# Airtable vs Microsoft Planner: Features and Cost Comparison 2026 | Capterra > Airtable vs Microsoft Planner: Which task management tool is right for you? Dive into our detailed comparison of their features, costs, and user experience to make your decision. Source: https://www.capterra.com/compare/146652-227201/Airtable-vs-Microsoft-Planner --- # Airtable vs Microsoft Planner Features and Cost Comparison Last updated April 6th, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.[Learn more](https://www.capterra.com/our-story/) Your comparison: AirtableMicrosoft Planner2/4 selected [Airtable](https://www.capterra.com/p/146652/Airtable/)[4.6 (2229)](https://www.capterra.com/p/146652/Airtable/reviews/) [Microsoft Planner](https://www.capterra.com/p/227201/Microsoft-Planner/)[4.3 (293)](https://www.capterra.com/p/227201/Microsoft-Planner/reviews/) [## Airtable](https://www.capterra.com/p/146652/Airtable/)[4.6 (2229)](https://www.capterra.com/p/146652/Airtable/reviews/) [## Microsoft Planner](https://www.capterra.com/p/227201/Microsoft-Planner/)[4.3 (293)](https://www.capterra.com/p/227201/Microsoft-Planner/reviews/) Starting Price $20.00/month Starting Price $20.00/month Value-for-Money 4.5 Functionality 4.5 Ease of Use 4.4 Customer Service 4.4 Starting Price $10.00/month Starting Price $10.00/month Value-for-Money 4.5 Functionality 4.2 Ease of Use 4.5 Customer Service 4.2 Reviews Sentiment Based on [2,229 reviews](https://www.capterra.com/p/146652/Airtable/reviews/) Positive 2,130 Neutral 87 Negative 12 Positive 2,130 Neutral 87 Negative 12 Reviews Sentiment Based on [293 reviews](https://www.capterra.com/p/227201/Microsoft-Planner/reviews/) Positive 249 Neutral 34 Negative 10 Positive 249 Neutral 34 Negative 10 Best for (according to reviews) - **Business size**: Small businesses account for 74% of reviews (1,626), indicating strong adoption among this segment compared to midsize and enterprise users. - **Industry**: Marketing and advertising, computer software, and IT/services together represent 25% of reviews, showing broad use across creative, tech, and service sectors. - **Use cases**: Project management (45%), task management (33%), and database (27%) are primary, highlighting flexibility for organizing projects, tasks, and data. Best for (according to reviews) - **Business size**: Small businesses account for 144 reviews, representing 51% of feedback, showing widespread use among smaller organizations compared to enterprises and midsize companies. - **Industry**: Information technology and services, higher education, and construction together contribute 21% of reviews, indicating diverse adoption across these sectors. - **Use cases**: Task management (88%), project management (60%), and dashboard (17%) are the main use cases, highlighting focus on organizing and tracking work. ## Send this comparison chart to my inbox ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. ## Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Features comparison Beyond cost, assessing the specific features and benefits of Airtable and Microsoft Planner within the task management space can help ensure the best fit for your needs. A well-matched option can enhance productivity while avoiding extra spending on functionalities that won't be used. Here's an overview of the key considerations and how these choices compare. \[[1](#source-item-1)\] Key features rated by users Features selected based on 66,288 reviews from Task Management users. about the Fit Score methodology. Fit Score methodology To calculate the Fit Score, our proprietary methodology factors in the following: - The importance level for each feature. By default, this is determined by user reviews. They can rate a feature Critical, High, Low, or Not Used. - Feedback from real users on how the product performs for each key feature, derived from verified user reviews and ratings. Please note: - To calculate the Fit Score, the number of reviews for those features and the actual rating carry the same weight. You might see that, in some cases, even though the ratings are the same, we still determine a winner because it had more reviews. - If the Fit Score is not shown for a specific product, that only means there are currently not enough relevant data points to develop a meaningful score. It does not indicate that the product should be excluded from further evaluation. Airtable 81%Fit Feature ratings Task Management 4.6 Task Editing 4.6 Task Scheduling 4.5 Task Progress Tracking 4.5 Microsoft Planner 81%Fit Feature ratings Task Management 4.6 Task Editing 4.5 Task Scheduling 4.6 Task Progress Tracking 4.5 Task Management 4.6 (403) 4.6 (112) Airtable users appreciate its task management capabilities, highlighting its ability to assign, track, and organize tasks in one place. They value the customizable views, such as Kanban and Calendar, and the flexibility to tailor workflows to project needs. However, some users mention that it requires setup and can be complicated to configure. Microsoft Planner users, on the other hand, find it effective for managing tasks within teams, noting its integration with other Microsoft tools and the ease of assigning tasks and setting due dates. They appreciate its straightforward interface but mention a desire for more advanced features. Overall, users value Airtable for its customizable task management, while they find Microsoft Planner effective for team coordination and integration with other Microsoft tools. Task Editing 4.6 (162) 4.5 (86) Airtable users find task editing intuitive and efficient, appreciating the ability to make real-time updates and add comments or attachments. They value the flexibility to edit tasks across different views and the ease of updating records. Microsoft Planner users also find task editing straightforward, noting the importance of making real-time updates and modifications. They appreciate the ability to add comments and attachments but mention that editing can sometimes be confusing. In general, users think both tools offer efficient task editing, with Airtable users highlighting its real-time updates and Microsoft Planner users valuing its straightforward modification capabilities. Task Scheduling 4.5 (254) 4.6 (151) Airtable users appreciate its task scheduling features, noting the ability to set deadlines, track progress, and adjust timelines. They find the flexibility in scheduling tasks helpful but mention that it can be cumbersome for some projects. Microsoft Planner users value its task scheduling capabilities, highlighting the ease of assigning tasks, setting deadlines, and integrating with Outlook for calendar visualization. They appreciate the reminders and notifications for upcoming tasks. In summary, users think both tools offer effective task scheduling, with Airtable users valuing its flexibility and Microsoft Planner users appreciating its integration with other Microsoft tools and reminder features. Task Progress Tracking 4.5 (262) 4.5 (133) Airtable users find its task progress tracking useful, citing customizable fields and different views like Kanban and Gantt. They appreciate the ability to track progress with color-coded options and checkboxes but mention that it can be complicated to configure. Microsoft Planner users value its progress tracking features, noting the ability to view task summaries and receive notifications on progress updates. They appreciate the visualizations and dashboard views but mention that it can be easy to overlook updates. Overall, users think Airtable offers customizable progress tracking, while they find Microsoft Planner's visualizations and notifications helpful for staying on top of tasks. ## Pricing comparison ### Starting prices Airtable $20.00 Per User (Per Month) Free Trial Free Version [View pricing plans](https://www.capterra.com/p/146652/Airtable/pricing/) Microsoft Planner $10.00 Per User (Per Month) Free Trial Free Version [View pricing plans](https://www.capterra.com/p/227201/Microsoft-Planner/pricing/) ## Integrations Popular Integrations Compare available integrations between Airtable and Microsoft Planner. ### Microsoft Outlook Airtable Microsoft Planner ### LinkedIn for Business Airtable Microsoft Planner ### Microsoft Word Airtable Microsoft Planner ### Twilio Airtable Microsoft Planner ### Microsoft Excel Airtable Microsoft Planner ### Google Drive Airtable Microsoft Planner ### Microsoft OneNote Airtable Microsoft Planner ### Slack Airtable Microsoft Planner Total Integrations 36 Zapier Reviewers say that integrating Zapier with Airtable automates workflows, which they note helps in syncing data, triggering actions, and connecting with various other platforms seamlessly. Slack Users mention that integrating Slack with Airtable facilitates real-time notifications and updates, which they say enhances team communication and collaboration on tasks and projects. Google Drive Reviewers report that integrating Google Drive with Airtable streamlines file sharing and document management, which they note ensures files are always accessible and up-to-date. Trello Users state that integrating Trello with Airtable combines task management with database capabilities, which they indicate helps in organizing and tracking project progress efficiently. Airtable Integrations (36) - [Box](https://www.capterra.com/p/148766/Box/) - [ChatGPT](https://www.capterra.com/p/10009334/ChatGPT/) - [Claude](https://www.capterra.com/p/10011218/Claude/) - [Dropbox Business](https://www.capterra.com/p/143068/Dropbox-Business/) - [GitHub](https://www.capterra.com/p/129067/GitHub/) - [Gmail](https://www.capterra.com/p/202338/Gmail/) - [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) - [Google Contacts](https://www.capterra.com/p/203196/Google-Contacts/) - [Google Docs](https://www.capterra.com/p/160756/Google-Docs/) - [Google Drive](https://www.capterra.com/p/161425/Drive/) - [Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/) - [Google Slides](https://www.capterra.com/p/178686/Google-Slides/) - [Instagram](https://www.capterra.com/p/210721/Instagram/) - [Jira](https://www.capterra.com/p/19319/JIRA/) - [Jira Integration+](https://www.capterra.com/p/161444/Nextup/) - [Jotform](https://www.capterra.com/p/158456/JotForm-4-0/) - [Jotform Sign](https://www.capterra.com/p/10014571/Jotform-Sign/) - [LinkedIn for Business](https://www.capterra.com/p/213505/LinkedIn-for-Business/) - [Mailchimp](https://www.capterra.com/p/110228/MailChimp/) - [Make](https://www.capterra.com/p/154278/Integromat/) - [Meta for Business](https://www.capterra.com/p/213257/Facebook/) - [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) - [Miro](https://www.capterra.com/p/128955/Miro/) - [Outlook Email Extractor](https://www.capterra.com/p/10002490/Outlook-Email-Extractor/) - [Salesforce Platform](https://www.capterra.com/p/268338/App-Cloud/) - [Slack](https://www.capterra.com/p/135003/Slack/) - [Snowflake](https://www.capterra.com/p/148267/Snowflake/) - [Stripe](https://www.capterra.com/p/123889/Stripe/) - [Tableau](https://www.capterra.com/p/208764/Tableau/) - [Twilio](https://www.capterra.com/p/180158/Twilio-Communications-Platform/) - [Typeform](https://www.capterra.com/p/137289/Typeform/) - [Unito](https://www.capterra.com/p/147319/Unito/) - [WordPress](https://www.capterra.com/p/131687/WordPress/) - [YouTube](https://www.capterra.com/p/237905/YouTube/) - [Zapier](https://www.capterra.com/p/130182/Zapier/) - [Zendesk Suite](https://www.capterra.com/p/164283/Zendesk/) Total Integrations 8 Microsoft 365 Reviewers mention that Microsoft Planner integrates seamlessly with the Microsoft 365 ecosystem, noting that it enhances collaboration, communication, and project management through unified tools and real-time updates. Microsoft Outlook Users report that Microsoft Planner integrates well with Outlook, citing that it allows for email notifications, task synchronization, and streamlined calendar management, improving overall productivity. Microsoft Planner Integrations (8) - [Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/) - [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) - [Microsoft OneNote](https://www.capterra.com/p/227211/Microsoft-OneNote/) - [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) - [Microsoft PowerPoint](https://www.capterra.com/p/141633/PowerPoint/) - [Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/) - [Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/) - [Microsoft Word](https://www.capterra.com/p/227146/Microsoft-Word/) For each product, we show you the most common integrations according to our user reviews and analyze themes in what reviewers say to highlight what you need to know. ## How does the user experience compare on Airtable vs Microsoft Planner? ### Overall rating 4.6 (2229) 4.3 (293) ### User interface Airtable Microsoft Planner ### Customer service and support Airtable Email/Help Desk FAQs/Forum Knowledge Base Phone Support 24/7 (Live rep) Chat Microsoft Planner Email/Help Desk FAQs/Forum Knowledge Base Phone Support 24/7 (Live rep) Chat ## What users say about the pros and cons of Airtable vs Microsoft Planner When it comes to task management tools, Airtable and Microsoft Planner are two options that have been reviewed on Capterra by verified reviewers. Explore the experiences our reviewers have shared about Airtable and Microsoft Planner to see how they stack up against one another and pick the one that would best fit your needs. \[[2](#source-item-2)\] Pros Airtable Dana K BrokerReal Estate, 2 - 10 employeesUsed the software for: More than 2 years. “I have created Bases that run my business, create invoices, track my continuing education credits, budget, CRM's, organize my home, etc. If it can go in a spreadsheet, it can become so much more in an Airtable Base.“ April 9, 2026 Cristiano F ConsultantMarketing and Advertising, Self-employedUsed the software for: 1-2 years. “I love how you can switch between different views (grid, calendar, gallery, kanban) and build simple interfaces on top of your data, which makes everyday work feel smooth and actually enjoyable.“ April 14, 2026 Microsoft Planner AV Alexandra V People Business PartnerWholesale, 201 - 500 employeesUsed the software for: More than 2 years. “The platform is easily accessible, and you can use it as an app on the computer, as well as through the browser, allowing access from multiple devices.“ April 5, 2026 EM Elizabeth M Director of IS Project ManagementMental Health Care, 1,001 - 5,000 employeesUsed the software for: 1-2 years. “My overall experience with Microsoft planner is that I can track all of my projects in one platform and I can set permissions for team members to collaborate with me on plans to track tasks and milestones for these projects.“ September 18, 2025 Cons Airtable Cristiano F ConsultantMarketing and Advertising, Self-employedUsed the software for: 1-2 years. “There’s no simple, native way to move a full schema (tables, fields, relationships) between workspaces or to back it up, so you often end up recreating the structure by hand or relying on scripts and workarounds.“ April 14, 2026 JE Jeffrey E Software DeveloperComputer Software, 11 - 50 employeesUsed the software for: 1-2 years. “There seems to be an ease in over engineering the entire system and subsequently no one will know how to use the system as we’ve created it to be too complex due to the excessive amount of fields.“ December 2, 2025 Microsoft Planner MS Manish S AI and Automation EngineerInformation Technology and Services, 11 - 50 employeesUsed the software for: 1-2 years. “The Microsoft planner doesn't have the capability to manage complex projects and have less features as compared to the competitor tools which can manage highly complex project workflows.“ March 2, 2026 Connor Q IT Team LeadMedia Production, 201 - 500 employeesUsed the software for: More than 2 years. “Rather than being a familiar tool I can settle in to, interfacing with the app feels like a constant game of cat and mouse where I'm having to re-learn where functions and features are moved to in order to leverage its functionality in full. As such it feels vastly less attractive that other, simpler solutions, despite having far less functionality and their own flaws within corporate environments.“ April 15, 2026 * * * Sources 1. Our research team identified features from vendor websites based on their analysis of what users find valuable or expect from task management software. This list is not exhaustive. For additional features, refer to the vendor’s website. 2. Review excerpts are passages extracted from longer reviews written by verified reviewers. We obtain these excerpts by applying an algorithm that considers factors including, but not limited to, length, topic coverage, and thematic relevance. Excerpts are evaluated for positive or negative sentiment and receive a sentiment score. They represent user opinion and do not represent the views of, nor constitute, an endorsement by Capterra or its affiliates. Excerpts are not edited for clarity or grammar. * * * Need Help Deciding Between Airtable and Microsoft Planner? Talk to a Capterra advisor for free and get results within 15 minutes. 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