# Todoist vs Trello: Features and Cost Comparison 2026 | Capterra > Todoist vs Trello: Which task management tool is right for you? Dive into our detailed comparison of their features, costs, and user experience to make your decision. Source: https://www.capterra.com/compare/149339-211559/Todoist-for-Business-vs-Trello --- # Todoist vs Trello Features and Cost Comparison Last updated March 13th, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.[Learn more](https://www.capterra.com/our-story/) Your comparison: TodoistTrello2/4 selected [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[4.6 (2634)](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/) [Trello](https://www.capterra.com/p/211559/Trello/)[4.5 (23488)](https://www.capterra.com/p/211559/Trello/reviews/) [## Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[4.6 (2634)](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/) [## Trello](https://www.capterra.com/p/211559/Trello/)[4.5 (23488)](https://www.capterra.com/p/211559/Trello/reviews/) Starting Price $4.00/month Starting Price $4.00/month Value-for-Money 4.5 Functionality 4.4 Ease of Use 4.6 Customer Service 4.4 Starting Price $5.00/month Starting Price $5.00/month Value-for-Money 4.5 Functionality 4.3 Ease of Use 4.5 Customer Service 4.3 Reviews Sentiment Based on [2,634 reviews](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/) Positive 2,463 Neutral 149 Negative 22 Positive 2,463 Neutral 149 Negative 22 Reviews Sentiment Based on [23,488 reviews](https://www.capterra.com/p/211559/Trello/reviews/) Positive 21,704 Neutral 1,547 Negative 237 Positive 21,704 Neutral 1,547 Negative 237 Best for (according to reviews) - **Business size**: Small businesses account for 70% of reviews (1839), reflecting high usage rates among this segment compared to enterprises and midsize businesses. - **Industry**: Computer software, IT services, and marketing/advertising each contribute 8% of reviews, indicating balanced adoption across these sectors. - **Use cases**: Task management (80%), productivity (49%), and project management (28%) are the main focuses, supporting diverse organizational workflows. Best for (according to reviews) - **Business size**: Small businesses account for 16,367 reviews, representing 69% of feedback, indicating strong adoption among smaller organizations. - **Industry**: Computer software, marketing and advertising, and IT services together make up 30% of reviews, showing notable usage across tech and creative sectors. - **Use cases**: Task management (58%), project management (47%), and project tracking (22%) are frequently cited, highlighting organizational and workflow-focused applications. ## Not a match? Find software alternatives tailored to your priorities. These software suggestions are similar to those you’re currently comparing. Highest Rated ### Airtable 4.6 (2,222) * * * Starting Price $20.00 Per User,Per Month Free Trial Free Version * * * User rating 96% of reviewers rated it above 4 stars * * * ### Bitrix24 4.2 (984) * * * Starting Price €61.00 Flat Rate,Per Month Free Trial Free Version * * * User rating 82% of reviewers rated it above 4 stars * * * ### Smartsheet 4.5 (3,484) * * * Starting Price $12.00 Per User,Per Month Free Trial Free Version * * * User rating 92% of reviewers rated it above 4 stars * * * ### Wrike 4.4 (2,887) * * * Starting Price $10.00 Per User,Per Month Free Trial Free Version * * * User rating 89% of reviewers rated it above 4 stars * * * ## Reviewer verdict Todoist Todoist users find it best for efficient individual task management, appreciating its quick task creation, prioritization, and flexible scheduling with natural language input. Reviewers value its integrations with tools like Google Calendar, Gmail, and Microsoft Outlook, which they say help keep tasks synchronized across platforms. They highlight the usefulness of subtasks, custom filters, and offline access, though some mention that advanced features require a paid plan. Overall, reviewers consider Todoist a strong choice for personal productivity and basic project tracking, especially for those seeking a straightforward and organized approach. Trello Trello users say it is best for visual project management and team collaboration, citing its intuitive boards, lists, and cards for organizing and tracking tasks. Reviewers appreciate its real-time collaboration features and integrations with Slack, Jira, Google Drive, Google Calendar, and Gmail, which they note enhance communication and workflow management. They find Trello effective for managing group projects and value its flexibility and customization options, though some mention that managing many cards can become cumbersome and that advanced features are behind a paywall. Overall, users recommend Trello for collaborative environments where visual task tracking and team coordination are priorities. ## Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Features comparison When looking at task management tools like Todoist and Trello, price is just one factor to consider. Understanding their features and differences can help determine which one best suits your needs, maximizing efficiency while avoiding unnecessary costs. Here's how they compare in key areas that matter most. \[[1](#source-item-1)\] Key features rated by users Features selected based on 64,439 reviews from Task Management users. about the Fit Score methodology. Fit Score methodology To calculate the Fit Score, our proprietary methodology factors in the following: - The importance level for each feature. By default, this is determined by user reviews. They can rate a feature Critical, High, Low, or Not Used. - Feedback from real users on how the product performs for each key feature, derived from verified user reviews and ratings. Please note: - To calculate the Fit Score, the number of reviews for those features and the actual rating carry the same weight. You might see that, in some cases, even though the ratings are the same, we still determine a winner because it had more reviews. - If the Fit Score is not shown for a specific product, that only means there are currently not enough relevant data points to develop a meaningful score. It does not indicate that the product should be excluded from further evaluation. Todoist 84%Fit Feature ratings Task Management 4.7 Task Editing 4.6 Task Scheduling 4.7 Task Progress Tracking 4.4 Trello 91%Fit Feature ratings Task Management 4.6 Task Editing 4.6 Task Scheduling 4.6 Task Progress Tracking 4.6 Task Management 4.7 (686) 4.6 (3683) Todoist users appreciate the simplicity and efficiency of its task management features, noting the ability to create, organize, and prioritize tasks quickly. They value the multiple views, such as Kanban boards and lists, and the ease of adding subtasks and labels. However, some users mention that it falls short for group task management. Trello users, on the other hand, highlight the visual and intuitive nature of its task management system, which they say uses boards, lists, and cards to organize tasks. They appreciate the collaborative features and the ability to break down tasks into smaller steps. Some users find the free version lacking in consolidated task views. Overall, users find Todoist efficient for individual task management, while they value Trello for its visual organization and collaboration features. Task Editing 4.6 (612) 4.6 (1273) Todoist users find task editing to be quick and intuitive, with the ability to update various components like task names, notes, priorities, and due dates easily. They appreciate the flexibility and ease of use across different devices. However, some users mention occasional issues with recurring tasks and the need for more shortcuts. Trello users also find task editing straightforward, highlighting the ease of updating task details, adding comments, and assigning team members. They value the drag-and-drop feature and the ability to collaborate in real-time. Some users, however, find the process less user-friendly for repeat tasks. In general, users appreciate the flexibility and ease of task editing in both Todoist and Trello, noting that Todoist offers quick updates across devices, while Trello provides real-time collaboration and detailed task updates. Task Scheduling 4.7 (794) 4.6 (1645) Todoist users appreciate the flexibility in scheduling tasks, which they say includes setting due dates, durations, and recurring tasks using natural language input. They find the integration with other tools and devices helpful for keeping tasks synchronized. However, some users mention a learning curve for certain scheduling features. Trello users value the visual and user-friendly task scheduling, with the ability to set deadlines, reminders, and use calendar views. They appreciate the drag-and-drop functionality and integration with third-party services for reminders. Some users find Trello's scheduling less advanced compared to dedicated tools. Overall, users find Todoist's task scheduling flexible and integrated with other tools, while they appreciate Trello's visual and intuitive scheduling features. Task Progress Tracking 4.4 (583) 4.6 (1570) Todoist users find progress tracking helpful for seeing completed and pending tasks, with features like subtasks and custom labels. However, they note limitations such as the lack of detailed progress statuses and the binary nature of task completion. Trello users appreciate the visual clarity of progress tracking through moving cards across lists and using checklists. They value the ability to see task stages at a glance and the collaborative updates from team members. Some users mention the need for more advanced tracking tools like Gantt charts. In summary, users find Todoist's progress tracking useful for basic tracking and motivation, while they value Trello's visual and collaborative approach to tracking task progress. ## Pricing comparison ### Starting prices Todoist $4.00 Per User (Per Month) Free Trial Free Version [View pricing plans](https://www.capterra.com/p/149339/Todoist-for-Business/pricing/) Trello $5.00 Per User (Per Month) Free Trial Free Version [View pricing plans](https://www.capterra.com/p/211559/Trello/pricing/) ### Value-for-money analysis 4.5 (2634) 4.5 (23488) A dive into reviewer perceptions about the value for money of both Todoist and Trello demonstrates that Todoist reviewers consider it to offer a robust free plan with essential features, while Trello reviewers comment on its functional free version and affordable paid plans. Reviewers find Todoist's free version useful for basic task management, noting that the premium version adds valuable features like reminders, labels, and integrations. They appreciate the low-cost paid plans for their extensive functionalities, which they say enhance productivity. However, some users mention that the free version is limited and lacks essential features, making the premium plans necessary but potentially expensive for small teams. When it comes to Trello, reviewers highlight its intuitive interface and flexibility, appreciating the extensive features available in the free version, such as unlimited boards and lists. They also value the affordable paid plans that unlock advanced functionalities like automation and integrations. Nonetheless, some users note that the free version can be restrictive for larger projects and that the cost of premium features may be a barrier for small teams or individual users. ## Integrations Popular Integrations Compare available integrations between Todoist and Trello. ### Dropbox Business Todoist Trello ### Slack Todoist Trello ### TMetric Todoist Trello ### Zapier Todoist Trello ### Mailbutler Todoist Trello ### TimeCamp Todoist Trello ### Timely Todoist Trello ### IFTTT Todoist Trello Total Integrations 74 Google Calendar Reviewers mention that Todoist integrates with Google Calendar to sync tasks and due dates, which they say helps with scheduling, reminders, and viewing tasks alongside calendar events. Gmail Users report that Todoist integrates with Gmail to turn emails into tasks, which they note helps in managing follow-ups and ensuring no important emails are missed. Microsoft Outlook Reviewers state that Todoist integrates with Microsoft Outlook to create tasks from emails, which they say helps in scheduling and managing tasks directly from their email account. Shortcuts Users mention that Todoist's keyboard shortcuts facilitate quick task creation and management, which they note improves efficiency by allowing task updates without using a mouse. Trello Reviewers say that Todoist integrates with Trello to manage projects and tasks, which they indicate helps in organizing workflows and improving productivity through combined use. Todoist Integrations (74) - [1Password](https://www.capterra.com/p/176113/1Password/) - [Airmail for Business](https://www.capterra.com/p/210396/Airmail-for-Business/) - [Akiflow](https://www.capterra.com/p/232035/Akiflow/) - [Albato](https://www.capterra.com/p/228273/Albato/) - [Alexa](https://www.capterra.com/p/168725/Alexa-Marketing-Stack/) - [APIANT](https://www.capterra.com/p/155486/APIANT/) - [ApiX-Drive](https://www.capterra.com/p/265765/ApiX-Drive/) - [Built.io Flow](https://www.capterra.com/p/224552/Builtio-Flow/) - [Clockify](https://www.capterra.com/p/169607/Clockify/) - [Day.io](https://www.capterra.com/p/202518/Oitchau/) - [Dispatch](https://www.capterra.com/p/139893/Dispatch/) - [Dropbox Business](https://www.capterra.com/p/143068/Dropbox-Business/) - [Everhour](https://www.capterra.com/p/133409/Everhour/) - [Evernote Teams](https://www.capterra.com/p/154969/Evernote-Business/) - [Fantastical](https://www.capterra.com/p/210207/Fantastical/) - [Firefox](https://www.capterra.com/p/228987/Firefox/) - [Flock](https://www.capterra.com/p/151072/Flock/) - [Gmail](https://www.capterra.com/p/202338/Gmail/) - [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) - [Google Chrome](https://www.capterra.com/p/228985/Chrome/) - [Google Drive](https://www.capterra.com/p/161425/Drive/) - [Google Maps](https://www.capterra.com/p/227511/Google-Maps/) - [HourStack](https://www.capterra.com/p/173007/HourStack/) - [Hugo](https://www.capterra.com/p/195893/Hugo/) - [IFTTT](https://www.capterra.com/p/186695/IFTTT/) - [Jira](https://www.capterra.com/p/19319/JIRA/) - [Klips](https://www.capterra.com/p/130237/Klipfolio-Dashboard/) - [Llama Life](https://www.capterra.com/p/253326/Llama-Life/) - [Mailbutler](https://www.capterra.com/p/166387/Mailbutler-Business/) - [Make](https://www.capterra.com/p/154278/Integromat/) - [Microsoft Edge](https://www.capterra.com/p/229037/Microsoft-Edge/) - [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) - [Microsoft Power Automate](https://www.capterra.com/p/227210/Microsoft-Power-Automate/) - [Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/) - [Missive](https://www.capterra.com/p/152884/Missive/) - [Momentum Dashboard](https://www.capterra.com/p/234327/Momentum-Dashboard/) - [monday.com](https://www.capterra.com/p/147657/monday-com/) - [Monkedo](https://www.capterra.com/p/10023582/Monkedo/) - [n8n embed](https://www.capterra.com/p/267441/n8n-embed/) - [n8n.io](https://www.capterra.com/p/198028/n8n-io/) - [Opera](https://www.capterra.com/p/229024/Opera/) - [OttoKit](https://www.capterra.com/p/10012201/SureTriggers/) - [Pabbly Connect](https://www.capterra.com/p/205994/Pabbly-Connect/) - [Pabbly Subscriptions](https://www.capterra.com/p/166386/Pabbly-Subscriptions/) - [Pipedream](https://www.capterra.com/p/242217/Pipedream/) - [Pleexy](https://www.capterra.com/p/197390/Pleexy/) - [Pluga](https://www.capterra.com/p/208338/Pluga/) - [Reclaim](https://www.capterra.com/p/10014704/Reclaim/) - [Relay.app](https://www.capterra.com/p/10012226/Relay/) - [RoundPie](https://www.capterra.com/p/178882/PomoDone-App/) - [Safari](https://www.capterra.com/p/229123/Safari/) - [Shortcuts](https://www.capterra.com/p/13284/Shortcuts-Software/) - [Skyvia](https://www.capterra.com/p/146167/Skyvia/) - [Slack](https://www.capterra.com/p/135003/Slack/) - [Sunsama](https://www.capterra.com/p/145616/Sunsama/) - [Time Doctor](https://www.capterra.com/p/129984/Time-Doctor/) - [TimeCamp](https://www.capterra.com/p/129847/TimeCamp/) - [Timely](https://www.capterra.com/p/131584/Timely/) - [Timely](https://www.capterra.com/p/142756/Timely/) - [TMetric](https://www.capterra.com/p/148624/TMetric/) - [Toggl Track](https://www.capterra.com/p/247745/Toggl/) - [TrackingTime](https://www.capterra.com/p/136591/TrackingTime/) - [Trello](https://www.capterra.com/p/211559/Trello/) - [Trevor.io](https://www.capterra.com/p/155488/TrevorMyData/) - [Twist](https://www.capterra.com/p/167818/Twist/) - [Usersnap](https://www.capterra.com/p/135579/Usersnap/) - [Webex Suite](https://www.capterra.com/p/237272/Webex/) - [WebWork Time Tracker](https://www.capterra.com/p/151338/WebWork-Time-Tracker/) - [Zapier](https://www.capterra.com/p/130182/Zapier/) - [Zendesk Suite](https://www.capterra.com/p/164283/Zendesk/) - [Zluri](https://www.capterra.com/p/215002/Zluri/) - [Zoho Cliq](https://www.capterra.com/p/167639/Zoho-Cliq/) - [Zoho Flow](https://www.capterra.com/p/227460/Zoho-Flow/) - [Zoho Mail](https://www.capterra.com/p/174694/Zoho-Mail/) Total Integrations 115 Slack Reviewers mention that Trello integrates with Slack for real-time notifications and team communication, which they say helps in project monitoring, task updates, and collaboration. Jira Reviewers state that Trello integrates with Jira to link tasks and tickets, which they note helps in managing project workflows and enhancing task tracking within the Atlassian ecosystem. Google Drive Users report that Trello integrates with Google Drive for attaching and sharing files, which they say streamlines document management and enhances team collaboration. Google Calendar Users mention that Trello integrates with Google Calendar to sync deadlines and reminders, which they note helps in managing schedules and ensuring timely task completion. Gmail Reviewers say that Trello integrates with Gmail for creating tasks from emails and receiving notifications, which they indicate facilitates communication and task management. Trello Integrations (115) - [AbcSubmit](https://www.capterra.com/p/180691/AbcSubmit/) - [Aha!](https://www.capterra.com/p/144020/Aha/) - [Ally](https://www.capterra.com/p/189997/Ally/) - [Asana](https://www.capterra.com/p/184581/Asana-PM/) - [Assembla](https://www.capterra.com/p/112631/Assembla/) - [Bitbucket](https://www.capterra.com/p/233341/Bitbucket/) - [Blesk](https://www.capterra.com/p/135897/Blesk/) - [Box](https://www.capterra.com/p/148766/Box/) - [Bridge24](https://www.capterra.com/p/187545/Bridge24/) - [Chanty](https://www.capterra.com/p/179730/Chanty/) - [Clockify](https://www.capterra.com/p/169607/Clockify/) - [CloudCall](https://www.capterra.com/p/135009/CloudCall/) - [Cloudpipes](https://www.capterra.com/p/153762/Cloudpipes/) - [Conceptboard](https://www.capterra.com/p/130545/Conceptboard/) - [Confluence](https://www.capterra.com/p/136446/Confluence/) - [DAKboard](https://www.capterra.com/p/191381/DAKboard/) - [Detectify](https://www.capterra.com/p/187632/Detectify/) - [Doorbell.io](https://www.capterra.com/p/184233/Doorbell-io/) - [draw.io](https://www.capterra.com/p/166985/draw-io/) - [Dropbox Business](https://www.capterra.com/p/143068/Dropbox-Business/) - [Droplr](https://www.capterra.com/p/157955/Droplr/) - [Duefocus](https://www.capterra.com/p/179695/Duefocus/) - [Egnyte](https://www.capterra.com/p/159288/Egnyte/) - [Everhour](https://www.capterra.com/p/133409/Everhour/) - [Evernote Teams](https://www.capterra.com/p/154969/Evernote-Business/) - [eyeson](https://www.capterra.com/p/165103/eyeson/) - [Flock](https://www.capterra.com/p/151072/Flock/) - [FlowXO](https://www.capterra.com/p/206159/FlowXO/) - [Freshdesk](https://www.capterra.com/p/124981/Freshdesk/) - [GitHub](https://www.capterra.com/p/129067/GitHub/) - [GitLab](https://www.capterra.com/p/159806/GitLab/) - [GLIDR](https://www.capterra.com/p/180460/GLIDR/) - [Gmail](https://www.capterra.com/p/202338/Gmail/) - [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) - [Google Docs](https://www.capterra.com/p/160756/Google-Docs/) - [Google Drive](https://www.capterra.com/p/161425/Drive/) - [Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/) - [Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/) - [Harvest](https://www.capterra.com/p/75598/Harvest/) - [Help Scout](https://www.capterra.com/p/136909/Help-Scout/) - [Hootsuite](https://www.capterra.com/p/121701/HootSuite/) - [HourStack](https://www.capterra.com/p/173007/HourStack/) - [Hubstaff](https://www.capterra.com/p/132376/Hubstaff/) - [Hubstaff Tasks](https://www.capterra.com/p/186342/Hubstaff-Tasks/) - [IFTTT](https://www.capterra.com/p/186695/IFTTT/) - [Intercom](https://www.capterra.com/p/134347/Intercom/) - [Jell](https://www.capterra.com/p/153042/Jell/) - [Jira](https://www.capterra.com/p/19319/JIRA/) - [Jotform](https://www.capterra.com/p/158456/JotForm-4-0/) - [Juriba Enterprise](https://www.capterra.com/p/183239/JuribaEnterprise/) - [Lime Connect](https://www.capterra.com/p/131558/Userlike-Live-Chat/) - [Lokalise](https://www.capterra.com/p/162858/Lokalise/) - [Luciq](https://www.capterra.com/p/166279/Instabug/) - [Mailbutler](https://www.capterra.com/p/166387/Mailbutler-Business/) - [Mailchimp](https://www.capterra.com/p/110228/MailChimp/) - [Make](https://www.capterra.com/p/154278/Integromat/) - [Marker](https://www.capterra.com/p/152269/Marker/) - [Marketo Engage](https://www.capterra.com/p/75130/Marketo-Lead-Management/) - [Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/) - [Miro](https://www.capterra.com/p/128955/Miro/) - [Moxo](https://www.capterra.com/p/133812/Moxo/) - [n8n.io](https://www.capterra.com/p/198028/n8n-io/) - [NativeForms](https://www.capterra.com/p/207543/NativeForms/) - [NetCrunch](https://www.capterra.com/p/15683/AdRem-NetCrunch/) - [noCRM](https://www.capterra.com/p/132752/You-Don-t-Need-a-CRM/) - [Okta](https://www.capterra.com/p/119653/Okta/) - [OneDrive](https://www.capterra.com/p/161304/OneDrive/) - [OneLogin](https://www.capterra.com/p/114110/OneLogin/) - [Outline](https://www.capterra.com/p/210246/Outline/) - [Package Tracker](https://www.capterra.com/p/223967/Package-Tracker/) - [Paperform](https://www.capterra.com/p/158094/Paperform/) - [Pastel](https://www.capterra.com/p/176456/Pastel/) - [Pegasus](https://www.capterra.com/p/179114/Pegasus/) - [Pipedrive](https://www.capterra.com/p/132666/Pipedrive/) - [Pivotal Tracker](https://www.capterra.com/p/227356/Pivotal-Tracker/) - [Planyway](https://www.capterra.com/p/197375/Planyway/) - [Pleexy](https://www.capterra.com/p/197390/Pleexy/) - [ProdPad](https://www.capterra.com/p/137028/ProdPad/) - [Publicate](https://www.capterra.com/p/145471/Publicate/) - [Raygun](https://www.capterra.com/p/159822/Raygun/) - [Rollbar](https://www.capterra.com/p/158230/Rollbar/) - [RoundPie](https://www.capterra.com/p/178882/PomoDone-App/) - [Salesforce Sales Cloud](https://www.capterra.com/p/61368/Salesforce/) - [Salesforce Service Cloud](https://www.capterra.com/p/136189/Salesforce/) - [ScreenCloud](https://www.capterra.com/p/147087/ScreenCloud/) - [Screenful](https://www.capterra.com/p/139635/Screenful-for-Agile/) - [ScrumGenius](https://www.capterra.com/p/165540/ScrumGenius/) - [Slab](https://www.capterra.com/p/184289/Slab/) - [Slack](https://www.capterra.com/p/135003/Slack/) - [SmartDraw](https://www.capterra.com/p/78945/SmartDraw/) - [StoriesOnBoard](https://www.capterra.com/p/138042/StoriesOnBoard/) - [Sunsama](https://www.capterra.com/p/145616/Sunsama/) - [SupportBee](https://www.capterra.com/p/132028/SupportBee/) - [SurveyMonkey](https://www.capterra.com/p/253516/SurveyMonkey/) - [TeamGantt](https://www.capterra.com/p/144808/TeamGantt/) - [Telegram](https://www.capterra.com/p/180347/Telegram/) - [Testuff](https://www.capterra.com/p/181711/Testuff/) - [TimeCamp](https://www.capterra.com/p/129847/TimeCamp/) - [Timely](https://www.capterra.com/p/131584/Timely/) - [Timeneye](https://www.capterra.com/p/139636/Timeneye/) - [TMetric](https://www.capterra.com/p/148624/TMetric/) - [Twitter/X](https://www.capterra.com/p/214056/Twitter/) - [Typeform](https://www.capterra.com/p/137289/Typeform/) - [Unito](https://www.capterra.com/p/147319/Unito/) - [Usersnap](https://www.capterra.com/p/135579/Usersnap/) - [WebWork Time Tracker](https://www.capterra.com/p/151338/WebWork-Time-Tracker/) - [weForms](https://www.capterra.com/p/185300/weForms/) - [Whereby](https://www.capterra.com/p/182733/appear-in/) - [Wireframe.cc](https://www.capterra.com/p/145712/Wireframe-cc/) - [Wistia](https://www.capterra.com/p/82313/Wistia/) - [Ybug](https://www.capterra.com/p/175621/Ybug/) - [Zapier](https://www.capterra.com/p/130182/Zapier/) - [Zendesk Suite](https://www.capterra.com/p/164283/Zendesk/) - [Zight](https://www.capterra.com/p/154298/CloudApp/) - [Zoho Cliq](https://www.capterra.com/p/167639/Zoho-Cliq/) For each product, we show you the most common integrations according to our user reviews and analyze themes in what reviewers say to highlight what you need to know. ## How does the user experience compare on Todoist vs Trello? ### Overall rating 4.6 (2634) 4.5 (23488) ### User interface Todoist Trello ### Customer service and support Todoist Email/Help Desk FAQs/Forum Knowledge Base Phone Support 24/7 (Live rep) Chat Trello Email/Help Desk FAQs/Forum Knowledge Base Phone Support 24/7 (Live rep) Chat ## What users say about the pros and cons of Todoist vs Trello Both Todoist and Trello have been reviewed by verified reviewers on Capterra. See what real users say about their experiences with Todoist and Trello to help you pick the tool that best fits your needs. Users appreciate Todoist for its robust task management, noting its support for subtasks, custom filters, and offline access. They find it effective for task coordination, highlighting its prioritization features and flexibility with recurring tasks. Additionally, Todoist's task reminders, including location-based ones, are valued for keeping users on track. Meanwhile, Trello users praise its team collaboration capabilities, citing its visual approach and real-time collaboration tools. They also find Trello effective for project management, appreciating its flexibility and customization options. Trello's task management is also well-regarded, with users noting its integration with other tools and ease of use. As for the cons, Todoist users mention limitations in the free version, noting that many advanced features are behind a paywall. They also find task notifications can be overwhelming and sometimes unreliable. On the other hand, Trello users find card management can become cumbersome with too many cards, and they note that many advanced features are locked behind paid tiers. Additionally, Trello's notification system is often seen as confusing and not intuitive. \[[2](#source-item-2)\] Pros Todoist VK Vatsal K Software Engineer InternComputer Software, 501 - 1,000 employeesUsed the software for: More than 2 years. “I use it as an app on my phone and some devices and as a browser extension on my laptop's chrome which is so helpful because they are synced all the time and I can easily update it from anywhere.“ December 1, 2025 Nona P Management Technician IILaw Enforcement, 51 - 200 employeesUsed the software for: 6-12 months. “My absolute favorite feature is the option for calendar plug-ins, where you can easily create a task from within an email; not only can you create a task with the click of a button, but the task is automatically hyperlinked to the email from which it stems -- incredibly convenient!“ May 22, 2025 Trello Tom L Marketing DirectorInformation Technology and Services, 11 - 50 employeesUsed the software for: More than 2 years. “Useful collaboration tool for the marketing team to manage our content and comms calendar - the calendar power up in particular is easy to manage within the team, and share across the wider business to give visibility on our activity“ March 18, 2026 Willy H IT PMInsurance, 1,001 - 5,000 employeesUsed the software for: More than 2 years. “It's my go-to tool for things like personal to-do lists, planning a quick social media calendar, or handling small projects with a defined beginning and end.“ November 10, 2025 Cons Todoist SC Sarah C Independent ContractorInformation Technology and Services, Self-employedUsed the software for: Less than 6 months. “Okay, so it can auto schedule things when you type it in naturally, but sometimes it gets confused and doesn't get it right and I have to manually schedule it for my weird time pattern.“ October 21, 2025 RF Robert F Sales RepresentativeFood & Beverages, 501 - 1,000 employeesUsed the software for: Less than 6 months. “While Todoist offers great features for task management, it isn't providing innovative features that would make me switch from my current app.“ December 16, 2025 Trello LA Lalitha A Product ManagerHospital & Health Care, 51 - 200 employeesUsed the software for: Less than 6 months. “Also, the free version has some frustrating limitations around attachment sizes and automation features. If you want calendar views or more advanced automations, you have to jump to a paid plan pretty quickly.“ January 13, 2026 RV Ravi V QAConstruction, 1,001 - 5,000 employeesUsed the software for: 6-12 months. “Trello has its limits and not a good fit for the big projects. when you generate performance reports for the project , it doesnt go much in details also automations are not advanced if you're not paying for premium.“ November 9, 2025 * * * Sources 1. Our research team identified features from vendor websites based on their analysis of what users find valuable or expect from task management software. This list is not exhaustive. For additional features, refer to the vendor’s website. 2. Review excerpts are passages extracted from longer reviews written by verified reviewers. We obtain these excerpts by applying an algorithm that considers factors including, but not limited to, length, topic coverage, and thematic relevance. Excerpts are evaluated for positive or negative sentiment and receive a sentiment score. They represent user opinion and do not represent the views of, nor constitute, an endorsement by Capterra or its affiliates. Excerpts are not edited for clarity or grammar. * * * Need Help Deciding Between Todoist and Trello? Talk to a Capterra advisor for free and get results within 15 minutes. 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