# Todoist vs. Microsoft To Do: Features and Cost Comparison for 2025 | Capterra

> Todoist vs Microsoft To Do: Which tool is right for you? Dive into our detailed comparison of their features, costs, and user experience to make your decision.

Source: https://www.capterra.com/compare/149339-227173/Todoist-for-Business-vs-Wunderlist

---

# Todoist vs. Microsoft To Do: Features and Cost Comparison

Written by[Preksha Buttan](https://www.capterra.com/resources/author/pbuttan/)and edited by[Caroline Rousseau](https://www.capterra.com/resources/author/caroline-rousseau/)

•

Last updated on September 26, 2025

Your comparison:

TodoistMicrosoft To Do2/4 selected

[Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[4.6 (2640)](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/)

[Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/)[4.6 (3064)](https://www.capterra.com/p/227173/Wunderlist/reviews/)

[## Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[4.6 (2640)](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/)

[## Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/)[4.6 (3064)](https://www.capterra.com/p/227173/Wunderlist/reviews/)

Starting Price

$4.00/month

Starting Price

$4.00/month

Value-for-Money

4.5

Functionality

4.4

Ease of Use

4.6

Customer Service

4.4

Starting Price

Contact vendor

Starting Price

Contact vendor for pricing

Value-for-Money

4.6

Functionality

4.3

Ease of Use

4.7

Customer Service

4.3

Reviews Sentiment

Based on [2,640 reviews](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/)

Positive

2,469

Neutral

149

Negative

22

Positive

2,469

Neutral

149

Negative

22

Reviews Sentiment

Based on [3,064 reviews](https://www.capterra.com/p/227173/Wunderlist/reviews/)

Positive

2,844

Neutral

193

Negative

27

Positive

2,844

Neutral

193

Negative

27

Best for (according to reviews)

-   Organizing personal and team tasks with flexible prioritization.
-   Planning routines using smart scheduling and natural language input.
-   Staying productive across devices with calendar and voice integrations.

Best for (according to reviews)

-   Managing simple task lists with a clean, intuitive interface.
-   Syncing tasks across Microsoft apps like Outlook and Teams.
-   Setting reminders and tracking progress across devices.

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## Send this comparison chart to my inbox

### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.

## Reviewer verdict

Todoist and Microsoft To Do both offer task management features, but they serve different user priorities. **Todoist is a strong fit for individuals and teams who want flexible organization, smart scheduling, and productivity tools** like natural language input and cross-platform syncing. **Microsoft To Do works best for users in the Microsoft ecosystem**, offering integration with Outlook and Teams, and a clean, intuitive interface for managing simple task lists.

Both tools offer free versions. Todoist’s paid plan starts at $2 per user per month (billed annually) with a 14-day trial, while Microsoft To Do starts at $6 per user per month (billed annually) with a 30-day trial. 

The right choice depends on your workflow complexity, integration needs, and budget.

## Connect with a Capterra advisor for a free 15-minute consultation

Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs.

## Features comparison

Todoist and Microsoft To Do are two popular task management tools, each offering a unique set of features to help users stay organized and productive. Let’s explore how they stack up against each other.\[[1](#sources)\]

Key features in Task Management rated by users

Task Scheduling

4.7 (2640)

Task Progress Tracking

4.4 (2640)

Task Editing

4.6 (2640)

Commenting/Notes

4.5 (2640)

Task Scheduling

4.6 (3064)

Task Progress Tracking

4.4 (3064)

Task Editing

4.6 (3064)

Commenting/Notes

4.4 (3064)

### Task scheduling

4.59 (2640)

Key reviewer takeaways

Simplifies task scheduling with features like natural language input and calendar integration. It’s ideal for users managing personal tasks and routines. However, it lacks more advanced scheduling tools like time blocking or visual calendar views, which limits its appeal for complex workflows.

4.56 (3064)

Key reviewer takeaways

Excels at simplifying task scheduling, especially for personal tasks and daily routines. The “My Day” feature helps users prioritize tasks, and cross-device sync ensures seamless updates. However, the absence of advanced scheduling features like natural language input or timeline views limits its effectiveness for more complex project management.

Pros & cons based on reviews

Recurring tasks and reminders improve routine management.

Occasional calendar sync issues, especially with third-party tools.

Pros & cons based on reviews

Simple and intuitive task scheduling for personal routines.

Not suited for complex workflows or large-scale planning.

### Task progress tracking

4.59 (2640)

Key reviewer takeaways

Provides essential visibility into ongoing tasks, making it easy to monitor what’s completed and what’s pending. While the feature works well for personal and professional tasks, it lacks advanced tracking tools like time tracking or granular progress indicators, which could benefit users with more complex project needs.

4.56 (3064)

Key reviewer takeaways

Effective for personal use, offering a clear overview of daily tasks and keeping users on track. However, it lacks advanced tracking tools, such as Gantt charts or time tracking, which limits its utility for larger projects or professional teams.

Pros & cons based on reviews

Clear overview of completed and pending tasks keeps users organized.

Lacks granular progress indicators, such as percentage completion.

Pros & cons based on reviews

Helps users stay focused and aware of pending tasks.

Lacks advanced tools like Gantt charts or time tracking.

### Task editing

4.59 (2640)

Key reviewer takeaways

Effective for basic use, with quick updates via natural language input and cross-device flexibility. However, the process of editing recurring tasks or subtasks can be cumbersome, and the absence of bulk editing options makes managing large lists less efficient.

4.56 (3064)

Key reviewer takeaways

Offers basic task editing functionality with real-time updates for shared lists, aiding team collaboration. However, the process can be tedious, with limited customization and syncing delays. For users needing more advanced editing features, the platform falls short in supporting efficient task modifications.

Pros & cons based on reviews

Cross-device editing supports task management on the go.

No bulk editing options for large task lists.

Pros & cons based on reviews

Basic editing functions like adding notes and modifying tasks are straightforward.

Limited customization options, such as adjusting filters or views.

### Commenting/Notes

4.59 (2640)

Key reviewer takeaways

Serves basic note-taking needs, allowing users to add context to tasks. While it’s useful for capturing quick ideas, the lack of advanced formatting, markdown support, and integration with external apps limits its potential for more complex workflows.

4.56 (3064)

Key reviewer takeaways

Effective for adding context to tasks, supporting collaboration, and improving organization. Integration with Microsoft tools like Outlook and OneNote enhances its usefulness. However, limitations in sharing options and lack of advanced formatting reduce its appeal for more detailed documentation needs.

Pros & cons based on reviews

Organizes thoughts and adds context to tasks effectively.

Limited formatting options, with no markdown or rich text support.

Pros & cons based on reviews

Easy to attach notes and details directly to tasks.

Better suited for quick notes rather than detailed task documentation.

## Pricing comparison

Todoist and Microsoft To Do offer scalable paid tiers, each with distinct pricing structures and feature access, which can impact their overall value for different users.

4.59 (2640)

Key reviewer takeaways

Todoist’s pricing is generally seen as fair and accessible, especially with the free plan offering sufficient features for basic task management. The premium plan is affordable and provides valuable additional tools. However, some users feel limited by the free plan and expect more flexibility across tiers.

4.56 (3064)

Key reviewer takeaways

Microsoft To Do’s free availability is a standout feature, especially as it provides substantial value without requiring a paid subscription. Bundled with Microsoft 365, it offers robust functionality for personal and professional use. While some users wish for a premium tier, the simplicity and affordability are key advantages.

Starting price

$4.00

Per User, Per Month

Up to 500 users

Free Trial

Free Version

Not provided by vendor

Value-for-money reviewer insights

Todoist offers solid value, particularly for users who only need basic task management. The free plan covers essential features, and the premium plan is priced reasonably for those seeking more advanced options. Despite positive feedback, limitations in the free plan and regional pricing issues suggest room for improvement in flexibility and feature access across tiers.

[View pricing plans](https://www.capterra.com/p/149339/Todoist-for-Business/pricing/)

Microsoft To Do offers excellent value, particularly for small to midsize businesses. The tool’s free nature, combined with its functionality, makes it an appealing option for daily task management. While lacking a premium tier, users generally view it as a high-value solution, especially for those already within the Microsoft ecosystem.

[View pricing plans](https://www.capterra.com/p/227173/Wunderlist/pricing/)

## Integrations comparison

Integrations are essential for improving workflow efficiency. This section compares how Todoist and Microsoft To Do manage third-party app connections and user access across their plans.

4.59 (2640)

Key reviewer takeaways

Todoist offers a range of integrations with popular platforms like Google Calendar, Gmail, and Slack, helping users streamline their task management. These integrations are particularly useful for maintaining organization across devices and workflows. However, Todoist’s integration scope is somewhat limited compared to competitors, with users seeking more seamless and diverse connections.

User feedback on Todoist’s integrations is generally positive, with many appreciating the connections to tools like Google Calendar and Slack. These integrations help users stay on top of tasks and maintain smooth workflows. However, some users express frustration with integration limitations, particularly with Gmail and calendar syncing issues. There's a clear desire for more robust and seamless integrations to support varied workflows.

4.56 (3064)

Key reviewer takeaways

Microsoft To Do integrates with other Microsoft 365 tools like Outlook, Teams, and Planner, making it highly valuable for users already within the Microsoft ecosystem. The ability to sync tasks across devices and platforms enhances workflow efficiency, streamlining both personal and professional responsibilities. However, some users wish for broader integration with third-party apps to extend functionality.

User feedback on Microsoft To Do’s integrations is mostly positive, especially for those using Microsoft 365 tools. The platform's connectivity with Outlook, Teams, and Planner simplifies task management and enhances collaboration. However, some users desire more robust integrations with third-party apps, as Microsoft Planner may offer more advanced features in certain areas. Overall, the integrations are viewed as a strong asset, particularly for users who rely on Microsoft tools.

Popular Integrations

Compare available integrations between Todoist and Microsoft To Do.

### Slack

Todoist

Microsoft To Do

### TMetric

Todoist

Microsoft To Do

### Google Calendar

Todoist

Microsoft To Do

### Microsoft Outlook

Todoist

Microsoft To Do

### Microsoft Teams

Todoist

Microsoft To Do

### Trello

Todoist

Microsoft To Do

### Evernote Teams

Todoist

Microsoft To Do

### Dropbox Business

Todoist

Microsoft To Do

## Which one is best for my use case?

Choosing between Todoist and Microsoft To Do depends on who you are and how your team works. To help you decide, here’s how each tool stacks up across company sizes, industries, and team functions, according to verified user reviews.

Key reviewer takeaways

Todoist is reviewed mostly by small businesses, with a lighter mid-market footprint and a visible enterprise presence. This mix suggests Todoist suits lean teams that want a focused task app they can roll out quickly, while departments inside larger companies use it for personal and team to-dos.

Reviewer's company size

Based on 2640 reviews

Small Business(1-200)

70%

Mid-Size Businesses(201-500)

6%

Enterprise(500+)

18%

Others(500+)

4%

> “Todoist is a great project and task management solution that I use in my business and home life daily. I appreciate its simplicity and ease of use.”

AW

Angelica Whetstone

Marketing and Advertising

[Continue reading](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6201671)

Popular Industries

IT & Software Development26%

Based on 2205 reviews

IT & Software Development

26%

Professional Services

18%

Education & Learning

11%

Others

45%

Todoist draws most reviews from IT and software development and professional services, with steady activity from education and learning, and a wide long tail. That range makes it a fit for makers and client teams that need simple lists, recurring tasks, and light collaboration.

> “This software provides an efficient way to manage the workflow and keep track of the progress of different aspects and departments inside the business simultaneously. I like...”

AS

Adam Selmi

Marketing and Advertising

[Continue reading](https://www.capterra.com/p/149339/Todoist-for-Business/#Capterra___6328703)

Teams that use Todoist the most

Administrative Teams17%

Based on 367 reviews

Administrative

17%

IT & Software Development

14%

Entrepreneurs/Owners

13%

Others

56%

Administrative teams lead reviewer activity, followed by IT and software development, and marketing. This skew suits intake, personal task capture, and small team planning where speed and clarity matter more than heavy project structure.

Key reviewer takeaways

Microsoft To Do is also small-business heavy but shows relatively stronger enterprise participation. The pattern points to a list app that fits everyday work and scales with Microsoft 365, making adoption easier in organizations that already use Outlook and Teams.

Reviewer's company size

Based on 3064 reviews

Small Business(1-200)

64%

Mid-Size Businesses(201-500)

7%

Enterprise(500+)

24%

Others(500+)

5%

> “Exactly what I need in an organizational to do app for keeping my business and personal goals easily accessible so that I'm able to achieve them.”

EP

Ethan Patterson

Real Estate

[Continue reading](https://www.capterra.com/p/227173/Wunderlist/#Capterra___6511835)

Popular Industries

IT & Software Development23%

Based on 2446 reviews

IT & Software Development

23%

Professional Services

16%

Education & Learning

12%

Others

50%

Microsoft To Do shows a similar base—IT and software development and professional services—alongside education and learning, and broad use across other fields. This spread reflects general-purpose utility for companies standardizing on Microsoft’s ecosystem.

> “Me encanta la capacidad que tiene el programa para la administración de tareas pendientes, tiene una interfaz intuitiva y fácil de aprender a usar lo que ayuda...”

SS

Santiago Santana Ruge

Computer Hardware

[Continue reading](https://www.capterra.com/p/227173/Wunderlist/#Capterra___5075504)

Teams that use Microsoft To Do the most

IT & Software Development Teams20%

Based on 320 reviews

IT & Software Development

20%

Administrative

20%

Others

11%

Others

50%

IT and software development teams lead, with administrative roles close behind. The balance suggests that To Do fits individual and squad-level planning that ties into Outlook tasks and shared lists without extra setup.

## User experience

Todoist and Microsoft To Do provide distinct user experiences, each designed to meet different preferences and workflows.

4.62 (2606)

Key reviewer takeaways

Todoist provides an intuitive, easy-to-use interface that supports quick task creation and navigation. The platform ensures a consistent experience across devices, making it a solid choice for both personal and professional task management. However, some users find certain functions buried in menus, and others desire more customization and visual feedback during task editing.

Pros & cons based on reviews

Easy to use across devices with a minimal learning curve.

Fast onboarding and a consistent experience across platforms.

Some features are hidden in menus, making them harder to find.

Occasional sign-out issues, particularly on mobile devices.

4.67 (3014)

Key reviewer takeaways

Microsoft To Do stands out for its user-friendly design, offering an intuitive and visually clean interface. It’s praised for being easy to set up and use, with smooth navigation across devices. However, some users seek more customization and find navigating between Microsoft ecosystems a bit cumbersome, especially for complex workflows.

Pros & cons based on reviews

Clean, minimalistic design helps users stay focused on tasks.

Quick setup and smooth navigation across lists and tasks.

Limited customization options for layout and interface elements.

Some users find parts of the UI clunky or outdated.

## Support and customer service

4.40 (1402)

Key reviewer takeaways

Todoist provides a comprehensive help center with articles, FAQs, and guides to assist users. For personalized support, users can submit tickets via email. The platform also offers video tutorials to help with common tasks. However, there is no live chat or phone support available.

Email/Help DeskFAQs/ForumKnowledge BasePhone Support24/7 (Live rep)Chat

User feedback on Todoist’s support is mostly positive, with many praising the team's responsiveness and helpfulness. However, some users report frustration with the lack of accessible support channels, particularly the absence of a dedicated phone line and occasional delays in response.

4.32 (1511)

Key reviewer takeaways

Microsoft To Do offers a robust support system through its help center, including FAQs, guides, and direct support options. Users can access in-app support or contact Microsoft through their website for additional assistance. The platform integrates with Microsoft’s broader support resources for seamless assistance.

Email/Help DeskFAQs/ForumKnowledge BasePhone Support24/7 (Live rep)Chat

User feedback on Microsoft To Do’s support is mostly positive. Many appreciate its cross-platform accessibility and integration with Microsoft accounts. However, some users report syncing delays and glitches with task sharing. While secure and reliable, the tool could benefit from improved support and more flexibility.

## Security and reliability

4.59 (2640)

Key reviewer takeaways

Todoist is widely regarded as a secure and reliable platform, with strong privacy controls and solid data protection measures. While users generally feel confident in the tool’s ability to safeguard personal and professional information, occasional bugs and syncing issues, especially with browser extensions and mobile versions, can impact overall reliability.

Best for:

Offers strong privacy and data protection, with stable performance and minimal disruptions. Security features support safe use across personal and professional tasks, making it a reliable tool for daily workflows.

Auto backupsSOC 2 Type 1SOC2 CertificationGDPRAES256 EncryptionISO/IEC 27018SOC 2 and HIPAATwo-factor authentication

4.56 (3064)

Key reviewer takeaways

Microsoft To Do is generally trusted for its security, with smooth access and configuration across devices. However, user sentiment is mixed due to limitations like the mandatory use of a Microsoft account and a lack of offline access. Reliability issues, such as syncing glitches and slow performance, have been noted, which hinder the overall user experience.

Best for:

Provides reliable security and smooth device setup for Microsoft account users. Integrates easily with Microsoft 365 tools, enabling quick access and enhancing productivity across connected workflows.

Auto backupsSOC 2 Type 1SOC2 CertificationGDPRAES256 EncryptionISO/IEC 27018SOC 2 and HIPAATwo-factor authentication

## Not a match?

If Todoist or Microsoft To Do doesn’t align with your task management needs, here are other platforms that users frequently explore as alternatives.

[Airtable](https://www.capterra.com/p/146652/Airtable/)[4.65 (2,228)](https://www.capterra.com/p/146652/Airtable/reviews/)

Best for Small Business

-   More than 36 integrations provided
-   Engagement Tracking features

[Smartsheet](https://www.capterra.com/p/79104/Smartsheet/)[4.49 (3,502)](https://www.capterra.com/p/79104/Smartsheet/reviews/)

Best for Small Business

-   More than 69 integrations provided
-   Process Change Tracking features

[Wrike](https://www.capterra.com/p/76113/Wrike/)[4.37 (2,984)](https://www.capterra.com/p/76113/Wrike/reviews/)

Best for Small Business

-   More than 136 integrations provided
-   Process Modeling & Designing features

**Sources**

1.  Our research team identified features from vendor websites (as of August 11, 2025) based on their analysis of what users find valuable or expect from task management software. This list is not exhaustive. For additional features, refer to the vendor’s website.
    
2.  Review excerpts are passages extracted from longer reviews written by verified reviewers. We obtain these excerpts by applying an algorithm that considers factors including, but not limited to, length, topic coverage, and thematic relevance. Excerpts are evaluated for positive or negative sentiment and receive a sentiment score. They represent user opinion and do not represent the views of, nor constitute, an endorsement by Capterra or its affiliates. Excerpts are not edited for clarity or grammar.
    

Need Help Deciding Between Todoist and Microsoft To Do?

Talk to a Capterra advisor for free and get results within 15 minutes.

## Popular Comparisons

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4.4

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Contact vendor for pricing

Price

$4.99/month

4.3

Features

4.5

4.7

Ease of Use

4.7

[View full comparison](https://www.capterra.com/compare/173614-227173/Any-do-vs-Wunderlist)

[Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[4.59 (2,640)](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/)

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Ease of Use

4.7

[View full comparison](https://www.capterra.com/compare/149339-153140/Todoist-for-Business-vs-Connecteam)

[Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/)[4.56 (3,064)](https://www.capterra.com/p/227173/Wunderlist/reviews/)

vs

[Connecteam](https://www.capterra.com/p/153140/Connecteam/)[4.64 (5,180)](https://www.capterra.com/p/153140/Connecteam/reviews/)

Contact vendor for pricing

Price

$29/month

4.3

Features

4.5

4.7

Ease of Use

4.7

[View full comparison](https://www.capterra.com/compare/153140-227173/Connecteam-vs-Wunderlist)

## Frequently asked questions

What is Todoist used for?

Todoist is a versatile task management tool that helps individuals and teams organize tasks, set deadlines, and track progress. It’s ideal for both personal and professional use, offering features like recurring tasks, reminders, and integrations with various third-party tools to streamline workflow and enhance productivity.

Is Todoist completely free?

Todoist offers a free version that includes basic task management features, such as creating tasks, organizing projects, and setting simple reminders. For users seeking advanced features like labels, filters, and project templates, Todoist provides a premium subscription at a reasonable cost.

What is the 1/3/5 rule in Todoist?

The 1/3/5 rule in Todoist is a productivity approach where users focus on completing one big task, three medium tasks, and five small tasks each day. This method helps prioritize tasks and maintain a balanced workload, making it easier to achieve daily goals without feeling overwhelmed.

What is Microsoft To Do used for?

Microsoft To Do is a task management app designed to help users organize personal and work-related tasks. It allows for easy task creation, setting deadlines, and managing daily priorities. It integrates with Microsoft 365, providing a unified experience for users within the Microsoft ecosystem.

Can you use Microsoft To Do for free?

Yes, Microsoft To Do is entirely free to use. It provides essential features like task creation, due dates, and reminders, making it a great option for personal and light professional use. Its integration with Microsoft 365 also adds value for users within that ecosystem.

What is the difference between Microsoft Tasks and To Do?

Microsoft Tasks is a feature within Microsoft 365 apps like Outlook that focuses on basic task management. In contrast, Microsoft To Do is a standalone app that offers more comprehensive task management features. While both are part of the Microsoft ecosystem, To Do provides additional functionality and a more user-friendly interface for managing tasks across various devices.

## About the authors

[Preksha Buttan](https://www.capterra.com/resources/author/pbuttan/)

Author

Writer Experience I am a writer at Capterra, where I've been providing expert insights to help small businesses find the right software solutions since January...

[Caroline Rousseau](https://www.capterra.com/resources/author/caroline-rousseau/)

Editor

Caroline Rousseau is a content editor at Capterra. A former content analyst, Caroline has, for the past five years, built, written, and edited research reports...