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M-Files vs Intalio: Which is a better fit?

Updated on January 26th, 2025
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Summary
Key features rated by users
Features selected based on 6,137 reviews from Workflow Management users.
% Fit
Missing features
Not enough reviews
Feature ratings
Customizable Reports
NA
Commenting/Notes
NA
Task Management
NA
Real-Time Data
NA
API
4.5
% Fit
Missing features
Not enough reviews
Feature ratings
Customizable Reports
NA
Commenting/Notes
NA
Task Management
--
Real-Time Data
NA
API
--
User satisfaction
4.3
User reviews230
Ease of use
4.2
Functionality
4.3
Value for money
4.3
Customer support
4.2
4.6
User reviews12
Ease of use
4.7
Functionality
4.5
Value for money
4.4
Customer support
4.9
Price starts from
--
Monthly subscription
Free version
Free trial
--
One-time payment
Free version
Free trial
Best for

M-Files serves a variety of industries and business needs for mid-market to Enterprise global B2B companies.

Intalio provides horizontal offerings with industry agnostic solutions for a well-built foundational capability. We offer a set of business specifics that serves SMEs; public and private sectors.

User reviews
pros & cons
1 / 4
View Reviews
Not enough reviews
View Reviews
Video reviews
video-ea995be4-a897-485c-e67c-08d8f9582280
Joe M
Engineer
5.0

Joe M.: My name's Joe. I'm a principal engineer. I'd give M-Files a 5 out of 5. And for more reviews like this, click down below. Before M-Files we used a PDM system. With switching to M-files, we considered some other software. We looked at using SOLIDWORKS and their PDM system as well as just using Windows. We selected M-Files because we really liked the way you could input metadata and use that to organize all of your files and search in a very powerful way for very detailed things within a document. We came from a more complicated system before using M-Files, so switching over to it was really nice and a blessing. It made it really easy to transition to M-Files. If you're thinking about getting into M-Files, I would really take a look at all the powerful tools that come along with inputting the metadata for each document into M-Files. It really opens up a lot of capability, especially when trying to find a very old document that you don't remember a whole lot about.

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1 Video
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5 screenshots
204754
5 screenshots
Do these products fit your needs?

Prioritize real-user-identified key features according to your needs to find your best fit.

Logo Img
--%
Logo Img
--%
Access Controls/Permissions
207
Important
Activity Dashboard
388
Important

M-Files

10/34
  • Activity Dashboard
  • Activity Tracking
  • Alerts/Notifications
  • Approval Process Control
  • Business Process Automation
  • Calendar Management
  • Commenting/Notes
  • Customizable Dashboard
  • Customizable Fields
  • Customizable Reports
  • Email Management
  • Forms Management
  • Graphical Workflow Editor
  • Monitoring
  • No-Code
  • Progress Tracking
  • Project Workflow
  • Real-Time Data
  • Reporting/Analytics
  • Role-Based Permissions
  • Rules-Based Workflow
  • Task Management
  • Template Management
  • Workflow Configuration
  • Access Controls/Permissions
  • API
  • Collaboration Tools
  • Compliance Tracking
  • Data Import/Export
  • Document Management
  • Drag & Drop
  • Mobile Access
  • Search/Filter
  • Third-Party Integrations
See All features
Hide Workflow Management Software Features -

Intalio

Top Features
14/34
Show Workflow Management Software Features +

M-Files

--

Intalio

--

M-Files
Deployment
  • Cloud, SaaS, Web-Based
  • Desktop - Mac
  • Desktop - Windows
  • Desktop - Linux
  • Desktop - Chromebook
  • On-Premise - Windows
  • On-Premise - Linux
  • Mobile - Android
  • Mobile - iPhone
  • Mobile - iPad
Support
  • Email/Help Desk
  • FAQs/Forum
  • Knowledge Base
  • Phone Support
  • 24/7 (Live rep)
  • Chat
Training
  • In Person
  • Live Online
  • Webinars
  • Documentation
  • Videos
Intalio
Deployment
  • Cloud, SaaS, Web-Based
  • Desktop - Mac
  • Desktop - Windows
  • Desktop - Linux
  • Desktop - Chromebook
  • On-Premise - Windows
  • On-Premise - Linux
  • Mobile - Android
  • Mobile - iPhone
  • Mobile - iPad
Support
  • Email/Help Desk
  • FAQs/Forum
  • Knowledge Base
  • Phone Support
  • 24/7 (Live rep)
  • Chat
Training
  • In Person
  • Live Online
  • Webinars
  • Documentation
  • Videos
M-Files
  • By M-Files
  • Located in United States
  • Founded in 1989
Intalio
  • By Intalio-EverteamGS
  • Located in France
  • Founded in 1990
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