--- title: "Compare Podio vs Todoist 2026 | Capterra" description: "Unsure of what to choose? Check Capterra to compare Podio and Todoist based on pricing, features, product details, and verified reviews." source_url: "https://www.capterra.com/compare/128631-149339/Podio-vs-Todoist-for-Business" page_type: "comparison" language: "en" --- # Podio vs Todoist Features and Cost Comparison Last updated September 16th, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.[Learn more](https://www.capterra.com/our-story/) Your comparison: PodioTodoist2/4 selected [Podio](https://www.capterra.com/p/128631/Podio/)[4.3 (363)](https://www.capterra.com/p/128631/Podio/reviews/) [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[4.6 (2,663)](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/) [## Podio](https://www.capterra.com/p/128631/Podio/)[4.3 (363)](https://www.capterra.com/p/128631/Podio/reviews/) Starting Price $14.00/month Value-for-Money 4.3 Functionality 4.3 Ease of Use 4 Customer Service 4.1 Reviews Sentiment Based on [363 reviews](#user-reviews) Positive 310 Neutral 34 Negative 19 [## Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[4.6 (2,663)](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/) Starting Price $4.00/month Value-for-Money 4.5 Functionality 4.4 Ease of Use 4.6 Customer Service 4.4 Reviews Sentiment Based on [2,663 reviews](#user-reviews) Positive 2,492 Neutral 149 Negative 22 ## Not a match? Find software alternatives tailored to your priorities. These software suggestions are similar to those you’re currently comparing. ### Connecteam 4.6 (5,315) * * * Starting Price $29.00 Flat Rate,Per Month Free Trial Free Version * * * User rating 96% of reviewers rated it above 4 stars * * * Highest Rated ### Miro 4.7 (1,705) * * * Starting Price $10.00 Per User,Per Month Free Trial Free Version * * * User rating 97% of reviewers rated it above 4 stars * * * ### Microsoft OneNote 4.6 (1,983) * * * Starting Price $7.20 Per User,Per Month Free Trial Free Version * * * User rating 93% of reviewers rated it above 4 stars * * * ### Confluence 4.5 (3,720) * * * Starting Price $5.42 Per User,Per Month Free Trial Free Version * * * User rating 93% of reviewers rated it above 4 stars * * * What’s your intended use case? ## Summary * * * Key features rated by users Features selected based on 7,135 reviews from task management software users. about the Fit Score methodology. Fit Score methodology Our Fit Score reflects how reviewers rate a product’s performance against a set of features reviewers rate as most important. A higher score indicates the product is rated better in delivering what reviewers most care about. If the Fit Score is not shown for a specific product, that only means there are currently not enough relevant data points to develop a meaningful score. It does not indicate that the product should be excluded from further evaluation. Best for Methodology 73%Fit Missing features Feature ratings Assignment Management 5.0 Resource Management NA Commenting/Notes 4.7 Deadline Management 4.8 Workflow Management 4.7 70%Fit Missing features Feature ratings Assignment Management 4.5 Resource Management NA Commenting/Notes 4.5 Deadline Management 4.3 Workflow Management 4.2 User satisfaction User satisfaction 4.3 User reviews[363](https://www.capterra.com/p/128631/Podio/reviews/) Ease of use 4.0 Functionality 4.3 Value for money 4.3 Customer support 4.1 User satisfaction 4.6 User reviews[2,663](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/) Ease of use 4.6 Functionality 4.4 Value for money 4.5 Customer support 4.4 Price starts from Price starts from $14Flat Rate, Per Month - Free version - Free trial Price starts from $4Per User, Per Month - Free version - Free trial Best for Best for Accounting, agencies, real estate, and project management teams. Best for Todoist is used by professionals, project managers, educators, students, marketing departments, customer support teams, and remote workers. ## User reviews Pros & cons MU Muhammad U. CEO > "It allows us to design workflows, apps, and processes exactly according to our business needs rather than..." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___7086867) KM Karen M. Managing Editor > "I do not like the time-consuming nature of setups, and sometimes bugs cause me to check whether my updates were..." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___7069589) MU Muhammad U. CEO > "Overall, Podio has been a strong and reliable platform for building customized business systems. When properly..." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___7086867) AB Ann B. Consultant > "I needed a better tracking and reporting system than what I could get from Podio, and price was getting high, so..." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___6541186) Robert D. Pesident > "From stand alone apps to fully integrated and automated workspaces and workflows, Podio lets me build and edit..." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___6875447) PR Paul R. COO > "They restricted our guest user functions in where subcontractors, collaborators, clients, and countless others..." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___5073142) AH Ashley H. Marketing and AI Operations Supervisor > "It has allowed our team to take accountability forntheir work and allowed management to easily see where..." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___7086734) AB Ann B. Consultant > "the basic version is affordable but every additional feature costs more and then you are paying A LOT. And..." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___6541186) JK Jeffrey K. President > "I love that it allowed our small startup company to build out our data and workflow automation needs for our..." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___7087407) DW Dave W. Owner > "not really natively integrated with formerly citrix's other softwares, specifically Sharefile and RightSignature." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___6861088) MM Mark M. owner > "The integrations, automation capabilities, and overall adaptability are endless. If you want one platform that..." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___6875343) CB Clint B. CEO > "Changing hands a lot and lack of dashboard improvements." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___7086762) Anjali Maya J. Director > "It offers huge flexibility, a user-friendly interface, and unmatched customization options — all at one of the..." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___6875722) JP Jen P. Director of Plan Administration > "Lack of reporting options. " [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___7086739) DW Dave W. Owner > "It's an open information hub for my business to inform and propel projects forward. If the new owners continue..." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___6861088) JD John D. Software Developer > "Poor options for backing up data. " [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___6775830) CW Cody W. CEO > "The ability to customize Podio in order for it to help scale your business is what I like most about Podio." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___6569074) SP Spencer P. Operations Manager > "Reports can be hard to run and confusing." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___7086744) ABK Anders Bendix K. Partner and Founder > "Amazing low-code platform that allows me and my team to rethink and structure our business the way we want." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___6873072) AB Ann B. Consultant > "It's NOT that intuitive for those setting up the tasks and workflows." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___6541186) Anjali Maya J. Director > "Team communication is effortless, project management is simplified, and any invoicing or payment-related issues..." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___6875722) ABK Anders Bendix K. Partner and Founder > "Its actually difficult to understand the full potential of Podio from the beginning." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___6873072) AM Aswin M. Software Engineer > "It’s a powerful and flexible platform that adapts well to different workflows and team structures." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___7087052) AB Ann B. Consultant > "I also thought Podio became more expensive quickly." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___6541186) LK Lisa K. CSM > "Collaboration with teams all over the US and Canada can be challenging but Podio makes it like we all are on the..." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___7086737) MK Marcus K. Inhaber > "Extremely unprofessional and incapable of solving something that was actually so simple." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___6676826) JD John D. Software Developer > "Many nice features includes out-of-the-box such as maps and simple data validations." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___6775830) JB Juno B. Software Engineer > "Podio offers limited customization options, which makes it difficult to tailor the platform to fit the specific..." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___4417193) AH Ashley H. Marketing and AI Operations Supervisor > "Enables our team to communicate with each other and our clients seamlessly and easily." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___7086734) RM Rosalina M. Executive Assistant (Freelancer) > "Nonetheless, its restricted detailing capacities, high expectation to absorb information, restricted mixes, and..." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___4600157) RR Ryan R. Owner > "We can create workflow and communications across all departments that helps us to be super efficient and..." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___6861160) TM Tamara M. owner > "One mistake like importing a file incorrectly wipes out your entire database." [See full review](https://www.capterra.com/p/128631/Podio/#GetApp___4957586) ER Elena R. Company consultant > "In my experience, is a platform really complete that can be customized, integrated, exported whatever you want" [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___7086773) VR Verified Reviewer Team Leader > "Sometimes We fetch some issue in file sharing." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___4247094) MW Mark W. Aqusitions > "The system is adaptability to integrate API‘s and workflows in a relatively easy manner." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___7087586) AM Ann M. owner > "So hard to navigate; too many integrations, etc." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___4477068) AM Aswin M. Software Engineer > "Its interface is intuitive, making task and workflow management straightforward." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___7087052) EH Evan H. Owner > "For example, linking to related modules is difficult." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___3834949) CW Cody W. CEO > "The advanced automations with globiflow make it a force to be recon with in the CRM space." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___6569074) AW Andrew W. Office Manager > "We tried some features but overcomplicated our own ways of working." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___4841867) AS Austin S. Junior Accountant > "This showed a list of upcoming tasks and made it easy for me to review upcoming call tasks." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___6495910) VR Verified Reviewer Owner > "Can be very intimidating to new employees." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___4031480) FM Fabio M. Agente Immobiliare > "Podio has been at the core of basically all my workflow for the last 12 years or so and it has been a lifesaver." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___7086747) BM Barbara M. HR Director > "I don't like if I have an employee who is no longer at one work space and moved to another, I can't easily move..." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___2521141) CB Clint B. CEO > "I love that I can pull together multiple business departments together." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___7086762) SD Susan D. Principal > "Also the automation was not as intuitive to se up." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___3198024) JP Jen P. Director of Plan Administration > "The customer service response time from our Podio rep is amazing! " [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___7086739) SL Stephanie L. Therapist > "The app is somewhat difficult to find certain things." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___3731809) MS Michelle S. Director of admissions > "It’s been a great way to track tasks and it’s my go to CRM." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___7086831) MS Matt S. Graphic Designer > "The only issue I have is that arranging some of the view options is a little bit clunky." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___2699656) MM Mark M. owner > "I’ve used platforms like Salesforce and others in the past, but Podio runs circles around them in flexibility,..." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___6875343) MY Michiel Y. CEO > "Podio then disables certain functions in a way that we cannot control. And sometimes (like today)" [See full review](https://www.capterra.com/p/128631/Podio/#SoftwareAdvice___2746029) JP Jen P. Director of Plan Administration > "Jacquelyn is always available to help and super fast to respond and solve our problems when we need her!" [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___7086739) EC Eugenio C. Professor > "the support it is not very good, the price it is quite high and at the end we were moving to MNprogram but we..." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___2959460) MW Mark W. Aqusitions > "I also enjoy the ease of creating new workspaces." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___7087586) MY Michiel Y. CEO > "The frequent slowdowns & outages." [See full review](https://www.capterra.com/p/128631/Podio/#SoftwareAdvice___2746029) SB Stephanie B. Realtor > "Collaboration ease, organizational convenience, growing add-ons." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___7086972) VR Verified Reviewer Founder > "hate it will be looking to creating my own app this company is a horrible company and hope they go under one day" [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___2502644) CJ Craig J. Associate Vice President > "Excited to hear the incorporation of AI to the platform." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___7086738) Jefferson D. IT Manager > "Permissions and overall platform structure is very confusing." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___2505187) SN Sylla N. Furniture Fabricator > "Strong integration and automation features." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___6625489) RM Rita M. business analyst > "looks very old to use and not very intuitive" [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___2620793) RR Ryan R. Owner > "Podio has been the backbone to our business structure for 5 years. " [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___6861160) CB Clint B. CEO > "Changing hands a lot and lack of dashboard improvements." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___7086762) SN Sylla N. Furniture Fabricator > "Highly customizable, intuitive, and collaborative." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___6625489) MK Marcus K. Inhaber > "Extremely unprofessional and incapable of solving something that was actually so simple." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___6676826) MM Mark M. owner > "Whatever you can imagine, you can build in Podio" [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___6875343) MS Matt S. Graphic Designer > "The only issue I have is that arranging some of the view options is a little bit clunky." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___2699656) RM Rosalina M. Executive Assistant (Freelancer) > "Adaptable: Citrix Podio offers a serious level of customization, permitting groups to make custom work..." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___4600157) MY Michiel Y. CEO > "Podio then disables certain functions in a way that we cannot control. And sometimes (like today)" [See full review](https://www.capterra.com/p/128631/Podio/#SoftwareAdvice___2746029) JB Juno B. Software Engineer > "Podio allows teams to communicate and collaborate, plan and track tasks, manage files and documents, and review..." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___4417193) DW Dave W. Owner > "not really natively integrated with formerly citrix's other softwares, specifically Sharefile and RightSignature." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___6861088) Melanie P. Creative Director > "It's a really neat way to create the EXACT workflow and data management pieces that you're looking for. " [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___6286394) AM Ann M. owner > "So hard to navigate; too many integrations, etc." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___4477068) AS Austin S. Junior Accountant > "This was very customizable and worked for me." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___6495910) ABK Anders Bendix K. Partner and Founder > "Its actually difficult to understand the full potential of Podio from the beginning." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___6873072) MT Mac T. IT > "I just used it for 3 months and I can say it is easy to get used to" [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___7086741) SL Stephanie L. Therapist > "The app is somewhat difficult to find certain things." [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___3731809) MT Mac T. IT > "Overall it is very seemless to use and very user friendly" [See full review](https://www.capterra.com/p/128631/Podio/#Capterra___7086741) MY Michiel Y. CEO > "The frequent slowdowns & outages." [See full review](https://www.capterra.com/p/128631/Podio/#SoftwareAdvice___2746029) [View Reviews](https://www.capterra.com/p/128631/Podio/reviews/) AB Andreja B. Senior Platform Engineer > "The "Karma" system (which tracks your productivity with points) adds a great little touch of gamification that motivates me to..." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7164340) VN Victor N. Head of Engineering > "Another problem I have with Todoist is that you cannot assign a single task to multiple people." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7116705) VK Vatsal K. Software Engineer Intern > "I use it as an app on my phone and some devices and as a browser extension on my laptop's chrome which is so helpful because they..." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7053676) SC Sarah C. Independent Contractor > "Okay, so it can auto schedule things when you type it in naturally, but sometimes it gets confused and doesn't get it right and I..." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7030591) VR Verified Reviewer Admin > "Creating tasks, setting deadlines, and managing daily to-do lists is quick and efficient." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7147533) RF Robert F. Sales Representative > "While Todoist offers great features for task management, it isn't providing innovative features that would make me switch from my..." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7063939) CS Chris S. Marketing Leader > "It allows me to dump my tasks easily, set up recurring reminders, and communicate with my team effectively, with minimal learning..." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6759117) NA Nathaniel A. Owner > "I also found that customizing list views or making quick edits took more taps or clicks than I’d like. While it’s amazing for..." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6839846) Nona P. Management Technician II > "My absolute favorite feature is the option for calendar plug-ins, where you can easily create a task from within an email; not only..." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6816904) RO Ricardo O. Chief Platforms Support > "My only negative is that the new Google Calendar integration allows me to use only one calendar for all my projects." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6638604) JM Joe M. Sales Strategy and Development Manager > "How I can add metadata elements (due date, tag, project) using natural language; how it's mobile friendly so I can add a widget to..." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6801940) TJ Theresa J. Adjunct > "The collaboration features aren’t as robust as some competitors." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7176099) AS Anshul S. Owner > "It supports subtasks, custom filters, third-party integrations, and offline access, making it a versatile and efficient tool for..." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6529196) KY Kayla Y. Virtual Assistant > "Sometimes there would be glitches in assigning tasks to certain team members when using the mobile version instead of the desktop." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6545671) JH Jamie H. Executive Vice President at FEVO > "Task creation, reminders, and project-based views make it easy to maintain a solid overview, even when multiple responsibilities..." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7088544) AsP Anaïs P. Content creator and Community Manager > "As soon as you have too many tasks, it can become disorganised." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7169089) Ryan P. Graphic Designer > "You can share projects, assign tasks, comment, and attach files which is handy for teams and partners." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7089356) MF Marco F. WEb Developer > "The main thing that bugged me initially was the project limit on the free version, it felt pretty restrictive when you're just..." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7008245) Nona P. Management Technician II > "I have tried digital calendaring, as well as using tasks in Outlook, sticky notes on my desk, and fancy Excel sheets in an effort..." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6816904) DI Daria I. Office Manager > "Sometimes the notifications can be a bit much, and I wish there were more customization options for recurring tasks." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6576910) SC Sarah C. Independent Contractor > "I literally need reminders to wash some dishes every day. And Todoist helps keep me on track! Although sometimes I just reschedule..." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7030591) JB Jeremy B. Offensive Security Consultant > "Not suitable for large teams, storing complex project information, or workflows that are more dynamic" [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6800868) NK Nathan K. Founder and Owner > "After one to two years of daily use on the Pro plan, it's become a core part of how I run my work and client projects." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7154021) DJ Derek J. Owner > "Tasks can sometimes get lost if you aren't diligent in looking at your lists or without setting a due date." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6561173) EH Elizabeth H. Pharmacy Operations Manager > "It has a very interactive dashboard that clearly shows my task lists for the day making it easy to know which tasks i should attend..." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6754901) MH Marjorie H. Customer Service Representative > "I am a procrastinator, so sometimes I want things off my list to go away reappear later without reassigning the a date. " [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6586297) NK Nathan K. Founder and Owner > "Todoist's biggest strength is how fast and frictionless it makes capturing and organizing work." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7154021) RS Richard S. Product Manager > "Notifications can get annoying and a little overwhelming when multiple people are collaborating on the same project." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6575633) SC Sarah C. Independent Contractor > "I especially like how it automates recurring tasks. If there's something I need to do daily, or even on a weird schedule like every..." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7030591) EG Erika G. Data Analyst > "With too many customizations, the interface can start feeling cluttered" [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6662922) KY Kayla Y. Virtual Assistant > "Being able to import new tasks, see where each task was standing in order of importance and also being able to schedule in the..." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6545671) MM Melinda M. Recreational Program Director > "It is unfortunate that the advanced features and project management tools are limited in the free version." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6612443) NA Nathaniel A. Owner > "Todoist is a powerful and flexible task management app with a ton of features for organizing projects, deadlines, and recurring..." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6839846) Kellie G. Artist > "Sometimes the daily tasks do not remind me to check them off." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7070830) AsP Anaïs P. Content creator and Community Manager > "For keeping track of tasks and avoiding forgetting things, Todoist is the best software." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7169089) AP Ademir P. Marketing Assistant > "No option to recover task that I accidentally delete from the task list." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6800946) DE Duaa E. Researcher > "It's less glitchy than other options, and has streamlined my life so now I can spend more time knocking out my tasks and less time..." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6591509) NA Nava A. Assistant Manager > "Some of my coworkers find the interface slightly overwhelming at first" [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7060854) AI Alex I. Graphic Designer > "I like the flexibility Todoist offers for organizing tasks, with options for priorities, deadlines, labels, and projects." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6646202) DD Diogo D. Software Engineer > "I used to use it daily but since it was only personal usage, I did not want to pay to have all features." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6519294) RF Ryan F. Executive Chef > "Todoist has enabled us to run our daily operations smoothly by giving us a platform to plan and organize our work beforehand." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6744768) Ryan P. Graphic Designer > "It can feel limiting for free users." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7089356) GAC Georges Attino C. Journaliste International Multimedia > "It lets you quickly add tasks and stay better organized every day." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7182945) SS Sam S. Product Management > "Login management is a bummer when compared to some tools built into your phone." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6796773) NF Nathaniel F. Owner > "You can integrate it with google home to use the "quick add" feature to easily add tasks without having to stop what you're doing." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6804262) JM Jason M. Owner > "I feel some lack through document management and task dependencies, so I switched up" [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6773879) NK Nathan K. Founder and Owner > "Organizing tasks across projects keeps each client's work cleanly separated and easy to navigate." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7154021) GJ Glen J. General Manager > "However, I sometimes struggle with using the different buckets for tasks and projects." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6747373) JM Jaime M. Outside Sales > "Todoist has interactive dashboards which offers a clear view of my daily plans and the tasks i have planned ahead." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6848197) Deyan G. Managing Editor > "I find the default daily reminders for unfinished tasks annoying." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6711484) JM Jessica M. Customer Service > "I love the ability to create projects, set deadlines, prioritize tasks, and track my progress effortlessly. " [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6591145) JF Jiaxin F. Research Data Scientist > "It is not always working with the natural language when setting up a task, especially for recurring ones." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6555669) Robin M. Executive Director > "I find the priorities options with color coding, the day-to-day task organization, reminders and descriptions to be helpful and..." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7060843) HJ Hyeonsoo J. Senior Research Scientist > "Lack of clear organizational hierarchy for tasks and projects" [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6566530) GAC Georges Attino C. Journaliste International Multimedia > "Getting reminders and not forgetting anything is Todoist's main strength." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7182945) SD Stephanie D. Csr > "Which, with the inability to use and integrate with my other applications." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6538949) Matthew M. Holistic Nutritionist > "Phone, laptop—everything syncs smoothly, so you always know what needs to get done." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7118645) SZ Sara Z. Executive Assistant > "cant organize the list of tasks in my preferred order" [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6565231) HJ Hyeonsoo J. Senior Research Scientist > "Todoist is an effective task management tool that helps streamline productivity for both personal and work-related tasks." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6566530) OC Owen C. MD > "can be lacking in advanced features and integrations" [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6573301) SS Scott S. Project Manager > "Task organization with labels and priorities is very effective, and reminders are reliable across devices." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7073233) EC Emanuel C. Author > "The calendar views were a little weak." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6813043) HD Harry D. Paid Media Manager > "Great for task tracking and also allows collaboration for very little effort." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7041007) VR Verified Reviewer Program Manager > "Compared to other task check apps out there, Todoist feels limited." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6659476) TK Tarek K. Geometre Topographe Expert > "Todoist had a team workspace that allows me and my colleagues to plan and work together during our team projects." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6856178) GaC Gonçalo C. Head of Sales, Marketing and Quality > "However, for more complex tasks that involve multiple layers, intricate details, and extensive collaboration, this tool may not..." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6392492) TJ Theresa J. Adjunct > "It was easy to use, helped me stay organized, and made it simple to keep track of tasks and deadlines." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7176099) KB Kim B. Institutional Giving and Events Manager > "Overall fine but we ultimately chose another product because the functionality was subpar compared to others." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6861884) Shaun D. Editor > "All this is seamless. If you have no idea what you're doing with Todoist beyond "use it to manage your projects and tasks," there..." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6850497) DD Diogo D. Software Engineer > "I dislike it when some functionality became paid" [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6519294) JK Jeff K. Copywriter > "Unlike Notion, which I use today not just for tasks, seeing my tasks and their progress on mobile is more intuitive." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7015668) CS Christian S. Founder > "Dragging and dropping tasks (moving them around, especially subtasks inside a parent task) is painful; doesn't work well." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6473177) KJ Kevin J. Operations Project Coordinator > "Todoist have enabled me to take my work management experience to a higher notch by making it easy to plan and organize my daily..." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6818960) OT Olivia T. Student > "This is simply not for me because I want something a little bit more simpler." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6590609) Laci K. Managing Director > "Easy synchronisation between web and mobile" [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7155187) CB Christie B. Education > "Editing tasks can be annoying and needs natural text editing similar to adding it." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6273289) KH Kiran H. Customer Service > "I liked the fact that once you have activated offline mode in the settings on Todoist you can then use it without any internet..." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6501781) ND Nils D. Web and Software Developer > "Less functionalities for Projects, there's no option to setup a description and some other fundamental things." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6478661) VR Verified Reviewer Project Manager > "Task tracking, good set of project collaboration and other features, and overall value for money." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7093632) GS Graeme S. Lead Pastor > "Does not sync with Outlook effectively, and who wants to run separate notes and calendars?" [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6262430) SS Scott S. Project Manager > "The interface is clean and fast." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7073233) EG Erika G. Data Analyst > "With too many customizations, the interface can start feeling cluttered" [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6662922) OT Olivia T. Student > "I like how customizable that interface is, it's nice to change everything the way you want it." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6590609) NA Nava A. Assistant Manager > "Some of my coworkers find the interface slightly overwhelming at first" [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7060854) JM Joao M. Spinning Instructor > "The user interface is very impressive, very lightweight and makes it easy to work with all the features." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6592809) Peter H. Director of Marketing > "I just felt like some of the functionalities were a little wonky and the interface wasn't as intuitive as their competitors." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___3383417) RI Robbie I. Midweight Designer > "I love using Todoist because its clean, user-friendly interface makes it so easy to stay on top of everything." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6529023) Elizabeth W. Senior Director Of Digital Marketing > "The only thing I don't like is that its interface is not as flashy and colorful as other similar apps." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___3495863) Sunitha H. NATIONAL SCHOOL FEEDING PROGRAM FACILITATOR > "I also appreciate that it can integrate with other tools like Google Calendar, and Slack, so that I can stay on top of my tasks no..." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___4613182) SD Stephanie D. Csr > "Which, with the inability to use and integrate with my other applications." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6538949) AS Adam S. Founder > "I like the integrations it provides with other platforms as well as the ease of use and simplicity aspects." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6328703) EH Erin H. VP > "The Gmail integration wasn't as useful as I'd hoped." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6460647) KY Kevin Y. IT Support Executive > "It has excellent integration with Google and it is supported across all platforms." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___4184795) William A. Manger, EDD > "The integrations are lacking." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___3355637) MB Mark B. business dev > "In addition, its integration with other applications offers good ease of use to run things from one place." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___4599923) OT Olivia T. Student > "This is simply not for me because I want something a little bit more simpler." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6590609) Matthew M. Holistic Nutritionist > "Simple and easy to use" [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7118645) PP Philasande P. Photographer > "What I least like about the software is that it can be hard to learn it as a beginner because some features are complicated and..." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___3298908) JM Joao M. Spinning Instructor > "With Todoist, it has been easy to keep everyone up to speed with what needs to be done after what." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6592809) VR Verified Reviewer Secretary > "It is good for personal use, but I didn't like it to manage my small business." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___3547973) MF Marco F. WEb Developer > "What I liked most about Todoist is how ridiculously simple it is to get started, yet incredibly powerful once you get the hang of..." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___7008245) JL Justin L. service coordinator > "The app is not very user friendly and can be hard to navigate at times." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___2987264) DS David S. Owner > "I love todoist because it is so functional and easy to use." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6691330) AS Adam S. Founder > "Besides the late customer service replies and the occasional bugs in the app, I don't think there is much they got wrong." [See full review](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6328703) [View Reviews](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/) ## User interface [Podio](https://www.capterra.com/p/128631/Podio/) 4.30 (363) [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/) 4.59 (2,663) ## Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ### Features Do these products fit your needs? Prioritize real-user-identified key features according to your needs to find your best fit. \--% Fit vs \--% Fit Access Controls/Permissions 207 Important Activity Tracking 150 Important AI Copilot 120 Important Podio 19/44 - Access Controls/Permissions - Activity Tracking - AI Copilot - AI Text Generation - AI Text Summarization - API - Assignment Management - Calendar Management - Collaboration Tools - Commenting/Notes - Creation & Assignment - Dashboard - Deadline Management - Dependencies - Dependency Tracking - Document Management - Drag & Drop - Due Dates - Email-to-Task Conversion - Gantt/Timeline View - Generative AI - Mass Updates - Mobile Access - Prioritization - Project Planning - Project Templates - Project Tracking - Real-Time Notifications - Recurring Tasks - Reporting/Analytics - Resource Management - Search/Filter - Spreadsheet View - Sub-Task Management - Task Board View - Task Editing - Task Import - Task Progress Tracking - Task Scheduling - Task Tagging - Third-Party Integrations - Time Tracking - To-Do List - Workflow Management [See all features](https://www.capterra.com/p/128631/Podio/#features) Todoist Top features 26/44 - Access Controls/Permissions - Activity Tracking - AI Copilot - AI Text Generation - AI Text Summarization - API - Assignment Management - Calendar Management - Collaboration Tools - Commenting/Notes - Creation & Assignment - Dashboard - Deadline Management - Dependencies - Dependency Tracking - Document Management - Drag & Drop - Due Dates - Email-to-Task Conversion - Gantt/Timeline View - Generative AI - Mass Updates - Mobile Access - Prioritization - Project Planning - Project Templates - Project Tracking - Real-Time Notifications - Recurring Tasks - Reporting/Analytics - Resource Management - Search/Filter - Spreadsheet View - Sub-Task Management - Task Board View - Task Editing - Task Import - Task Progress Tracking - Task Scheduling - Task Tagging - Third-Party Integrations - Time Tracking - To-Do List - Workflow Management [See all features](https://www.capterra.com/p/149339/Todoist-for-Business/#features) ### Recognition Podio is recognized as a top-rated tool in 2 Capterra Shortlist reports Todoist is recognized as a top-rated tool in 5 Capterra Shortlist reports ### Deployment & support Podio Deployment - Cloud, SaaS, Web-Based - Desktop Mac - Desktop Windows - Desktop Linux - On-Premise Windows - On-Premise Linux - Desktop Chromebook - Mobile Android - Mobile iPhone - Mobile iPad Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Todoist Deployment - Cloud, SaaS, Web-Based - Desktop Mac - Desktop Windows - Desktop Linux - On-Premise Windows - On-Premise Linux - Desktop Chromebook - Mobile Android - Mobile iPhone - Mobile iPad Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos ### Company Details Podio - By Progress Software - Located in United States - Founded in 1991 Todoist - By Doist - Located in United States - Founded in 2007 ## 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