# Compare Box vs Microsoft OneNote 2026 | Capterra

> Unsure of what to choose? Check Capterra to compare Box and Microsoft OneNote based on pricing, features, product details, and verified reviews.

Source: https://www.capterra.com/compare/148766-227211/Box-vs-Microsoft-OneNote

---

# Box vs Microsoft OneNote Features and Cost Comparison

Last updated July 9th, 2026

Provider data verified by our Software Research team, and reviews  
moderated by our Reviews Verification team.[Learn more](https://www.capterra.com/our-story/)

Your comparison:

BoxMicrosoft OneNote2/4 selected

[Box](https://www.capterra.com/p/148766/Box/)[4.4 (5,637)](https://www.capterra.com/p/148766/Box/reviews/)

[Microsoft OneNote](https://www.capterra.com/p/227211/Microsoft-OneNote/)[4.6 (1,969)](https://www.capterra.com/p/227211/Microsoft-OneNote/reviews/)

[## Box](https://www.capterra.com/p/148766/Box/)[4.4 (5,637)](https://www.capterra.com/p/148766/Box/reviews/)

Starting Price

$20.00/month

Value-for-Money

4.3

Functionality

4.4

Ease of Use

4.5

Customer Service

4.3

Reviews Sentiment

Based on [5,637 reviews](#user-reviews)

Positive

4,982

Neutral

487

Negative

168

[## Microsoft OneNote](https://www.capterra.com/p/227211/Microsoft-OneNote/)[4.6 (1,969)](https://www.capterra.com/p/227211/Microsoft-OneNote/reviews/)

Starting Price

$7.20/month

Value-for-Money

4.6

Functionality

4.5

Ease of Use

4.6

Customer Service

4.3

Reviews Sentiment

Based on [1,969 reviews](#user-reviews)

Positive

1,835

Neutral

111

Negative

23

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What’s your intended use case?

## Summary

* * *

Key features rated by users

Features selected based on 29,625 reviews from document management software users.  
about the Fit Score methodology.

Fit Score methodology

Our Fit Score reflects how reviewers rate a product’s performance against a set of features reviewers rate as most important. A higher score indicates the product is rated better in delivering what reviewers most care about.

  

If the Fit Score is not shown for a specific product, that only means there are currently not enough relevant data points to develop a meaningful score. It does not indicate that the product should be excluded from further evaluation. Best for Methodology

72%Fit

Missing features

Feature ratings

Document Editing

4.2

Secure Data Storage

4.7

Document Storage

4.7

Email Management

NA

Mobile Access

4.3

\--%Fit

Missing features

Feature ratings

Document Editing

NA

Secure Data Storage

NA

Document Storage

4.5

Email Management

NA

Mobile Access

4.5

User satisfaction

User satisfaction

4.4

User reviews[5,637](https://www.capterra.com/p/148766/Box/reviews/)

Ease of use

4.5

Functionality

4.4

Value for money

4.3

Customer support

4.3

User satisfaction

4.6

User reviews[1,969](https://www.capterra.com/p/227211/Microsoft-OneNote/reviews/)

Ease of use

4.6

Functionality

4.5

Value for money

4.6

Customer support

4.3

Price starts from

Price starts from

$20Per User, Per Month

-   Free version
-   Free trial

Price starts from

$7.20Per User, Per Month

-   Free version
-   Free trial

Best for

Best for

Box is a content management platform designed for every industry and business size, from SMBs to global enterprises.

Best for

Students, educators, families, enterprises, frontline workers, nonprofits, schools, developers, IT professionals, and businesses.

## User reviews

Pros & cons

RS

Radha S.

Legal Assistant

> "Robust security and compliance – Box excels at protecting sensitive information with granular permission controls, encryption, and compliance features,..."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___7137044)

VR

Verified Reviewer

Account Executive

> "The automated reminders could use some work and I find once I send a document it is hard to make an edit if I need."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___7095124)

Vertika W.

Indirect Manager

> "Perfect so far, it allows excel sheet to be linked with salesforce as well, live fresh up to date data is refreshed and can be access with multiple team..."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___7104814)

Maria S.

UX writer

> "I had to create a video tutorial on commenting because some colleagues couldn't figure out how to open the document and leave their notes."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___7135659)

SK

Sheniga K.

Education consultant

> "It also supports collaboration through comments, versioning, and integrations with other enterprise tools, helping teams work efficiently across different..."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___7165341)

RS

Radha S.

Legal Assistant

> "Performance with large folders – Navigating or syncing folders with many large files could occasionally feel slow."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___7137044)

Maria S.

UX writer

> "I can leave comments or propose changes in the text - it is very handy for articles and other documents, because we have a lot of people involved in the..."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___7135659)

RS

Radha S.

Legal Assistant

> "Offline access limitations – Working with files offline wasn’t always as seamless, especially compared to native desktop file systems."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___7137044)

Mai M.

Managing Director

> "I work with multiple clients on multiple projects daily so the secure external collaboration is perhaps the most important feature to me and my work!"

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___7115943)

HL

Hikmet L.

Medical Assistance Specialist

> "I do not like sync delays and other minor bugs, which causes me to check twice that the current version of the file is available to the partners."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___7069609)

AB

Andrea B.

ENGINEER

> "The ability to create secure folders for each project and invite clients or team members with granular permissions (e.g., view-only, uploader, editor) is..."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___7028763)

DU

Dose U.

IT Engineer

> "Box is a safe and convenient method of sharing files and working together, but it can be quite slow when it comes to working with large media files, which..."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___6856439)

RS

Radha S.

Legal Assistant

> "Centralized document management – Box did a great job of keeping documents organized and accessible, reducing version confusion and scattered file storage."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___7137044)

AB

Andrea B.

ENGINEER

> "Syncing very large files (often several gigabytes) through the desktop client can be slow and resource-intensive, interrupting workflow."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___7028763)

FC

Fujimory C.

Founder

> "Box is the best for Businesses and enterprises that prioritize security, compliance, and need powerful tools for managing and collaborating on content..."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___6883576)

VC

Valerie C.

Associate Director Creative and Brand

> "It's very difficult to do that manually all the time, especially when working on a small team that works on 24 events a year."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___7139409)

RS

Robert S.

Data Analyst

> "Money-wise is a good choice for a company, allowing also easy integration with other tools, e.g. creating pipelines in Azure Data Factory for ingesting..."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___7050118)

FS

Felicia S.

Executive Team Leader

> "I slightly dislike that I am not able to access, share and manage files without internet connection mainly when in remote areas."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___7010609)

RS

Radha S.

Legal Assistant

> "Strong collaboration features – Real‑time comments, version history, and file previews made collaboration straightforward without needing to download files."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___7137044)

DB

Dixie B.

Office assistant

> "It makes my device run so slow- I can only use it on specific devices because it makes it all take so long to load on the box on my pc"

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___6595005)

MB

Mark B.

VP of Sales and Estimating

> "Box is reliable for secure file storage and sharing, especially for contracts, drawings, and project documentation."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___7081740)

VC

Valerie C.

Associate Director Creative and Brand

> "Uploads time out or have errors and require starting over."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___7139409)

VC

Valerie C.

Associate Director Creative and Brand

> "It has helped with team collaboration and productivity, especially in terms of storing, organizing, and sharing video files."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___7139409)

ClJ

Céline J.

Content Manager

> "I also noticed that the interface isn't as smooth as that of other software."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___7165227)

RS

Radha S.

Legal Assistant

> "Easy, intuitive file sharing – Sharing files and folders—internally or externally—is simple and user‑friendly, with clear control over access levels and..."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___7137044)

Maria S.

UX writer

> "The interface might be confusing for less technically sophisticated people."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___7135659)

DN

David N.

IT Operations Manager

> "The folder structuring is pretty standard compared to other platforms but Box does a really good job with granular collaboration permissions from the..."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___7132624)

HN

Harshad N.

Technical Support Expert

> "Secure but ask user every time to login if they want to upload any file with the provided link if they are not using it previously which makes it annoying."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___6696288)

DN

David N.

IT Operations Manager

> "Reporting is good as well as you can report on all user and file/folder activity (for both internal and external users)."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___7132624)

JK

Jothika K.

RPA Developer

> "Box has file size limits that can be frustrating for teams with big media files or datasets."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___6476266)

VK

Vatsal K.

Software Engineer Intern

> "What I like about box is that there are ways to easily link the cloud storage from box to other non box products such as Microsoft 365."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___7032901)

DU

Dose U.

IT Engineer

> "Uploads would be slow and even freeze up needing manual intervention to rehearse them."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___6856439)

RS

Robert S.

Data Analyst

> "Easily integrating with Azure Data Factory for data ingestion, which makes it a good candidate for being part of Data Science - Data Analytics stack."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___7050118)

YB

Yatunyi B.

Full Stack Developer

> "When there is an autage of Box,it is hard to get any work done becouse all my files are within Box but this happens rarely."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___6440816)

SN

Shawn N.

Chief Executive Officer

> "As an added bonus, since the conference room has been double booked and the other group is literally going to kick me out of here in the next few minutes,..."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___7167656)

Agnoor G.

Associate System Engineer

> "Searching files and folders is a difficult task in the box as it shows incorrect data there."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___6692905)

JM

Jasmin M.

Accounting Assistant

> "Its simple interface and strong collaboration features make managing documents and working with teams very convenient."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___7109761)

RT

Rebekah T.

Pharmacist

> "It then required a new document to be saved because users could not edit the document at once."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___6503082)

BG

Barry G.

Instructor

> "I am impressed with the ability to share large files with numerous people from different organizations without any issues."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___7105491)

LN

Luvuyo N.

Embroidery operator.

> "I have a problem that when i upload sometimes it stops and doesn’t go on, so i have to cancel and upload again."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___6536832)

JD

Jen D.

manager

> "However, it functions even better than using a shared local drive as its quicker, efficient, and the web version allows you to track who changes the..."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___6505990)

SR

Sesau R.

Administrator

> "I had some terrible experience with the payment processing that isn't charging my card for the monthly subscription."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___6407929)

RS

Radha S.

Legal Assistant

> "It felt reliable and professional while still being easy for users to collaborate efficiently—particularly valuable for teams or organizations with strict..."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___7137044)

JM

John M.

Medical student, research coordinator

> "It seems like the document doesn’t always sync up correctly and multiple versions end up getting saved."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___6467911)

DG

Dayanand G.

Warehouse Executive

> "Its cross-platform capabilities let you share files from any device, such as Laptop, Android phone, Tablet, Mac-book, or iPhone."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___6673198)

GS

George S.

Senior Recruiter

> "It has limited offline access and some larger files sometimes have sync issues."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___6576188)

EG

Edmond G.

CEO

> "Box is an approach to managing online content that, thanks to its various configurations, enables us to share files immediately and store documents..."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___6594752)

MB

Miha B.

Executive Director

> "Some features are not as thoughtout as other tools: renaming large amounts of items like photos, moving files from one folder to another, and many times..."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___6060845)

NS

Nithin S.

Systems Analyst

> "Box is a powerful cloud content management platform renowned for its effective collaboration capabilities, smooth app integrations, and solid security..."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___6410277)

FL

Frank L.

Instructor

> "The UI is not pretty and the search function does not work as well as it could."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___6551074)

AK

Athina K.

Product Manager

> "Box excels is great for file sharing and storage, offering solid encryption and access controls that help protect sensitive information by the users you..."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___6465612)

SB

Saleem B.

Training and Development Manager

> "Uploading large files can take a while."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___7045874)

JM

Jasmin M.

Accounting Assistant

> "I liked how easy Box (cloud content management) makes it to store, organize, and securely share files with others."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___7109761)

AE

Arash E.

Project Manager

> "Unable to add or sync large files due to size limitations"

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___6457042)

EB

Eric B.

Owner

> "Sharing files securely made workflow an easier process when the receiving end didn't question what was being sent."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___7167414)

KbD

Kobina bosumtwi D.

HR Project Manager

> "There are also slight complaints from users that the mobile application needs to be a little more intuitive and responsive."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___6588737)

MH

Mahamudul H.

Director

> "Keeping all project-related files and documents in a single location accessible to all team members of my research project facilitates collaboration and..."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___6378997)

VR

Verified Reviewer

Engineer

> "The tool lacks options for editing PDFs online."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___6466516)

KK

Karanja K.

Managing Partner

> "It has all the essential tool and features that gets tasks done in an orderly way and yet in the best way possible using advanced tools."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___6855015)

HT

Han T.

Engineering Manager

> "It’s not very common in workplaces, so I struggle to find teams and companies that I use it to communicate with"

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___6423051)

CW

Colby W.

Manager

> "Overall, my experience has been a positive one due to being able to keep all of my important files in one location that is easily accessible by both myself..."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___6869509)

FbR

Fábio R.

Electrical Engineer

> "Not possible to update a folder based in what is uploaded in another folder."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___6461991)

EF

Eddie F.

IT Manager

> "It allows for collaboration and it’s cloud based to let our users work anywhere while not needing to connect to a VPN to access their files."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___6845398)

KA

Kayelee A.

Project Coordinator

> "I don't like the how Box on a person's desktop can mess up documents online."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___6767431)

IC

Isabella C.

Sr. RevOps Analyst

> "Box is a very comprehensive document management system that allows you to collaborate remotely and within different softwares and systems."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___6821489)

VR

Verified Reviewer

People Partner

> "The pricing tiers can be confusing, especially for smaller teams or individuals trying to determine the best plan"

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___6607140)

SN

Sam N.

Senior Marketing Executive

> "I really like the easy to use of Box, it’s a platform that let me daily store or transfer files that are often very heavy, Box allowed us to stay well..."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___6886475)

VR

Verified Reviewer

People Partner

> "The desktop sync application can occasionally be unreliable at least on Mac users"

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___6607140)

AB

Andrea B.

ENGINEER

> "This ensures that valuable intellectual property, like proprietary CAD designs for motorsport applications, is protected."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___7028763)

SR

Sesau R.

Administrator

> "I can't access all my document until the payment issues is resolved."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___6407929)

JM

John M.

Medical student, research coordinator

> "As someone involved in clinical research, Box makes it extremely easy to create project folders with many different types of documents (word,pdf,excel,ppt)..."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___6467911)

JM

John M.

Medical student, research coordinator

> "Slightly more difficult to collaborate, especially when it comes to people editing the same document at the same time."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___6467911)

DN

David N.

IT Operations Manager

> "Web interface is easy to use and navigate and the desktop app syncs and works well within File Explorer or Finder."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___7132624)

JA

Jonathan A.

Chief Executive Officer

> "Box is not the cheapest option on the market."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___6887951)

MG

Maryjane G.

Manager

> "Am amazed with Box because it lets me store my contents online and i love how i can access, manage and transfer my contents from anywhere."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___6840539)

Paul D.

Creative Services Director

> "I use Box drive on my Mac and when I go to the PC to see the file, it takes forever and sometimes I have to logout of Box to see the file appear."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___5061091)

JK

Jude K.

Business advertiser

> "Good security as it offers zero-trust security controls, including device trust and application controls, to protect against unauthorized access."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___6757281)

TB

Taras B.

Consultant

> "They make it tricky to download documents by encouraging you to sign up for the product."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___6395448)

VR

Verified Reviewer

IT Administrator Salesforce Administrator

> "The ability to have collaboration similar to Microsoft or Google, is crucial."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___7128005)

AP

Amitabh P.

Technical support engineer

> "Customer found it difficult to login,file accessing and sharing."

[See full review](https://www.capterra.com/p/148766/Box/#Capterra___6553749)

[View Reviews](https://www.capterra.com/p/148766/Box/reviews/)

SR

Samantha R.

Office Finance Manager

> "My role is comprised of many parts (finance, HR, office management, etc.) and OneNote allows me to keep track of daily, monthly, and even yearly tasks."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7114893)

CQ

Connor Q.

it team lead

> "It doesnt feel as well-structured as other dedicated note or KB tools, which could pose a problem i9f seeking explicitly defined databases, rigid workflows or formal..."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7133548)

VR

Verified Reviewer

Credit technology intern

> "It allowed for quick note-taking in settings that required a quick mind to write a lot of information that included both visual effects and quick organization of..."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7018714)

VR

Verified Reviewer

Software Engineer

> "Another issue is that the organization system, while flexible, can become messy if not managed carefully. When there are many notebooks and sections, it can get..."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7143433)

JJ

Jeremy J.

Electrical Specialist

> "I've created instruction notebooks, I've used it to compile tribal knowledge and support new hires, keep meeting notes, and share what I have learned and know with..."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6850982)

ML

Matthew L.

Teacher

> "Sometimes it can be glitchy when sharing with others but the worst part is if someone else deletes or edits a note or part of one unintentionally."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7138430)

KW

Kate W.

Office Manager

> "I can see how for people that really get to grips with it that it can be a really useful tool for notes and planning. If you use it for everything and keep everything..."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7135616)

VR

Verified Reviewer

Territory Account Executive

> "I have always been a person who takes notes and minutes for all my meetings, and I’m most cases, I would write the notes in my journal or notebook, only to find that..."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7043676)

VR

Verified Reviewer

Territory Account Executive

> "Ever since I moved to utilising OneNote, it has been easier for me because I always have my notes and minutes handy whenever I need them and with the customisation..."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7043676)

KW

Kate W.

Office Manager

> "It can feel a bit messy and out of control if you don’t stay organized, and syncing between different devices isn’t always up to date."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7135616)

NO

Niamh O.

research

> "I can use it for note taking, drawing diagrams and syncing across platforms. "

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7109570)

TW

Therrin W.

Tutor

> "Interface can feel cluttered at times, and syncing occasionally lags when switching between devices."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7108458)

JJ

Jeremy J.

Electrical Specialist

> "Notebook organization - Having the ability to organize thoughts and tasks using the sidebar and pages features is a powerful yet simplistic way to keep things where..."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6850982)

NO

Niamh O.

research

> "Sometimes can be slow to sync across devices and performance can be slow with large files."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7109570)

PM

Philip M.

Administrator

> "I like how it gives you the options to create your own Notebooks to give you a place to store all of your notes and information in different categories."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7061312)

AM

Ali M.

Software Manager

> "The interface can sometimes feel cluttered, when managing a lot of notebooks and sections."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7162017)

PD

Patricia D.

Loan servicing representative

> "What I love the most about Microsoft one note is the it is my go to for locating all my important information especially my notes."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7094112)

TJ

Tomas J.

Senior EUC Specialist

> "Noticeable UX inconsistency between the 2016 version and newer versions, which can be confusing."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7159933)

Eric T.

Manager, Project Management Office

> "I am able to generate notes on my desktop and then access those notes on any of my mobile devices."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7067009)

AK

Andi K.

Capital Projects Technologist

> "While OneNote works well on desktop, web, and mobile, the features and interface can vary between these versions, which can be frustrating if you switch frequently..."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6451268)

VR

Verified Reviewer

Software Engineer

> "It is a simple and practical tool for taking notes, organizing ideas, and keeping everything in one place."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7143433)

VR

Verified Reviewer

Software Engineer

> "It can take a while for updates to show up everywhere, which can be a bit frustrating."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7143433)

FC

Fannie C.

Estimator

> "OneNote helps you organize your work and inventory, and it keeps everything synced between your computer and your phone."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7047266)

CM

Carol M.

Student

> "I also don't feel as though the mobile version is comparable to the ease of using a desktop, which bummed me out when wanting to take notes on my phone for quick..."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6853145)

PC

Patrick C.

VP Strategy

> "I have used it for many years and created many books to capture everything from client overviews to writing ideas."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7156021)

TJ

Tyana J.

Process Technician

> "The only issue I have with OneNote is if you're using the website compared to the app there's more styling feature on the website that you can't use on the app."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6452842)

NO

Niamh O.

research

> "It is more beneficial to have my notes stored here and add new notes rather than keeping everything in handwritten notebooks."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7109570)

MG

Marilyn G.

Instructional Designer

> "Sometimes the ability to move content all around bothers me and wish that the blocks of text would snap in, especially when I want to align 2 blocks next to each..."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6437148)

AL

Andrea L.

Sales Manager

> "Microsoft OneNote offers a quick and efficient way to store notes, ideas and pasted content all in one place."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7056366)

AO

Alanna O.

Systems Analyst Trainee

> "The only negative I have with OneNote is that it doesn't offer easy ways to export notes to a different format such as PDF in bulk."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6821186)

SR

Samantha R.

Office Finance Manager

> "The use of OneNote is one of the main reasons I am able to remain organized and on task during the work day."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7114893)

HJ

Hailey J.

Data Scientist

> "The "notebook" feature to use multiple notebooks has never worked well for me - I only use one notebook at all times but id like to switch if i could"

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6820422)

AK

Andi K.

Capital Projects Technologist

> "The ability to create multiple notebooks with sections and pages allows for a highly customizable and structured approach to note-taking."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6451268)

Raido D.

Ceo

> "Finding specific content can be slow, especially in larger notebooks, and it doesn't always surface relevant results as efficiently as other apps."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6475886)

RS

Robert S.

Data Analyst

> "OneNote can work as a mood board, note taking, task management, reminders, even password management (you can password protect a particular section)"

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6416294)

AC

Alexandru C.

General Manager

> "The drawback that I had quite often was the delays on synching of the devices, particularly as a shift between phone and desktop."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6840207)

EH

Erica H.

HR Analyst

> "I really love that you can share your notes/documents with members of your team to collaborate on certain projects!"

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7117186)

KA

Kayelee A.

Project Coordinator

> "I don't like that there aren't more flexible options for OneNote, like being able to make "real" notebooks within folders."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6767537)

MH

Mert H.

PhD student

> "The app’s integration with Outlook and Teams is crucial because it streamlines workflow, allowing easy linking of notes, sharing content, and collaborating across..."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6473225)

VR

Verified Reviewer

Senior analyst and consultant

> "Not fancy features which are not needed for basic notes writing and storage."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6855103)

AK

Andi K.

Capital Projects Technologist

> "The integration of multimedia elements—such as images, audio recordings, and hand-drawn notes—makes it a powerful tool for capturing information in various formats."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6451268)

PW

Pixiang W.

scientist

> "Exporting notes to formats like PDF or Word isn’t as smooth as expected."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7053853)

TH

Tom H.

Site Acquisition Specialist

> "Its intuitive interface, flexible canvas, and powerful features have made it an indispensable tool in both my personal and professional life. Whether I'm capturing..."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#SoftwareAdvice___6423027)

RZ

Runjun Z.

dispatch

> "You can only manually adjust the English fonts one by one, which to a certain extent drives you to obsessive-compulsive disorder."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6467760)

Ian R.

system technique

> "It has been an excellent tool to be able to capture my ideas and save them, I feel free to be able to express my ideas in Microsoft OneNote and it also eliminated the..."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6378611)

SG

Sergio G.

IT Engineer

> "You can try to search typing a word which appears in the "section" or "page" header, and it doesn't find anything."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6718767)

JJ

Jeremy J.

Electrical Specialist

> "From converting tables to Excel sheets to OneNotes extensive file compatibility makes it nice and convenient to put and access everything in one place."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6850982)

NA

Nava A.

Assistant Manager

> "The layout can feel a bit cluttered, and it’s not always obvious where certain formatting tools are."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7060877)

HB

Himanshu B.

software developer

> "Microsoft OneNote offers note-taking capabilities, seamless integration with other Microsoft Office applications, and real-time collaboration features."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6405751)

MA

Moath A.

Operations Manager

> "If you don’t use it carefully, the notebook structure can get messy fast it does not nudge you into structure in the way Google Docs does."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6850028)

VR

Verified Reviewer

Software Engineer

> "Value for money is good, especially since it is included with Microsoft 365 for many users, which makes it accessible without extra cost."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7143433)

KL

Kylee L.

Marketing and Volunteer Coordinator

> "It will create a separate tab that doesn't integrate into your current one and you have to merge the "conflict""

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6745812)

VR

Verified Reviewer

Student

> "Its cross-platform compatibility ensures seamless syncing across devices, making it accessible on Windows, Mac, iOS, and Android."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6399850)

WD

Wendy D.

Legal Assistant

> "It doesn't work well when you are doing handwriting and sometimes you struggle to connect with others app"

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7033564)

NG

Nandini G.

Chartered accountant

> "The feature to add audio along with the maginificent color variety provided by onenote is truly exciting and helps in making note comprehensive."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6440321)

AC

Alliant C.

Support Manager

> "Versions are saved, but it can be hard to recover minor changes such as deleted lists unless I can identify the last save."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6830709)

VR

Verified Reviewer

Software Engineer

> "This makes it helpful for sharing meeting notes or project ideas without sending files back and forth."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7143433)

VR

Verified Reviewer

Owner

> "The lack of robust features, especially when it comes to the table functionality, is also another reason I may consider switching to another software since it's not..."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6400226)

NS

Nate S.

Sales Representative

> "This system allows me to stay organized, sync my OneNote to the Cloud, allows me to access this application on my phone and I can easily share any notes with others."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6673453)

BN

Bre N.

Service Coordinator

> "It doesn’t let you print your notes."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7102683)

JS

Julia S.

Manager

> "Great, I use it on a daily basis to record important meeting notes, create to-do lists, store documents and images, etc."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6679988)

AB

Aaron B.

CEO

> "I wish it was easier to share a page without sharing an entire notebook. If you don't have an organized system, it can quickly turn into sprawl."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6630155)

KW

Kate W.

Office Manager

> "It’s really easy to jot down notes, add images, and keep things sorted into sections kind of like a Pinterest board."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7135616)

MA

Mohamad A.

Team Leader

> "Syncing across devices is often glitchy, leading to frustrating delays and incomplete transfers."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6767766)

VR

Verified Reviewer

Sales Specialist

> "I like the notepad structure with sections and pages because it makes it easy to keep information organized and accessible."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7156647)

MR

Maria R.

Operations Manager

> "When I work offline, sync occasionally stalls and I am unable to tell whether my most recent meeting note synced."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6831437)

CW

Clyde W.

System Adminstrator

> "I also like the ability to share/upload notes via OneDrive."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7163887)

PM

Paolo M.

Engineer

> "Sometimes I got an error and my account can't synchronize and I have to clear cache or reinstall the program to make it work again"

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6404452)

AC

Andrea C.

Controller

> "I use this all the time to keep notes on because I worked in a totally different field of work prior to my current position, and now I have been promoted to the..."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6465999)

LS

Lewis S.

Third line technical support

> "if you have a lot of data in your one note, it can sometime be slow to load up after starting your device."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6438792)

Nomthandazo D.

artist

> "What I like is that I can save my notes to cloud through the app, I remember one time I lost my phone and I was stress about my important notes I wrote for years but..."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6448604)

DM

Danielle M.

Director, Regulatory Affairs

> "There's not much I dislike about OneNote, however I have experienced some syncing issues in the past that led me to start a completely new Notebook from scratch."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6643875)

AM

Ali M.

Software Manager

> "The search feature of Microsoft OneNote is very good when I need to fine something I wrote months ago."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7162017)

AH

Aaron H.

Sales and Inventory Analyst

> "Sometimes I will get slightly annoyed by not being able to easily make a new text box within a note sheet."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6456510)

BP

Ben P.

Operations Manager

> "It has allowed me to create a digital filing system of every client i have."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7073203)

MH

Mert H.

PhD student

> "Just a note I do not like mobile app version of OneNote because somewhat it works slow and hard to understand design."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6473225)

SB

Scott B.

Network Engineer

> "I enjoy using onenote with our team to keep track of shared notes, we use tabs for various items we need to share"

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6822889)

KL

Kylee L.

Marketing and Volunteer Coordinator

> "Microsoft OneNote struggles to load sometimes when you are using it both on your computer and phone."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6745812)

MR

Maria R.

Operations Manager

> "With OneNote, it is like using a digital whiteboard that is compatible with everything I can throw at it, be it images, recordings, or even PDF snapshots."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6831437)

VR

Verified Reviewer

Global Solution Architect

> "search function sometimes lets me down (there are two search boxes - even after years of using the app I get confused)"

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6644652)

[View Reviews](https://www.capterra.com/p/227211/Microsoft-OneNote/reviews/)

## User interface

[Box](https://www.capterra.com/p/148766/Box/)

4.40 (5,637)

[Microsoft OneNote](https://www.capterra.com/p/227211/Microsoft-OneNote/)

4.58 (1,969)

## Connect with a Capterra advisor for a free 15-minute consultation

Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs.

### Features

Do these products fit your needs?

Prioritize real-user-identified key features according to your needs to find your best fit.

\--% Fit

vs

\--% Fit

Access Controls/Permissions

207

Important

Access Expiration Management

150

Important

Activity Dashboard

120

Important

Box

Top features

41/47

-   Access Controls/Permissions
-   Access Expiration Management
-   Activity Dashboard
-   Activity Tracking
-   AI Copilot
-   Alerts/Notifications
-   Annotations
-   API
-   Approval Process Control
-   Archiving & Retention
-   Audit Trail
-   Collaboration Tools
-   Commenting/Notes
-   Compliance Tracking
-   Content Management
-   Customizable Branding
-   Customizable Templates
-   Data Import/Export
-   Document Automation
-   Document Capture
-   Document Classification
-   Document Editing
-   Document Generation
-   Document Review
-   Document Storage
-   Drag & Drop
-   Electronic Signature
-   Email Management
-   File Conversion
-   File Recovery
-   File Sharing
-   Forms Management
-   Full Text Search
-   Generative AI
-   Metadata Extraction
-   Mobile Access
-   Offline Access
-   Optical Character Recognition
-   Reporting & Statistics
-   Search/Filter
-   Secure Data Storage
-   SSL Security
-   Tagging
-   Task Management
-   Third-Party Integrations
-   Version Control
-   Workflow Management

[See all features](https://www.capterra.com/p/148766/Box/#features)

Microsoft OneNote

9/47

-   Access Controls/Permissions
-   Access Expiration Management
-   Activity Dashboard
-   Activity Tracking
-   AI Copilot
-   Alerts/Notifications
-   Annotations
-   API
-   Approval Process Control
-   Archiving & Retention
-   Audit Trail
-   Collaboration Tools
-   Commenting/Notes
-   Compliance Tracking
-   Content Management
-   Customizable Branding
-   Customizable Templates
-   Data Import/Export
-   Document Automation
-   Document Capture
-   Document Classification
-   Document Editing
-   Document Generation
-   Document Review
-   Document Storage
-   Drag & Drop
-   Electronic Signature
-   Email Management
-   File Conversion
-   File Recovery
-   File Sharing
-   Forms Management
-   Full Text Search
-   Generative AI
-   Metadata Extraction
-   Mobile Access
-   Offline Access
-   Optical Character Recognition
-   Reporting & Statistics
-   Search/Filter
-   Secure Data Storage
-   SSL Security
-   Tagging
-   Task Management
-   Third-Party Integrations
-   Version Control
-   Workflow Management

[See all features](https://www.capterra.com/p/227211/Microsoft-OneNote/#features)

### Recognition

Box is recognized as a top-rated tool in 4 Capterra Shortlist reports

No recognitions have been awarded to Microsoft OneNote

### Deployment & support

Box

Deployment

-   Cloud, SaaS, Web-Based
-   Desktop Mac
-   Desktop Windows
-   Desktop Linux
-   On-Premise Windows
-   On-Premise Linux
-   Desktop Chromebook
-   Mobile Android
-   Mobile iPhone
-   Mobile iPad

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

Microsoft OneNote

Deployment

-   Cloud, SaaS, Web-Based
-   Desktop Mac
-   Desktop Windows
-   Desktop Linux
-   On-Premise Windows
-   On-Premise Linux
-   Desktop Chromebook
-   Mobile Android
-   Mobile iPhone
-   Mobile iPad

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

### Company Details

Box

-   By Box
-   Located in United States
-   Founded in 2005

Microsoft OneNote

-   By Microsoft
-   Located in United States
-   Founded in 1975

## Popular Comparisons

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[Microsoft OneNote](https://www.capterra.com/p/227211/Microsoft-OneNote/)[4.58 (1,969)](https://www.capterra.com/p/227211/Microsoft-OneNote/reviews/)

vs

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[Box](https://www.capterra.com/p/148766/Box/)[4.40 (5,637)](https://www.capterra.com/p/148766/Box/reviews/)

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Price

$1.99/month

4.4

Features

4.4

4.5

Ease of Use

4.4

[View full comparison](https://www.capterra.com/compare/148766-161304/Box-vs-OneDrive)

[Microsoft OneNote](https://www.capterra.com/p/227211/Microsoft-OneNote/)[4.58 (1,969)](https://www.capterra.com/p/227211/Microsoft-OneNote/reviews/)

vs

[Fusebase](https://www.capterra.com/p/147496/Nimbus-Note/)[4.65 (176)](https://www.capterra.com/p/147496/Nimbus-Note/reviews/)

$7.2/month

Price

$0/month

4.5

Features

4.6

4.6

Ease of Use

4.7

[View full comparison](https://www.capterra.com/compare/147496-227211/Nimbus-Note-vs-Microsoft-OneNote)

[Box](https://www.capterra.com/p/148766/Box/)[4.40 (5,637)](https://www.capterra.com/p/148766/Box/reviews/)

vs

[Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)[4.65 (14,116)](https://www.capterra.com/p/227157/Microsoft-365/reviews/)

$20/month

Price

$6/month

4.4

Features

4.6

4.5

Ease of Use

4.5

[View full comparison](https://www.capterra.com/compare/148766-227157/Box-vs-Microsoft-365)

[Microsoft OneNote](https://www.capterra.com/p/227211/Microsoft-OneNote/)[4.58 (1,969)](https://www.capterra.com/p/227211/Microsoft-OneNote/reviews/)

vs

[Glasscubes](https://www.capterra.com/p/101272/Glasscubes/)[4.71 (428)](https://www.capterra.com/p/101272/Glasscubes/reviews/)

$7.2/month

Price

£33/month

4.5

Features

4.5

4.6

Ease of Use

4.6

[View full comparison](https://www.capterra.com/compare/101272-227211/Glasscubes-vs-Microsoft-OneNote)

[Box](https://www.capterra.com/p/148766/Box/)[4.40 (5,637)](https://www.capterra.com/p/148766/Box/reviews/)

vs

[Microsoft SharePoint](https://www.capterra.com/p/1167/SharePoint/)[4.35 (5,446)](https://www.capterra.com/p/1167/SharePoint/reviews/)

$20/month

Price

$5/month

4.4

Features

4.3

4.5

Ease of Use

4.1

[View full comparison](https://www.capterra.com/compare/1167-148766/SharePoint-vs-Box)

[Microsoft OneNote](https://www.capterra.com/p/227211/Microsoft-OneNote/)[4.58 (1,969)](https://www.capterra.com/p/227211/Microsoft-OneNote/reviews/)

vs

[monday.com AI Work Platform](https://www.capterra.com/p/147657/monday-com/)[4.57 (6,072)](https://www.capterra.com/p/147657/monday-com/reviews/)

$7.2/month

Price

$9/month

4.5

Features

4.5

4.6

Ease of Use

4.5

[View full comparison](https://www.capterra.com/compare/147657-227211/monday-com-vs-Microsoft-OneNote)

[Box](https://www.capterra.com/p/148766/Box/)[4.40 (5,637)](https://www.capterra.com/p/148766/Box/reviews/)

vs

[Confluence](https://www.capterra.com/p/136446/Confluence/)[4.48 (3,697)](https://www.capterra.com/p/136446/Confluence/reviews/)

$20/month

Price

$5.42/month

4.4

Features

4.4

4.5

Ease of Use

4.3

[View full comparison](https://www.capterra.com/compare/136446-148766/Confluence-vs-Box)

[Box](https://www.capterra.com/p/148766/Box/)[4.40 (5,637)](https://www.capterra.com/p/148766/Box/reviews/)

vs

[Dropbox Business](https://www.capterra.com/p/143068/Dropbox-Business/)[4.53 (21,697)](https://www.capterra.com/p/143068/Dropbox-Business/reviews/)

$20/month

Price

$11.99/month

4.4

Features

4.4

4.5

Ease of Use

4.5

[View full comparison](https://www.capterra.com/compare/143068-148766/Dropbox-Business-vs-Box)