# monday.com vs Microsoft 365: Features and Cost Comparison 2026 | Capterra > monday.com vs Microsoft 365: Which document management tool is right for you? Dive into our detailed comparison of their features, costs, and user experience to make your decision. Source: https://www.capterra.com/compare/147657-227157/monday-com-vs-Microsoft-365 --- # monday.com vs Microsoft 365 Features and Cost Comparison Last updated May 6th, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.[Learn more](https://www.capterra.com/our-story/) Your comparison: monday.comMicrosoft 3652/4 selected [monday.com](https://www.capterra.com/p/147657/monday-com/)[4.6 (6028)](https://www.capterra.com/p/147657/monday-com/reviews/) [Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)[4.6 (14071)](https://www.capterra.com/p/227157/Microsoft-365/reviews/) [## monday.com](https://www.capterra.com/p/147657/monday-com/)[4.6 (6028)](https://www.capterra.com/p/147657/monday-com/reviews/) [## Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)[4.6 (14071)](https://www.capterra.com/p/227157/Microsoft-365/reviews/) Starting Price $9.00/month Starting Price $9.00/month Value-for-Money 4.3 Functionality 4.5 Ease of Use 4.5 Customer Service 4.4 Starting Price $6.00/month Starting Price $6.00/month Value-for-Money 4.3 Functionality 4.6 Ease of Use 4.5 Customer Service 4.3 Reviews Sentiment Based on [6,028 reviews](https://www.capterra.com/p/147657/monday-com/reviews/) Positive 5,642 Neutral 315 Negative 71 Positive 5,642 Neutral 315 Negative 71 Reviews Sentiment Based on [14,071 reviews](https://www.capterra.com/p/227157/Microsoft-365/reviews/) Positive 13,413 Neutral 528 Negative 130 Positive 13,413 Neutral 528 Negative 130 Best for (according to reviews) - **Business size**: Small businesses account for 70% of reviews (3911), showing widespread use among smaller organizations. - **Industry**: Marketing & advertising, computer software, and IT/services together represent 24% of reviews, indicating diverse adoption across creative and tech sectors. - **Use cases**: Project management (60%), task management (49%), and workflow management (29%) are frequently cited, highlighting organizational and productivity-focused applications. Best for (according to reviews) - **Business size**: Small businesses account for 8,426 reviews, representing 60% of feedback, demonstrating broad uptake among smaller organizations. - **Industry**: Information technology, education management, and computer software collectively contribute 20% of reviews, indicating a diverse but not concentrated industry adoption. - **Use cases**: Document management (67%), email management (53%), and file sharing (49%) are primary uses, reflecting strong focus on collaboration and communication. ## Send this comparison chart to my inbox ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. ## Reviewer verdict monday.com monday.com users find it best for project and task management, appreciating its customizable boards, real-time collaboration tools, and integrations with platforms like Slack, Gmail, and Google Drive. Reviewers value its mobile app for quick updates and its ability to streamline complex workflows, though they mention that pricing and advanced features may be a concern for smaller teams. Microsoft 365 Microsoft 365 users say it is ideal for teams needing a comprehensive office suite, highlighting its integration of Word, Excel, PowerPoint, Teams, and OneDrive for document creation, editing, and real-time collaboration. Reviewers appreciate its cross-device support and regular updates, though some note the subscription cost and licensing complexity as drawbacks. ## Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Features comparison When looking at collaboration tools like monday.com and Microsoft 365, price is just one factor to consider. Understanding their features and differences can help determine which one best suits your needs, maximizing efficiency while avoiding unnecessary costs. Here's how they compare in key areas that matter most. \[[1](#source-item-1)\] Key features rated by users Features selected based on 102,357 reviews from Document Management users. about the Fit Score methodology. Fit Score methodology To calculate the Fit Score, our proprietary methodology factors in the following: - The importance level for each feature. By default, this is determined by user reviews. They can rate a feature Critical, High, Low, or Not Used. - Feedback from real users on how the product performs for each key feature, derived from verified user reviews and ratings. Please note: - To calculate the Fit Score, the number of reviews for those features and the actual rating carry the same weight. You might see that, in some cases, even though the ratings are the same, we still determine a winner because it had more reviews. - If the Fit Score is not shown for a specific product, that only means there are currently not enough relevant data points to develop a meaningful score. It does not indicate that the product should be excluded from further evaluation. monday.com 81%Fit Feature ratings Collaboration Tools 4.5 File Sharing 4.3 Task Management 4.6 Mobile Access 4.4 Microsoft 365 82%Fit High performer Feature ratings Collaboration Tools 4.5 File Sharing 4.5 Task Management 4.3 Mobile Access 4.5 Collaboration Tools 4.5 (622) 4.5 (1905) Reviewers appreciate monday.com's collaboration tools for their ability to tag team members, share files, and communicate in real-time, which they say enhances team connectivity and productivity. They also value the platform's integration with other tools and its suitability for remote teams. However, some users find the features less impressive compared to other tools. Meanwhile, Microsoft 365 users highlight the effectiveness of Teams and OneDrive for collaboration, noting the ease of simultaneous document editing and integration with other Microsoft applications. They also mention occasional issues with version control and file permissions. Overall, users find monday.com valuable for real-time collaboration and tagging, while they praise Microsoft 365 for its robust integration and simultaneous editing capabilities. File Sharing 4.3 (121) 4.5 (1847) monday.com users find the file sharing feature efficient and easy to use, appreciating the ability to attach files to tasks and control access. They mention that it simplifies collaboration and keeps all project-related documents in one place. However, some users note a need for better compatibility with diverse file types. On the other hand, Microsoft 365 users value the seamless file sharing through OneDrive and SharePoint, highlighting the ease of setting permissions and real-time updates. They appreciate the integration with other Microsoft applications but mention occasional difficulties with permission settings. In summary, users value monday.com for its straightforward file sharing within tasks, while they note Microsoft 365 for its comprehensive integration and real-time collaboration features. Task Management 4.6 (2049) 4.3 (818) monday.com users praise its task management capabilities, citing features like customizable boards, color-coded labels, and automated notifications. They find it easy to track tasks, set priorities, and manage deadlines, which they say boosts productivity and organization. However, some users feel it lacks intuitive workflow and advanced reporting. Microsoft 365 users appreciate the integration of task management tools like Planner, To Do, and Outlook, which they say helps in organizing and tracking tasks efficiently. They mention that the integration between email, calendar, and task lists improves productivity, though some find the tools less feature-rich compared to competitors. Overall, users find monday.com effective for detailed task tracking and customization, while they value Microsoft 365 for its integrated task management across various applications. Mobile Access 4.4 (232) 4.5 (870) monday.com users find the mobile app convenient for on-the-go access, saying that it allows them to update tasks and stay connected with their team. They appreciate the clean interface and real-time notifications but note that some features are better on the desktop version. Microsoft 365 users also value mobile access, highlighting the ability to work from anywhere using smartphones and tablets. They appreciate the synchronization across devices and the convenience of accessing documents and emails on the go. However, some users mention that the mobile interface could be improved for better usability. In general, users find monday.com’s mobile app useful for quick updates and task management, while they praise Microsoft 365 for its comprehensive mobile support and device synchronization. ## Pricing comparison ### Starting prices monday.com $9.00 Per User (Per Month) Free Trial Free Version [View pricing plans](https://www.capterra.com/p/147657/monday-com/pricing/) Microsoft 365 $6.00 Per User (Per Month) Free Trial Free Version [View pricing plans](https://www.capterra.com/p/227157/Microsoft-365/pricing/) ### Value-for-money analysis 4.3 (6028) 4.3 (14071) A comparison of how reviewers evaluate the value for money provided by both monday.com and Microsoft 365 indicates that monday.com reviewers find it offers good value for money with its extensive features and customization options, while Microsoft 365 reviewers appreciate its comprehensive suite of tools and regular updates. Reviewers find that monday.com provides good value for money, especially for its project management and collaboration features. They appreciate the free trial and the ability to start with a free plan, although some users mention that the free version is limited. Users value the extensive customization options and integrations with third-party apps, which they say enhance workflow efficiency. However, some users note that the pricing can be high for small businesses, and advanced features are only available in higher-tier plans. When it comes to Microsoft 365, reviewers appreciate its comprehensive suite of tools, including Word, Excel, PowerPoint, and Teams, which they find essential for both personal and professional use. They value the subscription model for providing regular updates and access to the latest features. Users mention that the integration with other Microsoft products and the ability to use the software on multiple devices add to its value. However, some users feel that the subscription cost can be high, especially for small businesses, and the licensing can be complex. ## Integrations Popular Integrations Compare available integrations between monday.com and Microsoft 365. ### Zoom Workplace monday.com Microsoft 365 ### Microsoft Outlook monday.com Microsoft 365 ### Microsoft Teams monday.com Microsoft 365 ### Microsoft Excel monday.com Microsoft 365 ### OneDrive monday.com Microsoft 365 ### Google Drive monday.com Microsoft 365 ### Bitbucket monday.com Microsoft 365 ### Microsoft Word monday.com Microsoft 365 Total Integrations 39 Slack Reviewers mention that Slack integration with monday.com is crucial for real-time notifications and team communication, which they say improves project management and task tracking efficiency. Microsoft Excel Users report that integrating Excel with monday.com is beneficial for exporting data, managing tasks, and utilizing familiar spreadsheet functionalities, noting that it enhances project tracking and productivity. Gmail Reviewers state that Gmail integration with monday.com is useful for sending automated emails and notifications, which they note helps streamline communication and task management. Google Drive Users mention that Google Drive integration with monday.com is essential for file storage and sharing, which they say facilitates document management and collaboration within projects. Trello Reviewers report that Trello integration with monday.com helps streamline workflows and enhance productivity, noting that it combines visual task management with advanced project tracking features. monday.com Integrations (39) - [Adobe Creative Cloud](https://www.capterra.com/p/48969/Adobe-Creative-Cloud/) - [Asana](https://www.capterra.com/p/184581/Asana-PM/) - [Basecamp](https://www.capterra.com/p/56808/Basecamp/) - [Bitbucket](https://www.capterra.com/p/233341/Bitbucket/) - [Box](https://www.capterra.com/p/148766/Box/) - [Copper](https://www.capterra.com/p/51236/Copper/) - [Dropbox Business](https://www.capterra.com/p/143068/Dropbox-Business/) - [GitHub](https://www.capterra.com/p/129067/GitHub/) - [GitLab](https://www.capterra.com/p/159806/GitLab/) - [Gmail](https://www.capterra.com/p/202338/Gmail/) - [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) - [Google Docs](https://www.capterra.com/p/160756/Google-Docs/) - [Google Drive](https://www.capterra.com/p/161425/Drive/) - [Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/) - [Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/) - [HubSpot CRM](https://www.capterra.com/p/152373/HubSpot-CRM/) - [Jira](https://www.capterra.com/p/19319/JIRA/) - [Jotform](https://www.capterra.com/p/158456/JotForm-4-0/) - [LinkedIn for Business](https://www.capterra.com/p/213505/LinkedIn-for-Business/) - [Mailchimp](https://www.capterra.com/p/110228/MailChimp/) - [Meta for Business](https://www.capterra.com/p/213257/Facebook/) - [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) - [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) - [Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/) - [OneDrive](https://www.capterra.com/p/161304/OneDrive/) - [PagerDuty](https://www.capterra.com/p/125693/PagerDuty/) - [Pipedrive](https://www.capterra.com/p/132666/Pipedrive/) - [Salesforce Sales Cloud](https://www.capterra.com/p/61368/Salesforce/) - [Shopify](https://www.capterra.com/p/83891/Shopify/) - [Slack](https://www.capterra.com/p/135003/Slack/) - [Stripe](https://www.capterra.com/p/123889/Stripe/) - [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/) - [Trello](https://www.capterra.com/p/211559/Trello/) - [Twilio](https://www.capterra.com/p/180158/Twilio-Communications-Platform/) - [Typeform](https://www.capterra.com/p/137289/Typeform/) - [WooCommerce](https://www.capterra.com/p/225601/WooCommerce/) - [Zapier](https://www.capterra.com/p/130182/Zapier/) - [Zendesk Suite](https://www.capterra.com/p/164283/Zendesk/) - [Zoom Workplace](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/) Total Integrations 12 Microsoft Excel Reviewers mention that they use Excel within Microsoft 365 for creating, editing, sharing, and collaborating on spreadsheets, citing that it enhances productivity and data management. Microsoft Word Users report that they use Word within Microsoft 365 for document creation and real-time collaboration, noting that it simplifies text processing and secure storage across devices. Microsoft PowerPoint Users state that they use PowerPoint within Microsoft 365 for creating and sharing presentations, which they say integrates well with other apps for dynamic content representation. Microsoft Outlook Reviewers say that they use Outlook within Microsoft 365 for email communication and calendar management, citing that it integrates seamlessly with other Microsoft apps for efficient workflow. OneDrive Users mention that they use OneDrive within Microsoft 365 for cloud storage and file sharing, which they note facilitates collaboration and access to documents from multiple devices. Microsoft 365 Integrations (12) - [Google Drive](https://www.capterra.com/p/161425/Drive/) - [Microsoft Bookings](https://www.capterra.com/p/176567/Bookings/) - [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) - [Microsoft OneNote](https://www.capterra.com/p/227211/Microsoft-OneNote/) - [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) - [Microsoft Planner](https://www.capterra.com/p/227201/Microsoft-Planner/) - [Microsoft PowerPoint](https://www.capterra.com/p/141633/PowerPoint/) - [Microsoft SharePoint](https://www.capterra.com/p/1167/SharePoint/) - [Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/) - [Microsoft Word](https://www.capterra.com/p/227146/Microsoft-Word/) - [OneDrive](https://www.capterra.com/p/161304/OneDrive/) - [Zoom Workplace](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/) For each product, we show you the most common integrations according to our user reviews and analyze themes in what reviewers say to highlight what you need to know. ## How does the user experience compare on monday.com vs Microsoft 365? ### Overall rating 4.6 (6028) 4.6 (14071) ### User interface monday.com Microsoft 365 ### Customer service and support monday.com Email/Help Desk FAQs/Forum Knowledge Base Phone Support 24/7 (Live rep) Chat Microsoft 365 Email/Help Desk FAQs/Forum Knowledge Base Phone Support 24/7 (Live rep) Chat ## What users say about the pros and cons of monday.com vs Microsoft 365 These collaboration software solutions have been evaluated by verified reviewers on Capterra. Check out what real users say about monday.com and Microsoft 365 to find out which one would work best for your needs. Users appreciate monday.com for its comprehensive project management capabilities, including task management and tracking, which they say streamline complex processes and enhance team collaboration. They find its customizable workflows and integrations with other tools beneficial for managing daily tasks efficiently. At the same time, Microsoft 365 users value its robust office suite, which includes essential applications like Word, Excel, and Teams. They highlight its document editing features and seamless team collaboration tools, noting that these enhance productivity and facilitate remote work. As for the cons, monday.com users mention its high pricing, limited free trial, and issues with email notifications. Meanwhile, Microsoft 365 users cite its subscription pricing, frequent version updates, and challenges with email management as drawbacks. \[[2](#source-item-2)\] Pros monday.com LK Lokesh K Application DeveloperInformation Technology and Services, 201 - 500 employeesUsed the software for: 1-2 years. “The AI integrations have been a game-changer for me, specifically for summarizing complex technical documentation and generating SEO-ready marketing content, which has significantly compressed our project lifecycles.“ April 30, 2026 CH Corey H Senior ManagerFacilities Services, 501 - 1,000 employeesUsed the software for: More than 2 years. “Boards, columns, automations, and views can be tailored to suit different teams and workflows, allowing us to manage everything from day‑to‑day tasks to more complex operational processes in one platform.“ April 28, 2026 Microsoft 365 JL Jerry L Lead Project ManagerInformation Technology and Services, 11 - 50 employeesUsed the software for: More than 2 years. “It has every tool you need for data processing, spreadsheet and document management, cloud storage, PowerPoint for presentations, email & team communication, video conferencing, antivirus software, and more.“ March 20, 2026 Sven S DirectorReal Estate, 2 - 10 employeesUsed the software for: 6-12 months. “I especially value the seamless integration between Word, Excel, PowerPoint, Outlook, Teams, and OneDrive, because it allows me to move between tasks without interruption.“ April 18, 2026 Cons monday.com AM Aqiral M Project Management Solution for GrowingCivil Engineering, 51 - 200 employeesUsed the software for: Less than 6 months. “Also, the pricing structure becomes expensive if you need many seats or advanced features, and some important functions (like time tracking or certain automation) are only available in higher-paid plans — which may limit value for small teams or solo users.“ December 5, 2025 CG Ciaran G Operations ManagerFacilities Services, 11 - 50 employeesUsed the software for: 1-2 years. “Additionally, certain views and reporting tools lack depth compared to more specialised project management software, making it harder to extract detailed insights without extra setup or external tools.“ April 30, 2026 Microsoft 365 JD Joshua D IT Support EngineerInformation Technology and Services, 51 - 200 employeesUsed the software for: More than 2 years. “For larger busineses, subscription costs can get quite expensive and not many options for alternatives means businesses are often stuck with using O365 and prone to many poor decisions, such as changing working products i.e. Outlook or Teams for inferior newer versions with sometimes no option to avoid.“ November 20, 2025 JN Jon N Technology DirectorDesign, 51 - 200 employeesUsed the software for: More than 2 years. “Some setup can be unnecessarily complex particularly around some important services like security, device management etc but I guess it has to cover a wide range of businesses that are all different shapes and sizes.“ November 20, 2025 * * * Sources 1. Our research team identified features from vendor websites based on their analysis of what users find valuable or expect from document management software. This list is not exhaustive. For additional features, refer to the vendor’s website. 2. Review excerpts are passages extracted from longer reviews written by verified reviewers. We obtain these excerpts by applying an algorithm that considers factors including, but not limited to, length, topic coverage, and thematic relevance. Excerpts are evaluated for positive or negative sentiment and receive a sentiment score. They represent user opinion and do not represent the views of, nor constitute, an endorsement by Capterra or its affiliates. Excerpts are not edited for clarity or grammar. * * * Need Help Deciding Between monday.com and Microsoft 365? Talk to a Capterra advisor for free and get results within 15 minutes. 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