# Prism PPM Software Pricing, Alternatives & More 2026 | Capterra

> With the help of Capterra, learn about Prism PPM Software - reviews, pricing plans, popular comparisons to other Resource Management products and more.

Source: https://www.capterra.com/compare/131573-198049/WorkOtter-vs-Microsoft-Project

---

# 

 Prism PPM Software Review 2026: Features, Integrations, Pros & Cons

Last updated on March 20, 2026

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.

[Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews)

Prism PPM

## What is Prism PPM?

Prism PPM is a cloud-based project portfolio management (PPM) software designed to streamline project management, optimize resource allocation, and improve portfolio visibility. It features integrated resource management workflows, project intake and planning capabilities, and advanced reporting and analytics designed specifically for tracking and improving PPM metrics. 2025 Gartner APMR MQ. Key features include advanced resource management tools that balance priorities and maximize output by providing a clear view of team capacity. What-if scenarios show the downstream effect of resource changes, enabling data-driven decisions. Prism PPM integrates with Microsoft Project, Jira, Box, and Dropbox, streamlining workflows and is SOC 2 Type 2 certified and HIPAA compliant.

## What is Prism PPM used for?

[Project Management](https://www.capterra.com/project-management-software/)[Project Planning](https://www.capterra.com/project-planning-software/)[Resource Management](https://www.capterra.com/resource-management-software/)

Overall rating

Based on 213 user reviews

Reviews sentiment

Positive

100%

Neutral

0%

Negative

0%

Starting price

$20

Per User, Per Month

Free trial  
not available

Capterra Shortlist charts the highest-rated and most popular products...

Our "Best of" badge program showcases products with the highest ratings...

Our "Best of" badge program showcases products with the highest ratings...

## Prism PPM alternatives

Highest Rated

[4.6 (5,720)](https://www.capterra.com/p/147657/monday-com/reviews/)

Starting price

$9.00

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

93%

of reviewers

rated it above 4 stars

[4.4 (15,308)](https://www.capterra.com/p/19319/JIRA/reviews/)

Starting price

$7.91

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

91%

of reviewers

rated it above 4 stars

[4.5 (13,544)](https://www.capterra.com/p/184581/Asana-PM/reviews/)

Starting price

$10.99

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

92%

of reviewers

rated it above 4 stars

[4.5 (3,479)](https://www.capterra.com/p/79104/Smartsheet/reviews/)

Starting price

$12.00

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

92%

of reviewers

rated it above 4 stars

[View all alternatives](https://www.capterra.com/p/131573/WorkOtter/alternatives/)

## Features

Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically.

Task Management

5.0 (62)

59.68% of 62 reviewers that rated this feature as important or highly important

Create, manage and track all task activities and progression

Project Planning/Scheduling

4.9 (50)

56.00% of 50 reviewers that rated this feature as important or highly important

Defining the project's scope, deliverables, schedules, resources, budget, critical path, dependencies and constraints

Reporting/Project Tracking

5.0 (42)

50.00% of 42 reviewers that rated this feature as important or highly important

Track task progress, milestones, delays, or other key information and generate reports on them for evaluation

Collaboration Tools

4.8 (33)

42.42% of 33 reviewers that rated this feature as important or highly important

Provides a channel for team members to share media files, communicate, and work together

Multiple Projects

4.9 (30)

66.67% of 30 reviewers that rated this feature as important or highly important

Ability to handle several projects simultaneously

Task Scheduling

4.9 (28)

67.86% of 28 reviewers that rated this feature as important or highly important

Track and manage the scheduling of tasks

Prism PPM 85 features

Define levels of authorization for access to specific files or systems

Dashboard to view the status of ongoing processes, identify current incidents and track past activities

Track and document all activities across devices, networks, and other systems

Iterative project Management approach that involves technologies such as Kanban, Scrum, XP, APF, XPM and more

Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges

Application programming interface that allows for integration with other systems/databases

Manage the process of evaluating documents or requests submitted for approval

Assign issues and tasks based on availability or required skills

A way to visually represent data via blocks the length of which correlates with the values they represent

Create, manage, and send invoices or bills to customers

Forecast, allocate funds, organize financial resources and report & analyze project's income and expenditure

Create budgets based on historical data and future projections

Track and manage schedules and meetings via an integrated calendar

Monitor service demand and performance to plan for adequate resources that meet business needs

Track and monitor efficient handling of all changes/transitions

Manage patient documentation describing all clinical interactions, diagnoses, procedures, medications, etc.

Private online space that lets businesses securely share documents and provide information access to clients

Provides a channel for team members to share media files, communicate, and work together

A way to visually represent data where different categories of items are marked with different colors

Leave comments and notes on documents for others to view

Forecast of the expenses necessary for project completion

Customize data fields to support various needs and use cases

Alter the layout and content of reports

Pre-designed layouts that can be customized to match preferences and requirements

Assembly of graphs and charts for visualizing and tracking statistics/metrics

Import and export data to and from software applications

Graphical representation of data

Store, manage, and track all electronic documents in a centralized location

Assemble applications and processes by dragging over and arranging pre-built components

Manage, store and organize emails within the system or via third-party apps

Public or private sharing of digital files such as documents, audio/video, images, and more

Supports project management for IT professionals & teams

Software specialized for non-profit organizations

Form predictions based on past and present data/trends

Visual representation of project's schedule, sequence and duration of tasks, benchmarks and dependencies

Create, collect, discuss, improve, and evaluate insights or alternative thinking before starting projects

Identify and respond to unexpected problems or failures (ie. "negative events")

Visualization tool to organize and optimize tasks and track their status at every stage of workflow

Monitor task progress and planned accomplishments to better manage project status

Access software remotely via mobile devices

Ability to handle several projects simultaneously

Level of completion within a task

Overview of all programs that help compare initiatives, align projects with strategic goals and identify risk

Arrange tasks based on the level of priority or urgency

Identifying desired outcomes and important milestones and creating a plan on how to achieve them

Reporting on how each user, task or process has advanced since its initiation

Plan and coordinate all the resources, costs and time needed to execute assignments

Organize and schedule projects

Defining the project's scope, deliverables, schedules, resources, budget, critical path, dependencies and constraints

Identifying critical tasks that make up a project and assigning start and end dates for each

Pre-designed project plans that can be customized

Measure time to completion or hours worked for projects

Monitor the progress of projects from start to finish

Create, manage, or update project workflows.

Estimate or forecast of a future scenario based on the study of present trends

Receive data and information in real time

Notifications that are delivered to users as soon as an event occurs

Active reporting of data and metrics

Receive system updates as soon as any changes are made

Collection, analysis, and representation of numerical data and generation of reports to understand various patterns

View and track pertinent metrics to find patterns and gain insights from data

Track task progress, milestones, delays, or other key information and generate reports on them for evaluation

Enables creation, management, and tracking of product requirements & features during product production/development

Assign available resources (human and/or non-human) to various projects and tasks

Process of planning, scheduling and executing the optimal and effective use of human capital across projects

Approve or reject incoming requests for resources based on need and user permissions

Allocate and manage resources, such as employees, equipment, facilities, and other assets

Process of identifying, evaluating, mitigating, addressing and reporting on potential risks or uncertainties

Search and filter data across systems to locate required information by entering keywords or certain criteria

Track employee skills, competencies, training & qualifications

Track the status over time for a request, process, asset, or transaction

Ability to accommodate the methodology that incorporates frequent work reassessment and continuous short periods of focused work.

Attach digital tags to documents and assets for identification, search, or monitoring purposes

Create, manage and track all task activities and progression

Track the status and progress of tasks

Track and manage the scheduling of tasks

Sample files or documents that could be customized as needed or used as is

Set up connections to third-party platforms to improve business processes

Log and record hours worked and costs spent to assist in billing and invoicing

Track the amount of time spent on a job or task

Sequential approach (i.e. Waterfall) in which users break down and plan an entire project before the launch

Track the frequency of asset usage

Graphical representation of data or processes

SaaS, web-based, online deployment

Create, design and manage workflows for repetitive tasks

Get Advice

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Features

4.9 (211)

4.9

Based on 211 reviews

## Pricing

Value for money

4.9 (203)

Free Version

[View pricing plan details](https://www.capterra.com/p/131573/WorkOtter/pricing/)

Standard

$20.00

Per User,Per Month

It includes:

-   Option to add Power BI Gateway or Databricks Connect
-   Portfolio Management
-   Project & Task Management
-   Resource Management
-   Business Value Assessment
-   Strategy Mapping
-   Scenario Planning
-   Capacity Planning
-   Demand Forecasting
-   Time Tracking
-   SSO and MFA
-   Jira Integration
-   Limited View Only Licenses
-   Dedicated Account Manager
-   In-house Expert Support

Business

$30.00

Per User,Per Month

It includes:

-   NEW Embedded Analytics
-   NEW Power BI Gateway
-   NEW Databricks Connect
-   Portfolio Management
-   Project & Task Management
-   Resource Management
-   Business Value Assessment
-   Strategy Mapping
-   Scenario Planning
-   Capacity Planning
-   Demand Forecasting
-   Time Tracking
-   SSO and MFA
-   Jire Integration
-   Limited View Only Licenses
-   Tailored Implementation
-   Dedicated Account Manager
-   In-house Expert Support

Value for money

4.9 (203)

4.9

Based on 203 reviews

## Integrations

[

Google Drive](https://www.capterra.com/p/161425/Drive/)[

Dropbox Business](https://www.capterra.com/p/143068/Dropbox-Business/)[

Microsoft Excel](https://www.capterra.com/p/176574/Excel/)[

Jira](https://www.capterra.com/p/19319/JIRA/)[

OneDrive](https://www.capterra.com/p/161304/OneDrive/)[

Adobe Acrobat Reader](https://www.capterra.com/p/170833/Acrobat-Reader-DC/)[

Box](https://www.capterra.com/p/148766/Box/)[

Microsoft SharePoint](https://www.capterra.com/p/1167/SharePoint/)

Connect with a Capterra advisor for a free 15-minute consultation

Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs.

## Support, customer service and training options

Customer Service

4.9 (202)

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

Deployment

-   Web
-   Android
-   iPhone/iPad

Typical users

-   Freelancers
-   Small businesses
-   Mid size businesses
-   Enterprises

Customer Service

4.9 (202)

4.9

Based on 202 reviews

## User reviews

Overall rating

4.9

Based on 213 reviews

Filter by rating

5(200)

4(12)

3(1)

2(0)

1(0)

Mentioned topic

Sorted by most recent

JB

Jeffrey B.

Owner

Consumer Goods

### "A little about this app"

4.0

Overall Rating

4.0

4.0

Ease of Use

4.0

4.0

Features

4.0

4.0

Customer Service

4.0

4.0

Likelihood to Recommend

8/10

December 16, 2024

But overall it's been good and hope it stays

Pros

I have to give a good appreciation to it's design

Cons

So far there's not much that's not good about it

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

OI

Olaoluwa I.

Chief Operating Officer

Management Consulting

### "WorkOtter is simply amazing,It is a game changer "

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

9/10

September 22, 2024

Pros

You can customize the fields and make the project board in a way you want.I have also got a lot of use out the mobile views.Tracking time and login work that has been completed has been so much easy.

Cons

Nothing so far,Exploring its features and everything it offers has an interesting journey.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

KR

Kristin R.

IT Project Specialist

Medical Devices

### "Planning Set Up & Documentation"

4.0

Overall Rating

4.0

4.0

Ease of Use

3.0

3.0

Features

4.0

4.0

Customer Service

0.0

0.0

Likelihood to Recommend

6/10

August 21, 2024

Pros

The support has been excellent. I haven't worked directly with the WorkOtter team, but our admin has and we're all quite pleased.

Cons

There's not a good planning strategy approach for integration and the documentation is not very good. It's somewhat disorganized and leaves me with a lot of questions.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

Response from Vendor

August 26, 2024

Kristin, Thanks for this review and honest assessment of WorkOtter. We take your feedback seriously and have passed your remarks on to our team. We'll continue to work on documentation, especially for our very popular Jira integration. Thanks again!

AV

Asha V.

Beauty Specialist

Hospital & Health Care

### "Review of WorkOtter"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

4.0

4.0

Customer Service

0.0

0.0

Likelihood to Recommend

9/10

July 14, 2024

Pros

WorkOtter provides the platform to communicate with peers who are running late on projects. There is a good reporting system for any type of project scope.

Cons

Sometimes WorkOtter appears to be slow. The app's internal efficiency can be faster as there seems to be lags which can slow down progress.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

July 18, 2024

Asha, thanks for your review, we've passed your comments on to our product and engineering team for consideration. We very much appreciate you using WorkOtter!

AO

Abdulqudus O.

Lead developer, overall Project Manager.

Computer Software

### "My Personal Experience with WorkOtter "

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

July 4, 2024

It's excellent, simple, and has a user-friendly Gantt chart.

Pros

It has an excellent user experience and it has a simple, quick, and user-friendly Gantt chart.

Cons

Nothing is discouraging about the platform, really love working on WorkOtter.

Alternatives considered

[monday.com](https://www.capterra.com/p/147657/monday-com/)

Reasons for choosing Prism PPM

WorkOtter actually offers a user-friendly experience with interactive dashboards, effective portfolio management, intuitive Gantt charts, and seamless resource capacity planning. Additionally, thier open APIs ensure smooth integration with other tools.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

GD

Gabriel D.

Project Manager

Fine Art

### " WorkOtter: A Powerful, User-Friendly Solution for Project Management"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

July 4, 2024

My experience with WorkOtter has been overwhelmingly positive. The software is intuitive, powerful, and the customer support is top-notch. They were transparent about pricing upfront and provided personalized training and implementation, which made the transition seamless. I'm particularly impressed with the AI features, which have significantly improved my productivity and project outcomes.

Pros

WorkOtter's AI integration is an absolute game-changer. Having a virtual PMO that helps me plan projects, identify risks, staff effectively, and even draft my weekly status reports has saved me countless hours and streamlined my workflow. Additionally, the interactive Gantt charts make visualizing and adjusting project timelines a breeze, which is a huge improvement over the static charts we used in our previous software.

Cons

The only real downside I've found so far is that the initial setup took a bit longer than I anticipated. However, the WorkOtter team was incredibly helpful throughout the process and ensured we got up and running smoothly.

Switched from

[monday.com](https://www.capterra.com/p/147657/monday-com/)

Yes, we switched from Monday.com. While Monday has a visually appealing interface, we found WorkOtter to be more powerful and better suited to our needs, especially with its AI-powered features and interactive Gantt charts.

Alternatives considered

[monday.com](https://www.capterra.com/p/147657/monday-com/)

[Wrike](https://www.capterra.com/p/76113/Wrike/)

[Smartsheet](https://www.capterra.com/p/79104/Smartsheet/)

Reasons for choosing Prism PPM

WorkOtter stood out due to its user-friendly interface, powerful AI integration, and interactive Gantt charts. The personalized training and implementation also played a significant role in our decision. We felt that WorkOtter offered the best combination of features, usability, and support to meet our specific needs.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

Jennifer L.

Software Development Project Manager

Information Technology and Services

### "10/10 Would Recommend to Fellow Project Managers! "

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

July 3, 2024

Choosing WorkOtter was a fantastic decision. Their knowledgeable and non-pushy sales team, straightforward pricing, and efficient 30-day implementation plan ensured a smooth setup process. From sales through to support, everyone has been exceptional, making our experience enjoyable and hassle-free..

Pros

It seamlessly syncs with JIRA, Microsoft Office 365, and Excel, offering robust features like interactive Gantt charts, customizable reports, and mobile accessibility for streamlined productivity.

Cons

I really don't have any complaints since I've started using it.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

Response from Vendor

July 5, 2024

Wow, thanks, Jennifer! We're especially glad you are using and enjoying the JIRA sync, it is one of our favorite integrations.

MP

Michele P.

Founder

Events Services

### "Seamless Project Management and People-First Support"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

July 3, 2024

My overall experience with WorkOtter has been wonderful. The support team was knowledgeable and assisted us every step of the way in setting up the system. They were readily available to answer our questions and made sure we knew how to use every feature effectively.

Pros

What I like most about WorkOtter are the Gantt charts and task management tools. They make planning super easy and user-friendly, allowing us to visualize timelines and dependencies without any hassle. The "building my team" feature is great for providing visibility on who is available to work on projects, ensuring smooth and efficient collaboration. Overall, the workflow is seamless and can really enhance project management processes.

Cons

Honestly, there’s nothing I don’t like about WorkOtter so far. It’s very simple and easy to use, and it has all the features we need for effective project management. The Gantt charts, task management tools, and team visibility features all work great together, that can make our workflows smooth and efficient.

Switched from

[Asana](https://www.capterra.com/p/184581/Asana-PM/)

We were looking for a project management tool that was more seamless and user friendly.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

Response from Vendor

July 5, 2024

Hi, Michele, thanks for your very supportive review! We're very proud of our Support and Implementation teams and will be certain to share your comments!

PA

Paul A.

Project Manager

Health, Wellness and Fitness

### "Responsive and simple timesheet"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

July 3, 2024

The absence of surprise charges and the lack of pressure to expand our licenses made the entire process significantly more enjoyable. Knowing exactly what to expect financially allowed us to plan confidently and focus on our core tasks without any hidden costs disrupting our budget. This transparency, combined with the freedom from aggressive upselling, created a stress-free experience, allowing us to fully appreciate the value of the service without any unwelcome surprises or added pressure.

Pros

I like the streamlined timesheet system that empowers users to request additional time and modify their schedules with ease, subject to managerial approval. This intuitive solution simplifies time management by allowing employees to effortlessly ask for extra hours and make real-time schedule adjustments, while an integrated approval workflow ensures all changes are reviewed and authorized efficiently. The user-friendly interface promotes a flexible and responsive work environment, enhancing communication and adaptability within the team.

Cons

Nothing actually, I am really glad I picked WorkOtter.

Alternatives considered

[monday.com](https://www.capterra.com/p/147657/monday-com/)

Reasons for choosing Prism PPM

WorkOtter is designed to be incredibly easy to set up and use, ensuring a smooth and hassle-free experience from the start. The intuitive setup process requires minimal technical knowledge, allowing users to get up and running quickly without the need for extensive training or support. The user-friendly interface is straightforward and accessible, enabling users to navigate the system effortlessly and perform tasks efficiently. This simplicity not only saves time but also reduces frustration, making the entire process seamless and enjoyable.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

Response from Vendor

July 22, 2024

Wow, Paul, we're thrilled to hear you're enjoying WorkOtter and finding it easy for you and your team to use. Thanks for such a positive review!

VO

Victor O.

Project Manager

Information Technology and Services

### "Increasing my Productivity and Communication with team members"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

May 7, 2024

One of the best choice I made in implementing and investing on it for my business

Pros

Team members are easily tracked by them giving report on the task they are assigned to before the deadline

Cons

Noting... the experience with them has been the best so far

Switched from

[ClickUp](https://www.capterra.com/p/158833/ClickUp/)

I found some essential features that meet the needs of my business

Alternatives considered

[monday.com](https://www.capterra.com/p/147657/monday-com/)

Reasons for choosing Prism PPM

Because WorkOtter interface and guidance through navigating the user through

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

[View all Reviews](https://www.capterra.com/p/131573/WorkOtter/reviews/)

Popular comparisons

[Clockify vs Prism PPM](https://www.capterra.com/compare/131573-169607/WorkOtter-vs-Clockify)[Jira vs Prism PPM](https://www.capterra.com/compare/19319-131573/JIRA-vs-WorkOtter)[Asana vs Prism PPM](https://www.capterra.com/compare/131573-184581/WorkOtter-vs-Asana-PM)[Trello vs Prism PPM](https://www.capterra.com/compare/131573-211559/WorkOtter-vs-Trello)[monday.com vs Prism PPM](https://www.capterra.com/compare/131573-147657/WorkOtter-vs-monday-com)[ClickUp vs Prism PPM](https://www.capterra.com/compare/131573-158833/WorkOtter-vs-ClickUp)[Smartsheet vs Prism PPM](https://www.capterra.com/compare/79104-131573/Smartsheet-vs-WorkOtter)[Wrike vs Prism PPM](https://www.capterra.com/compare/76113-131573/Wrike-vs-WorkOtter)[Zoho Projects vs Prism PPM](https://www.capterra.com/compare/131573-169455/WorkOtter-vs-Zoho-Projects)[Notion vs Prism PPM](https://www.capterra.com/compare/131573-186596/WorkOtter-vs-Notion)

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