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When I Work vs Dayforce HCM: Which is a better fit?

Updated on January 13th, 2025
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What's your intended use case?
Summary
Key features rated by users
Features selected based on 1,084 reviews from Employee Scheduling users.
% Fit
Not enough reviews
Feature ratings
Real-Time Notifications
4.5
Data Import/Export
4.3
Access Controls/Permissions
4.2
Task Management
4.4
API
3.2
% Fit
Missing features
Not enough reviews
Feature ratings
Real-Time Notifications
NA
Data Import/Export
3.0
Access Controls/Permissions
4.3
Task Management
4.3
API
--
User satisfaction
4.5
User reviews1,131
Ease of use
4.5
Functionality
4.3
Value for money
4.4
Customer support
4.4
4.3
User reviews1,031
Ease of use
4.2
Functionality
4.2
Value for money
4.1
Customer support
3.8
Price starts from
/user
Monthly subscription
Free version
Free trial
--
Not provided by vendor
Free version
Free trial
Best for

From small businesses to large enterprise operations, management teams in every industry are using When I Work's software to save time scheduling shift-based employees & improve communication.

Dayforce is used by organizations in a variety of industries with anywhere from 100 to 12,000+ employees.

User reviews
pros & cons
1 / 4
View Reviews
1 / 4
View Reviews
Video reviews
Kendrick N
CEO
5.0

Kendrick: Hi, my name is Kendrick, owner of Kenny's Kitchen, LLC. I give When I Work five out of five. The products I switched from before using When I Work, it was Square. The scheduling is okay for Square, but When I work breaks it down more for me, to help me more understand. So I love it. When I Work is when I work. I chose When I Work because out of the two to three other scheduling apps I looked through, When I Work, it gave me more of what I needed. Time, wage, how much I'm looking at for wages, for the employee, for the week, the complete breakdown that I need is why I chose When I Work over the other applications. Just enter my information for my company, enter the information for my employees, they even double check and do follow up calls just to make sure everything gets correct. So I really, really had an easy time getting started with that. Anyone else using When I Work I feel like applications such as this one are for any business, but they would be more helpful for small businesses like myself. Because depending on your number of employees, that right there is what you need. And again, they have great resources. They even have helpful videos. Any and everything to help you with learning to schedule, manage employees in your company, When I Work has it for you.

How Capterra sources reviews
View all video reviews
Lindsay G
Director
3.0

Speaker 1: Hi, my name is Lindsay. I'm a brand ambassador. I give Dayforce a three-out-of-five star rating. For more reviews like this click the link below. Using Dayforce helps keep track of when and who is showing up to each event. So when a brand ambassador is there, they will clock that time. When they leave, they clock that time. And any additional hours would also be clocked, including any type of market research like demographics, geographics, and the standard area of time that was used in the location of the event. Thing I like most about Dayforce, is that it's pretty easy to use. There's not a lot of training involved. And at the end of the year, you can simply go in and get your tax return. You wouldn't even need to print it, because you'll have it right there. The thing I like least about Dayforce, is it's too easily manipulated. So if you're using it on a mobile in a browser, if you go back, you would have to input all the information for a time card again. I find that really annoying. I feel like it should automatically save and it should be a little more user-friendly at this point. I have been using Dayforce for a really long time. And I think personally that it was easier to use before it became a huge brand.

How Capterra sources reviews
View all video reviews
User interface
121248 video thumbnail}
1 Video
205376 video thumbnail}
1 Video
121248
5 screenshots
205376
5 screenshots
Do these products fit your needs?

Prioritize real-user-identified key features according to your needs to find your best fit.

Logo Img
--%
Logo Img
--%
Access Controls/Permissions
207
Important
Activity Dashboard
388
Important

When I Work

Top Features
37/44
  • Biometric Recognition
  • Customizable Reports
  • Labor Management
  • Resource Allocation
  • Shift Management
  • Shift Scheduling
  • Third-Party Integrations
  • Access Controls/Permissions
  • Activity Dashboard
  • Activity Tracking
  • Alerts/Notifications
  • API
  • Approval Process Control
  • Attendance Management
  • Automated Scheduling
  • Availability Management
  • Calendar Management
  • Communication Management
  • Compliance Management
  • Data Import/Export
  • Drag & Drop
  • Employee Database
  • Employee Management
  • Forecasting
  • Labor Cost Calculator
  • Labor Cost Reporting
  • Messaging
  • Mobile Access
  • Mobile Alerts
  • Multi-Location
  • Online Time Clock
  • Overtime Calculation
  • Payroll Management
  • Real-Time Data
  • Real-Time Notifications
  • Reminders
  • Reporting/Analytics
  • Schedule Distribution
  • Self Service Portal
  • Shift Swapping
  • Sick Leave Tracking
  • Task Management
  • Timesheet Management
  • Vacation/Leave Tracking
See All features
Hide Employee Scheduling Software Features -

Dayforce HCM

24/44
Show Employee Scheduling Software Features +
When I Work
Deployment
  • Cloud, SaaS, Web-Based
  • Desktop - Mac
  • Desktop - Windows
  • Desktop - Linux
  • Desktop - Chromebook
  • On-Premise - Windows
  • On-Premise - Linux
  • Mobile - Android
  • Mobile - iPhone
  • Mobile - iPad
Support
  • Email/Help Desk
  • FAQs/Forum
  • Knowledge Base
  • Phone Support
  • 24/7 (Live rep)
  • Chat
Training
  • In Person
  • Live Online
  • Webinars
  • Documentation
  • Videos
Dayforce HCM
Deployment
  • Cloud, SaaS, Web-Based
  • Desktop - Mac
  • Desktop - Windows
  • Desktop - Linux
  • Desktop - Chromebook
  • On-Premise - Windows
  • On-Premise - Linux
  • Mobile - Android
  • Mobile - iPhone
  • Mobile - iPad
Support
  • Email/Help Desk
  • FAQs/Forum
  • Knowledge Base
  • Phone Support
  • 24/7 (Live rep)
  • Chat
Training
  • In Person
  • Live Online
  • Webinars
  • Documentation
  • Videos
When I Work
  • By When I Work
  • Located in United States
  • Founded in 2010
Dayforce HCM
  • By Dayforce
  • Located in United States
  • Founded in 2012
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