on from their phone, i like the ability to set the parameters that require them to be on site or..." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7113673) MrElonElon U. Compliance > "Also, notifications can sometimes become overwhelming or missed depending on usage." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7133402) GB Gareth B. Office manager > "Cost effective way of tracking our team, costs and time on sites, helping the PM's track performance and budgets." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7036439) VR Verified Reviewer Rental Manager > "The Mobile version can be difficult to use as an admin. " [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7086443) JL JoAnna L. Executive Director > "It's also great for team members to be able to see their schedule in advance, and keeps a record of when they worked at their fingertips." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7136834) AW Adam W. Operations Manager > "It was difficult to add depth to the tasks and scheduling." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7089031) MN Muna N. Customer service rep > "It makes checking schedules and shift changes very convenient and Notifications help me stay updated on work changes." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7083015) VR Verified Reviewer Account Manager > "Occasionally notifications can be a little delayed or easy to miss, and some features feel limited unless you’re on a higher plan." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7069530) VR Verified Reviewer Cook > "When I Work has made it easier for management to schedule employees, and for those employees to communicate their schedule needs, upcoming..." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6883508) Paige F. Production team breakout team > "So if you had an issue all you could do is message your supervisor and coming from a background of human contact it made me feel uneasy never..." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6741816) Ryan M. Logistics > "It has been one of the best applications I have used to keep track of time and schedules for multiple employees." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7176405) NC Nick C. Executive Clinical Director > "We received some initial backlash from employees who felt we were being overbearing by not taking their word for hand written time sheets,..." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6429095) ES Ed S. Practice Manager > "The reporting is quick and Easy, Notifications and reminders are customizable by user, It is very easy to use once you learn, Great value for..." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7113673) LB Laura B. Manager > "Specifically trying to differentiate between inperson and phone shifts was challenging" [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7035953) Lauren H. Practice Manager > "Value for the money, the customer support, the ease of use, the user interface, the features to track absences and days off requested,..." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6870656) JA Joseph A. Marketing Specialist > "I disliked that the GPS feature was not realtime data and found that the GPS features in general were not always accurate." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6849095) MR Melany R. DSP > "I also like the timesheet reports, i do my billing off it and my clients love the lack of micro management it offers" [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7035957) CR Christina R. Instructor > "I don’t like that you can’t see the full month calendar and it is expensive to add new users" [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6766278) EM Edward M. General Manager > "Our switch on a small scale to this platform, has expanded across many workgroups in our organization, allowing us to share staff and..." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6803998) AV Asha V. Beauty Specialist > "For bigger organizations, it may not be worth carrying the variable fee structure to maintain annual budgeted expenses." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6406592) Tomoya K. Customer Service Representative. > "It allowed me to even track my time so i was early for work." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7076300) NC Nick C. Executive Clinical Director > "The only drawback we are facing has less to do with When I Work and more to do with the use of productivity software in general." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6429095) NC Natalie C. Night Nanny Provider > "As a user, I like how easy it is to see my schedule, track my hours and make sure I am getting paid correctly for each shift." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7127205) YA Yanina A. Patient Care Coordinator > "One downside of the When I Work app is that it can sometimes be slow or glitchy, especially after updates." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6805074) PF Paul F. Owner > "I like how staff can see their schedule as well as pick up open shifts without having to go through admin." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7136883) EM Ezra M. Owner > "The graphics could be a little better but the functions far out weigh the graphics by far." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6505873) TS Tanya S. Director of Operations > "As a regional manager, I am able to oversee and coordinate schedules easily and remotely from anywhere in the world." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7036595) VW Veronica W. Supervisor > "A couple things that I wish the program could do is bid a partial shift on the app, it does not do that." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6766510) MS Mallory S. Clinical Operations Manager > "The ability to set recurring availability is a huge plus." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7094538) AL Anjali L. \- > "Sometimes the clock in/clock out doesn't detect the location properly and takes a long time." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6475366) DL Dakota L. Administrative Associate > "The best part about using When I Work is that people can drop, pickup and reschedule their own shifts. If two people want to swap it's easy..." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6563954) ZZ Zoë Z. Receptionist > "Additionally, notifications can sometimes be delayed, leading to confusion about shift changes." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6731063) SM Sarah M. Ops Mgr > "Fantastic- saves our management team and workforce a lot of redundancy and missed communication. " [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7102148) RB Regina B. Manager > "It’s not easy to adjust someone’s hours if they clock out late, etc.." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7036078) Jenica R. Administrative Assistant > "It also saves a lot of back and forth with the employees compared to manual scheduling." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7085228) BC Benjamin C. General Manager > "Can be a little too quick to send out email updates to staff when changing scheduling." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6754072) MrElonElon U. Compliance > "What I liked most about When I Work is how much time it saves on scheduling and coordination." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7133402) TW Taylor W. Construction Engineer > "Many times I find that my clock in or clock out submission does not go through - it's like the app glitches & doesn't allow me to do anything,..." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6313442) SM Soren M. Coach > "When I works mobile app graphical user interface is user friendly, with easy log-in access and to view how much I was getting paid each period." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7069443) AE Amanda E. Front desk manager > "Staff communication not easy but did not seem like the softwares main focus." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7002735) SM Sean M. Store director > "Love the hour tracking and pay tracking function" [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7102165) ZZ Zoë Z. Receptionist > "While the app is good, the interface can be a bit clunky and unintuitive at times." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6731063) JR Jessy R. Patient Care Coordinator > "The platform is easy to use and provides clear, helpful information, including the exact location of my shifts." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7119483) JR Justin R. Digital Librarian > "Time off requests can't be changed, only deleted and re-added. Why?" [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6427523) ES Ed S. Practice Manager > "I definitely save time doing payroll sheets at the end of the pay period." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7113673) SU Samantha U. Director > "The app is not as easy to customize the schedules as much as it is online." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6827938) LB Laura B. Manager > "It makes scheduling a large number of people less onerous, transparent and takes the pressure off my team" [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7035953) ZZ Zoë Z. Receptionist > "It had several glitches that significantly impacted its usability." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6731063) CD CJ D. GENERAL MANAGER > "Managers are in control of the system and it helps us in time accuracy with each staff." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7038694) KB Kayla B. Operations > "I didn't like how When I Work wasn't easy to condense all of my scheduling, work and personal." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6699128) MA Matt A. Ops Manager > "Overall positive experience with When I Work, some new features over time but mostly for premium subscriptions or third party sales." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7141341) CA Char A. Site Administrator > "Cannot change shift schedules/starting day easily" [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6765905) Tomoya K. Customer Service Representative. > "It allowed me to see my work schedule with ease." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7076300) HH Heather H. MA > "I dislike that I have to switch between positions." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6866888) LK Lindsey K. Operations Manager- we are a plumbing company- no option for this in industry > "I really love it as a software and its ability for anyone to jump in and finalize scheduling for the team without formal training in order to..." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6765940) HH Heather H. General Manager > "Sometimes there is a lot of detritus and repeated shifts that shouldn't be." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6573807) TM Tom M. Managing Partner > "The ability for my employees to self-schedule and keep in sync through the app has been a huge help to our small business." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6766304) NG Nina G. General Manager > "Messaging program was not reliable and some employees weren't getting messages" [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6765999) AM Angie M. Part-Time Guest Services > "There are a lot of great features to assist with scheduling numerous part-time workers, but as a worker, the ease of choosing shifts once..." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6546478) AA Alex A. Chiropractor > "Sometimes when using the app version there is a delay." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6663118) AR Amy R. Accounts Coordinator > "This has been a game changer when we schedule our 145 students staff." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7136793) AS Ashley S. HR & Training Specialist > "We once attempted to integrate When I Work's time tracking feature, but there were several issues that could not be corrected for our needs." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___5004409) MN Matthew N. Assistant Director > "It’s easy to see and identify who is scheduled and when as well as tracking hours and managing employees." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7035952) AS Amanda S. Administrative > "This is a very basic program and does not offer as much as other programs do." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6710449) JS Julia S. Director of Operations > "I really like the employee scheduling tools, easy to create employee schedules, with templates or past weeks, taking into account time off and..." [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6560024) RB Richard B. COO > "Very limited and had no integration with Gusto" [See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6674727) [View Reviews](https://www.capterra.com/p/121248/When-I-Work/reviews/) SD Sarah D. Customer service representative > "I enjoy using rotageek as its easy for me to track my shifts and any changes that occur and easy for me to send my rota to my..." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___6392381) KM Kari M. Store Manager > "Would like option to have settings for United Kingdom- dates in the correct dd/mm/yyyy and an option to use a 24 hour clock..." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___5100541) NA Nina A. Assistant manager > "How accessible it is on different devices, the clock in and clock out feature" [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___6392617) JW Jack W. Supervisor > "Rotageek can sometimes be frustrating doing small bits of work" [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___6392778) AN Andrew N. Sales manager > "I love the ease of use and the flexibility it provides me when balancing requests from members of staff." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___6393195) SD Sarah D. Customer service representative > "Sometimes the clocking in/out system crashes" [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___6392381) EM Elizer M. Project Support Officer > "It's easy to build employee's schedules having to know that Rotageek can also do auto-scheduling which make all the..." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___5090854) GH Gemma H. first assistant manager > "It posts a lot of 5 hour shifts that in a quiet restaurant does not help service or sales due to breaks. " [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___6003784) CG Carter G. Student experience team member > "The app is very easy to use and you can easily see who is on different shifts." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___6400340) CM Carly M. Retail ops > "Managers can’t authorise their own holiday" [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___6392815) SW Simon W. Facilities Team Lead > "Easy to use and user friendly ,contains al the information i need to run my team" [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___6392303) CC Carl C. Store Manager > "The new (current) scheduler is nowhere near as good as the old one, I don’t understand why something that was meant to be an..." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___3171871) BP Benjamin P. Team Leader > "i like pretty much everything on rotageek, it is easy to use and serves the purpose" [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___6393908) VR Verified Reviewer store leader > "more control from a store level on settings, (ie cant change standard break times which asre set from head office but wrong)" [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___3567676) AP Anil P. Editor > "I can know my work schedule right away and also it is easy to request and make changes to the work hours and work days." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___6241184) EH Erin H. Colleague > "the mobile app often crashes which can be inconvenient due to then being unable to see when you start your shift" [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___3567436) BP Benjamin P. Team Leader > "very happy and very easy to use and it works perfectly" [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___6393908) MT Matt T. Store manager > "Rota planning can be difficult with lots of variables that the software either cannot account for or I as a user am unable to..." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___3175539) MA Maria A. HOUSEKEEPING > "Very good for the reasons I already explained above." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___6402748) JT Jean T. Department Administrator - Payroll > "It's more than 1 minute for each change so if you have more then 200 employees it's terrible." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___3590211) CM Carly M. Retail ops > "Easy to use, reliable." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___6392815) PE Phillip E. Senior Store Manager > "Mobile App is a bit too basic, less information than main PC usage" [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___3584029) PW Paul W. Store Manager > "Rotageek provides an easy accessible tool for colleagues to be able to view their schedules and also the added benefit of..." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___2474919) SG Sophie G. Store manager > "The day, month mix up, we're not American and it has confused me a few times when it comes to staff booking time off" [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___3160714) AK Adnan K. Store Leader > "Fantastic scheduling tool that lets me update and amend my schedules from anywhere on any device, provides updates to all..." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___2475358) CW Claire W. Store Manager > "It doesnt link up very well with the company payroll system as reason codes are not the same. And it would be good to be able..." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___2567920) JD Jessica D. Deputy Manager > "The app is great for a visual snapshot of published shifts that all users can access. If there are ever any issues, there is..." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___2474842) RH Rhiannon H. Team leader > "I don’t like that the multiple people make it confusing to use, when they appear on multiple pay things" [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___3578929) RH Rhiannon H. Team leader > "I like that everyone has access to all the changes that are made and everyone’s on the same page." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___3578929) JD Jessica D. Deputy Manager > "It's sometimes a little glitchy, eg when deleting a shift to enter a new one it sometimes takes time before it will let you..." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___2474842) CC Carl C. Store Manager > "It makes managing holidays a lot easier and simpler both for myself and my team" [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___3171871) JD Jessica D. Deputy Manager > "An 'undo' button would be a useful addition as I occasionally move a shift by accident and can't work out where I moved it..." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___2474842) SG Sophie G. Store manager > "Very good, it's made my working life much easier to manage with my team, their rotas and time off." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___3160714) RJ Rachel J. Sales Advisor > "It was very glitchy, and didnt always keep people logged in" [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___3160674) GT Gary T. Area Manager > "I like the fact that I can see multi site rotas, making it easier to plan my weeks so that I can visit stores when the right..." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___2474837) LG Louise G. Store Manager > "Only slight thing is it can be slow if a lot of people access it on pcs at the same time so you have to go back later to plan..." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___2477229) BA Bashar A. Counter manager > "I enjoy the copy shift setting , it allows u to add the shift to any one at multiple times." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___2475611) SS Steven S. Store Manager > "I also find it can sometimes be a bit glitchy, so I will try to enter a shift and it will freeze, or tell me an unexpected..." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___2537473) JW Jorja W. Assistant manager > "The app is convenient to have downloaded and makes applying for holiday requests quick and simple." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___3579650) SJO Sarah Jane O. Supervisor > "My only issue is that the app only works with Google Play Store and IPhone users, whereas, I use Huawei." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___2474787) OO Olga O. Manager > "I like that I can access it on my mobile phone" [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___3171906) CM Christina M. Deputy Manager > "Doesn’t work with all browsers and sometimes will have to keep refreshing the page before adding another shift." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___2474796) FM Fabiano M. Supervisor > "I would stick to the basics: it is an efficient way to plan my working hours around the week as it is always handy, right on..." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___2735210) KK Kristiyan K. Guru > "Doesn't allow to copy and then delete things, you need to delete then copy and paste" [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___2540240) GT Gary T. Area Manager > "I helped with the implementation and roll out of rotageek and since we launched it as a business it has evolved and at each..." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___2474837) AP Abby P. RVN > "Glitchy at times - mobile app not as reliable as logging in from PC." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___2546281) AY Alex Y. Deputy manager > "It's a much more efficient way of having shifts displayed and to be notified of colleagues wanting to book holiday as well" [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___2552847) VB Vicky B. Deputy manager > "Sometimes the app and pc are slow to upload and been having issues printing off lately." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___2474824) ES Everton S. Store Colleague > "I like the calendar integration." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___3160917) HL Helen L. Store manager > "Work in progress still - not fully 100% there yet to what we need it to do - can see improvements happening but the bugs..." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___2539700) RJ Rachel J. Sales Advisor > "It was very useful to keep track of my shifts" [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___3160674) AD Anthony D. Salon Manager > "Sometimes we have problems when putting in shifts that it changes the shift." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___2549395) MH Mike H. Senior asst manager > "Many features that allow for quick creation of rotas including some useful automation." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___2538256) LH Laura H. Deputy manager > "Sometimes it can take a while to load when alot of users are on it." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___2541613) AS Andrew S. Store leader > "Good for staffing" [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___3590309) PW Paul W. Manager > "We are unable to include bonuses paid so this is now a separate process." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___2474750) KW Kieran W. Area Manager > "great easy to use in all levels from staff, to managers and payroll" [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___3577135) CP Cat P. Market Manager > "Sometimes doesn’t schedule enough people to close the store" [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___2537497) JH James H. Store Leader > "The whole operation is smooth and easy to use, compared to some i have used in the past, the app is great, just needs admin..." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___2903892) KT Keiren T. Store manager > "The phone app is not as good as viewing it in a laptop." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___2727653) AS Ayeesha S. Operations Host > "I like the option of being able to use my own device to clock in and out." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___2474767) AW Andy W. Manager > "A lot of glitches when it comes to printing out the rotas." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___2475231) BK Bernadette K. stoe manager > "good overall , helps me manage my hours budget well and inform people of shift changes" [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___2475225) HC Henry C. Store Manager > "The scheduler is unpredictable and Constantly reverts to different models." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___2482058) GG Gerard G. Retail Advisor > "Very easy to use, handy app keeps everything in one place" [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___3577123) FB Fiona B. Deputy manager > "Again the glitches the software has a mind of its own when applying shifts" [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___2539727) JD Jessica D. Deputy Manager > "I have no basis for comparison but I'd have no reason to want to try different software, I'm a happy user and it often gets..." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___2474842) RD Rikinder D. assistant store leader o2 > "you cannot make a schedule through the app" [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___2475087) MA Maria A. Manager > "It makes posting schedules and the team members requesting leave etc really easy." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___2558970) KK Kristiyan K. Guru > "There are quite a few bugs and issues with the software" [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___2540240) JH Jane H. Store Manager > "I like that I can easily amend shifts and have them sent out to the team very quickly." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___2537761) LF Laura F. Supervisor > "Employees that work dual sited can be hard to schedule occasionally." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___2474905) SA Sohail A. Assistant Store Leader > "I also find it easy to use for shift scheduling and the help function when you speak to a real person is absolutely..." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___2474894) KI Karen I. Assistant manager > "You can't update rotas etc on the phone app" [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___2718195) JH James H. Client Management Manager > "It is also good that users have access to their rota at all times on their phone." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___2540013) JH James H. Client Management Manager > "Stop the updates as you are making the product worse" [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___2540013) WM Will M. Trainee Store Manager > "It’s been wonderful, after using other softwares and really struggling Rotageek has been a piece of cake" [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___3590206) SK Sarah K. sm > "Struggled to run when too many users" [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___2474968) JT Jean T. Department Administrator - Payroll > "Overall it's being good comparing with the old system." [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___3590211) DR Daniel R. Trainee Manager > "Rotas can take a long time to load" [See full review](https://www.capterra.com/p/162513/RotaGeek/#Capterra___2542336) [View Reviews](https://www.capterra.com/p/162513/RotaGeek/reviews/) ## User interface 4.47 (1,298) [Rotageek](https://www.capterra.com/p/162513/RotaGeek/) 4.60 (216) ## Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ### Features Do these products fit your needs? Prioritize real-user-identified key features according to your needs to find your best fit. \--% Fit vs \--% Fit Access Controls/Permissions 207 Important Activity Dashboard 150 Important Activity Tracking 120 Important When I Work Top features 43/46 - Access Controls/Permissions - Activity Dashboard - Activity Tracking - AI Copilot - Alerts/Notifications - API - Approval Process Control - Attendance Management - Automated Scheduling - Availability Management - Biometric Recognition - Calendar Management - Communication Management - Compliance Management - Customizable Reports - Data Import/Export - Drag & Drop - Employee Database - Employee Management - Forecasting - Generative AI - Labor Cost Calculator - Labor Cost Reporting - Labor Management - Messaging - Mobile Access - Mobile Alerts - Multi-Location - Online Time Clock - Overtime Calculation - Payroll Management - Real-Time Data - Real-Time Notifications - Reminders - Reporting/Analytics - Resource Allocation - Schedule Distribution - Self Service Portal - Shift Management - Shift Scheduling - Shift Swapping - Sick Leave Tracking - Task Management - Third-Party Integrations - Timesheet Management - Vacation/Leave Tracking [See all features](https://www.capterra.com/p/121248/When-I-Work/#features) Rotageek 26/46 - Access Controls/Permissions - Activity Dashboard - Activity Tracking - AI Copilot - Alerts/Notifications - API - Approval Process Control - Attendance Management - Automated Scheduling - Availability Management - Biometric Recognition - Calendar Management - Communication Management - Compliance Management - Customizable Reports - Data Import/Export - Drag & Drop - Employee Database - Employee Management - Forecasting - Generative AI - Labor Cost Calculator - Labor Cost Reporting - Labor Management - Messaging - Mobile Access - Mobile Alerts - Multi-Location - Online Time Clock - Overtime Calculation - Payroll Management - Real-Time Data - Real-Time Notifications - Reminders - Reporting/Analytics - Resource Allocation - Schedule Distribution - Self Service Portal - Shift Management - Shift Scheduling - Shift Swapping - Sick Leave Tracking - Task Management - Third-Party Integrations - Timesheet Management - Vacation/Leave Tracking [See all features](https://www.capterra.com/p/162513/RotaGeek/#features) ### Recognition When I Work is recognized as a top-rated tool in 5 Capterra Shortlist reports Rotageek Best Value Employee SchedulingSoftware (2025)  Best Value Employee SchedulingSoftware (2022)  ### Deployment & support When I Work Deployment - Cloud, SaaS, Web-Based - Desktop Mac - Desktop Windows - Desktop Linux - On-Premise Windows - On-Premise Linux - Desktop Chromebook - Mobile Android - Mobile iPhone - Mobile iPad Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Rotageek Deployment - Cloud, SaaS, Web-Based - Desktop Mac - Desktop Windows - Desktop Linux - On-Premise Windows - On-Premise Linux - Desktop Chromebook - Mobile Android - Mobile iPhone - Mobile iPad Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos ### Company Details When I Work - By When I Work - Located in United States - Founded in 2010 Rotageek - By Rotageek - Located in United Kingdom - Founded in 2009 ## Popular Comparisons [When I Work](https://www.capterra.com/p/121248/When-I-Work/)[4.47 (1,298)](https://www.capterra.com/p/121248/When-I-Work/reviews/) vs [Connecteam](https://www.capterra.com/p/153140/Connecteam/)[4.64 (5,298)](https://www.capterra.com/p/153140/Connecteam/reviews/) $2.5/month Price $29/month 4.3 Features 4.5 4.5 Ease of Use 4.7 [View full comparison](https://www.capterra.com/compare/121248-153140/When-I-Work-vs-Connecteam) [Rotageek](https://www.capterra.com/p/162513/RotaGeek/)[4.60 (216)](https://www.capterra.com/p/162513/RotaGeek/reviews/) vs [Connecteam](https://www.capterra.com/p/153140/Connecteam/)[4.64 (5,298)](https://www.capterra.com/p/153140/Connecteam/reviews/) $500/month Price $29/month 4.4 Features 4.5 4.5 Ease of Use 4.7 [View full comparison](https://www.capterra.com/compare/153140-162513/Connecteam-vs-RotaGeek) [When I Work](https://www.capterra.com/p/121248/When-I-Work/)[4.47 (1,298)](https://www.capterra.com/p/121248/When-I-Work/reviews/) vs [Wageloch](https://www.capterra.com/p/196911/WageLoch/)[4.46 (265)](https://www.capterra.com/p/196911/WageLoch/reviews/) $2.5/month Price A$112/month 4.3 Features 4.3 4.5 Ease of Use 4.4 [View full comparison](https://www.capterra.com/compare/121248-196911/When-I-Work-vs-WageLoch) [Rotageek](https://www.capterra.com/p/162513/RotaGeek/)[4.60 (216)](https://www.capterra.com/p/162513/RotaGeek/reviews/) vs [Wageloch](https://www.capterra.com/p/196911/WageLoch/)[4.46 (265)](https://www.capterra.com/p/196911/WageLoch/reviews/) $500/month Price A$112/month 4.4 Features 4.3 4.5 Ease of Use 4.4 [View full comparison](https://www.capterra.com/compare/162513-196911/RotaGeek-vs-WageLoch) [When I Work](https://www.capterra.com/p/121248/When-I-Work/)[4.47 (1,298)](https://www.capterra.com/p/121248/When-I-Work/reviews/) vs [Findmyshift](https://www.capterra.com/p/115536/Findmyshift/)[4.63 (1,197)](https://www.capterra.com/p/115536/Findmyshift/reviews/) $2.5/month Price $25/month 4.3 Features 4.4 4.5 Ease of Use 4.6 [View full comparison](https://www.capterra.com/compare/115536-121248/Findmyshift-vs-When-I-Work) [Rotageek](https://www.capterra.com/p/162513/RotaGeek/)[4.60 (216)](https://www.capterra.com/p/162513/RotaGeek/reviews/) vs [Findmyshift](https://www.capterra.com/p/115536/Findmyshift/)[4.63 (1,197)](https://www.capterra.com/p/115536/Findmyshift/reviews/) $500/month Price $25/month 4.4 Features 4.4 4.5 Ease of Use 4.6 [View full comparison](https://www.capterra.com/compare/115536-162513/Findmyshift-vs-RotaGeek) [When I Work](https://www.capterra.com/p/121248/When-I-Work/)[4.47 (1,298)](https://www.capterra.com/p/121248/When-I-Work/reviews/) vs [7shifts](https://www.capterra.com/p/123038/7shifts-Restaurant-Scheduling/)[4.69 (1,212)](https://www.capterra.com/p/123038/7shifts-Restaurant-Scheduling/reviews/) $2.5/month Price $39.99/month 4.3 Features 4.5 4.5 Ease of Use 4.7 [View full comparison](https://www.capterra.com/compare/121248-123038/When-I-Work-vs-7shifts-Restaurant-Scheduling) [Rotageek](https://www.capterra.com/p/162513/RotaGeek/)[4.60 (216)](https://www.capterra.com/p/162513/RotaGeek/reviews/) vs [7shifts](https://www.capterra.com/p/123038/7shifts-Restaurant-Scheduling/)[4.69 (1,212)](https://www.capterra.com/p/123038/7shifts-Restaurant-Scheduling/reviews/) $500/month Price $39.99/month 4.4 Features 4.5 4.5 Ease of Use 4.7 [View full comparison](https://www.capterra.com/compare/123038-162513/7shifts-Restaurant-Scheduling-vs-RotaGeek) [When I Work](https://www.capterra.com/p/121248/When-I-Work/)[4.47 (1,298)](https://www.capterra.com/p/121248/When-I-Work/reviews/) vs [Deputy](https://www.capterra.com/p/167811/Deputy/)[4.60 (773)](https://www.capterra.com/p/167811/Deputy/reviews/) $2.5/month Price $6.5/month 4.3 Features 4.4 4.5 Ease of Use 4.5 [View full comparison](https://www.capterra.com/compare/121248-167811/When-I-Work-vs-Deputy) [Rotageek](https://www.capterra.com/p/162513/RotaGeek/)[4.60 (216)](https://www.capterra.com/p/162513/RotaGeek/reviews/) vs [Deputy](https://www.capterra.com/p/167811/Deputy/)[4.60 (773)](https://www.capterra.com/p/167811/Deputy/reviews/) $500/month Price $6.5/month 4.4 Features 4.4 4.5 Ease of Use 4.5 [View full comparison](https://www.capterra.com/compare/162513-167811/RotaGeek-vs-Deputy) [When I Work](https://www.capterra.com/p/121248/When-I-Work/)[4.47 (1,298)](https://www.capterra.com/p/121248/When-I-Work/reviews/) vs [QuickBooks Time](https://www.capterra.com/p/151722/TSheets/)[4.69 (7,012)](https://www.capterra.com/p/151722/TSheets/reviews/) $2.5/month Price $20/month 4.3 Features 4.5 4.5 Ease of Use 4.6 [View full comparison](https://www.capterra.com/compare/121248-151722/When-I-Work-vs-TSheets) [Rotageek](https://www.capterra.com/p/162513/RotaGeek/)[4.60 (216)](https://www.capterra.com/p/162513/RotaGeek/reviews/) vs [QuickBooks Time](https://www.capterra.com/p/151722/TSheets/)[4.69 (7,012)](https://www.capterra.com/p/151722/TSheets/reviews/) $500/month Price $20/month 4.4 Features 4.5 4.5 Ease of Use 4.6 [View full comparison](https://www.capterra.com/compare/151722-162513/TSheets-vs-RotaGeek)