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Confluence vs KanbanFlow: Which is a better fit?

Updated on February 18th, 2025
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Summary
Key features rated by users
Features selected based on 28,731 reviews from Project Management users.
% Fit
High performer
Feature ratings
Task Management
4.3
Project Planning/Scheduling
4.5
Multiple Projects
4.6
API
4.1
Commenting/Notes
4.5
% Fit
Missing features
Not enough reviews
Feature ratings
Task Management
4.5
Project Planning/Scheduling
NA
Multiple Projects
5.0
API
--
Commenting/Notes
--
User satisfaction
4.5
User reviews3,557
Ease of use
4.2
Functionality
4.4
Value for money
4.3
Customer support
4.3
4.5
User reviews60
Ease of use
4.7
Functionality
4.2
Value for money
4.6
Customer support
4.4
Price starts from
/user
Monthly subscription
Free version
Free trial
/user
Monthly subscription
Free version
Free trial
Best for

Today all kinds of functional departments of any size use Confluence, from technical teams and project management groups, to marketing, HR, legal, and finance. All teams get work done with Confluence.

Lean project management teams, agile software development teams, Kanban teams, remote teams, teams that need real-time collaboration.

User reviews
pros & cons
1 / 4
View Reviews
1 / 4
View Reviews
Video reviews
Casandra M
Administrative support specialist
4.0

Casandra M. : My name is Casandra. I am an administrative support manager working for a relatively small company. I think we have less than 20 employees. And the Confluence app, I would say, probably a four out of five rating. Before Confluence, I pretty much was just texting back and forth to the owner of the company. That's who I work directly under. And she's the clinical director, she's the administrative director, she's just pretty much the entire head of the company. And it was texting and emailing back and forth, and the emails and the texts would get lost amongst each other. And it was just very complicated to have to go through and refer back to find emails and refer back to text messages that were sent weeks and months prior to really try to keep track. We tried an Excel sheet, we tried writing things down, and somewhere along the line things would just get convoluted or complicated because she would try to edit things on the spreadsheet, there would be a complication with me being able to share the spreadsheet, or the editing permissions would change for some reason. And so, with the Confluence app, we both had direct access to the app and it was just us two. There was no, she was locked out of it or she couldn't gain access or we needed to get a new password for it. It was just she always had direct access and I always had direct access, and she could edit things, change things right from there without complications. And then I would see those changes and I would be able to check things off as I go. So it was really easy to keep track of and it made our communication and process much more streamlined and much easier to accomplish. We chose Confluence, just kind of winging it and hoping. We were shooting in the dark and just grabbing different apps we researched on Google, apps that could help us. And that was one of the ones that popped up, and it was really just a "let's try it and see what happens." And it ended up working out really well. It was relatively easy. It was slightly confusing at first, but it was very quickly much easier to understand. Just initially, I think, onboarding with any sort of app or new technology is going to be slightly confusing, but it was definitely less confusing than the majority, I would say, than everything else that we've used. And it was easy to get into it. I don't know. It was complicating initially, but not overly complicating. It's just as confusing as any new product would be. But as soon as we got the flow of it, it was fine. I would personally say that it doesn't cost anything and, again, it's not that challenging to figure out. And for me, it streamlined the process, and for the company, it streamlined our processes. So it's not going to hurt anything to try it. And if it doesn't work, it doesn't work. And if it does, great. You're not any worse off if it does or doesn't work. So.

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David O
General Manager
4.0

David: Hi. My name is David. I'm the general manager of a small manufacturing company. I give Kanban four out of five stars, and for more reviews like this, please see below. Before we started using KanbanFlow, we had typically just used Excel spreadsheets to track the progress of our projects for both engineering and the sales teams, and we needed a more robust software with specific product management features. We considered some other offerings, but KanbanFlow is an excellent tool to start with because of how easy it is to use. There were two reasons we started to use KanbanFlow. It stuck out because it works off a web interface. So it didn't require software programs to be installed on our workstations, and it was also free to get started with the program. KanbanFlow is extremely easy to get started with. The drag-and-drop calendar feature was very intuitive and it was very easy as an administrator to create new accounts and assign people to teams. My primary recommendation for someone looking at offerings similar to a KanbanFlow for project management software would be to start with something that's free because a lot of the programs, you are able to have either a trial or there is an entry-level version. So it's really not that difficult to just try out a couple of the different offerings and see which one works best for your specific needs.

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User interface
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1 Video
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Do these products fit your needs?

Prioritize real-user-identified key features according to your needs to find your best fit.

Logo Img
--%
Logo Img
--%
Access Controls/Permissions
207
Important
Activity Dashboard
388
Important

Confluence

Top Features
28/47
  • Agile Methodologies
  • Availability Management
  • Billing & Invoicing
  • Budget Management
  • Client Portal
  • Customizable Fields
  • Data Import/Export
  • Forecasting
  • Issue Management
  • Kanban Board
  • Key Performance Indicators
  • Mobile App
  • Multi-Channel Communication
  • Productivity Analysis
  • Recurring Tasks
  • Remote Support
  • Testing/QA Management
  • Traditional Methodologies
  • User Management
  • Access Controls/Permissions
  • Activity Dashboard
  • Alerts/Notifications
  • API
  • Calendar Management
  • Collaboration Tools
  • Commenting/Notes
  • Customizable Templates
  • Document Management
  • Drag & Drop
  • Feedback Management
  • File Sharing
  • Gantt/Timeline View
  • Idea Management
  • Milestone Tracking
  • Multiple Projects
  • Portfolio Management
  • Prioritization
  • Project Planning/Scheduling
  • Reporting/Project Tracking
  • Resource Management
  • Risk Management
  • Tagging
  • Task Management
  • Third-Party Integrations
  • Time & Expense Tracking
  • Version Control
  • Workflow Management
See All features
Hide Project Management Software Features -

KanbanFlow

20/47
Show Project Management Software Features +
Confluence
Deployment
  • Cloud, SaaS, Web-Based
  • Desktop - Mac
  • Desktop - Windows
  • Desktop - Linux
  • Desktop - Chromebook
  • On-Premise - Windows
  • On-Premise - Linux
  • Mobile - Android
  • Mobile - iPhone
  • Mobile - iPad
Support
  • Email/Help Desk
  • FAQs/Forum
  • Knowledge Base
  • Phone Support
  • 24/7 (Live rep)
  • Chat
Training
  • In Person
  • Live Online
  • Webinars
  • Documentation
  • Videos
KanbanFlow
Deployment
  • Cloud, SaaS, Web-Based
  • Desktop - Mac
  • Desktop - Windows
  • Desktop - Linux
  • Desktop - Chromebook
  • On-Premise - Windows
  • On-Premise - Linux
  • Mobile - Android
  • Mobile - iPhone
  • Mobile - iPad
Support
  • Email/Help Desk
  • FAQs/Forum
  • Knowledge Base
  • Phone Support
  • 24/7 (Live rep)
  • Chat
Training
  • In Person
  • Live Online
  • Webinars
  • Documentation
  • Videos
Confluence
  • By Atlassian
  • Located in United States
  • Founded in 2013
KanbanFlow
  • By CodeKick
  • Located in Sweden
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