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M-Files vs Spotler Activate Search: Which is a better fit?

Updated on January 26th, 2025
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Summary
Key features rated by users
Features selected based on 31,955 reviews from Document Management users.
% Fit
Missing features
Not enough reviews
Feature ratings
Secure Data Storage
4.6
Document Storage
4.7
Mobile Access
4.9
File Sharing
4.8
Email Management
NA
% Fit
Missing features
Feature ratings
Secure Data Storage
NA
Document Storage
NA
Mobile Access
NA
File Sharing
NA
Email Management
NA
User satisfaction
4.3
User reviews230
Ease of use
4.2
Functionality
4.3
Value for money
4.3
Customer support
4.2
4.6
User reviews13
Ease of use
4.7
Functionality
4.5
Value for money
4.5
Customer support
4.7
Price starts from
--
Monthly subscription
Free version
Free trial
Monthly subscription
Free version
Free trial
Best for

M-Files serves a variety of industries and business needs for mid-market to Enterprise global B2B companies.

Webshops of all sizes, who look for optimised website search for product and/or content

User reviews
pros & cons
1 / 4
View Reviews
1 / 4
View Reviews
Video reviews
video-ea995be4-a897-485c-e67c-08d8f9582280
Joe M
Engineer
5.0

Joe M.: My name's Joe. I'm a principal engineer. I'd give M-Files a 5 out of 5. And for more reviews like this, click down below. Before M-Files we used a PDM system. With switching to M-files, we considered some other software. We looked at using SOLIDWORKS and their PDM system as well as just using Windows. We selected M-Files because we really liked the way you could input metadata and use that to organize all of your files and search in a very powerful way for very detailed things within a document. We came from a more complicated system before using M-Files, so switching over to it was really nice and a blessing. It made it really easy to transition to M-Files. If you're thinking about getting into M-Files, I would really take a look at all the powerful tools that come along with inputting the metadata for each document into M-Files. It really opens up a lot of capability, especially when trying to find a very old document that you don't remember a whole lot about.

How Capterra sources reviews
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User interface
122215 video thumbnail}
1 Video
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122215
5 screenshots
198850
5 screenshots
Do these products fit your needs?

Prioritize real-user-identified key features according to your needs to find your best fit.

Logo Img
--%
Logo Img
--%
Access Controls/Permissions
207
Important
Access Expiration Management
388
Important

M-Files

Top Features
27/45
  • Access Expiration Management
  • Activity Dashboard
  • Activity Tracking
  • Alerts/Notifications
  • Annotations
  • Approval Process Control
  • Commenting/Notes
  • Customizable Branding
  • Document Automation
  • Document Editing
  • Document Review
  • Email Management
  • Forms Management
  • Metadata Extraction
  • Reporting & Statistics
  • SSL Security
  • Tagging
  • Task Management
  • Access Controls/Permissions
  • API
  • Archiving & Retention
  • Audit Trail
  • Collaboration Tools
  • Compliance Tracking
  • Content Management
  • Customizable Templates
  • Data Import/Export
  • Document Capture
  • Document Classification
  • Document Generation
  • Document Storage
  • Drag & Drop
  • Electronic Signature
  • File Conversion
  • File Recovery
  • File Sharing
  • Full Text Search
  • Mobile Access
  • Offline Access
  • Optical Character Recognition
  • Search/Filter
  • Secure Data Storage
  • Third-Party Integrations
  • Version Control
  • Workflow Management
See All features
Hide Document Management Software Features -

Spotler Activate Search

9/45
Show Document Management Software Features +

M-Files

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Spotler Activate Search

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M-Files
Deployment
  • Cloud, SaaS, Web-Based
  • Desktop - Mac
  • Desktop - Windows
  • Desktop - Linux
  • Desktop - Chromebook
  • On-Premise - Windows
  • On-Premise - Linux
  • Mobile - Android
  • Mobile - iPhone
  • Mobile - iPad
Support
  • Email/Help Desk
  • FAQs/Forum
  • Knowledge Base
  • Phone Support
  • 24/7 (Live rep)
  • Chat
Training
  • In Person
  • Live Online
  • Webinars
  • Documentation
  • Videos
Spotler Activate Search
Deployment
  • Cloud, SaaS, Web-Based
  • Desktop - Mac
  • Desktop - Windows
  • Desktop - Linux
  • Desktop - Chromebook
  • On-Premise - Windows
  • On-Premise - Linux
  • Mobile - Android
  • Mobile - iPhone
  • Mobile - iPad
Support
  • Email/Help Desk
  • FAQs/Forum
  • Knowledge Base
  • Phone Support
  • 24/7 (Live rep)
  • Chat
Training
  • In Person
  • Live Online
  • Webinars
  • Documentation
  • Videos
M-Files
  • By M-Files
  • Located in United States
  • Founded in 1989
Spotler Activate Search
  • By Spotler
  • Located in Netherlands
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