Capterra Logo
Helping businesses choose better software since 1999

When I Work vs Clockify: Which is a better fit?

Updated on January 14th, 2025
Capterra offers objective, independent research and verified user reviews. We may earn a referral fee when you visit a vendor through our links.
What's your intended use case?
Summary
Key features rated by users
Features selected based on 7,440 reviews from Time Tracking users.
% Fit
Missing features
Not enough reviews
Feature ratings
Project Time Tracking
NA
API
3.2
Clock In/Out
4.3
Customizable Reports
NA
Activity Tracking
3.3
% Fit
Not enough reviews
Feature ratings
Project Time Tracking
4.8
API
4.4
Clock In/Out
4.8
Customizable Reports
4.5
Activity Tracking
4.7
User satisfaction
4.5
User reviews1,131
Ease of use
4.5
Functionality
4.3
Value for money
4.4
Customer support
4.4
4.8
User reviews9,150
Ease of use
4.8
Functionality
4.6
Value for money
4.7
Customer support
4.6
Price starts from
/user
Monthly subscription
Free version
Free trial
/user
Monthly subscription
Free version
Free trial
Best for

From small businesses to large enterprise operations, management teams in every industry are using When I Work's software to save time scheduling shift-based employees & improve communication.

Freelancers, teams and companies across all industries looking to streamline their workflow, improve productivity, increase profit with efficient, stimulative and stress free work environment

User reviews
pros & cons
1 / 4
View Reviews
1 / 4
View Reviews
Video reviews
Kendrick N
CEO
5.0

Kendrick: Hi, my name is Kendrick, owner of Kenny's Kitchen, LLC. I give When I Work five out of five. The products I switched from before using When I Work, it was Square. The scheduling is okay for Square, but When I work breaks it down more for me, to help me more understand. So I love it. When I Work is when I work. I chose When I Work because out of the two to three other scheduling apps I looked through, When I Work, it gave me more of what I needed. Time, wage, how much I'm looking at for wages, for the employee, for the week, the complete breakdown that I need is why I chose When I Work over the other applications. Just enter my information for my company, enter the information for my employees, they even double check and do follow up calls just to make sure everything gets correct. So I really, really had an easy time getting started with that. Anyone else using When I Work I feel like applications such as this one are for any business, but they would be more helpful for small businesses like myself. Because depending on your number of employees, that right there is what you need. And again, they have great resources. They even have helpful videos. Any and everything to help you with learning to schedule, manage employees in your company, When I Work has it for you.

How Capterra sources reviews
View all video reviews
video-0e6986c0-bffc-478c-6f2f-08dc5a838637
Diego M
CEO
5.0

Speaker 1: Hello, my name is Diego I'm the CEO at Denta AI, and my five star rating for Clockify if five out of five. Okay, so at Denta AI, we do consultancy. We are quite straight out in terms of partnerships, so we have to keep track of the time allocation of each one of our partners, and also inside the organization, so we need a tool that allows us to keep track of our time dedication, and also, it's the basis for our billing and budgeting to our end clients. So what we love about Clockify is extreme ease of use. It's very, very streamlined in terms of keeping track of which task are you being working on and which task or project you have been devoting your time to. You can do it several ways, and so some people just do it at the end of the day and they just keep track of the time devoted to each task, and maybe copy paste from the day before and modify. Or you can do it online and you can make the computer clock it directly, or even you can let the app monitor your use of the computer and then add up the time to each task. You can do that at the client project or task level, which is very convenient. So what I see as small room for improvement is there are three levels you can keep track of your time. Those are client, project, and task, and sometimes you might get a bit misled or mixed up between the three levels. So maybe the app could do something in terms of clarifying or providing default behaviors for the things you most usually are repeating.

How Capterra sources reviews
View all video reviews
User interface
121248 video thumbnail}
1 Video
169607 video thumbnail}
1 Video
121248
5 screenshots
169607
5 screenshots
Do these products fit your needs?

Prioritize real-user-identified key features according to your needs to find your best fit.

Logo Img
--%
Logo Img
--%
Access Controls/Permissions
207
Important
Activity Dashboard
388
Important

When I Work

27/39
  • Billing & Invoicing
  • Biometric Recognition
  • Budget Tracking
  • Customizable Reports
  • Location Tracking
  • Multi-Language
  • Payroll Integration
  • Productivity Analysis
  • Project Time Tracking
  • Third-Party Integrations
  • Usage Tracking/Analytics
  • Workflow Management
  • Access Controls/Permissions
  • Activity Dashboard
  • Activity Tracking
  • Alerts/Notifications
  • API
  • Approval Process Control
  • Attendance Tracking
  • Automatic Time Capture
  • Billable & Non-Billable Hours
  • Calendar Management
  • Clock In/Out
  • Compliance Management
  • Data Import/Export
  • Employee Database
  • Employee Management
  • Employee Scheduling
  • Mobile Access
  • Multiple Billing Rates
  • Offline Time Tracking
  • Online Time Tracking
  • Overtime Calculation
  • Real-Time Updates
  • Reminders
  • Reporting/Analytics
  • Task Management
  • Timesheet Management
  • Vacation/Leave Tracking
See All features
Hide Time Tracking Software Features -

Clockify

Top Features
34/39
Show Time Tracking Software Features +
When I Work
Deployment
  • Cloud, SaaS, Web-Based
  • Desktop - Mac
  • Desktop - Windows
  • Desktop - Linux
  • Desktop - Chromebook
  • On-Premise - Windows
  • On-Premise - Linux
  • Mobile - Android
  • Mobile - iPhone
  • Mobile - iPad
Support
  • Email/Help Desk
  • FAQs/Forum
  • Knowledge Base
  • Phone Support
  • 24/7 (Live rep)
  • Chat
Training
  • In Person
  • Live Online
  • Webinars
  • Documentation
  • Videos
Clockify
Deployment
  • Cloud, SaaS, Web-Based
  • Desktop - Mac
  • Desktop - Windows
  • Desktop - Linux
  • Desktop - Chromebook
  • On-Premise - Windows
  • On-Premise - Linux
  • Mobile - Android
  • Mobile - iPhone
  • Mobile - iPad
Support
  • Email/Help Desk
  • FAQs/Forum
  • Knowledge Base
  • Phone Support
  • 24/7 (Live rep)
  • Chat
Training
  • In Person
  • Live Online
  • Webinars
  • Documentation
  • Videos
When I Work
  • By When I Work
  • Located in United States
  • Founded in 2010
Clockify
  • By CAKE.com
  • Located in United States
  • Founded in 2017
Need a Little Help?

Talk with a software expert for free. Get a list of software that’s great for you in less than 15 minutes.

Recommendations

Products similar to those you're currently comparing: