# Todoist vs Notion: Features and Cost Comparison 2026 | Capterra > Todoist vs Notion: Which task management tool is right for you? Dive into our detailed comparison of their features, costs, and user experience to make your decision. Source: https://www.capterra.com/compare/149339-186596/Todoist-for-Business-vs-Notion --- # Todoist vs Notion Features and Cost Comparison Last updated March 13th, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.[Learn more](https://www.capterra.com/our-story/) Your comparison: TodoistNotion2/4 selected [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[4.6 (2634)](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/) [Notion](https://www.capterra.com/p/186596/Notion/)[4.7 (2709)](https://www.capterra.com/p/186596/Notion/reviews/) [## Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[4.6 (2634)](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/) [## Notion](https://www.capterra.com/p/186596/Notion/)[4.7 (2709)](https://www.capterra.com/p/186596/Notion/reviews/) Starting Price $4.00/month Starting Price $4.00/month Value-for-Money 4.5 Functionality 4.4 Ease of Use 4.6 Customer Service 4.4 Starting Price $12.00/month Starting Price $12.00/month Value-for-Money 4.6 Functionality 4.6 Ease of Use 4.4 Customer Service 4.4 Reviews Sentiment Based on [2,634 reviews](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/) Positive 2,463 Neutral 149 Negative 22 Positive 2,463 Neutral 149 Negative 22 Reviews Sentiment Based on [2,709 reviews](https://www.capterra.com/p/186596/Notion/reviews/) Positive 2,624 Neutral 68 Negative 17 Positive 2,624 Neutral 68 Negative 17 Best for (according to reviews) - **Business size**: Small businesses account for 70% of reviews (1839), reflecting high usage rates among this segment compared to enterprises and midsize businesses. - **Industry**: Computer software, IT services, and marketing/advertising each contribute 8% of reviews, indicating balanced adoption across these sectors. - **Use cases**: Task management (80%), productivity (49%), and project management (28%) are the main focuses, supporting diverse organizational workflows. Best for (according to reviews) - **Business size**: Small businesses account for 80% of reviews (2086), reflecting high usage rates among this segment. - **Industry**: Computer software, IT services, and marketing/advertising together represent 29% of reviews, indicating broad adoption across tech-driven sectors. - **Use cases**: Task management (56%), note-taking (48%), and project management (41%) are the primary functions, supporting diverse organizational workflows. ## Not a match? Find software alternatives tailored to your priorities. These software suggestions are similar to those you’re currently comparing. Highest Rated ### Airtable 4.6 (2,222) * * * Starting Price $20.00 Per User,Per Month Free Trial Free Version * * * User rating 96% of reviewers rated it above 4 stars * * * ### Smartsheet 4.5 (3,484) * * * Starting Price $12.00 Per User,Per Month Free Trial Free Version * * * User rating 92% of reviewers rated it above 4 stars * * * ### Wrike 4.4 (2,887) * * * Starting Price $10.00 Per User,Per Month Free Trial Free Version * * * User rating 89% of reviewers rated it above 4 stars * * * ### monday.com 4.6 (5,726) * * * Starting Price $9.00 Per User,Per Month Free Trial Free Version * * * User rating 93% of reviewers rated it above 4 stars * * * ## Reviewer verdict Todoist Todoist users find it best for straightforward individual task management, appreciating its intuitive interface, quick task editing, and efficient scheduling with natural language input. Reviewers highlight its useful integrations with tools like Google Calendar, Gmail, Microsoft Outlook, and Trello, which they say help streamline workflows and boost productivity. They value the cross-device syncing and practical reminders, though some mention that advanced features require a paid plan and group task coordination can be limited. Notion Notion users consider it best for managing complex projects and collaborative workflows, citing its highly customizable task management, flexible scheduling, and comprehensive progress tracking. Reviewers appreciate its team collaboration features, real-time content sharing, and integrations with Google Drive, Slack, Trello, Evernote Teams, and Zapier, which they say enhance productivity and knowledge management. They note that Notion’s extensive free plan and affordable premium options make it attractive for personal and small team use, though some find setup and performance challenging with larger databases. ## Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Features comparison In the task management market, Todoist and Notion both offer a range of features, and comparing them goes beyond just looking at price. Understanding which functionalities align with your specific requirements can help maximize value and eliminate unnecessary spending. Below is a breakdown of the most critical aspects to consider. \[[1](#source-item-1)\] Key features rated by users Features selected based on 64,439 reviews from Task Management users. about the Fit Score methodology. Fit Score methodology To calculate the Fit Score, our proprietary methodology factors in the following: - The importance level for each feature. By default, this is determined by user reviews. They can rate a feature Critical, High, Low, or Not Used. - Feedback from real users on how the product performs for each key feature, derived from verified user reviews and ratings. Please note: - To calculate the Fit Score, the number of reviews for those features and the actual rating carry the same weight. You might see that, in some cases, even though the ratings are the same, we still determine a winner because it had more reviews. - If the Fit Score is not shown for a specific product, that only means there are currently not enough relevant data points to develop a meaningful score. It does not indicate that the product should be excluded from further evaluation. Todoist 84%Fit High performer Feature ratings Task Management 4.7 Task Editing 4.6 Task Scheduling 4.7 Task Progress Tracking 4.4 Notion 84%Fit Feature ratings Task Management 4.6 Task Editing 4.6 Task Scheduling 4.4 Task Progress Tracking 4.5 Task Management 4.7 (686) 4.6 (1070) Todoist users appreciate its simplicity and multiple view options, such as Kanban boards and lists, which they say help in organizing and completing tasks efficiently. They value the ability to create subtasks, set priorities, and use labels for better task categorization. However, some users mention that it falls short for group tasks. Notion users, on the other hand, highlight its customizable task management features, including the ability to link tasks to projects, add tags, and create different views. They find it versatile for various workflows but note that it lacks integration with calendars like Google Calendar. Overall, users find Todoist easy to use for individual tasks, while they value Notion's flexibility and customization for managing complex projects. Task Editing 4.6 (612) 4.6 (661) Todoist users find task editing quick and intuitive, appreciating the ability to update various task components such as descriptions, dates, and priorities. They mention that the interface is user-friendly, which they say makes it easy to edit tasks on the go. However, some users find the process too manual, requiring individual task updates. Notion users, meanwhile, praise its extensive customization options for task editing, including inline editing and drag-and-drop functionality. They appreciate the real-time updates and the ability to add comments and subtasks. Some users, however, find the setup process complex. In summary, Todoist users value the straightforward and quick task editing, while Notion users appreciate the extensive customization and real-time updates. Task Scheduling 4.7 (794) 4.4 (852) Todoist users appreciate the ease of scheduling tasks, including setting due dates, durations, and recurring tasks using natural language input. They find the integration with other tools like Google Calendar helpful, although some mention a slight learning curve. Notion users, on the other hand, value its flexible scheduling options, including customizable views and the ability to link tasks to other databases. They appreciate the visual aspect of the calendar view but note the lack of native notification features. Overall, users find Todoist's task scheduling straightforward and efficient, while they value Notion's flexibility and visual scheduling options. Task Progress Tracking 4.4 (583) 4.5 (722) Todoist users find the progress tracking feature useful for seeing completed and pending tasks, with options to break down tasks into subtasks. They appreciate the gamified experience but note the lack of intermediate progress statuses. Notion users, meanwhile, highlight its customizable status boards and visual indicators for tracking task progress. They value the ability to add properties like priority levels and due dates, although some find the setup process complex. In general, Todoist users appreciate the simplicity of its progress tracking, while Notion users value the comprehensive and customizable tracking options. ## Pricing comparison ### Starting prices Todoist $4.00 Per User (Per Month) Free Trial Free Version [View pricing plans](https://www.capterra.com/p/149339/Todoist-for-Business/pricing/) Notion $12.00 Per User (Per Month) Free Trial Free Version [View pricing plans](https://www.capterra.com/p/186596/Notion/pricing/) ### Value-for-money analysis 4.5 (2634) 4.6 (2709) A dive into reviewer perceptions about the value for money of both Todoist and Notion demonstrates that Todoist reviewers consider it to offer a robust free plan with essential features, while Notion reviewers comment on its extensive free version and affordable pricing for advanced functionalities. Reviewers find that Todoist provides good value for money, especially with its free version that includes basic task management features. They appreciate the reasonably priced premium plans that unlock additional functionalities like reminders, labels, and integrations. However, some users feel that the free version is limited and that the premium plans can be expensive, particularly for small teams or individual users. As for Notion, reviewers find it also provides good value for money, noting its comprehensive free plan that is suitable for personal use and small projects. They appreciate the affordable pricing for premium plans, which offer advanced features and unlimited storage. However, some users mention that the pricing structure can be confusing and expensive for larger teams, and that certain advanced features are locked behind higher-priced tiers. ## Integrations Popular Integrations Compare available integrations between Todoist and Notion. ### Dropbox Business Todoist Notion ### Slack Todoist Notion ### Zapier Todoist Notion ### TimeCamp Todoist Notion ### IFTTT Todoist Notion ### Google Calendar Todoist Notion ### Make Todoist Notion ### Google Drive Todoist Notion Total Integrations 74 Google Calendar Reviewers mention that Todoist integrates with Google Calendar to sync tasks and due dates, which they say helps with scheduling, reminders, and viewing tasks alongside calendar events. Gmail Users report that Todoist integrates with Gmail to turn emails into tasks, which they note helps in managing follow-ups and ensuring no important emails are missed. Microsoft Outlook Reviewers state that Todoist integrates with Microsoft Outlook to create tasks from emails, which they say helps in scheduling and managing tasks directly from their email account. Shortcuts Users mention that Todoist's keyboard shortcuts facilitate quick task creation and management, which they note improves efficiency by allowing task updates without using a mouse. Trello Reviewers say that Todoist integrates with Trello to manage projects and tasks, which they indicate helps in organizing workflows and improving productivity through combined use. Todoist Integrations (74) - [1Password](https://www.capterra.com/p/176113/1Password/) - [Airmail for Business](https://www.capterra.com/p/210396/Airmail-for-Business/) - [Akiflow](https://www.capterra.com/p/232035/Akiflow/) - [Albato](https://www.capterra.com/p/228273/Albato/) - [Alexa](https://www.capterra.com/p/168725/Alexa-Marketing-Stack/) - [APIANT](https://www.capterra.com/p/155486/APIANT/) - [ApiX-Drive](https://www.capterra.com/p/265765/ApiX-Drive/) - [Built.io Flow](https://www.capterra.com/p/224552/Builtio-Flow/) - [Clockify](https://www.capterra.com/p/169607/Clockify/) - [Day.io](https://www.capterra.com/p/202518/Oitchau/) - [Dispatch](https://www.capterra.com/p/139893/Dispatch/) - [Dropbox Business](https://www.capterra.com/p/143068/Dropbox-Business/) - [Everhour](https://www.capterra.com/p/133409/Everhour/) - [Evernote Teams](https://www.capterra.com/p/154969/Evernote-Business/) - [Fantastical](https://www.capterra.com/p/210207/Fantastical/) - [Firefox](https://www.capterra.com/p/228987/Firefox/) - [Flock](https://www.capterra.com/p/151072/Flock/) - [Gmail](https://www.capterra.com/p/202338/Gmail/) - [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) - [Google Chrome](https://www.capterra.com/p/228985/Chrome/) - [Google Drive](https://www.capterra.com/p/161425/Drive/) - [Google Maps](https://www.capterra.com/p/227511/Google-Maps/) - [HourStack](https://www.capterra.com/p/173007/HourStack/) - [Hugo](https://www.capterra.com/p/195893/Hugo/) - [IFTTT](https://www.capterra.com/p/186695/IFTTT/) - [Jira](https://www.capterra.com/p/19319/JIRA/) - [Klips](https://www.capterra.com/p/130237/Klipfolio-Dashboard/) - [Llama Life](https://www.capterra.com/p/253326/Llama-Life/) - [Mailbutler](https://www.capterra.com/p/166387/Mailbutler-Business/) - [Make](https://www.capterra.com/p/154278/Integromat/) - [Microsoft Edge](https://www.capterra.com/p/229037/Microsoft-Edge/) - [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) - [Microsoft Power Automate](https://www.capterra.com/p/227210/Microsoft-Power-Automate/) - [Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/) - [Missive](https://www.capterra.com/p/152884/Missive/) - [Momentum Dashboard](https://www.capterra.com/p/234327/Momentum-Dashboard/) - [monday.com](https://www.capterra.com/p/147657/monday-com/) - [Monkedo](https://www.capterra.com/p/10023582/Monkedo/) - [n8n embed](https://www.capterra.com/p/267441/n8n-embed/) - [n8n.io](https://www.capterra.com/p/198028/n8n-io/) - [Opera](https://www.capterra.com/p/229024/Opera/) - [OttoKit](https://www.capterra.com/p/10012201/SureTriggers/) - [Pabbly Connect](https://www.capterra.com/p/205994/Pabbly-Connect/) - [Pabbly Subscriptions](https://www.capterra.com/p/166386/Pabbly-Subscriptions/) - [Pipedream](https://www.capterra.com/p/242217/Pipedream/) - [Pleexy](https://www.capterra.com/p/197390/Pleexy/) - [Pluga](https://www.capterra.com/p/208338/Pluga/) - [Reclaim](https://www.capterra.com/p/10014704/Reclaim/) - [Relay.app](https://www.capterra.com/p/10012226/Relay/) - [RoundPie](https://www.capterra.com/p/178882/PomoDone-App/) - [Safari](https://www.capterra.com/p/229123/Safari/) - [Shortcuts](https://www.capterra.com/p/13284/Shortcuts-Software/) - [Skyvia](https://www.capterra.com/p/146167/Skyvia/) - [Slack](https://www.capterra.com/p/135003/Slack/) - [Sunsama](https://www.capterra.com/p/145616/Sunsama/) - [Time Doctor](https://www.capterra.com/p/129984/Time-Doctor/) - [TimeCamp](https://www.capterra.com/p/129847/TimeCamp/) - [Timely](https://www.capterra.com/p/131584/Timely/) - [Timely](https://www.capterra.com/p/142756/Timely/) - [TMetric](https://www.capterra.com/p/148624/TMetric/) - [Toggl Track](https://www.capterra.com/p/247745/Toggl/) - [TrackingTime](https://www.capterra.com/p/136591/TrackingTime/) - [Trello](https://www.capterra.com/p/211559/Trello/) - [Trevor.io](https://www.capterra.com/p/155488/TrevorMyData/) - [Twist](https://www.capterra.com/p/167818/Twist/) - [Usersnap](https://www.capterra.com/p/135579/Usersnap/) - [Webex Suite](https://www.capterra.com/p/237272/Webex/) - [WebWork Time Tracker](https://www.capterra.com/p/151338/WebWork-Time-Tracker/) - [Zapier](https://www.capterra.com/p/130182/Zapier/) - [Zendesk Suite](https://www.capterra.com/p/164283/Zendesk/) - [Zluri](https://www.capterra.com/p/215002/Zluri/) - [Zoho Cliq](https://www.capterra.com/p/167639/Zoho-Cliq/) - [Zoho Flow](https://www.capterra.com/p/227460/Zoho-Flow/) - [Zoho Mail](https://www.capterra.com/p/174694/Zoho-Mail/) Total Integrations 88 Google Drive Users report that they integrate Google Drive with Notion to embed and access documents, manage file storage, and enhance team collaboration, noting that it simplifies document management. Slack Reviewers mention that integrating Slack with Notion facilitates team communication and project updates, which they say helps streamline workflows and improve collaboration through notifications and reminders. Trello Users state that they use Trello and Notion together for project management, noting that importing Trello boards into Notion saves time and enhances task organization with Kanban-style boards. Evernote Teams Reviewers report that they integrate Evernote Teams with Notion to migrate and manage notes, citing that it allows them to consolidate their knowledge base and streamline note-taking processes. Zapier Users say that integrating Zapier with Notion automates repetitive tasks and connects various tools, which they indicate enhances productivity by reducing manual work and enabling seamless workflows. Notion Integrations (88) - [Adobe XD](https://www.capterra.com/p/168423/Adobe-XD/) - [Amplitude](https://www.capterra.com/p/158741/Amplitude/) - [ApiX-Drive](https://www.capterra.com/p/265765/ApiX-Drive/) - [Asana](https://www.capterra.com/p/184581/Asana-PM/) - [Bardeen](https://www.capterra.com/p/10002563/Bardeen/) - [Box](https://www.capterra.com/p/148766/Box/) - [Calendly](https://www.capterra.com/p/148036/Calendly/) - [Canva](https://www.capterra.com/p/168956/Canva/) - [Clay](https://www.capterra.com/p/237944/Clay/) - [ClickUp](https://www.capterra.com/p/158833/ClickUp/) - [CloudEagle](https://www.capterra.com/p/238495/CloudEagle/) - [Datadog](https://www.capterra.com/p/135453/Datadog-Cloud-Monitoring/) - [Deepnote](https://www.capterra.com/p/219539/Deepnote/) - [Dovetail](https://www.capterra.com/p/174077/Dovetail/) - [Drata](https://www.capterra.com/p/218441/Drata/) - [Dropbox Business](https://www.capterra.com/p/143068/Dropbox-Business/) - [Everhour](https://www.capterra.com/p/133409/Everhour/) - [Evernote Teams](https://www.capterra.com/p/154969/Evernote-Business/) - [Figma](https://www.capterra.com/p/175027/Figma/) - [Fillout](https://www.capterra.com/p/10002520/Fillout/) - [forms.app](https://www.capterra.com/p/197758/forms-app/) - [GitHub](https://www.capterra.com/p/129067/GitHub/) - [GitLab](https://www.capterra.com/p/159806/GitLab/) - [Gmail](https://www.capterra.com/p/202338/Gmail/) - [GoLinks](https://www.capterra.com/p/208740/GoLinks/) - [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) - [Google Docs](https://www.capterra.com/p/160756/Google-Docs/) - [Google Drive](https://www.capterra.com/p/161425/Drive/) - [Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/) - [Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/) - [Hightouch](https://www.capterra.com/p/241212/Hightouch/) - [Hipporello Service Desk for Trello](https://www.capterra.com/p/227596/Hipporello/) - [IFTTT](https://www.capterra.com/p/186695/IFTTT/) - [incident.io](https://www.capterra.com/p/246211/incidentio/) - [Jira](https://www.capterra.com/p/19319/JIRA/) - [JustCall](https://www.capterra.com/p/157853/JustCall/) - [Linear](https://www.capterra.com/p/10026109/Linear/) - [Loom](https://www.capterra.com/p/191187/Loom/) - [Lucidchart](https://www.capterra.com/p/146136/Lucidchart/) - [Lucidspark](https://www.capterra.com/p/211643/LucidSpark/) - [Make](https://www.capterra.com/p/154278/Integromat/) - [Marker](https://www.capterra.com/p/152269/Marker/) - [MeetGeek](https://www.capterra.com/p/266646/MeetGeek/) - [Microsoft Entra Verified ID](https://www.capterra.com/p/267058/Microsoft-Entra-Verified-ID/) - [Miro](https://www.capterra.com/p/128955/Miro/) - [Mixpanel](https://www.capterra.com/p/158740/Mixpanel/) - [Nightfall AI](https://www.capterra.com/p/211481/Nightfall-DLP/) - [Okta](https://www.capterra.com/p/119653/Okta/) - [OneDrive](https://www.capterra.com/p/161304/OneDrive/) - [OneLogin](https://www.capterra.com/p/114110/OneLogin/) - [PagerDuty](https://www.capterra.com/p/125693/PagerDuty/) - [Panther](https://www.capterra.com/p/204059/Panther/) - [PDF Maker - Automate Documents](https://www.capterra.com/p/10017586/PDF-Maker/) - [Pinterest](https://www.capterra.com/p/234608/Pinterest/) - [Pipedream](https://www.capterra.com/p/242217/Pipedream/) - [Pitch](https://www.capterra.com/p/186431/Pitch/) - [POWR](https://www.capterra.com/p/210309/POWr/) - [Qonto](https://www.capterra.com/p/173384/Qonto/) - [Quip](https://www.capterra.com/p/151651/Quip/) - [Relay.app](https://www.capterra.com/p/10012226/Relay/) - [Responsly](https://www.capterra.com/p/10003441/Responsly/) - [Rippling](https://www.capterra.com/p/172127/Rippling/) - [Rootly](https://www.capterra.com/p/253820/Rootly/) - [Rovo](https://www.capterra.com/p/10020663/Rovo/) - [Rows](https://www.capterra.com/p/219587/Rows/) - [SendOwl](https://www.capterra.com/p/210397/SendOwl/) - [Shortcut](https://www.capterra.com/p/160498/Shortcut/) - [Sketch](https://www.capterra.com/p/171364/Sketch/) - [Slack](https://www.capterra.com/p/135003/Slack/) - [Softr](https://www.capterra.com/p/232331/Softr/) - [Splunk Enterprise](https://www.capterra.com/p/94317/Splunk/) - [Streamlit](https://www.capterra.com/p/206476/Streamlit/) - [Sumo Logic](https://www.capterra.com/p/124188/Sumo-Logic/) - [Tableau](https://www.capterra.com/p/208764/Tableau/) - [TimeCamp](https://www.capterra.com/p/129847/TimeCamp/) - [Tines](https://www.capterra.com/p/178319/Tines/) - [Tray.io](https://www.capterra.com/p/162651/Tray-io/) - [Trello](https://www.capterra.com/p/211559/Trello/) - [Twitter/X](https://www.capterra.com/p/214056/Twitter/) - [Typeform](https://www.capterra.com/p/137289/Typeform/) - [Unito](https://www.capterra.com/p/147319/Unito/) - [Vanta](https://www.capterra.com/p/211459/Vanta/) - [VideoToPage](https://www.capterra.com/p/10026313/VideoToPage/) - [WebWork Time Tracker](https://www.capterra.com/p/151338/WebWork-Time-Tracker/) - [Whimsical](https://www.capterra.com/p/172789/Whimsical/) - [Zapier](https://www.capterra.com/p/130182/Zapier/) - [Zendesk Suite](https://www.capterra.com/p/164283/Zendesk/) - [Zoom Workplace](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/) For each product, we show you the most common integrations according to our user reviews and analyze themes in what reviewers say to highlight what you need to know. ## How does the user experience compare on Todoist vs Notion? ### Overall rating 4.6 (2634) 4.7 (2709) ### User interface Todoist Notion ### Customer service and support Todoist Email/Help Desk FAQs/Forum Knowledge Base Phone Support 24/7 (Live rep) Chat Notion Email/Help Desk FAQs/Forum Knowledge Base Phone Support 24/7 (Live rep) Chat ## What users say about the pros and cons of Todoist vs Notion Both Todoist and Notion have been reviewed by verified reviewers on Capterra. See what real users say about their experiences with Todoist and Notion to help you pick the tool that best fits your needs. Users appreciate Todoist for its robust task management, noting its support for subtasks, custom filters, and third-party integrations. They find it effective for task coordination, highlighting features like priority lists and recurring tasks. Additionally, Todoist's task reminders are valued for their practicality and cross-device syncing. Meanwhile, Notion users praise its team collaboration tools, mentioning real-time content sharing and cross-platform compatibility. They also value its organizational tools, citing its flexibility for managing notes, projects, and databases. Notion's project management capabilities are highlighted for their customizable workflows and extensive template library. As for the cons, Todoist users mention limitations in the free version, noting that many advanced features are behind a paywall. They also report issues with task notifications and occasional bugs. At the same time, Notion users find page creation can be cumbersome and text formatting options limited. They also report performance issues, particularly with larger databases and complex pages. \[[2](#source-item-2)\] Pros Todoist VK Vatsal K SDE InternComputer Software, 501 - 1,000 employeesUsed the software for: More than 2 years. “I use it as an app on my phone and some devices and as a browser extension on my laptop's chrome which is so helpful because they are synced all the time and I can easily update it from anywhere.“ December 1, 2025 Nona P Management Technician IILaw Enforcement, 51 - 200 employeesUsed the software for: 6-12 months. “My absolute favorite feature is the option for calendar plug-ins, where you can easily create a task from within an email; not only can you create a task with the click of a button, but the task is automatically hyperlinked to the email from which it stems -- incredibly convenient!“ May 22, 2025 Notion Marco C Pre Litigation Legal AssistantLegal Services, 51 - 200 employeesUsed the software for: Less than 6 months. “It is an excellent application for achieving optimal collaborative work in large teams on complete cases, as it allows you to customize notes for a better visual and informational flow.“ December 28, 2025 Jiahao H Deployment StrategistInformation Technology and Services, 201 - 500 employeesUsed the software for: 1-2 years. “Creating and formatting documents is intuitive and efficient, and features like tables, databases, and strong search capabilities help keep information well organized and accessible.“ January 4, 2026 Cons Todoist SC Sarah C Independent ContractorInformation Technology and Services, Self-employedUsed the software for: Less than 6 months. “Okay, so it can auto schedule things when you type it in naturally, but sometimes it gets confused and doesn't get it right and I have to manually schedule it for my weird time pattern.“ October 21, 2025 RF Robert F Sales RepresentativeFood & Beverages, 501 - 1,000 employeesUsed the software for: Less than 6 months. “While Todoist offers great features for task management, it isn't providing innovative features that would make me switch from my current app.“ December 16, 2025 Notion SP Stephanie P American accent coachE-Learning, Self-employedUsed the software for: More than 2 years. “I have found the addition of AI to the app to be kind of annoying, especially when a note-taking banner would automatically pop up every time I started a Zoom call or even made a call via Google Voice in my browser.“ March 1, 2026 RV Rakhi V QA LeadInformation Technology and Services, 51 - 200 employeesUsed the software for: More than 2 years. “Finally, maintaining a clean system requires discipline: without consistent templates and naming, it’s easy for information to become scattered across pages and databases, making things harder to find over time.“ March 27, 2026 * * * Sources 1. Our research team identified features from vendor websites based on their analysis of what users find valuable or expect from task management software. This list is not exhaustive. For additional features, refer to the vendor’s website. 2. Review excerpts are passages extracted from longer reviews written by verified reviewers. We obtain these excerpts by applying an algorithm that considers factors including, but not limited to, length, topic coverage, and thematic relevance. Excerpts are evaluated for positive or negative sentiment and receive a sentiment score. They represent user opinion and do not represent the views of, nor constitute, an endorsement by Capterra or its affiliates. Excerpts are not edited for clarity or grammar. * * * Need Help Deciding Between Todoist and Notion? Talk to a Capterra advisor for free and get results within 15 minutes. 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