# Todoist vs Asana: Features and Cost Comparison 2026 | Capterra > Todoist vs Asana: Which task management tool is right for you? Dive into our detailed comparison of their features, costs, and user experience to make your decision. Source: https://www.capterra.com/compare/149339-184581/Todoist-for-Business-vs-Asana-PM --- # Todoist vs Asana Features and Cost Comparison Last updated May 7th, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.[Learn more](https://www.capterra.com/our-story/) Your comparison: AsanaTodoist2/4 selected [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[4.6 (2640)](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/) [Asana](https://www.capterra.com/p/184581/Asana-PM/)[4.5 (13566)](https://www.capterra.com/p/184581/Asana-PM/reviews/) [## Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[4.6 (2640)](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/) [## Asana](https://www.capterra.com/p/184581/Asana-PM/)[4.5 (13566)](https://www.capterra.com/p/184581/Asana-PM/reviews/) Starting Price $4.00/month Starting Price $4.00/month Value-for-Money 4.5 Functionality 4.4 Ease of Use 4.6 Customer Service 4.4 Starting Price $10.99/month Starting Price $10.99/month Value-for-Money 4.4 Functionality 4.4 Ease of Use 4.4 Customer Service 4.3 Reviews Sentiment Based on [2,640 reviews](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/) Positive 2,469 Neutral 149 Negative 22 Positive 2,469 Neutral 149 Negative 22 Reviews Sentiment Based on [13,566 reviews](https://www.capterra.com/p/184581/Asana-PM/reviews/) Positive 12,419 Neutral 914 Negative 233 Positive 12,419 Neutral 914 Negative 233 Best for (according to reviews) - **Business size**: Small businesses account for 70% of reviews (1839), reflecting high usage rates among this segment compared to enterprises and midsize businesses. - **Industry**: Computer software, IT services, and marketing/advertising each contribute 8% of reviews, indicating balanced adoption across these sectors. - **Use cases**: Task management (80%), productivity (49%), and project management (28%) are the main focuses, supporting diverse organizational workflows. Best for (according to reviews) - **Business size**: Small businesses account for 65% of reviews (8,849), reflecting high usage rates compared to enterprises and midsize businesses, which each contribute only 10%. - **Industry**: Marketing & advertising, computer software, and IT/services together represent 31% of reviews, indicating broad adoption across creative, tech, and service sectors. - **Use cases**: Project management (64%), task management (58%), and project tracking (27%) are the main uses, highlighting a focus on organizing and monitoring work. ## Send this comparison chart to my inbox ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. ## Reviewer verdict Todoist Todoist users find it best for individual task management and personal productivity, appreciating its simple interface, quick task creation, and flexible scheduling with natural language input. Reviewers value integrations with tools like Google Calendar, Gmail, Microsoft Outlook, and Trello, which they say help streamline workflows. They mention that Todoist’s free plan covers essential features for individuals and small teams, but note that advanced capabilities like reminders and custom filters require a paid plan. Asana Asana reviewers consider it best for team-based project management and collaboration, citing its intuitive task assignment, customizable workflows, and real-time progress tracking with visual tools like Gantt charts and timelines. Users highlight integrations with Slack, Google Drive, Gmail, Jira, and Google Calendar, which they say enhance communication and resource sharing. They find Asana’s free plan effective for small teams, while larger organizations benefit from advanced features available in paid tiers. ## Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Features comparison Choosing a task management solution like Todoist or Asana involves more than just comparing prices. Evaluating the features and capabilities of each option is key to finding the right fit. Selecting a solution that integrates well with your needs can improve efficiency and prevent spending on features you don't require. Here's how these two options measure up in key areas. \[[1](#source-item-1)\] Key features rated by users Features selected based on 66,139 reviews from Task Management users. about the Fit Score methodology. Fit Score methodology To calculate the Fit Score, our proprietary methodology factors in the following: - The importance level for each feature. By default, this is determined by user reviews. They can rate a feature Critical, High, Low, or Not Used. - Feedback from real users on how the product performs for each key feature, derived from verified user reviews and ratings. Please note: - To calculate the Fit Score, the number of reviews for those features and the actual rating carry the same weight. You might see that, in some cases, even though the ratings are the same, we still determine a winner because it had more reviews. - If the Fit Score is not shown for a specific product, that only means there are currently not enough relevant data points to develop a meaningful score. It does not indicate that the product should be excluded from further evaluation. Todoist 84%Fit High performer Feature ratings Task Management 4.7 Task Editing 4.6 Task Scheduling 4.7 Task Progress Tracking 4.4 Asana 88%Fit Feature ratings Task Management 4.7 Task Editing 4.6 Task Scheduling 4.6 Task Progress Tracking 4.6 Task Management 4.7 (687) 4.7 (2584) Todoist users appreciate the simplicity and efficiency of its task management features, highlighting the ability to quickly create, organize, and prioritize tasks. They value the multiple view options, such as Kanban boards and lists, and the ease of adding subtasks and labels. However, some users mention limitations in group task management. Asana users, on the other hand, find task management intuitive and comprehensive, noting the ease of creating detailed tasks with assignees, due dates, and dependencies. They appreciate the seamless collaboration and the flexibility in breaking down tasks. Overall, users think Todoist is great for individual task management, while they value Asana for its robust team collaboration features. Task Editing 4.6 (615) 4.6 (1001) Todoist users find task editing straightforward and efficient, appreciating the ability to quickly update task details such as descriptions, dates, and priorities. They mention the intuitive interface and the flexibility to make changes on the go. However, some users note occasional issues with recurring tasks. Asana users also praise the ease of task editing, highlighting the user-friendly interface that allows for quick modifications without needing to save changes explicitly. They value the ability to add comments, attach files, and update task statuses. In general, users think both platforms offer efficient task editing, but they note that Asana provides more comprehensive collaboration features. Task Scheduling 4.7 (798) 4.6 (1531) Todoist users appreciate the flexibility in scheduling tasks, which they say includes setting due dates, durations, and recurring tasks using natural language input. They find the integration with other tools like Google Calendar helpful. However, some users mention a learning curve with certain scheduling features. Asana users value the precise time management capabilities, including setting start and end dates, and the ability to visualize tasks with Gantt charts and timelines. They appreciate the reminders and notifications for upcoming deadlines. Overall, users find Todoist's task scheduling flexible and intuitive, while they think Asana offers more advanced scheduling options and better visualization tools. Task Progress Tracking 4.4 (583) 4.6 (1284) Todoist users find the progress tracking feature useful for seeing completed and pending tasks, saying that they can break down tasks into subtasks and use custom labels. However, they note the lack of more detailed progress indicators like percentage completion. Asana users appreciate the real-time visibility and clarity of task progress tracking, with features like visual indicators, milestones, and status updates. They find it helpful for monitoring project advancement and identifying bottlenecks. In summary, users think Todoist provides basic progress tracking suitable for individual tasks, while they value Asana for its comprehensive and detailed progress tracking capabilities. ## Pricing comparison ### Starting prices Todoist $4.00 Per User (Per Month) Free Trial Free Version [View pricing plans](https://www.capterra.com/p/149339/Todoist-for-Business/pricing/) Asana $10.99 Per User (Per Month) Free Trial Free Version [View pricing plans](https://www.capterra.com/p/184581/Asana-PM/pricing/) ### Value-for-money analysis 4.5 (2640) 4.4 (13566) A dive into reviewer perceptions about the value for money of both Todoist and Asana demonstrates that Todoist reviewers consider it to offer a robust free plan with essential features, while Asana reviewers comment on its comprehensive free tier that supports small teams effectively. Reviewers appreciate Todoist's free version for its basic task management capabilities, noting that the premium version adds valuable features like reminders, labels, and integrations at a reasonable cost. They find the pricing effective for individuals and small teams, although some users mention that many advanced features are locked behind a paywall, making the free version feel limited for more complex needs. As for Asana, reviewers find it also provides good value for money, highlighting its extensive free plan that includes essential project management tools. They note that the paid plans unlock advanced features like custom fields and timeline views, which are beneficial for larger teams. However, some users feel that the premium plans can be expensive, particularly for small businesses or startups, and that the free version lacks some advanced functionalities. ## Integrations Popular Integrations Compare available integrations between Todoist and Asana. ### Dropbox Business Todoist Asana ### Slack Todoist Asana ### TMetric Todoist Asana ### TrackingTime Todoist Asana ### Zapier Todoist Asana ### TimeCamp Todoist Asana ### Timely Todoist Asana ### IFTTT Todoist Asana Total Integrations 74 Google Calendar Reviewers mention that Todoist integrates with Google Calendar to sync tasks and due dates, which they say helps with scheduling, reminders, and viewing tasks alongside calendar events. Gmail Users report that Todoist integrates with Gmail to turn emails into tasks, which they note helps in managing follow-ups and ensuring no important emails are missed. Microsoft Outlook Reviewers state that Todoist integrates with Microsoft Outlook to create tasks from emails, which they say helps in scheduling and managing tasks directly from their email account. Shortcuts Users mention that Todoist's keyboard shortcuts facilitate quick task creation and management, which they note improves efficiency by allowing task updates without using a mouse. Trello Reviewers say that Todoist integrates with Trello to manage projects and tasks, which they indicate helps in organizing workflows and improving productivity through combined use. Todoist Integrations (74) - [1Password](https://www.capterra.com/p/176113/1Password/) - [Airmail for Business](https://www.capterra.com/p/210396/Airmail-for-Business/) - [Akiflow](https://www.capterra.com/p/232035/Akiflow/) - [Albato](https://www.capterra.com/p/228273/Albato/) - [Alexa](https://www.capterra.com/p/168725/Alexa-Marketing-Stack/) - [APIANT](https://www.capterra.com/p/155486/APIANT/) - [ApiX-Drive](https://www.capterra.com/p/265765/ApiX-Drive/) - [Built.io Flow](https://www.capterra.com/p/224552/Builtio-Flow/) - [Clockify](https://www.capterra.com/p/169607/Clockify/) - [Day.io](https://www.capterra.com/p/202518/Oitchau/) - [Dispatch](https://www.capterra.com/p/139893/Dispatch/) - [Dropbox Business](https://www.capterra.com/p/143068/Dropbox-Business/) - [Everhour](https://www.capterra.com/p/133409/Everhour/) - [Evernote Teams](https://www.capterra.com/p/154969/Evernote-Business/) - [Fantastical](https://www.capterra.com/p/210207/Fantastical/) - [Firefox](https://www.capterra.com/p/228987/Firefox/) - [Flock](https://www.capterra.com/p/151072/Flock/) - [Gmail](https://www.capterra.com/p/202338/Gmail/) - [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) - [Google Chrome](https://www.capterra.com/p/228985/Chrome/) - [Google Drive](https://www.capterra.com/p/161425/Drive/) - [Google Maps](https://www.capterra.com/p/227511/Google-Maps/) - [HourStack](https://www.capterra.com/p/173007/HourStack/) - [Hugo](https://www.capterra.com/p/195893/Hugo/) - [IFTTT](https://www.capterra.com/p/186695/IFTTT/) - [Jira](https://www.capterra.com/p/19319/JIRA/) - [Klips](https://www.capterra.com/p/130237/Klipfolio-Dashboard/) - [Llama Life](https://www.capterra.com/p/253326/Llama-Life/) - [Mailbutler](https://www.capterra.com/p/166387/Mailbutler-Business/) - [Make](https://www.capterra.com/p/154278/Integromat/) - [Microsoft Edge](https://www.capterra.com/p/229037/Microsoft-Edge/) - [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) - [Microsoft Power Automate](https://www.capterra.com/p/227210/Microsoft-Power-Automate/) - [Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/) - [Missive](https://www.capterra.com/p/152884/Missive/) - [Momentum Dashboard](https://www.capterra.com/p/234327/Momentum-Dashboard/) - [monday.com](https://www.capterra.com/p/147657/monday-com/) - [Monkedo](https://www.capterra.com/p/10023582/Monkedo/) - [n8n embed](https://www.capterra.com/p/267441/n8n-embed/) - [n8n.io](https://www.capterra.com/p/198028/n8n-io/) - [Opera](https://www.capterra.com/p/229024/Opera/) - [OttoKit](https://www.capterra.com/p/10012201/SureTriggers/) - [Pabbly Connect](https://www.capterra.com/p/205994/Pabbly-Connect/) - [Pabbly Subscriptions](https://www.capterra.com/p/166386/Pabbly-Subscriptions/) - [Pipedream](https://www.capterra.com/p/242217/Pipedream/) - [Pleexy](https://www.capterra.com/p/197390/Pleexy/) - [Pluga](https://www.capterra.com/p/208338/Pluga/) - [Reclaim](https://www.capterra.com/p/10014704/Reclaim/) - [Relay.app](https://www.capterra.com/p/10012226/Relay/) - [RoundPie](https://www.capterra.com/p/178882/PomoDone-App/) - [Safari](https://www.capterra.com/p/229123/Safari/) - [Shortcuts](https://www.capterra.com/p/13284/Shortcuts-Software/) - [Skyvia](https://www.capterra.com/p/146167/Skyvia/) - [Slack](https://www.capterra.com/p/135003/Slack/) - [Sunsama](https://www.capterra.com/p/145616/Sunsama/) - [Time Doctor](https://www.capterra.com/p/129984/Time-Doctor/) - [TimeCamp](https://www.capterra.com/p/129847/TimeCamp/) - [Timely](https://www.capterra.com/p/131584/Timely/) - [Timely](https://www.capterra.com/p/142756/Timely/) - [TMetric](https://www.capterra.com/p/148624/TMetric/) - [Toggl Track](https://www.capterra.com/p/247745/Toggl/) - [TrackingTime](https://www.capterra.com/p/136591/TrackingTime/) - [Trello](https://www.capterra.com/p/211559/Trello/) - [Trevor.io](https://www.capterra.com/p/155488/TrevorMyData/) - [Twist](https://www.capterra.com/p/167818/Twist/) - [Usersnap](https://www.capterra.com/p/135579/Usersnap/) - [Webex Suite](https://www.capterra.com/p/237272/Webex/) - [WebWork Time Tracker](https://www.capterra.com/p/151338/WebWork-Time-Tracker/) - [Zapier](https://www.capterra.com/p/130182/Zapier/) - [Zendesk Suite](https://www.capterra.com/p/164283/Zendesk/) - [Zluri](https://www.capterra.com/p/215002/Zluri/) - [Zoho Cliq](https://www.capterra.com/p/167639/Zoho-Cliq/) - [Zoho Flow](https://www.capterra.com/p/227460/Zoho-Flow/) - [Zoho Mail](https://www.capterra.com/p/174694/Zoho-Mail/) Total Integrations 111 Slack Reviewers report that integrating Slack with Asana enhances team communication and collaboration, noting that it allows real-time notifications, task creation, and updates directly within Slack channels. Google Drive Users mention that integrating Google Drive with Asana facilitates file sharing and document management, citing that it allows attaching files to tasks and keeping project resources in one place. Gmail Reviewers state that integrating Gmail with Asana improves workflow efficiency, which they note allows converting emails into tasks, receiving notifications, and managing tasks directly from the inbox. Jira Users say that integrating Jira with Asana helps manage tasks across teams, noting that it enables tracking tasks related to product and engineering teams and sending information between platforms. Google Calendar Reviewers mention that integrating Google Calendar with Asana helps manage deadlines and schedules, which they say syncs tasks and events, ensuring timely reminders and efficient time management. Asana Integrations (111) - [Adobe Creative Cloud](https://www.capterra.com/p/48969/Adobe-Creative-Cloud/) - [Bitium](https://www.capterra.com/p/133412/Bitium/) - [Box](https://www.capterra.com/p/148766/Box/) - [Bridge24](https://www.capterra.com/p/187545/Bridge24/) - [Bybrand](https://www.capterra.com/p/167217/Bybrand/) - [Bynder](https://www.capterra.com/p/122257/Bynder/) - [Campaign Monitor by Marigold](https://www.capterra.com/p/76928/Campaign-Monitor/) - [Canva](https://www.capterra.com/p/168956/Canva/) - [Claris Connect](https://www.capterra.com/p/246748/Claris-Connect/) - [Clockify](https://www.capterra.com/p/169607/Clockify/) - [Clockwise](https://www.capterra.com/p/194643/Clockwise/) - [Confluence](https://www.capterra.com/p/136446/Confluence/) - [Coview](https://www.capterra.com/p/196881/Coview/) - [Devart ODBC Drivers](https://www.capterra.com/p/197283/Devart-ODBC-Drivers/) - [Docusign](https://www.capterra.com/p/121506/Docusign/) - [Drata](https://www.capterra.com/p/218441/Drata/) - [DronaHQ](https://www.capterra.com/p/160327/DronaHQ/) - [Dropbox Business](https://www.capterra.com/p/143068/Dropbox-Business/) - [Everhour](https://www.capterra.com/p/133409/Everhour/) - [Evernote Teams](https://www.capterra.com/p/154969/Evernote-Business/) - [Expiration Reminder](https://www.capterra.com/p/172196/Expiration-Reminder/) - [Exterro E-Discovery Software Suite](https://www.capterra.com/p/124271/Exterro-E-Discovery-Software-Suite/) - [Figma](https://www.capterra.com/p/175027/Figma/) - [Front](https://www.capterra.com/p/132901/Front/) - [GitHub](https://www.capterra.com/p/129067/GitHub/) - [GitLab](https://www.capterra.com/p/159806/GitLab/) - [Gmail](https://www.capterra.com/p/202338/Gmail/) - [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) - [Google Chat](https://www.capterra.com/p/175800/Chat/) - [Google Docs](https://www.capterra.com/p/160756/Google-Docs/) - [Google Drive](https://www.capterra.com/p/161425/Drive/) - [Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/) - [Google Slides](https://www.capterra.com/p/178686/Google-Slides/) - [Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/) - [Grow](https://www.capterra.com/p/136247/Grow/) - [Happeo](https://www.capterra.com/p/176777/Happeo/) - [Harvest](https://www.capterra.com/p/75598/Harvest/) - [HourStack](https://www.capterra.com/p/173007/HourStack/) - [HubSpot CRM](https://www.capterra.com/p/152373/HubSpot-CRM/) - [Hubstaff](https://www.capterra.com/p/132376/Hubstaff/) - [IBM App Connect](https://www.capterra.com/p/251280/IBM-App-Connect/) - [IFTTT](https://www.capterra.com/p/186695/IFTTT/) - [Instagantt](https://www.capterra.com/p/182910/Instagantt/) - [Intercom](https://www.capterra.com/p/134347/Intercom/) - [Jira](https://www.capterra.com/p/19319/JIRA/) - [Jotform](https://www.capterra.com/p/158456/JotForm-4-0/) - [Juriba Enterprise](https://www.capterra.com/p/183239/JuribaEnterprise/) - [Looker](https://www.capterra.com/p/169053/Looker/) - [Loom](https://www.capterra.com/p/191187/Loom/) - [Lucidchart](https://www.capterra.com/p/146136/Lucidchart/) - [Luciq](https://www.capterra.com/p/166279/Instabug/) - [Mailbird](https://www.capterra.com/p/160517/Mailbird/) - [Mailchimp](https://www.capterra.com/p/110228/MailChimp/) - [Make](https://www.capterra.com/p/154278/Integromat/) - [Marker](https://www.capterra.com/p/152269/Marker/) - [Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/) - [Microsoft Intune](https://www.capterra.com/p/230703/Microsoft-Endpoint-Manager-MEM/) - [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) - [Microsoft Power BI](https://www.capterra.com/p/176586/Power-BI/) - [Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/) - [Netskope Active Platform](https://www.capterra.com/p/135460/Netskope-Active-Platform/) - [Notion](https://www.capterra.com/p/186596/Notion/) - [Okta](https://www.capterra.com/p/119653/Okta/) - [OneDrive](https://www.capterra.com/p/161304/OneDrive/) - [OneLogin](https://www.capterra.com/p/114110/OneLogin/) - [Pipedrive](https://www.capterra.com/p/132666/Pipedrive/) - [Pivotal Tracker](https://www.capterra.com/p/227356/Pivotal-Tracker/) - [PMPeople](https://www.capterra.com/p/204655/PMPeople/) - [Rollbar](https://www.capterra.com/p/158230/Rollbar/) - [Salesforce Sales Cloud](https://www.capterra.com/p/61368/Salesforce/) - [Screenful](https://www.capterra.com/p/139635/Screenful-for-Agile/) - [ServiceNow](https://www.capterra.com/p/254088/ServiceNow/) - [SkedPal](https://www.capterra.com/p/172391/SkedPal/) - [Slab](https://www.capterra.com/p/184289/Slab/) - [Slack](https://www.capterra.com/p/135003/Slack/) - [Splunk Enterprise](https://www.capterra.com/p/94317/Splunk/) - [SupportBee](https://www.capterra.com/p/132028/SupportBee/) - [SyncEzy](https://www.capterra.com/p/201817/SyncEzy/) - [Tableau](https://www.capterra.com/p/208764/Tableau/) - [TeamKeeper](https://www.capterra.com/p/23321/CLOCKWISE/) - [Testmo](https://www.capterra.com/p/10014270/Testmo/) - [TestMu AI](https://www.capterra.com/p/170732/LambdaTest/) - [Time Doctor](https://www.capterra.com/p/129984/Time-Doctor/) - [TimeCamp](https://www.capterra.com/p/129847/TimeCamp/) - [Timely](https://www.capterra.com/p/131584/Timely/) - [TMetric](https://www.capterra.com/p/148624/TMetric/) - [Toggl Track](https://www.capterra.com/p/247745/Toggl/) - [TrackingTime](https://www.capterra.com/p/136591/TrackingTime/) - [Transcend](https://www.capterra.com/p/211669/Transcend/) - [Tray.io](https://www.capterra.com/p/162651/Tray-io/) - [Trello](https://www.capterra.com/p/211559/Trello/) - [TriNet HR Plus](https://www.capterra.com/p/133019/Zenefits/) - [Twist](https://www.capterra.com/p/167818/Twist/) - [Unito](https://www.capterra.com/p/147319/Unito/) - [Usersnap](https://www.capterra.com/p/135579/Usersnap/) - [Vanta](https://www.capterra.com/p/211459/Vanta/) - [Velocity](https://www.capterra.com/p/157936/Velocity/) - [Vimeo](https://www.capterra.com/p/122348/Vimeo-Pro/) - [WebWork Time Tracker](https://www.capterra.com/p/151338/WebWork-Time-Tracker/) - [Weekdone](https://www.capterra.com/p/165423/Weekdone/) - [Whimsical](https://www.capterra.com/p/172789/Whimsical/) - [Wistia](https://www.capterra.com/p/82313/Wistia/) - [Wufoo](https://www.capterra.com/p/224990/Wufoo/) - [Ybug](https://www.capterra.com/p/175621/Ybug/) - [Zapier](https://www.capterra.com/p/130182/Zapier/) - [Zendesk Suite](https://www.capterra.com/p/164283/Zendesk/) - [Zight](https://www.capterra.com/p/154298/CloudApp/) - [Zoho Cliq](https://www.capterra.com/p/167639/Zoho-Cliq/) - [Zoho Connect](https://www.capterra.com/p/131427/Zoho-Connect/) - [Zoho Flow](https://www.capterra.com/p/227460/Zoho-Flow/) - [Zoom Workplace](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/) For each product, we show you the most common integrations according to our user reviews and analyze themes in what reviewers say to highlight what you need to know. ## How does the user experience compare on Todoist vs Asana? ### Overall rating 4.6 (2640) 4.5 (13566) ### User interface Todoist Asana ### Customer service and support Todoist Email/Help Desk FAQs/Forum Knowledge Base Phone Support 24/7 (Live rep) Chat Asana Email/Help Desk FAQs/Forum Knowledge Base Phone Support 24/7 (Live rep) Chat ## What users say about the pros and cons of Todoist vs Asana Both Todoist and Asana have been reviewed by verified reviewers on Capterra. See what real users say about their experiences with Todoist and Asana to help you pick the tool that best fits your needs. Users appreciate Todoist for its robust task management capabilities, noting its support for subtasks, custom filters, and third-party integrations. They find it effective for task coordination, highlighting features like priority lists and recurring tasks that help structure their days. Additionally, Todoist users value its task reminders, citing the usefulness of location-based reminders and the ability to set custom reminders. Meanwhile, Asana users praise its project management features, mentioning customizable workflows and flexible views. They also appreciate Asana's team collaboration tools, which streamline communication and task sharing, and its project tracking capabilities, noting its intuitive interface and real-time reporting. As for the cons, Todoist users find the free version limited, with many advanced features locked behind a paywall. They also mention issues with task notifications, citing unwanted notifications and problems with push notifications. At the same time, Asana users report difficulties with task assignment, noting that only one user can be assigned to a task, which can lead to confusion. They also find email notifications overwhelming and mention challenges with user navigation, describing the interface as cluttered and not intuitive. \[[2](#source-item-2)\] Pros Todoist VK Vatsal K Software Engineer InternComputer Software, 501 - 1,000 employeesUsed the software for: More than 2 years. “I use it as an app on my phone and some devices and as a browser extension on my laptop's chrome which is so helpful because they are synced all the time and I can easily update it from anywhere.“ December 1, 2025 Nona P Management Technician IILaw Enforcement, 51 - 200 employeesUsed the software for: 6-12 months. “My absolute favorite feature is the option for calendar plug-ins, where you can easily create a task from within an email; not only can you create a task with the click of a button, but the task is automatically hyperlinked to the email from which it stems -- incredibly convenient!“ May 22, 2025 Asana RG Reyes G HR ManagerWholesale, 51 - 200 employeesUsed the software for: 1-2 years. “It has an intuitive dashboard with great reporting capabilities so we are able to track workloads and spot bottlenecks in real-time.“ January 14, 2026 Veronika T FounderCommercial Real Estate, 2 - 10 employeesUsed the software for: 1-2 years. “It helped me bring structure and clarity to managing my beauty coworking space, especially with part-time staff. Once everything was set up, it became a reliable system for keeping tasks organized and the team aligned.“ March 24, 2026 Cons Todoist RF Robert F Sales RepresentativeFood & Beverages, 501 - 1,000 employeesUsed the software for: Less than 6 months. “While Todoist offers great features for task management, it isn't providing innovative features that would make me switch from my current app.“ December 16, 2025 NA Nathaniel A OwnerArts and Crafts, Self-employedUsed the software for: I used a free trial. “I also found that customizing list views or making quick edits took more taps or clicks than I’d like. While it’s amazing for project management, it’s not always ideal for basic, personal task lists.“ June 22, 2025 Asana TB Tracie B Executive DirectorNon-Profit Organization Management, 2 - 10 employeesUsed the software for: 6-12 months. “it is next to impossible to set up your projects and tasks on your dashboard in order of priority so many tasks from different projects show up and not in a specific priority order.“ November 15, 2025 TK Tatsiana K ManagerComputer Software, 51 - 200 employeesUsed the software for: More than 2 years. “It tracks the time so that the billing at the end of each month will not become an absolute nightmare when I am tired.“ January 8, 2026 * * * Sources 1. Our research team identified features from vendor websites based on their analysis of what users find valuable or expect from task management software. This list is not exhaustive. For additional features, refer to the vendor’s website. 2. Review excerpts are passages extracted from longer reviews written by verified reviewers. We obtain these excerpts by applying an algorithm that considers factors including, but not limited to, length, topic coverage, and thematic relevance. Excerpts are evaluated for positive or negative sentiment and receive a sentiment score. They represent user opinion and do not represent the views of, nor constitute, an endorsement by Capterra or its affiliates. Excerpts are not edited for clarity or grammar. * * * Need Help Deciding Between Todoist and Asana? Talk to a Capterra advisor for free and get results within 15 minutes. 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