# Airtable vs Microsoft To Do: Features and Cost Comparison 2026 | Capterra > Airtable vs Microsoft To Do: Which task management tool is right for you? Dive into our detailed comparison of their features, costs, and user experience to make your decision. Source: https://www.capterra.com/compare/146652-227173/Airtable-vs-Wunderlist --- # Airtable vs Microsoft To Do Features and Cost Comparison Last updated March 31st, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.[Learn more](https://www.capterra.com/our-story/) Your comparison: AirtableMicrosoft To Do2/4 selected [Airtable](https://www.capterra.com/p/146652/Airtable/)[4.6 (2228)](https://www.capterra.com/p/146652/Airtable/reviews/) [Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/)[4.6 (3064)](https://www.capterra.com/p/227173/Wunderlist/reviews/) [## Airtable](https://www.capterra.com/p/146652/Airtable/)[4.6 (2228)](https://www.capterra.com/p/146652/Airtable/reviews/) [## Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/)[4.6 (3064)](https://www.capterra.com/p/227173/Wunderlist/reviews/) Starting Price $20.00/month Starting Price $20.00/month Value-for-Money 4.5 Functionality 4.5 Ease of Use 4.4 Customer Service 4.4 Starting Price Contact vendor Starting Price Contact vendor for pricing Value-for-Money 4.6 Functionality 4.3 Ease of Use 4.7 Customer Service 4.3 Reviews Sentiment Based on [2,228 reviews](https://www.capterra.com/p/146652/Airtable/reviews/) Positive 2,129 Neutral 87 Negative 12 Positive 2,129 Neutral 87 Negative 12 Reviews Sentiment Based on [3,064 reviews](https://www.capterra.com/p/227173/Wunderlist/reviews/) Positive 2,844 Neutral 193 Negative 27 Positive 2,844 Neutral 193 Negative 27 Best for (according to reviews) - **Business size**: Small businesses account for 74% of reviews (1,626), indicating strong adoption among this segment compared to midsize and enterprise users. - **Industry**: Marketing and advertising, computer software, and IT/services together represent 25% of reviews, showing broad use across creative, tech, and service sectors. - **Use cases**: Project management (45%), task management (33%), and database (27%) are primary, highlighting flexibility for organizing projects, tasks, and data. Best for (according to reviews) - **Business size**: Small businesses account for 64% of reviews (1,969), demonstrating broad uptake among smaller organizations compared to enterprises and midsize businesses. - **Industry**: Information technology, computer software, and education management together represent 20% of reviews, indicating diverse adoption across tech and educational sectors. - **Use cases**: Task management (89%), productivity (56%), and collaboration (1%) are the main uses, with a strong focus on organizing tasks and boosting efficiency. ## Send this comparison chart to my inbox ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. ## Reviewer verdict Airtable Airtable users find it best for teams needing customizable task management and data organization, appreciating its combination of spreadsheet and database features, multiple workflow views, and real-time collaboration. Reviewers value its integrations with Slack, Google Drive, Trello, and Zapier for enhancing team productivity, though they mention a learning curve and higher costs for advanced features. Microsoft To Do Microsoft To Do users consider it ideal for individuals or teams seeking simple, effective task management with easy scheduling, reminders, and cross-platform access. Reviewers highlight its integration with Microsoft Outlook, Google Calendar, Trello, and Todoist, and they appreciate its comprehensive free version, though they note limitations for complex or collaborative projects. ## Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Features comparison Choosing a task management solution like Airtable or Microsoft To Do involves more than just comparing prices. Evaluating the features and capabilities of each option is key to finding the right fit. Selecting a solution that integrates well with your needs can improve efficiency and prevent spending on features you don't require. Here's how these two options measure up in key areas. \[[1](#source-item-1)\] Key features rated by users Features selected based on 66,139 reviews from Task Management users. about the Fit Score methodology. Fit Score methodology To calculate the Fit Score, our proprietary methodology factors in the following: - The importance level for each feature. By default, this is determined by user reviews. They can rate a feature Critical, High, Low, or Not Used. - Feedback from real users on how the product performs for each key feature, derived from verified user reviews and ratings. Please note: - To calculate the Fit Score, the number of reviews for those features and the actual rating carry the same weight. You might see that, in some cases, even though the ratings are the same, we still determine a winner because it had more reviews. - If the Fit Score is not shown for a specific product, that only means there are currently not enough relevant data points to develop a meaningful score. It does not indicate that the product should be excluded from further evaluation. Airtable 81%Fit Feature ratings Task Management 4.6 Task Editing 4.6 Task Scheduling 4.5 Task Progress Tracking 4.5 Microsoft To Do 83%Fit High performer Feature ratings Task Management 4.7 Task Editing 4.6 Task Scheduling 4.6 Task Progress Tracking 4.4 Task Management 4.6 (403) 4.7 (513) Airtable users appreciate its task management capabilities, noting its ability to assign, track, and organize tasks in one place, which they say enhances team coordination and productivity. They value the various views like Kanban and Calendar, and the flexibility to customize workflows. However, some users find it requires significant setup and configuration, and they mention it may not be as intuitive as other tools. Microsoft To Do users, on the other hand, praise its simplicity and effectiveness in task management. They find it easy to create, prioritize, and organize tasks, and appreciate features like subtasks and reminders. Overall, reviewers value Airtable for its customization and variety of views, while they appreciate Microsoft To Do for its simplicity and ease of use. Task Editing 4.6 (162) 4.6 (693) Airtable users find task editing straightforward and efficient, highlighting the ability to make quick updates, add comments, and attach files. They appreciate the real-time visibility of changes and the flexibility to edit tasks in various views. Some users mention the ease of updating tasks via the mobile app. Microsoft To Do users also find task editing simple and intuitive, with easy access to change details like categories, comments, and due dates. They appreciate the flexibility and user-friendly interface across different platforms. In summary, users find both Airtable and Microsoft To Do effective for task editing, with Airtable offering more customization options and Microsoft To Do providing a straightforward and accessible experience. Task Scheduling 4.5 (254) 4.6 (792) Airtable users value its task scheduling feature for its flexibility in setting deadlines and tracking progress. They appreciate the ability to automate alerts and reminders, although some find the date formulas and timezone management challenging. Microsoft To Do users find task scheduling practical and useful, with features like due dates, reminders, and recurring tasks. They appreciate the integration with the Microsoft ecosystem and the ability to sync tasks across devices. Overall, users find Airtable's task scheduling flexible and customizable, while they appreciate Microsoft To Do for its practical scheduling features and integration with other Microsoft tools. Task Progress Tracking 4.5 (262) 4.4 (631) Airtable users appreciate the customizable fields and different views for tracking task progress, such as Kanban and Gantt. They find it easy to update statuses and track progress with color-coded options and checkboxes. However, some users mention it can be complicated to configure. Microsoft To Do users find the progress tracking feature basic but effective for personal use, with clear visibility of completed and pending tasks. They appreciate the simplicity but note the lack of advanced tracking features for collaborative tasks. In general, users value Airtable for its customizable and visual progress tracking, while they find Microsoft To Do's tracking straightforward and suitable for individual task management. ## Pricing comparison ### Starting prices Airtable $20.00 Per User (Per Month) Free Trial Free Version [View pricing plans](https://www.capterra.com/p/146652/Airtable/pricing/) Microsoft To Do Contact vendor for pricing ### Value-for-money analysis 4.5 (2228) 4.6 (3064) A dive into reviewer perceptions about the value for money of both Airtable and Microsoft To Do demonstrates that Airtable reviewers consider it to offer a versatile and powerful free plan, while Microsoft To Do reviewers comment on its comprehensive free version and ease of use. Reviewers find Airtable's free plan generous and sufficient for small teams, students, and startups. They appreciate its user-friendly interface and the ability to test the software extensively before upgrading. However, some users mention that the pricing for advanced features and additional users can be high, and the pricing structure can be confusing. They also note that while the free version is robust, it has limitations that may necessitate a paid plan for more complex needs. When it comes to Microsoft To Do, reviewers highlight its free version as highly functional and accessible, making it a cost-effective solution for basic task management. They appreciate its availability across multiple platforms and the inclusion of many premium features without cost. However, some users feel that the paid version is expensive and lacks certain advanced features found in other tools. They also mention that the free version has limitations that might not be suitable for larger projects or businesses. ## Integrations Popular Integrations Compare available integrations between Airtable and Microsoft To Do. ### Slack Airtable Microsoft To Do ### GitHub Airtable Microsoft To Do ### Google Calendar Airtable Microsoft To Do ### Microsoft Outlook Airtable Microsoft To Do ### Google Sheets Airtable Microsoft To Do ### LinkedIn for Business Airtable Microsoft To Do ### TMetric Airtable Microsoft To Do ### Twilio Airtable Microsoft To Do Total Integrations 36 Zapier Reviewers say that integrating Zapier with Airtable automates workflows, which they note helps in syncing data, triggering actions, and connecting with various other platforms seamlessly. Slack Users mention that integrating Slack with Airtable facilitates real-time notifications and updates, which they say enhances team communication and collaboration on tasks and projects. Google Drive Reviewers report that integrating Google Drive with Airtable streamlines file sharing and document management, which they note ensures files are always accessible and up-to-date. Trello Users state that integrating Trello with Airtable combines task management with database capabilities, which they indicate helps in organizing and tracking project progress efficiently. Airtable Integrations (36) - [Box](https://www.capterra.com/p/148766/Box/) - [ChatGPT](https://www.capterra.com/p/10009334/ChatGPT/) - [Claude](https://www.capterra.com/p/10011218/Claude/) - [Dropbox Business](https://www.capterra.com/p/143068/Dropbox-Business/) - [GitHub](https://www.capterra.com/p/129067/GitHub/) - [Gmail](https://www.capterra.com/p/202338/Gmail/) - [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) - [Google Contacts](https://www.capterra.com/p/203196/Google-Contacts/) - [Google Docs](https://www.capterra.com/p/160756/Google-Docs/) - [Google Drive](https://www.capterra.com/p/161425/Drive/) - [Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/) - [Google Slides](https://www.capterra.com/p/178686/Google-Slides/) - [Instagram](https://www.capterra.com/p/210721/Instagram/) - [Jira](https://www.capterra.com/p/19319/JIRA/) - [Jira Integration+](https://www.capterra.com/p/161444/Nextup/) - [Jotform](https://www.capterra.com/p/158456/JotForm-4-0/) - [Jotform Sign](https://www.capterra.com/p/10014571/Jotform-Sign/) - [LinkedIn for Business](https://www.capterra.com/p/213505/LinkedIn-for-Business/) - [Mailchimp](https://www.capterra.com/p/110228/MailChimp/) - [Make](https://www.capterra.com/p/154278/Integromat/) - [Meta for Business](https://www.capterra.com/p/213257/Facebook/) - [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) - [Miro](https://www.capterra.com/p/128955/Miro/) - [Outlook Email Extractor](https://www.capterra.com/p/10002490/Outlook-Email-Extractor/) - [Salesforce Platform](https://www.capterra.com/p/268338/App-Cloud/) - [Slack](https://www.capterra.com/p/135003/Slack/) - [Snowflake](https://www.capterra.com/p/148267/Snowflake/) - [Stripe](https://www.capterra.com/p/123889/Stripe/) - [Tableau](https://www.capterra.com/p/208764/Tableau/) - [Twilio](https://www.capterra.com/p/180158/Twilio-Communications-Platform/) - [Typeform](https://www.capterra.com/p/137289/Typeform/) - [Unito](https://www.capterra.com/p/147319/Unito/) - [WordPress](https://www.capterra.com/p/131687/WordPress/) - [YouTube](https://www.capterra.com/p/237905/YouTube/) - [Zapier](https://www.capterra.com/p/130182/Zapier/) - [Zendesk Suite](https://www.capterra.com/p/164283/Zendesk/) Total Integrations 18 Microsoft Outlook Reviewers report that Microsoft To Do integrates with Outlook to create tasks from emails, which they say helps manage and track important work tasks efficiently. Google Calendar Users mention that Microsoft To Do syncs with Google Calendar, which they note aids in scheduling meetings and tracking long-term tasks and goals. Trello Reviewers state that Microsoft To Do complements Trello for task management, citing that Trello's board layout is better for visualizing and updating work. Todoist Users report that Microsoft To Do is used alongside Todoist for task management, noting that Todoist offers more advanced features and customization options. Microsoft To Do Integrations (18) - [Asana](https://www.capterra.com/p/184581/Asana-PM/) - [ClickUp](https://www.capterra.com/p/158833/ClickUp/) - [Evernote Teams](https://www.capterra.com/p/154969/Evernote-Business/) - [GitHub](https://www.capterra.com/p/129067/GitHub/) - [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) - [Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/) - [Mattermost](https://www.capterra.com/p/170524/Mattermost/) - [Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/) - [Microsoft OneNote](https://www.capterra.com/p/227211/Microsoft-OneNote/) - [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) - [Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/) - [Paymo](https://www.capterra.com/p/137033/Paymo/) - [Placetel](https://www.capterra.com/p/252201/Placetel/) - [Slack](https://www.capterra.com/p/135003/Slack/) - [Teamwork Desk](https://www.capterra.com/p/143754/Teamwork-Desk/) - [TMetric](https://www.capterra.com/p/148624/TMetric/) - [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/) - [Trello](https://www.capterra.com/p/211559/Trello/) For each product, we show you the most common integrations according to our user reviews and analyze themes in what reviewers say to highlight what you need to know. ## How does the user experience compare on Airtable vs Microsoft To Do? ### Overall rating 4.6 (2228) 4.6 (3064) ### User interface Airtable Microsoft To Do ### Customer service and support Airtable Email/Help Desk FAQs/Forum Knowledge Base Phone Support 24/7 (Live rep) Chat Microsoft To Do Email/Help Desk FAQs/Forum Knowledge Base Phone Support 24/7 (Live rep) Chat ## What users say about the pros and cons of Airtable vs Microsoft To Do Both Airtable and Microsoft To Do have been reviewed by verified reviewers on Capterra. See what real users say about their experiences with Airtable and Microsoft To Do to help you pick the tool that best fits your needs. Users appreciate Airtable for its robust data management, noting its combination of spreadsheets and databases that streamline workflows and enhance data organization. They also value its team collaboration features, highlighting real-time collaboration and integration with tools like Slack and Google Drive. Additionally, reviewers find its database management capabilities efficient, citing easy access and integration with other platforms. Meanwhile, Microsoft To Do users praise its task management, emphasizing its simplicity, cross-platform availability, and integration with Microsoft 365. They also find its list management helpful for organizing tasks and appreciate its task reminders for keeping them on schedule. When it comes to cons, Airtable users mention a steep learning curve and find its pricing plans confusing and expensive. At the same time, Microsoft To Do users note issues with pricing, bugs, and inconsistent notifications. \[[2](#source-item-2)\] Pros Airtable Dana K BrokerReal Estate, 2 - 10 employeesUsed the software for: More than 2 years. “I have created Bases that run my business, create invoices, track my continuing education credits, budget, CRM's, organize my home, etc. If it can go in a spreadsheet, it can become so much more in an Airtable Base.“ April 9, 2026 Cristiano F ConsultantMarketing and Advertising, Self-employedUsed the software for: 1-2 years. “I love how you can switch between different views (grid, calendar, gallery, kanban) and build simple interfaces on top of your data, which makes everyday work feel smooth and actually enjoyable.“ April 14, 2026 Microsoft To Do CJ Carly J Operations managerCivic & Social Organization, 51 - 200 employeesUsed the software for: 6-12 months. “I like it due to its clean look and the fact you can link it to the flagged emails, as I work off multiple devices at once and have to move around offices multiple times a day coordinating with multiple teams to meet with different stakeholders it keeps me on track of my own work as I add to it.“ December 22, 2025 FK Farman K Software DeveloperInformation Technology and Services, 11 - 50 employeesUsed the software for: More than 2 years. “Microsoft To Do helps me keep little tasks out of my head for the day at SoftWeb PK; I give quick break to feature and set a due date which makes me less anxious about not remembering small fixes.“ December 1, 2025 Cons Airtable Cristiano F ConsultantMarketing and Advertising, Self-employedUsed the software for: 1-2 years. “There’s no simple, native way to move a full schema (tables, fields, relationships) between workspaces or to back it up, so you often end up recreating the structure by hand or relying on scripts and workarounds.“ April 14, 2026 JE Jeffrey E Software DeveloperComputer Software, 11 - 50 employeesUsed the software for: 1-2 years. “There seems to be an ease in over engineering the entire system and subsequently no one will know how to use the system as we’ve created it to be too complex due to the excessive amount of fields.“ December 2, 2025 Microsoft To Do EI Eva I analystOil & Energy, 51 - 200 employeesUsed the software for: More than 2 years. “I tend to update the task list when I have a lot of tasks to manage at once, and when they get done they tend to pile up and once the list inevitably gets out of date, I stop looking at it as frequently.“ September 26, 2024 MA Muhammad Junaid A SalesApparel & Fashion, 2 - 10 employeesUsed the software for: 1-2 years. “Compared to some other task management tools, Microsoft To Do lacks advanced features like Gantt charts, time tracking, and detailed project management functionalities.“ July 20, 2024 * * * Sources 1. Our research team identified features from vendor websites based on their analysis of what users find valuable or expect from task management software. This list is not exhaustive. For additional features, refer to the vendor’s website. 2. Review excerpts are passages extracted from longer reviews written by verified reviewers. We obtain these excerpts by applying an algorithm that considers factors including, but not limited to, length, topic coverage, and thematic relevance. Excerpts are evaluated for positive or negative sentiment and receive a sentiment score. They represent user opinion and do not represent the views of, nor constitute, an endorsement by Capterra or its affiliates. Excerpts are not edited for clarity or grammar. * * * Need Help Deciding Between Airtable and Microsoft To Do? Talk to a Capterra advisor for free and get results within 15 minutes. 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