# Airtable vs Microsoft 365: Features and Cost Comparison 2026 | Capterra > Airtable vs Microsoft 365: Which collaboration tool is right for you? Dive into our detailed comparison of their features, costs, and user experience to make your decision. Source: https://www.capterra.com/compare/146652-227157/Airtable-vs-Microsoft-365 --- # Airtable vs Microsoft 365 Features and Cost Comparison Last updated June 3rd, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.[Learn more](https://www.capterra.com/our-story/) Your comparison: AirtableMicrosoft 3652/4 selected [Airtable](https://www.capterra.com/p/146652/Airtable/)[4.6 (2238)](https://www.capterra.com/p/146652/Airtable/reviews/) [Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)[4.6 (14116)](https://www.capterra.com/p/227157/Microsoft-365/reviews/) [## Airtable](https://www.capterra.com/p/146652/Airtable/)[4.6 (2238)](https://www.capterra.com/p/146652/Airtable/reviews/) [## Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)[4.6 (14116)](https://www.capterra.com/p/227157/Microsoft-365/reviews/) Starting Price $20.00/month Starting Price $20.00/month Value-for-Money 4.5 Functionality 4.5 Ease of Use 4.4 Customer Service 4.4 Starting Price $6.00/month Starting Price $6.00/month Value-for-Money 4.3 Functionality 4.6 Ease of Use 4.5 Customer Service 4.3 Reviews Sentiment Based on [2,238 reviews](https://www.capterra.com/p/146652/Airtable/reviews/) Positive 2,138 Neutral 88 Negative 12 Positive 2,138 Neutral 88 Negative 12 Reviews Sentiment Based on [14,116 reviews](https://www.capterra.com/p/227157/Microsoft-365/reviews/) Positive 13,457 Neutral 529 Negative 130 Positive 13,457 Neutral 529 Negative 130 Best for (according to reviews) - **Business size**: Small businesses account for 74% of reviews (1,626), indicating strong adoption among this segment compared to midsize and enterprise users. - **Industry**: Marketing and advertising, computer software, and IT/services together represent 25% of reviews, showing broad use across creative, tech, and service sectors. - **Use cases**: Project management (45%), task management (33%), and database (27%) are primary, highlighting flexibility for organizing projects, tasks, and data. Best for (according to reviews) - **Business size**: Small businesses account for 8,426 reviews, representing 60% of feedback, demonstrating broad uptake among smaller organizations. - **Industry**: Information technology, education management, and computer software collectively contribute 20% of reviews, indicating a diverse but not concentrated industry adoption. - **Use cases**: Document management (67%), email management (53%), and file sharing (49%) are primary uses, reflecting strong focus on collaboration and communication. ## Send this comparison chart to my inbox ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. ## Reviewer verdict Airtable Airtable users find it best for teams needing flexible data management and real-time collaboration, appreciating its combination of spreadsheet and database features, customizable task management, and integrations with tools like Zapier, Slack, Google Drive, and Trello. Reviewers value its user-friendly interface and free plan for small teams, though they mention a learning curve and higher costs for advanced features or larger teams. Microsoft 365 Microsoft 365 reviewers consider it ideal for organizations seeking a comprehensive suite of productivity and collaboration tools, citing the integration of Word, Excel, PowerPoint, Outlook, and OneDrive for secure file sharing, document editing, and team communication. Users highlight its reliable mobile access, regular updates, and value for businesses needing a wide range of integrated applications, though some note the subscription model can be costly and complex. ## Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Features comparison When comparing Airtable and Microsoft 365 in the collaboration space, it's important to look beyond price and assess the specific features each one offers. This ensures that the choice you make aligns with your needs and prevents unnecessary costs. Here's a look at some key factors to consider and how these options compare. \[[1](#source-item-1)\] Key features rated by users Features selected based on 68,865 reviews from Collaboration users. about the Fit Score methodology. Fit Score methodology To calculate the Fit Score, our proprietary methodology factors in the following: - The importance level for each feature. By default, this is determined by user reviews. They can rate a feature Critical, High, Low, or Not Used. - Feedback from real users on how the product performs for each key feature, derived from verified user reviews and ratings. Please note: - To calculate the Fit Score, the number of reviews for those features and the actual rating carry the same weight. You might see that, in some cases, even though the ratings are the same, we still determine a winner because it had more reviews. - If the Fit Score is not shown for a specific product, that only means there are currently not enough relevant data points to develop a meaningful score. It does not indicate that the product should be excluded from further evaluation. Airtable 81%Fit High performer Feature ratings Collaboration Tools 4.6 File Sharing 4.6 Task Management 4.6 Mobile Access 4.2 Microsoft 365 84%Fit Feature ratings Collaboration Tools 4.5 File Sharing 4.5 Task Management 4.3 Mobile Access 4.5 Collaboration Tools 4.6 (256) 4.5 (1927) Airtable users appreciate its real-time collaboration features, such as comments, notifications, and access control settings, which they say enhance teamwork and communication. They find it easy to share databases and keep everyone updated on changes. However, some users mention that the pricing model may limit smaller businesses from fully benefiting from these tools. Microsoft 365 reviewers value its robust collaboration tools, including Teams and OneDrive, which they say support simultaneous editing and version control. They highlight the ease of sharing files and collaborating in real-time across various applications. Overall, users find Airtable effective for real-time collaboration, while they value Microsoft 365 for its comprehensive suite of collaboration tools. File Sharing 4.6 (54) 4.5 (1862) Airtable users find its file sharing features useful for attaching and accessing documents within projects, which they say centralizes information and improves collaboration. They appreciate the ease of sharing files and the ability to control access. However, some users wish for better integration with other storage services. Microsoft 365 reviewers praise its file sharing capabilities, especially through OneDrive and SharePoint, which they say facilitate real-time updates and secure sharing. They value the integration with other Microsoft applications and the ability to set permissions and track changes. In summary, users appreciate Airtable for its centralized file sharing within projects, while they value Microsoft 365 for its secure and integrated file sharing solutions. Task Management 4.6 (407) 4.3 (821) Airtable users appreciate its task management features, including the ability to assign, track, and organize tasks with customizable views like Kanban and Calendar, which they say improves team coordination and productivity. They find it requires setup and configuration. Microsoft 365 reviewers value its task management tools, such as To Do, Planner, and Outlook, which they say help organize, prioritize, and track tasks. They appreciate the integration between email, calendar, and task lists, though some find it could be more intuitive. Overall, users find Airtable flexible and customizable for task management, while they value Microsoft 365 for its integrated and comprehensive task management tools. Mobile Access 4.2 (76) 4.5 (870) Airtable users find its mobile access useful for quick data entry and collaboration on the go, though some mention the mobile app is less practical for managing large databases and can be buggy. Microsoft 365 reviewers appreciate its excellent mobile support, which they say allows access to files, emails, and applications from any device. They find it convenient for remote work and staying productive on the go, though some note the mobile interface could be improved. In general, users find Airtable's mobile access helpful for quick tasks, while they value Microsoft 365 for its comprehensive and reliable mobile access. ## Pricing comparison ### Starting prices Airtable $20.00 Per User (Per Month) Free Trial Free Version [View pricing plans](https://www.capterra.com/p/146652/Airtable/pricing/) Microsoft 365 $6.00 Per User (Per Month) Free Trial Free Version [View pricing plans](https://www.capterra.com/p/227157/Microsoft-365/pricing/) ### Value-for-money analysis 4.5 (2238) 4.3 (14116) An exploration of what reviewers say about both Airtable's and Microsoft 365's value for money finds that Airtable reviewers see it as offering a generous free plan and flexibility for various tasks, while Microsoft 365 reviewers comment on its comprehensive suite of tools and regular updates. Reviewers appreciate Airtable's free plan, which they say is robust enough for small teams and individual users. They value its user-friendly interface and powerful features, although some mention that advanced functionalities require a paid subscription. Users note that the pricing can be high for larger teams or more extensive projects, and they suggest more flexible pricing options. When it comes to Microsoft 365, reviewers highlight its comprehensive suite of applications and the convenience of regular updates included in the subscription. They find it cost-effective for businesses needing a wide range of tools. However, some users mention that the subscription model can be expensive, especially for small businesses, and they find the licensing structure complex. ## Integrations Popular Integrations Compare available integrations between Airtable and Microsoft 365. ### Google Drive Airtable Microsoft 365 ### Microsoft Outlook Airtable Microsoft 365 ### LinkedIn for Business Airtable Microsoft 365 ### Microsoft Word Airtable Microsoft 365 ### Twilio Airtable Microsoft 365 ### Microsoft OneNote Airtable Microsoft 365 ### Slack Airtable Microsoft 365 ### Microsoft Bookings Airtable Microsoft 365 Total Integrations 36 Zapier Reviewers say that integrating Zapier with Airtable automates workflows, which they note helps in syncing data, triggering actions, and connecting with various other platforms seamlessly. Slack Users mention that integrating Slack with Airtable facilitates real-time notifications and updates, which they say enhances team communication and collaboration on tasks and projects. Google Drive Reviewers report that integrating Google Drive with Airtable streamlines file sharing and document management, which they note ensures files are always accessible and up-to-date. Trello Users state that integrating Trello with Airtable combines task management with database capabilities, which they indicate helps in organizing and tracking project progress efficiently. Airtable Integrations (36) - [Box](https://www.capterra.com/p/148766/Box/) - [ChatGPT](https://www.capterra.com/p/10009334/ChatGPT/) - [Claude](https://www.capterra.com/p/10011218/Claude/) - [Dropbox Business](https://www.capterra.com/p/143068/Dropbox-Business/) - [GitHub](https://www.capterra.com/p/129067/GitHub/) - [Gmail](https://www.capterra.com/p/202338/Gmail/) - [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) - [Google Contacts](https://www.capterra.com/p/203196/Google-Contacts/) - [Google Docs](https://www.capterra.com/p/160756/Google-Docs/) - [Google Drive](https://www.capterra.com/p/161425/Drive/) - [Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/) - [Google Slides](https://www.capterra.com/p/178686/Google-Slides/) - [Instagram](https://www.capterra.com/p/210721/Instagram/) - [Jira](https://www.capterra.com/p/19319/JIRA/) - [Jira Integration+](https://www.capterra.com/p/161444/Nextup/) - [Jotform](https://www.capterra.com/p/158456/JotForm-4-0/) - [Jotform Sign](https://www.capterra.com/p/10014571/Jotform-Sign/) - [LinkedIn for Business](https://www.capterra.com/p/213505/LinkedIn-for-Business/) - [Mailchimp](https://www.capterra.com/p/110228/MailChimp/) - [Make](https://www.capterra.com/p/154278/Integromat/) - [Meta for Business](https://www.capterra.com/p/213257/Facebook/) - [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) - [Miro](https://www.capterra.com/p/128955/Miro/) - [Outlook Email Extractor](https://www.capterra.com/p/10002490/Outlook-Email-Extractor/) - [Salesforce Platform](https://www.capterra.com/p/268338/App-Cloud/) - [Slack](https://www.capterra.com/p/135003/Slack/) - [Snowflake](https://www.capterra.com/p/148267/Snowflake/) - [Stripe](https://www.capterra.com/p/123889/Stripe/) - [Tableau](https://www.capterra.com/p/208764/Tableau/) - [Twilio](https://www.capterra.com/p/180158/Twilio-Communications-Platform/) - [Typeform](https://www.capterra.com/p/137289/Typeform/) - [Unito](https://www.capterra.com/p/147319/Unito/) - [WordPress](https://www.capterra.com/p/131687/WordPress/) - [YouTube](https://www.capterra.com/p/237905/YouTube/) - [Zapier](https://www.capterra.com/p/130182/Zapier/) - [Zendesk Suite](https://www.capterra.com/p/164283/Zendesk/) Total Integrations 12 Microsoft Excel Reviewers mention that they use Excel within Microsoft 365 for creating, editing, sharing, and collaborating on spreadsheets, citing that it enhances productivity and data management. Microsoft Word Users report that they use Word within Microsoft 365 for document creation and real-time collaboration, noting that it simplifies text processing and secure storage across devices. Microsoft PowerPoint Users state that they use PowerPoint within Microsoft 365 for creating and sharing presentations, which they say integrates well with other apps for dynamic content representation. Microsoft Outlook Reviewers say that they use Outlook within Microsoft 365 for email communication and calendar management, citing that it integrates seamlessly with other Microsoft apps for efficient workflow. OneDrive Users mention that they use OneDrive within Microsoft 365 for cloud storage and file sharing, which they note facilitates collaboration and access to documents from multiple devices. Microsoft 365 Integrations (12) - [Google Drive](https://www.capterra.com/p/161425/Drive/) - [Microsoft Bookings](https://www.capterra.com/p/176567/Bookings/) - [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) - [Microsoft OneNote](https://www.capterra.com/p/227211/Microsoft-OneNote/) - [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) - [Microsoft Planner](https://www.capterra.com/p/227201/Microsoft-Planner/) - [Microsoft PowerPoint](https://www.capterra.com/p/141633/PowerPoint/) - [Microsoft SharePoint](https://www.capterra.com/p/1167/SharePoint/) - [Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/) - [Microsoft Word](https://www.capterra.com/p/227146/Microsoft-Word/) - [OneDrive](https://www.capterra.com/p/161304/OneDrive/) - [Zoom Workplace](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/) For each product, we show you the most common integrations according to our user reviews and analyze themes in what reviewers say to highlight what you need to know. ## How does the user experience compare on Airtable vs Microsoft 365? ### Overall rating 4.6 (2238) 4.6 (14116) ### User interface Airtable Microsoft 365 ### Customer service and support Airtable Email/Help Desk FAQs/Forum Knowledge Base Phone Support 24/7 (Live rep) Chat Microsoft 365 Email/Help Desk FAQs/Forum Knowledge Base Phone Support 24/7 (Live rep) Chat ## What users say about the pros and cons of Airtable vs Microsoft 365 Both Airtable and Microsoft 365 have been reviewed by verified reviewers on Capterra. See what real users say about their experiences with Airtable and Microsoft 365 to help you pick the tool that best fits your needs. Users appreciate Airtable for its robust data management capabilities, noting its combination of spreadsheets and databases for organizing and manipulating data. They value its team collaboration features, highlighting real-time collaboration and integration with other tools. Reviewers also find its database management efficient, citing easy access and integration with other platforms. At the same time, Microsoft 365 users praise its comprehensive office suite, mentioning the accessibility of apps like Word, Excel, and Teams. They also appreciate its document editing features, noting the ease of use and powerful tools. Additionally, users value its team collaboration, citing seamless integration and cloud accessibility. As for the cons, Airtable users mention a steep learning curve and find its pricing plans confusing and expensive. Meanwhile, Microsoft 365 users criticize its subscription pricing model and note issues with version updates and email management. \[[2](#source-item-2)\] Pros Airtable Dana K BrokerReal Estate, 2 - 10 employeesUsed the software for: More than 2 years. “I have created Bases that run my business, create invoices, track my continuing education credits, budget, CRM's, organize my home, etc. If it can go in a spreadsheet, it can become so much more in an Airtable Base.“ April 9, 2026 Liv P AnalystRetail, 10,001+ employeesUsed the software for: More than 2 years. “Its automation features allow teams to efficiently communicate updates to key stakeholders, reducing administrative work for project managers while keeping the broader organization informed and aligned on project progress.“ June 25, 2026 Microsoft 365 Clyde W System AdminstratorFood & Beverages, 501 - 1,000 employeesUsed the software for: More than 2 years. “Overall, Microsoft 365 has provided me and my company the ability to integrate multiple services and abilities while providing seamless access and integration with cloud services allowing access across multiple platforms and devices.“ May 26, 2026 JL Jerry L Lead Project ManagerInformation Technology and Services, 11 - 50 employeesUsed the software for: More than 2 years. “It has every tool you need for data processing, spreadsheet and document management, cloud storage, PowerPoint for presentations, email & team communication, video conferencing, antivirus software, and more.“ March 20, 2026 Cons Airtable Cristiano F ConsultantMarketing and Advertising, Self-employedUsed the software for: 1-2 years. “There’s no simple, native way to move a full schema (tables, fields, relationships) between workspaces or to back it up, so you often end up recreating the structure by hand or relying on scripts and workarounds.“ April 14, 2026 CF Cassandra F Operations ManagerNon-Profit Organization Management, 2 - 10 employeesUsed the software for: More than 2 years. “I paid the price by losing important data after I deleted info from one view not understanding it deletes it from every view in that sheet.“ May 28, 2026 Microsoft 365 JV Jordan V Sales SpecialistComputer Software, 201 - 500 employeesUsed the software for: More than 2 years. “One challenge I've experienced is file organization and storage management across the Microsoft 365 ecosystem. When documents are spread across OneDrive, SharePoint, Teams, and other locations, it can sometimes be difficult to find information quickly.“ June 1, 2026 ET Edward T Founder and Marketing StrategistMarketing and Advertising, 2 - 10 employeesUsed the software for: More than 2 years. “It's hard to manage shared folders in OneDrive, especially if more than one team member needs access to those folders at the same time. Plus, these updates can sometimes disrupt workflows, causing frustration.“ June 5, 2026 * * * Sources 1. Our research team identified features from vendor websites based on their analysis of what users find valuable or expect from collaboration software. This list is not exhaustive. For additional features, refer to the vendor’s website. 2. Review excerpts are passages extracted from longer reviews written by verified reviewers. We obtain these excerpts by applying an algorithm that considers factors including, but not limited to, length, topic coverage, and thematic relevance. Excerpts are evaluated for positive or negative sentiment and receive a sentiment score. They represent user opinion and do not represent the views of, nor constitute, an endorsement by Capterra or its affiliates. Excerpts are not edited for clarity or grammar. * * * Need Help Deciding Between Airtable and Microsoft 365? Talk to a Capterra advisor for free and get results within 15 minutes. 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