# Todoist vs ClickUp: Features and Cost Comparison 2026 | Capterra > Todoist vs ClickUp: Which task management tool is right for you? Dive into our detailed comparison of their features, costs, and user experience to make your decision. Source: https://www.capterra.com/compare/149339-158833/Todoist-for-Business-vs-ClickUp --- # Todoist vs ClickUp Features and Cost Comparison Last updated April 15th, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.[Learn more](https://www.capterra.com/our-story/) Your comparison: TodoistClickUp2/4 selected [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[4.6 (2638)](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/) [ClickUp](https://www.capterra.com/p/158833/ClickUp/)[4.6 (4576)](https://www.capterra.com/p/158833/ClickUp/reviews/) [## Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[4.6 (2638)](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/) [## ClickUp](https://www.capterra.com/p/158833/ClickUp/)[4.6 (4576)](https://www.capterra.com/p/158833/ClickUp/reviews/) Starting Price $4.00/month Starting Price $4.00/month Value-for-Money 4.5 Functionality 4.4 Ease of Use 4.6 Customer Service 4.4 Starting Price $10.00/month Starting Price $10.00/month Value-for-Money 4.6 Functionality 4.6 Ease of Use 4.3 Customer Service 4.5 Reviews Sentiment Based on [2,638 reviews](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/) Positive 2,467 Neutral 149 Negative 22 Positive 2,467 Neutral 149 Negative 22 Reviews Sentiment Based on [4,576 reviews](https://www.capterra.com/p/158833/ClickUp/reviews/) Positive 4,355 Neutral 171 Negative 50 Positive 4,355 Neutral 171 Negative 50 Best for (according to reviews) - **Business size**: Small businesses account for 70% of reviews (1839), reflecting high usage rates among this segment compared to enterprises and midsize businesses. - **Industry**: Computer software, IT services, and marketing/advertising each contribute 8% of reviews, indicating balanced adoption across these sectors. - **Use cases**: Task management (80%), productivity (49%), and project management (28%) are the main focuses, supporting diverse organizational workflows. Best for (according to reviews) - **Business size**: Small businesses account for 81% of reviews (3666), suggesting strong market traction in this segment. - **Industry**: Marketing & advertising, IT services, and computer software together represent 32% of reviews, indicating diverse adoption across creative and tech-driven sectors. - **Use cases**: Project management (64%), task management (56%), and workflow management (26%) are frequently cited, highlighting focus on organizational and productivity solutions. ## Not a match? Find software alternatives tailored to your priorities. These software suggestions are similar to those you’re currently comparing. Highest Rated ### Airtable 4.6 (2,227) * * * Starting Price $20.00 Per User,Per Month Free Trial Free Version * * * User rating 96% of reviewers rated it above 4 stars * * * ### Zoho Projects 4.5 (860) * * * Starting Price $4.00 Per User,Per Month Free Trial Free Version * * * User rating 92% of reviewers rated it above 4 stars * * * ### Connecteam 4.6 (5,138) * * * Starting Price $29.00 Flat Rate,Per Month Free Trial Free Version * * * User rating 96% of reviewers rated it above 4 stars * * * ### Smartsheet 4.5 (3,492) * * * Starting Price $12.00 Per User,Per Month Free Trial Free Version * * * User rating 92% of reviewers rated it above 4 stars * * * ## Send this comparison chart to my inbox ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. ## Reviewer verdict Todoist Todoist users find it best for straightforward individual task management, appreciating its intuitive interface, efficient task editing, and features like subtasks, labels, and natural language scheduling. Reviewers value its integrations with tools such as Google Calendar, Gmail, Microsoft Outlook, and Trello, which they say help streamline personal productivity. They highlight its robust free plan for basic needs and note that the premium version adds useful features at a reasonable cost, though some mention limitations for group work and occasional issues with notifications and customer support. ClickUp ClickUp reviewers consider it ideal for teams and users needing customizable and collaborative task and project management, citing its flexible task views, real-time communication tools, and detailed progress tracking. They appreciate integrations with Slack, Asana, Trello, Google Calendar, and Google Drive, which they say enhance workflow and file management. Users find its free plan comprehensive for small businesses, mentioning that its broad feature set supports complex workflows, though some note a steeper learning curve, occasional bugs, and confusing pricing for larger teams. ## Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Features comparison In the task management market, Todoist and ClickUp both offer a range of features, and comparing them goes beyond just looking at price. Understanding which functionalities align with your specific requirements can help maximize value and eliminate unnecessary spending. Below is a breakdown of the most critical aspects to consider. \[[1](#source-item-1)\] Key features rated by users Features selected based on 65,460 reviews from Task Management users. about the Fit Score methodology. Fit Score methodology To calculate the Fit Score, our proprietary methodology factors in the following: - The importance level for each feature. By default, this is determined by user reviews. They can rate a feature Critical, High, Low, or Not Used. - Feedback from real users on how the product performs for each key feature, derived from verified user reviews and ratings. Please note: - To calculate the Fit Score, the number of reviews for those features and the actual rating carry the same weight. You might see that, in some cases, even though the ratings are the same, we still determine a winner because it had more reviews. - If the Fit Score is not shown for a specific product, that only means there are currently not enough relevant data points to develop a meaningful score. It does not indicate that the product should be excluded from further evaluation. Todoist 84%Fit High performer Feature ratings Task Management 4.7 Task Editing 4.6 Task Scheduling 4.7 Task Progress Tracking 4.4 ClickUp 85%Fit Feature ratings Task Management 4.6 Task Editing 4.5 Task Scheduling 4.6 Task Progress Tracking 4.5 Task Management 4.7 (686) 4.6 (1332) Todoist users appreciate its simplicity and ease of use for task management, noting that it helps them organize tasks efficiently with features like subtasks, labels, and multiple view options such as Kanban boards and lists. They also value the ability to prioritize tasks and integrate with other tools like Google Calendar. However, some users mention that it falls short for group task management. ClickUp users, on the other hand, highlight its robust task management capabilities, including customizable task views, task assignments, due dates, priorities, and statuses. They appreciate its flexibility and collaboration tools, though some users report issues with bugs and complexity. Overall, users find Todoist easy to use and efficient for individual task management, while they value ClickUp for its comprehensive and customizable task management features. Task Editing 4.6 (613) 4.5 (620) Todoist users find task editing to be quick and intuitive, allowing them to easily update task details such as descriptions, dates, and priorities. They appreciate the flexibility to make changes on the go and the user-friendly interface that supports natural language input. However, some users mention occasional issues with recurring tasks and the need for more shortcuts. ClickUp users also appreciate the ease of editing tasks, noting that they can update descriptions, due dates, and priorities with a few clicks. They value the ability to make bulk edits and collaborate on task updates. Some users, however, report encountering bugs and a clunky interface. In general, users find both platforms offer efficient task editing, with Todoist being praised for its simplicity and ClickUp for its collaborative features. Task Scheduling 4.7 (796) 4.6 (939) Todoist users appreciate the task scheduling feature for its ability to set due dates, reminders, and recurring tasks using natural language input. They find it helpful for planning and managing their workload, saying that it offers seamless integration across devices. Some users, however, mention a learning curve for certain scheduling features. ClickUp users value the flexibility and customization options for task scheduling, including start and end dates, dependencies, and recurring tasks. They appreciate the various views like calendars and Gantt charts, which they say help in visualizing and managing schedules. Some users, however, report issues with bugs and complexity. Overall, users find Todoist's task scheduling intuitive and efficient, while they appreciate ClickUp's customizable and comprehensive scheduling features. Task Progress Tracking 4.4 (583) 4.5 (840) Todoist users find task progress tracking helpful for monitoring task completion and staying motivated. They appreciate the ability to break tasks into subtasks and use labels to track progress. However, some users mention the lack of more detailed progress indicators like percentage completion. ClickUp users, on the other hand, highlight the robust task progress tracking features, including visual indicators, progress bars, and customizable status tags. They value the real-time insights and the ability to track task dependencies and time spent on tasks. Some users, however, report issues with the complexity and occasional bugs. In summary, users find Todoist's task progress tracking simple and motivating, while they appreciate ClickUp's detailed and customizable tracking features. ## Pricing comparison ### Starting prices Todoist $4.00 Per User (Per Month) Free Trial Free Version [View pricing plans](https://www.capterra.com/p/149339/Todoist-for-Business/pricing/) ClickUp $10.00 Per User (Per Month) Free Trial Free Version [View pricing plans](https://www.capterra.com/p/158833/ClickUp/pricing/) ### Value-for-money analysis 4.5 (2638) 4.6 (4576) A comparison of how reviewers evaluate the value for money provided by both Todoist and ClickUp indicates that Todoist reviewers find it offers a robust free plan with essential features, while ClickUp reviewers appreciate its comprehensive free version with a wide range of functionalities. Reviewers find Todoist's free version useful for basic task management, noting that the premium version adds valuable features like reminders, labels, and integrations at a reasonable cost. They appreciate the software's availability across multiple platforms and its economical pricing for small teams. However, some users feel that the free version is limited and that the premium plans can be expensive compared to competitors. When it comes to ClickUp, reviewers appreciate its extensive free plan, which includes unlimited tasks, members, and various views. They find it valuable for small businesses and startups due to its comprehensive features without the need for immediate upgrades. However, some users mention that certain advanced features are locked behind higher-priced tiers, and the pricing structure can be confusing and costly for larger teams. ## Integrations Popular Integrations Compare available integrations between Todoist and ClickUp. ### Dropbox Business Todoist ClickUp ### Slack Todoist ClickUp ### TMetric Todoist ClickUp ### Zapier Todoist ClickUp ### TimeCamp Todoist ClickUp ### Timely Todoist ClickUp ### Google Calendar Todoist ClickUp ### Toggl Track Todoist ClickUp Total Integrations 74 Google Calendar Reviewers mention that Todoist integrates with Google Calendar to sync tasks and due dates, which they say helps with scheduling, reminders, and viewing tasks alongside calendar events. Gmail Users report that Todoist integrates with Gmail to turn emails into tasks, which they note helps in managing follow-ups and ensuring no important emails are missed. Microsoft Outlook Reviewers state that Todoist integrates with Microsoft Outlook to create tasks from emails, which they say helps in scheduling and managing tasks directly from their email account. Shortcuts Users mention that Todoist's keyboard shortcuts facilitate quick task creation and management, which they note improves efficiency by allowing task updates without using a mouse. Trello Reviewers say that Todoist integrates with Trello to manage projects and tasks, which they indicate helps in organizing workflows and improving productivity through combined use. Todoist Integrations (74) - [1Password](https://www.capterra.com/p/176113/1Password/) - [Airmail for Business](https://www.capterra.com/p/210396/Airmail-for-Business/) - [Akiflow](https://www.capterra.com/p/232035/Akiflow/) - [Albato](https://www.capterra.com/p/228273/Albato/) - [Alexa](https://www.capterra.com/p/168725/Alexa-Marketing-Stack/) - [APIANT](https://www.capterra.com/p/155486/APIANT/) - [ApiX-Drive](https://www.capterra.com/p/265765/ApiX-Drive/) - [Built.io Flow](https://www.capterra.com/p/224552/Builtio-Flow/) - [Clockify](https://www.capterra.com/p/169607/Clockify/) - [Day.io](https://www.capterra.com/p/202518/Oitchau/) - [Dispatch](https://www.capterra.com/p/139893/Dispatch/) - [Dropbox Business](https://www.capterra.com/p/143068/Dropbox-Business/) - [Everhour](https://www.capterra.com/p/133409/Everhour/) - [Evernote Teams](https://www.capterra.com/p/154969/Evernote-Business/) - [Fantastical](https://www.capterra.com/p/210207/Fantastical/) - [Firefox](https://www.capterra.com/p/228987/Firefox/) - [Flock](https://www.capterra.com/p/151072/Flock/) - [Gmail](https://www.capterra.com/p/202338/Gmail/) - [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) - [Google Chrome](https://www.capterra.com/p/228985/Chrome/) - [Google Drive](https://www.capterra.com/p/161425/Drive/) - [Google Maps](https://www.capterra.com/p/227511/Google-Maps/) - [HourStack](https://www.capterra.com/p/173007/HourStack/) - [Hugo](https://www.capterra.com/p/195893/Hugo/) - [IFTTT](https://www.capterra.com/p/186695/IFTTT/) - [Jira](https://www.capterra.com/p/19319/JIRA/) - [Klips](https://www.capterra.com/p/130237/Klipfolio-Dashboard/) - [Llama Life](https://www.capterra.com/p/253326/Llama-Life/) - [Mailbutler](https://www.capterra.com/p/166387/Mailbutler-Business/) - [Make](https://www.capterra.com/p/154278/Integromat/) - [Microsoft Edge](https://www.capterra.com/p/229037/Microsoft-Edge/) - [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) - [Microsoft Power Automate](https://www.capterra.com/p/227210/Microsoft-Power-Automate/) - [Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/) - [Missive](https://www.capterra.com/p/152884/Missive/) - [Momentum Dashboard](https://www.capterra.com/p/234327/Momentum-Dashboard/) - [monday.com](https://www.capterra.com/p/147657/monday-com/) - [Monkedo](https://www.capterra.com/p/10023582/Monkedo/) - [n8n embed](https://www.capterra.com/p/267441/n8n-embed/) - [n8n.io](https://www.capterra.com/p/198028/n8n-io/) - [Opera](https://www.capterra.com/p/229024/Opera/) - [OttoKit](https://www.capterra.com/p/10012201/SureTriggers/) - [Pabbly Connect](https://www.capterra.com/p/205994/Pabbly-Connect/) - [Pabbly Subscriptions](https://www.capterra.com/p/166386/Pabbly-Subscriptions/) - [Pipedream](https://www.capterra.com/p/242217/Pipedream/) - [Pleexy](https://www.capterra.com/p/197390/Pleexy/) - [Pluga](https://www.capterra.com/p/208338/Pluga/) - [Reclaim](https://www.capterra.com/p/10014704/Reclaim/) - [Relay.app](https://www.capterra.com/p/10012226/Relay/) - [RoundPie](https://www.capterra.com/p/178882/PomoDone-App/) - [Safari](https://www.capterra.com/p/229123/Safari/) - [Shortcuts](https://www.capterra.com/p/13284/Shortcuts-Software/) - [Skyvia](https://www.capterra.com/p/146167/Skyvia/) - [Slack](https://www.capterra.com/p/135003/Slack/) - [Sunsama](https://www.capterra.com/p/145616/Sunsama/) - [Time Doctor](https://www.capterra.com/p/129984/Time-Doctor/) - [TimeCamp](https://www.capterra.com/p/129847/TimeCamp/) - [Timely](https://www.capterra.com/p/131584/Timely/) - [Timely](https://www.capterra.com/p/142756/Timely/) - [TMetric](https://www.capterra.com/p/148624/TMetric/) - [Toggl Track](https://www.capterra.com/p/247745/Toggl/) - [TrackingTime](https://www.capterra.com/p/136591/TrackingTime/) - [Trello](https://www.capterra.com/p/211559/Trello/) - [Trevor.io](https://www.capterra.com/p/155488/TrevorMyData/) - [Twist](https://www.capterra.com/p/167818/Twist/) - [Usersnap](https://www.capterra.com/p/135579/Usersnap/) - [Webex Suite](https://www.capterra.com/p/237272/Webex/) - [WebWork Time Tracker](https://www.capterra.com/p/151338/WebWork-Time-Tracker/) - [Zapier](https://www.capterra.com/p/130182/Zapier/) - [Zendesk Suite](https://www.capterra.com/p/164283/Zendesk/) - [Zluri](https://www.capterra.com/p/215002/Zluri/) - [Zoho Cliq](https://www.capterra.com/p/167639/Zoho-Cliq/) - [Zoho Flow](https://www.capterra.com/p/227460/Zoho-Flow/) - [Zoho Mail](https://www.capterra.com/p/174694/Zoho-Mail/) Total Integrations 88 Slack Reviewers mention that integrating Slack with ClickUp enhances team communication and collaboration, noting that it allows task updates, notifications, and comments to be shared seamlessly within Slack channels. Asana Reviewers state that integrating Asana with ClickUp facilitates migration and project management, noting that it helps teams transition smoothly and manage tasks more effectively within ClickUp. Trello Users say that integrating Trello with ClickUp improves workflow management, noting that it allows linking of Trello boards and cards with ClickUp tasks for better project tracking. Google Calendar Users report that integrating Google Calendar with ClickUp helps in scheduling and tracking tasks, saying that it allows synchronization of deadlines and reminders between the two platforms. Google Drive Reviewers mention that integrating Google Drive with ClickUp enhances file management and collaboration, noting that it allows easy access, sharing, and embedding of documents directly within ClickUp. ClickUp Integrations (88) - [Airtable](https://www.capterra.com/p/146652/Airtable/) - [Alexa](https://www.capterra.com/p/168725/Alexa-Marketing-Stack/) - [Asana](https://www.capterra.com/p/184581/Asana-PM/) - [Basecamp](https://www.capterra.com/p/56808/Basecamp/) - [Bitbucket](https://www.capterra.com/p/233341/Bitbucket/) - [Box](https://www.capterra.com/p/148766/Box/) - [BugSnag](https://www.capterra.com/p/265817/Bugsnag/) - [Calendly](https://www.capterra.com/p/148036/Calendly/) - [Canny](https://www.capterra.com/p/161103/Canny/) - [Clockify](https://www.capterra.com/p/169607/Clockify/) - [Confluence](https://www.capterra.com/p/136446/Confluence/) - [Discord](https://www.capterra.com/p/240238/Discord/) - [Dropbox Business](https://www.capterra.com/p/143068/Dropbox-Business/) - [Duefocus](https://www.capterra.com/p/179695/Duefocus/) - [Everhour](https://www.capterra.com/p/133409/Everhour/) - [Evernote Teams](https://www.capterra.com/p/154969/Evernote-Business/) - [Figma](https://www.capterra.com/p/175027/Figma/) - [Front](https://www.capterra.com/p/132901/Front/) - [GitHub](https://www.capterra.com/p/129067/GitHub/) - [GitLab](https://www.capterra.com/p/159806/GitLab/) - [Gmail](https://www.capterra.com/p/202338/Gmail/) - [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) - [Google Chrome](https://www.capterra.com/p/228985/Chrome/) - [Google Docs](https://www.capterra.com/p/160756/Google-Docs/) - [Google Drive](https://www.capterra.com/p/161425/Drive/) - [Google Forms](https://www.capterra.com/p/176571/Google-Forms/) - [Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/) - [Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/) - [Grammarly Business](https://www.capterra.com/p/170306/Grammarly-Business/) - [Harvest](https://www.capterra.com/p/75598/Harvest/) - [Help Scout](https://www.capterra.com/p/136909/Help-Scout/) - [HubSpot CRM](https://www.capterra.com/p/152373/HubSpot-CRM/) - [Hubstaff](https://www.capterra.com/p/132376/Hubstaff/) - [Intercom](https://www.capterra.com/p/134347/Intercom/) - [Jira](https://www.capterra.com/p/19319/JIRA/) - [JIRA Service Management](https://www.capterra.com/p/227102/JIRA-Service-Management/) - [Jotform](https://www.capterra.com/p/158456/JotForm-4-0/) - [Loom](https://www.capterra.com/p/191187/Loom/) - [Make](https://www.capterra.com/p/154278/Integromat/) - [Marker](https://www.capterra.com/p/152269/Marker/) - [Memtime](https://www.capterra.com/p/199674/memtime/) - [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) - [Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/) - [Miro](https://www.capterra.com/p/128955/Miro/) - [monday.com](https://www.capterra.com/p/147657/monday-com/) - [Monitask](https://www.capterra.com/p/163622/Monitask/) - [Morgen](https://www.capterra.com/p/10016370/Morgen/) - [n8n.io](https://www.capterra.com/p/198028/n8n-io/) - [OneDrive](https://www.capterra.com/p/161304/OneDrive/) - [Pabbly Connect](https://www.capterra.com/p/205994/Pabbly-Connect/) - [PractiTest](https://www.capterra.com/p/108312/PractiTest/) - [ProBackup](https://www.capterra.com/p/231013/Pro-Backup/) - [Protractor](https://www.capterra.com/p/18043/Protractor-NET/) - [Relay.app](https://www.capterra.com/p/10012226/Relay/) - [RingCX](https://www.capterra.com/p/242186/RingCentral-Contact-Center/) - [RoundPie](https://www.capterra.com/p/178882/PomoDone-App/) - [Sentry](https://www.capterra.com/p/165426/Sentry/) - [Single Sign-On](https://www.capterra.com/p/209022/Single-Sign-On/) - [Slab](https://www.capterra.com/p/184289/Slab/) - [Slack](https://www.capterra.com/p/135003/Slack/) - [Sleekplan](https://www.capterra.com/p/232766/Sleekplan/) - [Station](https://www.capterra.com/p/200715/Station/) - [Sunsama](https://www.capterra.com/p/145616/Sunsama/) - [SupportBee](https://www.capterra.com/p/132028/SupportBee/) - [Tableau](https://www.capterra.com/p/208764/Tableau/) - [TestLodge](https://www.capterra.com/p/110329/Test-Lodge/) - [TestMu AI](https://www.capterra.com/p/170732/LambdaTest/) - [Time Doctor](https://www.capterra.com/p/129984/Time-Doctor/) - [TimeCamp](https://www.capterra.com/p/129847/TimeCamp/) - [Timely](https://www.capterra.com/p/131584/Timely/) - [Timeneye](https://www.capterra.com/p/139636/Timeneye/) - [Timing](https://www.capterra.com/p/148873/Timing/) - [TMetric](https://www.capterra.com/p/148624/TMetric/) - [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/) - [Toggl Track](https://www.capterra.com/p/247745/Toggl/) - [Trello](https://www.capterra.com/p/211559/Trello/) - [Twilio](https://www.capterra.com/p/180158/Twilio-Communications-Platform/) - [Typeform](https://www.capterra.com/p/137289/Typeform/) - [Unito](https://www.capterra.com/p/147319/Unito/) - [Userback](https://www.capterra.com/p/172431/Userback/) - [Vimeo](https://www.capterra.com/p/122348/Vimeo-Pro/) - [WebWork Time Tracker](https://www.capterra.com/p/151338/WebWork-Time-Tracker/) - [Wrike](https://www.capterra.com/p/76113/Wrike/) - [YouTube](https://www.capterra.com/p/237905/YouTube/) - [Zapier](https://www.capterra.com/p/130182/Zapier/) - [Zendesk Suite](https://www.capterra.com/p/164283/Zendesk/) - [Zoho Flow](https://www.capterra.com/p/227460/Zoho-Flow/) - [Zoom Workplace](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/) For each product, we show you the most common integrations according to our user reviews and analyze themes in what reviewers say to highlight what you need to know. ## How does the user experience compare on Todoist vs ClickUp? ### Overall rating 4.6 (2638) 4.6 (4576) ### User interface Todoist ClickUp ### Customer service and support Todoist Email/Help Desk FAQs/Forum Knowledge Base Phone Support 24/7 (Live rep) Chat ClickUp Email/Help Desk FAQs/Forum Knowledge Base Phone Support 24/7 (Live rep) Chat ## What users say about the pros and cons of Todoist vs ClickUp When it comes to task management tools, Todoist and ClickUp are two options that have been reviewed on Capterra by verified reviewers. Explore the experiences our reviewers have shared about Todoist and ClickUp to see how they stack up against one another and pick the one that would best fit your needs. Users appreciate Todoist for its robust task management capabilities, noting features like subtasks, custom filters, and offline access. They find it effective for task coordination, highlighting its priority lists and recurring tasks. Additionally, reviewers value its task reminders, mentioning location-based reminders and cross-device syncing. At the same time, ClickUp users praise its comprehensive task management, citing its customization options and integration capabilities. They also commend its team collaboration tools, such as real-time communication and workflow management. Furthermore, reviewers find ClickUp's project management features versatile and user-friendly, enhancing productivity and collaboration. However, Todoist users express concerns about the limitations of its free version and issues with task notifications. They also mention occasional bugs and slow customer service responses. Meanwhile, ClickUp users report problems with overwhelming email notifications and slow bug fixes. They also find its mobile support lacking, noting performance issues and inconsistencies between desktop and mobile interfaces. \[[2](#source-item-2)\] Pros Todoist VK Vatsal K Software Engineer InternComputer Software, 501 - 1,000 employeesUsed the software for: More than 2 years. “I use it as an app on my phone and some devices and as a browser extension on my laptop's chrome which is so helpful because they are synced all the time and I can easily update it from anywhere.“ December 1, 2025 Nona P Management Technician IILaw Enforcement, 51 - 200 employeesUsed the software for: 6-12 months. “My absolute favorite feature is the option for calendar plug-ins, where you can easily create a task from within an email; not only can you create a task with the click of a button, but the task is automatically hyperlinked to the email from which it stems -- incredibly convenient!“ May 22, 2025 ClickUp AH Arielle H CEOAccounting, Self-employedUsed the software for: 6-12 months. “Having separate workspaces for different departments aka "hats" (even as a solopreneur) is instrumental in keeping things running smoothly- such as an area for Marketing Planning (as well as tracking campaigns and promotions), Operations planning, Networking tracking, Referral partners, memberships, and even a lead tracking pipeline.“ November 20, 2025 BT Brianna T Lead EditorConsumer Services, Self-employedUsed the software for: 1-2 years. “ClickUp is multi-functional and you can do a lot of things on the platform (such as track time, create workflows, store documents, create and track goals, etc.)“ April 5, 2026 Cons Todoist RF Robert F Sales RepresentativeFood & Beverages, 501 - 1,000 employeesUsed the software for: Less than 6 months. “While Todoist offers great features for task management, it isn't providing innovative features that would make me switch from my current app.“ December 16, 2025 NA Nathaniel A OwnerArts and Crafts, Self-employedUsed the software for: I used a free trial. “I also found that customizing list views or making quick edits took more taps or clicks than I’d like. While it’s amazing for project management, it’s not always ideal for basic, personal task lists.“ June 22, 2025 ClickUp MH MaryHelen H Sr Content Marketing SpecialistEducation Management, 51 - 200 employeesUsed the software for: 6-12 months. “I dislike the chrome extension which was a big feature of getting us into the app,the "send to clickup" chrom extensoin that works with gmail doesnt really work well on my computer.“ December 22, 2025 KM Katsia M DirectorInformation Technology and Services, 11 - 50 employeesUsed the software for: 1-2 years. “I also wish that the proofing add on would allow me to do frame by frame review, as right now, it’s not detailed enough for the video team.“ March 16, 2026 * * * Sources 1. Our research team identified features from vendor websites based on their analysis of what users find valuable or expect from task management software. This list is not exhaustive. For additional features, refer to the vendor’s website. 2. Review excerpts are passages extracted from longer reviews written by verified reviewers. We obtain these excerpts by applying an algorithm that considers factors including, but not limited to, length, topic coverage, and thematic relevance. Excerpts are evaluated for positive or negative sentiment and receive a sentiment score. They represent user opinion and do not represent the views of, nor constitute, an endorsement by Capterra or its affiliates. Excerpts are not edited for clarity or grammar. * * * Need Help Deciding Between Todoist and ClickUp? Talk to a Capterra advisor for free and get results within 15 minutes. 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