# monday.com vs Microsoft To Do: Features and Cost Comparison 2026 | Capterra > monday.com vs Microsoft To Do: Which task management tool is right for you? Dive into our detailed comparison of their features, costs, and user experience to make your decision. Source: https://www.capterra.com/compare/147657-227173/monday-com-vs-Wunderlist --- # monday.com vs Microsoft To Do Features and Cost Comparison Last updated May 6th, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.[Learn more](https://www.capterra.com/our-story/) Your comparison: monday.comMicrosoft To Do2/4 selected [monday.com](https://www.capterra.com/p/147657/monday-com/)[4.6 (6028)](https://www.capterra.com/p/147657/monday-com/reviews/) [Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/)[4.6 (3064)](https://www.capterra.com/p/227173/Wunderlist/reviews/) [## monday.com](https://www.capterra.com/p/147657/monday-com/)[4.6 (6028)](https://www.capterra.com/p/147657/monday-com/reviews/) [## Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/)[4.6 (3064)](https://www.capterra.com/p/227173/Wunderlist/reviews/) Starting Price $9.00/month Starting Price $9.00/month Value-for-Money 4.3 Functionality 4.5 Ease of Use 4.5 Customer Service 4.4 Starting Price Contact vendor Starting Price Contact vendor for pricing Value-for-Money 4.6 Functionality 4.3 Ease of Use 4.7 Customer Service 4.3 Reviews Sentiment Based on [6,028 reviews](https://www.capterra.com/p/147657/monday-com/reviews/) Positive 5,642 Neutral 315 Negative 71 Positive 5,642 Neutral 315 Negative 71 Reviews Sentiment Based on [3,064 reviews](https://www.capterra.com/p/227173/Wunderlist/reviews/) Positive 2,844 Neutral 193 Negative 27 Positive 2,844 Neutral 193 Negative 27 Best for (according to reviews) - **Business size**: Small businesses account for 70% of reviews (3911), showing widespread use among smaller organizations. - **Industry**: Marketing & advertising, computer software, and IT/services together represent 24% of reviews, indicating diverse adoption across creative and tech sectors. - **Use cases**: Project management (60%), task management (49%), and workflow management (29%) are frequently cited, highlighting organizational and productivity-focused applications. Best for (according to reviews) - **Business size**: Small businesses account for 64% of reviews (1,969), demonstrating broad uptake among smaller organizations compared to enterprises and midsize businesses. - **Industry**: Information technology, computer software, and education management together represent 20% of reviews, indicating diverse adoption across tech and educational sectors. - **Use cases**: Task management (89%), productivity (56%), and collaboration (1%) are the main uses, with a strong focus on organizing tasks and boosting efficiency. ## Send this comparison chart to my inbox ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. ## Reviewer verdict monday.com monday.com users find it best for managing complex projects and team workflows, appreciating its customizable boards, automation, and visual tools like Gantt charts and Kanban boards. Reviewers highlight its integrations with Slack, Microsoft Excel, Gmail, Google Drive, and Trello, which they say enhance collaboration and project tracking. While some users mention a learning curve and higher pricing, they value the platform for its comprehensive task management, efficient editing, and flexible scheduling, especially for teams needing advanced features and customization. Microsoft To Do Microsoft To Do users consider it ideal for straightforward personal and team task management, citing its simplicity, cross-device sync, and integration with Microsoft Outlook, Google Calendar, Trello, and Todoist. Reviewers appreciate its free version, user-friendly interface, and effective reminders, saying it fits well within the Microsoft ecosystem. While some mention limited advanced features and occasional notification issues, users find it well-suited for organizing daily tasks and managing priorities without unnecessary complexity. ## Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Features comparison Choosing a task management solution like monday.com or Microsoft To Do involves more than just comparing prices. Evaluating the features and capabilities of each option is key to finding the right fit. Selecting a solution that integrates well with your needs can improve efficiency and prevent spending on features you don't require. Here's how these two options measure up in key areas. \[[1](#source-item-1)\] Key features rated by users Features selected based on 66,139 reviews from Task Management users. about the Fit Score methodology. Fit Score methodology To calculate the Fit Score, our proprietary methodology factors in the following: - The importance level for each feature. By default, this is determined by user reviews. They can rate a feature Critical, High, Low, or Not Used. - Feedback from real users on how the product performs for each key feature, derived from verified user reviews and ratings. Please note: - To calculate the Fit Score, the number of reviews for those features and the actual rating carry the same weight. You might see that, in some cases, even though the ratings are the same, we still determine a winner because it had more reviews. - If the Fit Score is not shown for a specific product, that only means there are currently not enough relevant data points to develop a meaningful score. It does not indicate that the product should be excluded from further evaluation. monday.com 87%Fit Feature ratings Task Management 4.6 Task Editing 4.6 Task Scheduling 4.6 Task Progress Tracking 4.6 Microsoft To Do 83%Fit High performer Feature ratings Task Management 4.7 Task Editing 4.6 Task Scheduling 4.6 Task Progress Tracking 4.4 Task Management 4.6 (2049) 4.7 (513) monday.com users appreciate its comprehensive task management features, which they say include the ability to assign tasks, set priorities, and track progress. They value the customizable boards, color-coded labels, and automation options that they indicate enhance organization and productivity. However, some users find the platform complicated and mention that it lacks intuitive workflows. Microsoft To Do users, on the other hand, find the task management feature simple and effective. They highlight the ease of creating, prioritizing, and organizing tasks, as well as the ability to break down larger tasks into subtasks. Some users mention difficulty in managing priorities, but overall, they appreciate its integration with the Microsoft ecosystem. In general, users value monday.com for its robust and customizable task management capabilities, while they appreciate Microsoft To Do for its simplicity and integration with other Microsoft tools. Task Editing 4.6 (808) 4.6 (693) monday.com reviewers find its task editing capabilities intuitive and efficient. They appreciate the ability to update multiple tasks at once, add comments, attach files, and modify task details easily. Some users mention the inability to remove files once uploaded as a downside. Microsoft To Do users also find task editing simple and user-friendly. They value the ability to update tasks quickly, change details, and sync across devices. However, some users feel that the process requires too many clicks and could be more streamlined. Overall, users value monday.com for its comprehensive and efficient task editing features, while they find Microsoft To Do's task editing straightforward and accessible, though slightly cumbersome at times. Task Scheduling 4.6 (1359) 4.6 (792) monday.com users appreciate the platform's task scheduling capabilities, noting its flexibility, visual interface, and ability to set deadlines and assign tasks. They value features like Gantt charts, timeline views, and integration with third-party apps. Some users, however, find the scheduling feature not intuitive and lacking in certain aspects like recurring tasks. Microsoft To Do users find task scheduling easy and effective, with features like due dates, reminders, and recurring tasks. They appreciate its integration with Outlook and the ability to sync across devices. Some users mention that the integration with Outlook can be cluttered. In summary, users find monday.com valuable for its flexible and visual task scheduling, while they appreciate Microsoft To Do for its straightforward scheduling and integration with the Microsoft ecosystem. Task Progress Tracking 4.6 (1256) 4.4 (631) monday.com users value its robust task progress tracking features, including visual representations like Gantt charts and Kanban boards. They appreciate the ability to customize statuses, track progress in real-time, and receive notifications. Some users find the process of viewing task updates cumbersome. Microsoft To Do users find the progress tracking feature basic but useful for personal task management. They appreciate the ability to mark tasks as completed and track progress, though some users feel it lacks advanced tracking options. Overall, users value monday.com for its comprehensive and visual task progress tracking, while they find Microsoft To Do's progress tracking simple and suitable for personal use. ## Pricing comparison ### Starting prices monday.com $9.00 Per User (Per Month) Free Trial Free Version [View pricing plans](https://www.capterra.com/p/147657/monday-com/pricing/) Microsoft To Do Contact vendor for pricing ### Value-for-money analysis 4.3 (6028) 4.6 (3064) Comparing reviews of both monday.com and Microsoft To Do reveals how users perceive both products' value for money: monday.com reviewers say it offers extensive features and customization options at a reasonable price, and Microsoft To Do reviewers highlight its comprehensive free version and affordability. Reviewers find that monday.com provides good value for money, mentioning its extensive features, customization options, and integrations. They appreciate the free trial and the ability to manage tasks and projects effectively. However, some users note that the pricing can be high for small businesses, with additional costs for advanced features and higher-tier plans. When it comes to Microsoft To Do, reviewers appreciate its free version, which they say offers many essential features for task management. They find it user-friendly and accessible across multiple platforms. Nonetheless, some users mention that the paid version can be expensive, and certain advanced features are only available in higher-priced plans, which may not be ideal for small teams or individuals on a budget. ## Integrations Popular Integrations Compare available integrations between monday.com and Microsoft To Do. ### Asana monday.com Microsoft To Do ### Microsoft Outlook monday.com Microsoft To Do ### Slack monday.com Microsoft To Do ### Microsoft Teams monday.com Microsoft To Do ### Todoist monday.com Microsoft To Do ### Trello monday.com Microsoft To Do ### Google Calendar monday.com Microsoft To Do ### GitHub monday.com Microsoft To Do Total Integrations 39 Slack Reviewers mention that Slack integration with monday.com is crucial for real-time notifications and team communication, which they say improves project management and task tracking efficiency. Microsoft Excel Users report that integrating Excel with monday.com is beneficial for exporting data, managing tasks, and utilizing familiar spreadsheet functionalities, noting that it enhances project tracking and productivity. Gmail Reviewers state that Gmail integration with monday.com is useful for sending automated emails and notifications, which they note helps streamline communication and task management. Google Drive Users mention that Google Drive integration with monday.com is essential for file storage and sharing, which they say facilitates document management and collaboration within projects. Trello Reviewers report that Trello integration with monday.com helps streamline workflows and enhance productivity, noting that it combines visual task management with advanced project tracking features. monday.com Integrations (39) - [Adobe Creative Cloud](https://www.capterra.com/p/48969/Adobe-Creative-Cloud/) - [Asana](https://www.capterra.com/p/184581/Asana-PM/) - [Basecamp](https://www.capterra.com/p/56808/Basecamp/) - [Bitbucket](https://www.capterra.com/p/233341/Bitbucket/) - [Box](https://www.capterra.com/p/148766/Box/) - [Copper](https://www.capterra.com/p/51236/Copper/) - [Dropbox Business](https://www.capterra.com/p/143068/Dropbox-Business/) - [GitHub](https://www.capterra.com/p/129067/GitHub/) - [GitLab](https://www.capterra.com/p/159806/GitLab/) - [Gmail](https://www.capterra.com/p/202338/Gmail/) - [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) - [Google Docs](https://www.capterra.com/p/160756/Google-Docs/) - [Google Drive](https://www.capterra.com/p/161425/Drive/) - [Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/) - [Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/) - [HubSpot CRM](https://www.capterra.com/p/152373/HubSpot-CRM/) - [Jira](https://www.capterra.com/p/19319/JIRA/) - [Jotform](https://www.capterra.com/p/158456/JotForm-4-0/) - [LinkedIn for Business](https://www.capterra.com/p/213505/LinkedIn-for-Business/) - [Mailchimp](https://www.capterra.com/p/110228/MailChimp/) - [Meta for Business](https://www.capterra.com/p/213257/Facebook/) - [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) - [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) - [Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/) - [OneDrive](https://www.capterra.com/p/161304/OneDrive/) - [PagerDuty](https://www.capterra.com/p/125693/PagerDuty/) - [Pipedrive](https://www.capterra.com/p/132666/Pipedrive/) - [Salesforce Sales Cloud](https://www.capterra.com/p/61368/Salesforce/) - [Shopify](https://www.capterra.com/p/83891/Shopify/) - [Slack](https://www.capterra.com/p/135003/Slack/) - [Stripe](https://www.capterra.com/p/123889/Stripe/) - [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/) - [Trello](https://www.capterra.com/p/211559/Trello/) - [Twilio](https://www.capterra.com/p/180158/Twilio-Communications-Platform/) - [Typeform](https://www.capterra.com/p/137289/Typeform/) - [WooCommerce](https://www.capterra.com/p/225601/WooCommerce/) - [Zapier](https://www.capterra.com/p/130182/Zapier/) - [Zendesk Suite](https://www.capterra.com/p/164283/Zendesk/) - [Zoom Workplace](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/) Total Integrations 18 Microsoft Outlook Reviewers report that Microsoft To Do integrates with Outlook to create tasks from emails, which they say helps manage and track important work tasks efficiently. Google Calendar Users mention that Microsoft To Do syncs with Google Calendar, which they note aids in scheduling meetings and tracking long-term tasks and goals. Trello Reviewers state that Microsoft To Do complements Trello for task management, citing that Trello's board layout is better for visualizing and updating work. Todoist Users report that Microsoft To Do is used alongside Todoist for task management, noting that Todoist offers more advanced features and customization options. Microsoft To Do Integrations (18) - [Asana](https://www.capterra.com/p/184581/Asana-PM/) - [ClickUp](https://www.capterra.com/p/158833/ClickUp/) - [Evernote Teams](https://www.capterra.com/p/154969/Evernote-Business/) - [GitHub](https://www.capterra.com/p/129067/GitHub/) - [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) - [Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/) - [Mattermost](https://www.capterra.com/p/170524/Mattermost/) - [Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/) - [Microsoft OneNote](https://www.capterra.com/p/227211/Microsoft-OneNote/) - [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) - [Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/) - [Paymo](https://www.capterra.com/p/137033/Paymo/) - [Placetel](https://www.capterra.com/p/252201/Placetel/) - [Slack](https://www.capterra.com/p/135003/Slack/) - [Teamwork Desk](https://www.capterra.com/p/143754/Teamwork-Desk/) - [TMetric](https://www.capterra.com/p/148624/TMetric/) - [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/) - [Trello](https://www.capterra.com/p/211559/Trello/) For each product, we show you the most common integrations according to our user reviews and analyze themes in what reviewers say to highlight what you need to know. ## How does the user experience compare on monday.com vs Microsoft To Do? ### Overall rating 4.6 (6028) 4.6 (3064) ### User interface monday.com Microsoft To Do ### Customer service and support monday.com Email/Help Desk FAQs/Forum Knowledge Base Phone Support 24/7 (Live rep) Chat Microsoft To Do Email/Help Desk FAQs/Forum Knowledge Base Phone Support 24/7 (Live rep) Chat ## What users say about the pros and cons of monday.com vs Microsoft To Do monday.com and Microsoft To Do are two software tools that have been evaluated and reviewed on Capterra by verified reviewers. Read genuine feedback from users to see how monday.com compares to Microsoft To Do and decide which one is the best fit for your needs. Users appreciate monday.com for its comprehensive project management features, noting its ability to handle complex projects with tools for time tracking, collaboration, and customizable workflows. They also value its task management capabilities, highlighting its integration with other tools and the efficiency it brings to daily operations. Meanwhile, Microsoft To Do users find it effective for task management, praising its simplicity, integration with Microsoft 365, and cross-device synchronization. They also appreciate its list management features, which help them stay organized, and its task reminders, which they say enhance productivity. As for the cons, monday.com users mention its high pricing, limited free trial, and issues with email notifications. At the same time, Microsoft To Do users point out its pricing concerns, occasional issues and problems, and inconsistent notifications. \[[2](#source-item-2)\] Pros monday.com LK Lokesh K Application DeveloperInformation Technology and Services, 201 - 500 employeesUsed the software for: 1-2 years. “The AI integrations have been a game-changer for me, specifically for summarizing complex technical documentation and generating SEO-ready marketing content, which has significantly compressed our project lifecycles.“ April 30, 2026 CH Corey H Senior ManagerFacilities Services, 501 - 1,000 employeesUsed the software for: More than 2 years. “Boards, columns, automations, and views can be tailored to suit different teams and workflows, allowing us to manage everything from day‑to‑day tasks to more complex operational processes in one platform.“ April 28, 2026 Microsoft To Do CJ Carly J Operations managerCivic & Social Organization, 51 - 200 employeesUsed the software for: 6-12 months. “I like it due to its clean look and the fact you can link it to the flagged emails, as I work off multiple devices at once and have to move around offices multiple times a day coordinating with multiple teams to meet with different stakeholders it keeps me on track of my own work as I add to it.“ December 22, 2025 FK Farman K Software DeveloperInformation Technology and Services, 11 - 50 employeesUsed the software for: More than 2 years. “Microsoft To Do helps me keep little tasks out of my head for the day at SoftWeb PK; I give quick break to feature and set a due date which makes me less anxious about not remembering small fixes.“ December 1, 2025 Cons monday.com AM Aqiral M Project Management Solution for GrowingCivil Engineering, 51 - 200 employeesUsed the software for: Less than 6 months. “Also, the pricing structure becomes expensive if you need many seats or advanced features, and some important functions (like time tracking or certain automation) are only available in higher-paid plans — which may limit value for small teams or solo users.“ December 5, 2025 CG Ciaran G Operations ManagerFacilities Services, 11 - 50 employeesUsed the software for: 1-2 years. “Additionally, certain views and reporting tools lack depth compared to more specialised project management software, making it harder to extract detailed insights without extra setup or external tools.“ April 30, 2026 Microsoft To Do EI Eva I analystOil & Energy, 51 - 200 employeesUsed the software for: More than 2 years. “I tend to update the task list when I have a lot of tasks to manage at once, and when they get done they tend to pile up and once the list inevitably gets out of date, I stop looking at it as frequently.“ September 26, 2024 MA Muhammad Junaid A SalesApparel & Fashion, 2 - 10 employeesUsed the software for: 1-2 years. “Compared to some other task management tools, Microsoft To Do lacks advanced features like Gantt charts, time tracking, and detailed project management functionalities.“ July 20, 2024 * * * Sources 1. Our research team identified features from vendor websites based on their analysis of what users find valuable or expect from task management software. This list is not exhaustive. For additional features, refer to the vendor’s website. 2. Review excerpts are passages extracted from longer reviews written by verified reviewers. We obtain these excerpts by applying an algorithm that considers factors including, but not limited to, length, topic coverage, and thematic relevance. Excerpts are evaluated for positive or negative sentiment and receive a sentiment score. They represent user opinion and do not represent the views of, nor constitute, an endorsement by Capterra or its affiliates. Excerpts are not edited for clarity or grammar. * * * Need Help Deciding Between monday.com and Microsoft To Do? Talk to a Capterra advisor for free and get results within 15 minutes. 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