# Compare When I Work vs Ubeya 2026 | Capterra

> Unsure of what to choose? Check Capterra to compare When I Work and Ubeya based on pricing, features, product details, and verified reviews.

Source: https://www.capterra.com/compare/121248-164999/When-I-Work-vs-Ubeya

---

# When I Work vs Ubeya Features and Cost Comparison

Last updated March 13th, 2026

Provider data verified by our Software Research team, and reviews  
moderated by our Reviews Verification team.[Learn more](https://www.capterra.com/our-story/)

Your comparison:

When I WorkUbeya2/4 selected

[When I Work](https://www.capterra.com/p/121248/When-I-Work/)[4.5 (1,270)](https://www.capterra.com/p/121248/When-I-Work/reviews/)

[Ubeya](https://www.capterra.com/p/164999/Ubeya/)[4.6 (124)](https://www.capterra.com/p/164999/Ubeya/reviews/)

[## When I Work](https://www.capterra.com/p/121248/When-I-Work/)[4.5 (1,270)](https://www.capterra.com/p/121248/When-I-Work/reviews/)

Starting Price

$2.50/month

Value-for-Money

4.4

Functionality

4.3

Ease of Use

4.5

Customer Service

4.4

Reviews Sentiment

Based on [1,270 reviews](#user-reviews)

Positive

1,142

Neutral

92

Negative

36

[## Ubeya](https://www.capterra.com/p/164999/Ubeya/)[4.6 (124)](https://www.capterra.com/p/164999/Ubeya/reviews/)

Starting Price

$4.00/month

Value-for-Money

4.6

Functionality

4.4

Ease of Use

4.7

Customer Service

4.7

Reviews Sentiment

SG

AL

Based on [124 reviews](#user-reviews)

Positive

122

Neutral

2

Negative

0

What’s your intended use case?

## Summary

* * *

Key features rated by users

Features selected based on 9,016 reviews from employee scheduling software users.  
about the Fit Score methodology.

Fit Score methodology

Our Fit Score reflects how reviewers rate a product’s performance against a set of features reviewers rate as most important. A higher score indicates the product is rated better in delivering what reviewers most care about.

  

If the Fit Score is not shown for a specific product, that only means there are currently not enough relevant data points to develop a meaningful score. It does not indicate that the product should be excluded from further evaluation. Best for Methodology

81%Fit

High performer

Feature ratings

Shift Scheduling

4.5

Real-Time Data

5.0

Mobile Access

4.5

Timesheet Management

4.6

Task Management

4.4

\--%Fit

Missing features

Not enough reviews

Feature ratings

Shift Scheduling

\--

Real-Time Data

\--

Mobile Access

4.5

Timesheet Management

4.7

Task Management

NA

User satisfaction

User satisfaction

4.5

User reviews[1,270](https://www.capterra.com/p/121248/When-I-Work/reviews/)

Ease of use

4.5

Functionality

4.3

Value for money

4.4

Customer support

4.4

User satisfaction

4.6

User reviews[124](https://www.capterra.com/p/164999/Ubeya/reviews/)

Ease of use

4.7

Functionality

4.4

Value for money

4.6

Customer support

4.7

Price starts from

Price starts from

$2.50Per User, Per Month

-   Free version
-   Free trial

Price starts from

$4Usage Based, Per Month

-   Free version
-   Free trial

Best for

Best for

From small businesses to large enterprise operations, management teams in every industry are using When I Work's software to save time scheduling shift-based employees & improve communication.

Best for

Leading recruitment & staffing agencies and businesses worldwide use Ubeya to streamline and optimize their whole temp workforce management.

## User reviews

Pros & cons

Stenie O.

Owner CEO

> "When I work is great for time tracking, team communication, and saving time on scheduling. Plus, you can make your business schedule..."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7109622)

ACG

Adem Can G.

Operations Manager

> "System is not quick enough to get bookings, there are many duplication issues, views are not clear enough it does not make sense to not..."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7035956)

GB

Gareth B.

Office manager

> "Cost effective way of tracking our team, costs and time on sites, helping the PM's track performance and budgets."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7036439)

JR

Jonathan R.

IT Admin

> "No Auditing capability to see if unauthorized changes were made, and does not work for complex workflows."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7102270)

RM

Rose M.

General Manager

> "I have no issues with this app my crew see the schedule as soon as I post it and the work chat gives us time to message for open shifts"

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7103655)

MY

Melyssa Y.

Manager

> "Also not being able to set a permanent schedule for everyone / duplicating the same work week over and over"

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7102943)

MR

Melany R.

DSP

> "I also like the timesheet reports, i do my billing off it and my clients love the lack of micro management it offers"

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7035957)

VR

Verified Reviewer

Account Manager

> "Occasionally notifications can be a little delayed or easy to miss, and some features feel limited unless you’re on a higher plan."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7069530)

EM

Edward M.

General Manager

> "Our switch on a small scale to this platform, has expanded across many workgroups in our organization, allowing us to share staff and..."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6803998)

TW

Taylor W.

Construction Engineer

> "Many times I find that my clock in or clock out submission does not go through - it's like the app glitches & doesn't allow me to do..."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6313442)

MY

Melyssa Y.

Manager

> "I like how I could copy and paste shifts to make it quicker and it let me know when people weren’t available when I was scheduling"

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7102943)

JR

Justin R.

Digital Librarian

> "For an organization trying to implement this software to staff that are used to doing schedules in other ways it has been difficult for..."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6427523)

VR

Verified Reviewer

PS

> "It helped us identify which tasks needed to be done or prioritized, and we could easily see any changes or updates to our schedules just..."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6864522)

EW

Erin W.

Coordinator

> "When you first open When I Work as a user, you're immediately on the "available shifts" tab. While this is a great method of trying to..."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6615876)

ES

Ed S.

Practice Manager

> "The employees like the ease of clocking on from their phone, i like the ability to set the parameters that require them to be on site or..."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7113673)

LB

Laura B.

Manager

> "Specifically trying to differentiate between inperson and phone shifts was challenging"

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7035953)

MN

Muna N.

Customer service rep

> "It makes checking schedules and shift changes very convenient and Notifications help me stay updated on work changes."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7083015)

JA

Joseph A.

Marketing Specialist

> "I disliked that the GPS feature was not realtime data and found that the GPS features in general were not always accurate."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6849095)

VR

Verified Reviewer

Cook

> "When I Work has made it easier for management to schedule employees, and for those employees to communicate their schedule needs,..."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6883508)

CR

Christina R.

Instructor

> "I don’t like that you can’t see the full month calendar and it is expensive to add new users"

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6766278)

TS

Tanya S.

Director of Operations

> "As a regional manager, I am able to oversee and coordinate schedules easily and remotely from anywhere in the world."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7036595)

YA

Yanina A.

Patient Care Coordinator

> "One downside of the When I Work app is that it can sometimes be slow or glitchy, especially after updates."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6805074)

SM

Soren M.

Coach

> "When I works mobile app graphical user interface is user friendly, with easy log-in access and to view how much I was getting paid each..."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7069443)

VR

Verified Reviewer

Rental Manager

> "The Mobile version can be difficult to use as an admin. "

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7086443)

LB

Laura B.

Manager

> "It makes scheduling a large number of people less onerous, transparent and takes the pressure off my team"

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7035953)

AW

Adam W.

Operations Manager

> "It was difficult to add depth to the tasks and scheduling."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7089031)

CD

CJ D.

GENERAL MANAGER

> "Managers are in control of the system and it helps us in time accuracy with each staff."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7038694)

VW

Veronica W.

Supervisor

> "A couple things that I wish the program could do is bid a partial shift on the app, it does not do that."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6766510)

ES

Ed S.

Practice Manager

> "The reporting is quick and Easy, Notifications and reminders are customizable by user, It is very easy to use once you learn, Great value..."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7113673)

RB

Regina B.

Manager

> "It’s not easy to adjust someone’s hours if they clock out late, etc.."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7036078)

Lauren H.

Practice Manager

> "Value for the money, the customer support, the ease of use, the user interface, the features to track absences and days off requested,..."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6870656)

Paige F.

Production team breakout team

> "So if you had an issue all you could do is message your supervisor and coming from a background of human contact it made me feel uneasy..."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6741816)

LK

Lindsey K.

Operations Manager- we are a plumbing company- no option for this in industry

> "I really love it as a software and its ability for anyone to jump in and finalize scheduling for the team without formal training in..."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6765940)

NC

Nick C.

Executive Clinical Director

> "We received some initial backlash from employees who felt we were being overbearing by not taking their word for hand written time..."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6429095)

TM

Tom M.

Managing Partner

> "The ability for my employees to self-schedule and keep in sync through the app has been a huge help to our small business."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6766304)

SU

Samantha U.

Director

> "The app is not as easy to customize the schedules as much as it is online."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6827938)

Tomoya K.

Customer Service Representative.

> "It allowed me to even track my time so i was early for work."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7076300)

CA

Char A.

Site Administrator

> "Cannot change shift schedules/starting day easily"

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6765905)

MN

Matthew N.

Assistant Director

> "It’s easy to see and identify who is scheduled and when as well as tracking hours and managing employees."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7035952)

KM

Katie M.

Administrative Assistant

> "It's not really with When I Work but the way that our shifts are named and the times, it makes it a little confusing but that's on our..."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6294007)

DM

Danielle M.

administrative assistant

> "our techs can use this on their mobile devices and it makes it simple for them to use"

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7035954)

AV

Asha V.

Beauty Specialist

> "For bigger organizations, it may not be worth carrying the variable fee structure to maintain annual budgeted expenses."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6406592)

MS

Mallory S.

Clinical Operations Manager

> "The ability to set recurring availability is a huge plus."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7094538)

NG

Nina G.

General Manager

> "Messaging program was not reliable and some employees weren't getting messages"

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6765999)

DL

Dakota L.

Administrative Associate

> "The best part about using When I Work is that people can drop, pickup and reschedule their own shifts. If two people want to swap it's..."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6563954)

NC

Nick C.

Executive Clinical Director

> "The only drawback we are facing has less to do with When I Work and more to do with the use of productivity software in general."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6429095)

SM

Sarah M.

Ops Mgr

> "Fantastic- saves our management team and workforce a lot of redundancy and missed communication. "

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7102148)

EM

Ezra M.

Owner

> "The graphics could be a little better but the functions far out weigh the graphics by far."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6505873)

Jenica R.

Administrative Assistant

> "It also saves a lot of back and forth with the employees compared to manual scheduling."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7085228)

AL

Anjali L.

\-

> "Sometimes the clock in/clock out doesn't detect the location properly and takes a long time."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6475366)

YA

Yanina A.

Patient Care Coordinator

> "The notifications keep me updated if anything changes, and I like that I can clock in and out from my phone."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6805074)

ZZ

Zoë Z.

Receptionist

> "Additionally, notifications can sometimes be delayed, leading to confusion about shift changes."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6731063)

SM

Sean M.

Store director

> "Love the hour tracking and pay tracking function"

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7102165)

BC

Benjamin C.

General Manager

> "Can be a little too quick to send out email updates to staff when changing scheduling."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6754072)

JR

Jessy R.

Patient Care Coordinator

> "The platform is easy to use and provides clear, helpful information, including the exact location of my shifts."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7119483)

AE

Amanda E.

Front desk manager

> "Staff communication not easy but did not seem like the softwares main focus."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7002735)

ZL

Zach L.

Warehouse Manager

> "I like how quickly you can edit information in the platform and quickly pull timesheet data."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6842426)

ZZ

Zoë Z.

Receptionist

> "While the app is good, the interface can be a bit clunky and unintuitive at times."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6731063)

ES

Ed S.

Practice Manager

> "I definitely save time doing payroll sheets at the end of the pay period."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7113673)

KS

Kyshira S.

Digital Content Creator

> "Sends too many alerts."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6823226)

JC

James C.

Partner

> "Creating a schedule for 20+ people can be done in minutes, easily customizable."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6765923)

JR

Justin R.

Digital Librarian

> "Time off requests can't be changed, only deleted and re-added. Why?"

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6427523)

Tomoya K.

Customer Service Representative.

> "It allowed me to see my work schedule with ease."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7076300)

ZZ

Zoë Z.

Receptionist

> "It had several glitches that significantly impacted its usability."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6731063)

MR

Melany R.

DSP

> "The customer service was amazing when i requested tutorials to provide my staff."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7035957)

CH

Cindy H.

Adminitrator

> "What I liked the least about When I Work is the time tracking feature because it real time updates are not automatically available..."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___4857822)

ACG

Adem Can G.

Operations Manager

> "Shows the conflicts automatically notifications are solid."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7035956)

KB

Kayla B.

Operations

> "I didn't like how When I Work wasn't easy to condense all of my scheduling, work and personal."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6699128)

AM

Angie M.

Part-Time Guest Services

> "There are a lot of great features to assist with scheduling numerous part-time workers, but as a worker, the ease of choosing shifts once..."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6546478)

SM

Soren M.

Coach

> "Overall my experience with the application was fair, but I would not recommend the application to other customers"

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7069443)

VR

Verified Reviewer

Account Manager

> "I liked how easy it was to view shifts, request time off, and communicate with the team all in one place."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___7069530)

HH

Heather H.

MA

> "I dislike that I have to switch between positions."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6866888)

KM

Katie M.

Administrative Assistant

> "I also love the ability to run reports to tell me who worked which shift and it puts it right onto an excel spreadsheet."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6294007)

HH

Heather H.

General Manager

> "Sometimes there is a lot of detritus and repeated shifts that shouldn't be."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6573807)

JS

Julia S.

Director of Operations

> "I really like the employee scheduling tools, easy to create employee schedules, with templates or past weeks, taking into account time..."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6560024)

AA

Alex A.

Chiropractor

> "Sometimes when using the app version there is a delay."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6663118)

SU

Samantha U.

Director

> "I also like that. If someone requests time off, it’s automatically sent to the people available to pick up the shift."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6827938)

AS

Ashley S.

HR & Training Specialist

> "We once attempted to integrate When I Work's time tracking feature, but there were several issues that could not be corrected for our..."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___5004409)

YA

Yanina A.

Patient Care Coordinator

> "I like how everything I need—like shift details, time-off requests, and messaging—is all in one place."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6805074)

AS

Amanda S.

Administrative

> "This is a very basic program and does not offer as much as other programs do."

[See full review](https://www.capterra.com/p/121248/When-I-Work/#Capterra___6710449)

[View Reviews](https://www.capterra.com/p/121248/When-I-Work/reviews/)

SG

Sasha G.

People Operations Manager

> "As the site ubeya champion, it saves me more time each week populating the shifts and pulling the forecasting reports- this leads me to..."

[See full review](https://www.capterra.com/p/164999/Ubeya/#Capterra___6802044)

MZ

Max Z.

Head of the Booking Department

> "Payroll section is not loading when you need to see the info for 1 year in the whole region (even for 1 position only) and section with..."

[See full review](https://www.capterra.com/p/164999/Ubeya/#Capterra___7081567)

AL

Anita L.

Director

> "I can also easily keep track of all employee info and look at their stats at the touch of a few buttons which saves me a lot of time."

[See full review](https://www.capterra.com/p/164999/Ubeya/#Capterra___6717110)

JB

Josephine B.

Administartor

> "Small errors with the software when trying to save documents/ add expiry dates/generate reports, when managing a large number of..."

[See full review](https://www.capterra.com/p/164999/Ubeya/#Capterra___6719208)

RB

Rodney B.

Director

> "Easy system too navigate, booking and candidates user friendly, the system supports us well for client audits."

[See full review](https://www.capterra.com/p/164999/Ubeya/#Capterra___6802068)

GB

Grace B.

Event Manager

> "I do not like that you cannot extend the length of a multi day shift- in our business we advertise the events as multi day shifts way in..."

[See full review](https://www.capterra.com/p/164999/Ubeya/#Capterra___6507252)

DW

Daniel W.

Operations Director

> "Works great being able to update the planner quickly and push this out to team members. If the of the shift changes we can have it..."

[See full review](https://www.capterra.com/p/164999/Ubeya/#Capterra___6717517)

LG

Lisa G.

On Site Assistant

> "Sometimes I feel like it was more user error than the app itself when some critical info wasn't passed on to me like parking locations,..."

[See full review](https://www.capterra.com/p/164999/Ubeya/#Capterra___7004066)

Katie M.

Owner, Manager

> "Overall positive experience with some minor drawbacks with event check in and hours tracking, but love the ease of use and organization..."

[See full review](https://www.capterra.com/p/164999/Ubeya/#Capterra___6878661)

MZ

Max Z.

Head of the Booking Department

> "E.g. Issue with tags - they are not being saved."

[See full review](https://www.capterra.com/p/164999/Ubeya/#Capterra___7081567)

CJ

Chris J.

Finance Manager

> "Overall, Ubeya has been a game-changer for managing our workforce with ease, streamlining scheduling, and making communication so much..."

[See full review](https://www.capterra.com/p/164999/Ubeya/#Capterra___6560787)

AD

Attiah D.

coordinator

> "Hard otp process, Notifications are a big con it's not stable and it can just not come to my phone"

[See full review](https://www.capterra.com/p/164999/Ubeya/#Capterra___6506078)

GB

Grace B.

Event Manager

> "It is the perfect way to have all of the staff's schedules/ time sheets/ payroll in one area."

[See full review](https://www.capterra.com/p/164999/Ubeya/#Capterra___6507252)

SM

Skylar M.

Senior People Consultant

> "Sometimes you need to refresh the page in order to complete certain tasks which can be annoying."

[See full review](https://www.capterra.com/p/164999/Ubeya/#Capterra___6507376)

MS

Michael S.

Director

> "The employee app is a standout feature, offering a seamless communication channel and easy access to shift information, which has..."

[See full review](https://www.capterra.com/p/164999/Ubeya/#Capterra___6164471)

LK

Liam K.

Senior Recruitment Manager

> "some checking in issues on some sites, some times slow a loading"

[See full review](https://www.capterra.com/p/164999/Ubeya/#Capterra___6717115)

LC

Luke C.

Recruitment Manager

> "The Scheduling board allows me to really streamline my recruitment management."

[See full review](https://www.capterra.com/p/164999/Ubeya/#Capterra___6717152)

TC

Tilly C.

Assistant Retail Manager

> "I don't like that we cant book in constellation staff onto our planner."

[See full review](https://www.capterra.com/p/164999/Ubeya/#Capterra___6506040)

SE

Suzanne E.

Manging director

> "The clock in and out system is working well and ince the staff remembered to do this daily its become a great time saver against using..."

[See full review](https://www.capterra.com/p/164999/Ubeya/#Capterra___6719127)

AL

Amy L.

Staffing Manager

> "There are still some features that I do not like, one being when someone declines a shift it sends me an email saying that they accepted..."

[See full review](https://www.capterra.com/p/164999/Ubeya/#Capterra___6164793)

LG

Louise G.

Regional people manager

> "Enables me to positively engage with staff, easy to use for staff and managers."

[See full review](https://www.capterra.com/p/164999/Ubeya/#Capterra___6843272)

DJ

Dylan J.

Operations Manager

> "captains can no longer sign themselves out"

[See full review](https://www.capterra.com/p/164999/Ubeya/#Capterra___6717865)

GP

Gintare P.

People Operations Manager

> "I like how efficient and quick is to create events, assign shifts and send to staff"

[See full review](https://www.capterra.com/p/164999/Ubeya/#Capterra___6717122)

BW

Bryn W.

People Operations Manager

> "Very methodical so it is annoying editing agency bookings"

[See full review](https://www.capterra.com/p/164999/Ubeya/#Capterra___6506123)

MA

Mariam A.

Regional Training and People Consultant

> "It is much easier to connect to the staff and get quick feedback on what they might need in the moment; Compared to mass emails; its..."

[See full review](https://www.capterra.com/p/164999/Ubeya/#Capterra___6717225)

RM

Ramon M.

Account Manager

> "This was really time consuming and annoying, however Ubeya already solved the issue"

[See full review](https://www.capterra.com/p/164999/Ubeya/#Capterra___6507285)

LM

Lucia M.

Regional Recruiter and Trainer

> "Ubeya is great as it offers easy ways to navigate around the system."

[See full review](https://www.capterra.com/p/164999/Ubeya/#Capterra___6846681)

IC

Ismael C.

Staffing Manager

> "I find it a little frustrating at times."

[See full review](https://www.capterra.com/p/164999/Ubeya/#Capterra___6515336)

GC

Geovana C.

FOH Consutant

> "I appreciate the user-friendly scheduling system; it significantly streamlines the process of adding, deleting, and editing bookings."

[See full review](https://www.capterra.com/p/164999/Ubeya/#Capterra___6168600)

JS

Josh S.

General Manager

> "Sometimes they will roll out a change without consultation and it will interrupt our processes."

[See full review](https://www.capterra.com/p/164999/Ubeya/#Capterra___6187308)

LW

Laurie W.

People Operations Coordinator

> "It’s a great tool for improving efficiency and communication within our team."

[See full review](https://www.capterra.com/p/164999/Ubeya/#Capterra___6719051)

RC

Rachel C.

HR manager

> "App no good"

[See full review](https://www.capterra.com/p/164999/Ubeya/#Capterra___6530531)

BR

Beibhinn R.

Recruitment Consultant

> "I think from a candidates perspective it's great to be able to see all information of the shifts."

[See full review](https://www.capterra.com/p/164999/Ubeya/#Capterra___6717154)

KC

Kelsey C.

Experience Producer

> "I can’t believe we used to do this all through email!"

[See full review](https://www.capterra.com/p/164999/Ubeya/#Capterra___2343036)

[View Reviews](https://www.capterra.com/p/164999/Ubeya/reviews/)

## User interface

4.47 (1,270)

4.61 (124)

## Connect with a Capterra advisor for a free 15-minute consultation

Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs.

### Features

Do these products fit your needs?

Prioritize real-user-identified key features according to your needs to find your best fit.

\--% Fit

vs

\--% Fit

Access Controls/Permissions

207

Important

Activity Dashboard

150

Important

Activity Tracking

120

Important

When I Work

Top features

43/46

-   Access Controls/Permissions
-   Activity Dashboard
-   Activity Tracking
-   AI Copilot
-   Alerts/Notifications
-   API
-   Approval Process Control
-   Attendance Management
-   Automated Scheduling
-   Availability Management
-   Biometric Recognition
-   Calendar Management
-   Communication Management
-   Compliance Management
-   Customizable Reports
-   Data Import/Export
-   Drag & Drop
-   Employee Database
-   Employee Management
-   Forecasting
-   Generative AI
-   Labor Cost Calculator
-   Labor Cost Reporting
-   Labor Management
-   Messaging
-   Mobile Access
-   Mobile Alerts
-   Multi-Location
-   Online Time Clock
-   Overtime Calculation
-   Payroll Management
-   Real-Time Data
-   Real-Time Notifications
-   Reminders
-   Reporting/Analytics
-   Resource Allocation
-   Schedule Distribution
-   Self Service Portal
-   Shift Management
-   Shift Scheduling
-   Shift Swapping
-   Sick Leave Tracking
-   Task Management
-   Third-Party Integrations
-   Timesheet Management
-   Vacation/Leave Tracking

[See all features](https://www.capterra.com/p/121248/When-I-Work/#features)

Ubeya

40/46

-   Access Controls/Permissions
-   Activity Dashboard
-   Activity Tracking
-   AI Copilot
-   Alerts/Notifications
-   API
-   Approval Process Control
-   Attendance Management
-   Automated Scheduling
-   Availability Management
-   Biometric Recognition
-   Calendar Management
-   Communication Management
-   Compliance Management
-   Customizable Reports
-   Data Import/Export
-   Drag & Drop
-   Employee Database
-   Employee Management
-   Forecasting
-   Generative AI
-   Labor Cost Calculator
-   Labor Cost Reporting
-   Labor Management
-   Messaging
-   Mobile Access
-   Mobile Alerts
-   Multi-Location
-   Online Time Clock
-   Overtime Calculation
-   Payroll Management
-   Real-Time Data
-   Real-Time Notifications
-   Reminders
-   Reporting/Analytics
-   Resource Allocation
-   Schedule Distribution
-   Self Service Portal
-   Shift Management
-   Shift Scheduling
-   Shift Swapping
-   Sick Leave Tracking
-   Task Management
-   Third-Party Integrations
-   Timesheet Management
-   Vacation/Leave Tracking

[See all features](https://www.capterra.com/p/164999/Ubeya/#features)

### Recognition

No recognitions have been awarded to When I Work

No recognitions have been awarded to Ubeya

### Deployment & support

When I Work

Deployment

-   Cloud, SaaS, Web-Based
-   Desktop Mac
-   Desktop Windows
-   Desktop Linux
-   On-Premise Windows
-   On-Premise Linux
-   Desktop Chromebook
-   Mobile Android
-   Mobile iPhone
-   Mobile iPad

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

Ubeya

Deployment

-   Cloud, SaaS, Web-Based
-   Desktop Mac
-   Desktop Windows
-   Desktop Linux
-   On-Premise Windows
-   On-Premise Linux
-   Desktop Chromebook
-   Mobile Android
-   Mobile iPhone
-   Mobile iPad

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

### Company Details

When I Work

-   By When I Work
-   Located in United States
-   Founded in 2010

Ubeya

-   By Ubeya
-   Located in Israel
-   Founded in 2016

## Popular Comparisons

[When I Work](https://www.capterra.com/p/121248/When-I-Work/)[4.47 (1,270)](https://www.capterra.com/p/121248/When-I-Work/reviews/)

vs

[Connecteam](https://www.capterra.com/p/153140/Connecteam/)[4.64 (5,044)](https://www.capterra.com/p/153140/Connecteam/reviews/)

$2.5/month

Price

$29/month

4.3

Features

4.5

4.5

Ease of Use

4.7

[View full comparison](https://www.capterra.com/compare/121248-153140/When-I-Work-vs-Connecteam)

[Ubeya](https://www.capterra.com/p/164999/Ubeya/)[4.61 (124)](https://www.capterra.com/p/164999/Ubeya/reviews/)

vs

[Connecteam](https://www.capterra.com/p/153140/Connecteam/)[4.64 (5,044)](https://www.capterra.com/p/153140/Connecteam/reviews/)

$4/month

Price

$29/month

4.4

Features

4.5

4.7

Ease of Use

4.7

[View full comparison](https://www.capterra.com/compare/153140-164999/Connecteam-vs-Ubeya)

[When I Work](https://www.capterra.com/p/121248/When-I-Work/)[4.47 (1,270)](https://www.capterra.com/p/121248/When-I-Work/reviews/)

vs

[Wageloch](https://www.capterra.com/p/196911/WageLoch/)[4.46 (265)](https://www.capterra.com/p/196911/WageLoch/reviews/)

$2.5/month

Price

A$112/month

4.3

Features

4.3

4.5

Ease of Use

4.4

[View full comparison](https://www.capterra.com/compare/121248-196911/When-I-Work-vs-WageLoch)

[Ubeya](https://www.capterra.com/p/164999/Ubeya/)[4.61 (124)](https://www.capterra.com/p/164999/Ubeya/reviews/)

vs

[Wageloch](https://www.capterra.com/p/196911/WageLoch/)[4.46 (265)](https://www.capterra.com/p/196911/WageLoch/reviews/)

$4/month

Price

A$112/month

4.4

Features

4.3

4.7

Ease of Use

4.4

[View full comparison](https://www.capterra.com/compare/164999-196911/Ubeya-vs-WageLoch)

[When I Work](https://www.capterra.com/p/121248/When-I-Work/)[4.47 (1,270)](https://www.capterra.com/p/121248/When-I-Work/reviews/)

vs

[7shifts](https://www.capterra.com/p/123038/7shifts-Restaurant-Scheduling/)[4.69 (1,211)](https://www.capterra.com/p/123038/7shifts-Restaurant-Scheduling/reviews/)

$2.5/month

Price

$39.99/month

4.3

Features

4.5

4.5

Ease of Use

4.7

[View full comparison](https://www.capterra.com/compare/121248-123038/When-I-Work-vs-7shifts-Restaurant-Scheduling)

[Ubeya](https://www.capterra.com/p/164999/Ubeya/)[4.61 (124)](https://www.capterra.com/p/164999/Ubeya/reviews/)

vs

[7shifts](https://www.capterra.com/p/123038/7shifts-Restaurant-Scheduling/)[4.69 (1,211)](https://www.capterra.com/p/123038/7shifts-Restaurant-Scheduling/reviews/)

$4/month

Price

$39.99/month

4.4

Features

4.5

4.7

Ease of Use

4.7

[View full comparison](https://www.capterra.com/compare/123038-164999/7shifts-Restaurant-Scheduling-vs-Ubeya)

[When I Work](https://www.capterra.com/p/121248/When-I-Work/)[4.47 (1,270)](https://www.capterra.com/p/121248/When-I-Work/reviews/)

vs

[Findmyshift](https://www.capterra.com/p/115536/Findmyshift/)[4.63 (1,179)](https://www.capterra.com/p/115536/Findmyshift/reviews/)

$2.5/month

Price

$25/month

4.3

Features

4.4

4.5

Ease of Use

4.6

[View full comparison](https://www.capterra.com/compare/115536-121248/Findmyshift-vs-When-I-Work)

[Ubeya](https://www.capterra.com/p/164999/Ubeya/)[4.61 (124)](https://www.capterra.com/p/164999/Ubeya/reviews/)

vs

[Findmyshift](https://www.capterra.com/p/115536/Findmyshift/)[4.63 (1,179)](https://www.capterra.com/p/115536/Findmyshift/reviews/)

$4/month

Price

$25/month

4.4

Features

4.4

4.7

Ease of Use

4.6

[View full comparison](https://www.capterra.com/compare/115536-164999/Findmyshift-vs-Ubeya)

[When I Work](https://www.capterra.com/p/121248/When-I-Work/)[4.47 (1,270)](https://www.capterra.com/p/121248/When-I-Work/reviews/)

vs

[Deputy](https://www.capterra.com/p/167811/Deputy/)[4.61 (768)](https://www.capterra.com/p/167811/Deputy/reviews/)

$2.5/month

Price

$6.5/month

4.3

Features

4.4

4.5

Ease of Use

4.5

[View full comparison](https://www.capterra.com/compare/121248-167811/When-I-Work-vs-Deputy)

[Ubeya](https://www.capterra.com/p/164999/Ubeya/)[4.61 (124)](https://www.capterra.com/p/164999/Ubeya/reviews/)

vs

[QuickBooks Time](https://www.capterra.com/p/151722/TSheets/)[4.70 (6,994)](https://www.capterra.com/p/151722/TSheets/reviews/)

$4/month

Price

$20/month

4.4

Features

4.5

4.7

Ease of Use

4.6

[View full comparison](https://www.capterra.com/compare/151722-164999/TSheets-vs-Ubeya)

[When I Work](https://www.capterra.com/p/121248/When-I-Work/)[4.47 (1,270)](https://www.capterra.com/p/121248/When-I-Work/reviews/)

vs

[QuickBooks Time](https://www.capterra.com/p/151722/TSheets/)[4.70 (6,994)](https://www.capterra.com/p/151722/TSheets/reviews/)

$2.5/month

Price

$20/month

4.3

Features

4.5

4.5

Ease of Use

4.6

[View full comparison](https://www.capterra.com/compare/121248-151722/When-I-Work-vs-TSheets)

[Ubeya](https://www.capterra.com/p/164999/Ubeya/)[4.61 (124)](https://www.capterra.com/p/164999/Ubeya/reviews/)

vs

[Agendrix](https://www.capterra.com/p/148280/Agendrix/)[4.79 (212)](https://www.capterra.com/p/148280/Agendrix/reviews/)

$4/month

Price

CA$3.25/month

4.4

Features

4.6

4.7

Ease of Use

4.8

[View full comparison](https://www.capterra.com/compare/148280-164999/Agendrix-vs-Ubeya)