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M-Files vs Yapoli DAM: Which is a better fit?

Updated on January 26th, 2025
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Summary
Key features rated by users
Features selected based on 32,185 reviews from Document Management users.
% Fit
Missing features
Not enough reviews
Feature ratings
Secure Data Storage
4.6
Document Storage
4.7
Mobile Access
4.9
File Sharing
4.8
Email Management
NA
% Fit
Missing features
Not enough reviews
Feature ratings
Secure Data Storage
NA
Document Storage
5.0
Mobile Access
NA
File Sharing
NA
Email Management
NA
User satisfaction
4.3
User reviews230
Ease of use
4.2
Functionality
4.3
Value for money
4.3
Customer support
4.2
4.7
User reviews12
Ease of use
4.5
Functionality
4.7
Value for money
5.0
Customer support
4.8
Price starts from
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Monthly subscription
Free version
Free trial
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Yearly subscription
Free version
Free trial
Best for

M-Files serves a variety of industries and business needs for mid-market to Enterprise global B2B companies.

SaaS B2B enterprise platform for industries and large national, continental and/or global corporations.

User reviews
pros & cons
1 / 4
View Reviews
Not enough reviews
View Reviews
Video reviews
video-ea995be4-a897-485c-e67c-08d8f9582280
Joe M
Engineer
5.0

Joe M.: My name's Joe. I'm a principal engineer. I'd give M-Files a 5 out of 5. And for more reviews like this, click down below. Before M-Files we used a PDM system. With switching to M-files, we considered some other software. We looked at using SOLIDWORKS and their PDM system as well as just using Windows. We selected M-Files because we really liked the way you could input metadata and use that to organize all of your files and search in a very powerful way for very detailed things within a document. We came from a more complicated system before using M-Files, so switching over to it was really nice and a blessing. It made it really easy to transition to M-Files. If you're thinking about getting into M-Files, I would really take a look at all the powerful tools that come along with inputting the metadata for each document into M-Files. It really opens up a lot of capability, especially when trying to find a very old document that you don't remember a whole lot about.

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1 Video
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5 screenshots
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5 screenshots
Do these products fit your needs?

Prioritize real-user-identified key features according to your needs to find your best fit.

Logo Img
--%
Logo Img
--%
Access Controls/Permissions
207
Important
Access Expiration Management
388
Important

M-Files

Top Features
27/45
  • Access Expiration Management
  • Activity Dashboard
  • Activity Tracking
  • Alerts/Notifications
  • Annotations
  • Approval Process Control
  • Commenting/Notes
  • Customizable Branding
  • Document Automation
  • Document Editing
  • Document Review
  • Email Management
  • Forms Management
  • Metadata Extraction
  • Reporting & Statistics
  • SSL Security
  • Tagging
  • Task Management
  • Access Controls/Permissions
  • API
  • Archiving & Retention
  • Audit Trail
  • Collaboration Tools
  • Compliance Tracking
  • Content Management
  • Customizable Templates
  • Data Import/Export
  • Document Capture
  • Document Classification
  • Document Generation
  • Document Storage
  • Drag & Drop
  • Electronic Signature
  • File Conversion
  • File Recovery
  • File Sharing
  • Full Text Search
  • Mobile Access
  • Offline Access
  • Optical Character Recognition
  • Search/Filter
  • Secure Data Storage
  • Third-Party Integrations
  • Version Control
  • Workflow Management
See All features
Hide Document Management Software Features -

Yapoli DAM

17/45
Show Document Management Software Features +

M-Files

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Yapoli DAM

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M-Files
Deployment
  • Cloud, SaaS, Web-Based
  • Desktop - Mac
  • Desktop - Windows
  • Desktop - Linux
  • Desktop - Chromebook
  • On-Premise - Windows
  • On-Premise - Linux
  • Mobile - Android
  • Mobile - iPhone
  • Mobile - iPad
Support
  • Email/Help Desk
  • FAQs/Forum
  • Knowledge Base
  • Phone Support
  • 24/7 (Live rep)
  • Chat
Training
  • In Person
  • Live Online
  • Webinars
  • Documentation
  • Videos
Yapoli DAM
Deployment
  • Cloud, SaaS, Web-Based
  • Desktop - Mac
  • Desktop - Windows
  • Desktop - Linux
  • Desktop - Chromebook
  • On-Premise - Windows
  • On-Premise - Linux
  • Mobile - Android
  • Mobile - iPhone
  • Mobile - iPad
Support
  • Email/Help Desk
  • FAQs/Forum
  • Knowledge Base
  • Phone Support
  • 24/7 (Live rep)
  • Chat
Training
  • In Person
  • Live Online
  • Webinars
  • Documentation
  • Videos
M-Files
  • By M-Files
  • Located in United States
  • Founded in 1989
Yapoli DAM
  • By Yapoli
  • Located in Brazil
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