# Todoist vs Microsoft Planner: Features and Cost Comparison 2026 | Capterra > Todoist vs Microsoft Planner: Which task management tool is right for you? Dive into our detailed comparison of their features, costs, and user experience to make your decision. Source: https://www.capterra.com/compare/149339-227201/Todoist-for-Business-vs-Microsoft-Planner --- # Todoist vs Microsoft Planner Features and Cost Comparison Last updated April 15th, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.[Learn more](https://www.capterra.com/our-story/) Your comparison: TodoistMicrosoft Planner2/4 selected [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[4.6 (2641)](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/) [Microsoft Planner](https://www.capterra.com/p/227201/Microsoft-Planner/)[4.3 (293)](https://www.capterra.com/p/227201/Microsoft-Planner/reviews/) [## Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[4.6 (2641)](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/) [## Microsoft Planner](https://www.capterra.com/p/227201/Microsoft-Planner/)[4.3 (293)](https://www.capterra.com/p/227201/Microsoft-Planner/reviews/) Starting Price $4.00/month Starting Price $4.00/month Value-for-Money 4.5 Functionality 4.4 Ease of Use 4.6 Customer Service 4.4 Starting Price $10.00/month Starting Price $10.00/month Value-for-Money 4.5 Functionality 4.2 Ease of Use 4.5 Customer Service 4.2 Reviews Sentiment Based on [2,641 reviews](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/) Positive 2,470 Neutral 149 Negative 22 Positive 2,470 Neutral 149 Negative 22 Reviews Sentiment Based on [293 reviews](https://www.capterra.com/p/227201/Microsoft-Planner/reviews/) Positive 249 Neutral 34 Negative 10 Positive 249 Neutral 34 Negative 10 Best for (according to reviews) - **Business size**: Small businesses account for 70% of reviews (1839), reflecting high usage rates among this segment compared to enterprises and midsize businesses. - **Industry**: Computer software, IT services, and marketing/advertising each contribute 8% of reviews, indicating balanced adoption across these sectors. - **Use cases**: Task management (80%), productivity (49%), and project management (28%) are the main focuses, supporting diverse organizational workflows. Best for (according to reviews) - **Business size**: Small businesses account for 144 reviews, representing 51% of feedback, showing widespread use among smaller organizations compared to enterprises and midsize companies. - **Industry**: Information technology and services, higher education, and construction together contribute 21% of reviews, indicating diverse adoption across these sectors. - **Use cases**: Task management (88%), project management (60%), and dashboard (17%) are the main use cases, highlighting focus on organizing and tracking work. ## Not a match? Find software alternatives tailored to your priorities. These software suggestions are similar to those you’re currently comparing. 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Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Features comparison Beyond cost, assessing the specific features and benefits of Todoist and Microsoft Planner within the task management space can help ensure the best fit for your needs. A well-matched option can enhance productivity while avoiding extra spending on functionalities that won't be used. Here's an overview of the key considerations and how these choices compare. \[[1](#source-item-1)\] Key features rated by users Features selected based on 66,288 reviews from Task Management users. about the Fit Score methodology. Fit Score methodology To calculate the Fit Score, our proprietary methodology factors in the following: - The importance level for each feature. By default, this is determined by user reviews. They can rate a feature Critical, High, Low, or Not Used. - Feedback from real users on how the product performs for each key feature, derived from verified user reviews and ratings. Please note: - To calculate the Fit Score, the number of reviews for those features and the actual rating carry the same weight. You might see that, in some cases, even though the ratings are the same, we still determine a winner because it had more reviews. - If the Fit Score is not shown for a specific product, that only means there are currently not enough relevant data points to develop a meaningful score. It does not indicate that the product should be excluded from further evaluation. Todoist 84%Fit High performer Feature ratings Task Management 4.7 Task Editing 4.6 Task Scheduling 4.7 Task Progress Tracking 4.4 Microsoft Planner 81%Fit Feature ratings Task Management 4.6 Task Editing 4.5 Task Scheduling 4.6 Task Progress Tracking 4.5 Task Management 4.7 (688) 4.6 (112) Todoist users appreciate its simplicity and multiple views, such as Kanban and lists, which they say help them organize tasks efficiently. They value the ability to create subtasks, prioritize tasks, and use labels and tags for better organization. However, some users mention that it falls short for group task management. Microsoft Planner users, on the other hand, highlight its integration with other Microsoft tools and its effectiveness in team collaboration. They find it easy to assign tasks, set priorities, and add detailed information. Overall, users find Todoist great for individual task management, while they value Microsoft Planner for team-based task management. Task Editing 4.6 (616) 4.5 (86) Todoist users find task editing quick and intuitive, with the ability to update various components like task name, notes, priority, and due date. They appreciate the flexibility to make changes on any device and the user-friendly interface. However, some users mention occasional issues with recurring tasks. Microsoft Planner users also find task editing straightforward and useful for keeping everyone updated. They appreciate the ease of making real-time updates and adding comments, though some find the process slightly confusing. In general, users value Todoist for its intuitive task editing, while they appreciate Microsoft Planner for its collaborative editing features. Task Scheduling 4.7 (798) 4.6 (151) Todoist users appreciate the flexibility in scheduling tasks, including setting due dates, durations, and recurring tasks, which they say can be done using natural language input. They find it helpful for managing tasks across different devices and integrating with other tools. However, some users mention a learning curve for certain scheduling features. Microsoft Planner users value its ability to schedule tasks within a team, visualize availability, and integrate with Outlook for calendar synchronization. They find it easy to assign tasks with deadlines and receive reminders. Overall, users find Todoist flexible and feature-rich for individual scheduling, while they appreciate Microsoft Planner for team-oriented scheduling and integration with other Microsoft tools. Task Progress Tracking 4.4 (583) 4.5 (133) Todoist users appreciate the ability to track progress through subtasks and labels, which they say helps them stay motivated and prioritize tasks. They find the interface visually appealing and useful for monitoring task completion. However, some users mention the lack of more detailed progress tracking options. Microsoft Planner users value its visual progress tracking features, such as charts and dashboards, which they find provide an overview of project status. They find it helpful for team collaboration and staying on top of multiple tasks. In summary, users find Todoist useful for basic progress tracking, while they appreciate Microsoft Planner for its detailed visual tracking and team collaboration features. ## Pricing comparison ### Starting prices Todoist $4.00 Per User (Per Month) Free Trial Free Version [View pricing plans](https://www.capterra.com/p/149339/Todoist-for-Business/pricing/) Microsoft Planner $10.00 Per User (Per Month) Free Trial Free Version [View pricing plans](https://www.capterra.com/p/227201/Microsoft-Planner/pricing/) ## Integrations Popular Integrations Compare available integrations between Todoist and Microsoft Planner. ### Microsoft Outlook Todoist Microsoft Planner ### Microsoft Teams Todoist Microsoft Planner ### Dropbox Business Todoist Microsoft Planner ### Microsoft Word Todoist Microsoft Planner ### Slack Todoist Microsoft Planner ### Microsoft Excel Todoist Microsoft Planner ### TMetric Todoist Microsoft Planner ### Microsoft OneNote Todoist Microsoft Planner Total Integrations 74 Google Calendar Reviewers mention that Todoist integrates with Google Calendar to sync tasks and due dates, which they say helps with scheduling, reminders, and viewing tasks alongside calendar events. Gmail Users report that Todoist integrates with Gmail to turn emails into tasks, which they note helps in managing follow-ups and ensuring no important emails are missed. Microsoft Outlook Reviewers state that Todoist integrates with Microsoft Outlook to create tasks from emails, which they say helps in scheduling and managing tasks directly from their email account. Shortcuts Users mention that Todoist's keyboard shortcuts facilitate quick task creation and management, which they note improves efficiency by allowing task updates without using a mouse. Trello Reviewers say that Todoist integrates with Trello to manage projects and tasks, which they indicate helps in organizing workflows and improving productivity through combined use. Todoist Integrations (74) - [1Password](https://www.capterra.com/p/176113/1Password/) - [Airmail for Business](https://www.capterra.com/p/210396/Airmail-for-Business/) - [Akiflow](https://www.capterra.com/p/232035/Akiflow/) - [Albato](https://www.capterra.com/p/228273/Albato/) - [Alexa](https://www.capterra.com/p/168725/Alexa-Marketing-Stack/) - [APIANT](https://www.capterra.com/p/155486/APIANT/) - [ApiX-Drive](https://www.capterra.com/p/265765/ApiX-Drive/) - [Built.io Flow](https://www.capterra.com/p/224552/Builtio-Flow/) - [Clockify](https://www.capterra.com/p/169607/Clockify/) - [Day.io](https://www.capterra.com/p/202518/Oitchau/) - [Dispatch](https://www.capterra.com/p/139893/Dispatch/) - [Dropbox Business](https://www.capterra.com/p/143068/Dropbox-Business/) - [Everhour](https://www.capterra.com/p/133409/Everhour/) - [Evernote Teams](https://www.capterra.com/p/154969/Evernote-Business/) - [Fantastical](https://www.capterra.com/p/210207/Fantastical/) - [Firefox](https://www.capterra.com/p/228987/Firefox/) - [Flock](https://www.capterra.com/p/151072/Flock/) - [Gmail](https://www.capterra.com/p/202338/Gmail/) - [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) - [Google Chrome](https://www.capterra.com/p/228985/Chrome/) - [Google Drive](https://www.capterra.com/p/161425/Drive/) - [Google Maps](https://www.capterra.com/p/227511/Google-Maps/) - [HourStack](https://www.capterra.com/p/173007/HourStack/) - [Hugo](https://www.capterra.com/p/195893/Hugo/) - [IFTTT](https://www.capterra.com/p/186695/IFTTT/) - [Jira](https://www.capterra.com/p/19319/JIRA/) - [Klips](https://www.capterra.com/p/130237/Klipfolio-Dashboard/) - [Llama Life](https://www.capterra.com/p/253326/Llama-Life/) - [Mailbutler](https://www.capterra.com/p/166387/Mailbutler-Business/) - [Make](https://www.capterra.com/p/154278/Integromat/) - [Microsoft Edge](https://www.capterra.com/p/229037/Microsoft-Edge/) - [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) - [Microsoft Power Automate](https://www.capterra.com/p/227210/Microsoft-Power-Automate/) - [Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/) - [Missive](https://www.capterra.com/p/152884/Missive/) - [Momentum Dashboard](https://www.capterra.com/p/234327/Momentum-Dashboard/) - [monday.com](https://www.capterra.com/p/147657/monday-com/) - [Monkedo](https://www.capterra.com/p/10023582/Monkedo/) - [n8n embed](https://www.capterra.com/p/267441/n8n-embed/) - [n8n.io](https://www.capterra.com/p/198028/n8n-io/) - [Opera](https://www.capterra.com/p/229024/Opera/) - [OttoKit](https://www.capterra.com/p/10012201/SureTriggers/) - [Pabbly Connect](https://www.capterra.com/p/205994/Pabbly-Connect/) - [Pabbly Subscriptions](https://www.capterra.com/p/166386/Pabbly-Subscriptions/) - [Pipedream](https://www.capterra.com/p/242217/Pipedream/) - [Pleexy](https://www.capterra.com/p/197390/Pleexy/) - [Pluga](https://www.capterra.com/p/208338/Pluga/) - [Reclaim](https://www.capterra.com/p/10014704/Reclaim/) - [Relay.app](https://www.capterra.com/p/10012226/Relay/) - [RoundPie](https://www.capterra.com/p/178882/PomoDone-App/) - [Safari](https://www.capterra.com/p/229123/Safari/) - [Shortcuts](https://www.capterra.com/p/13284/Shortcuts-Software/) - [Skyvia](https://www.capterra.com/p/146167/Skyvia/) - [Slack](https://www.capterra.com/p/135003/Slack/) - [Sunsama](https://www.capterra.com/p/145616/Sunsama/) - [Time Doctor](https://www.capterra.com/p/129984/Time-Doctor/) - [TimeCamp](https://www.capterra.com/p/129847/TimeCamp/) - [Timely](https://www.capterra.com/p/131584/Timely/) - [Timely](https://www.capterra.com/p/142756/Timely/) - [TMetric](https://www.capterra.com/p/148624/TMetric/) - [Toggl Track](https://www.capterra.com/p/247745/Toggl/) - [TrackingTime](https://www.capterra.com/p/136591/TrackingTime/) - [Trello](https://www.capterra.com/p/211559/Trello/) - [Trevor.io](https://www.capterra.com/p/155488/TrevorMyData/) - [Twist](https://www.capterra.com/p/167818/Twist/) - [Usersnap](https://www.capterra.com/p/135579/Usersnap/) - [Webex Suite](https://www.capterra.com/p/237272/Webex/) - [WebWork Time Tracker](https://www.capterra.com/p/151338/WebWork-Time-Tracker/) - [Zapier](https://www.capterra.com/p/130182/Zapier/) - [Zendesk Suite](https://www.capterra.com/p/164283/Zendesk/) - [Zluri](https://www.capterra.com/p/215002/Zluri/) - [Zoho Cliq](https://www.capterra.com/p/167639/Zoho-Cliq/) - [Zoho Flow](https://www.capterra.com/p/227460/Zoho-Flow/) - [Zoho Mail](https://www.capterra.com/p/174694/Zoho-Mail/) Total Integrations 8 Microsoft 365 Reviewers mention that Microsoft Planner integrates seamlessly with the Microsoft 365 ecosystem, noting that it enhances collaboration, communication, and project management through unified tools and real-time updates. Microsoft Outlook Users report that Microsoft Planner integrates well with Outlook, citing that it allows for email notifications, task synchronization, and streamlined calendar management, improving overall productivity. Microsoft Planner Integrations (8) - [Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/) - [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) - [Microsoft OneNote](https://www.capterra.com/p/227211/Microsoft-OneNote/) - [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) - [Microsoft PowerPoint](https://www.capterra.com/p/141633/PowerPoint/) - [Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/) - [Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/) - [Microsoft Word](https://www.capterra.com/p/227146/Microsoft-Word/) For each product, we show you the most common integrations according to our user reviews and analyze themes in what reviewers say to highlight what you need to know. ## How does the user experience compare on Todoist vs Microsoft Planner? ### Overall rating 4.6 (2641) 4.3 (293) ### User interface Todoist Microsoft Planner ### Customer service and support Todoist Email/Help Desk FAQs/Forum Knowledge Base Phone Support 24/7 (Live rep) Chat Microsoft Planner Email/Help Desk FAQs/Forum Knowledge Base Phone Support 24/7 (Live rep) Chat ## What users say about the pros and cons of Todoist vs Microsoft Planner Both Todoist and Microsoft Planner are solutions that have been reviewed by verified reviewers on Capterra. Check out what real users have to say about their experiences to see how Todoist stacks up against Microsoft Planner and pick the one that fits best your needs. \[[2](#source-item-2)\] Pros Todoist VK Vatsal K Software Engineer InternComputer Software, 501 - 1,000 employeesUsed the software for: More than 2 years. “I use it as an app on my phone and some devices and as a browser extension on my laptop's chrome which is so helpful because they are synced all the time and I can easily update it from anywhere.“ December 1, 2025 Nona P Management Technician IILaw Enforcement, 51 - 200 employeesUsed the software for: 6-12 months. “My absolute favorite feature is the option for calendar plug-ins, where you can easily create a task from within an email; not only can you create a task with the click of a button, but the task is automatically hyperlinked to the email from which it stems -- incredibly convenient!“ May 22, 2025 Microsoft Planner AV Alexandra V People Business PartnerWholesale, 201 - 500 employeesUsed the software for: More than 2 years. “The platform is easily accessible, and you can use it as an app on the computer, as well as through the browser, allowing access from multiple devices.“ April 5, 2026 EM Elizabeth M Director of IS Project ManagementMental Health Care, 1,001 - 5,000 employeesUsed the software for: 1-2 years. “My overall experience with Microsoft planner is that I can track all of my projects in one platform and I can set permissions for team members to collaborate with me on plans to track tasks and milestones for these projects.“ September 18, 2025 Cons Todoist RF Robert F Sales RepresentativeFood & Beverages, 501 - 1,000 employeesUsed the software for: Less than 6 months. “While Todoist offers great features for task management, it isn't providing innovative features that would make me switch from my current app.“ December 16, 2025 NA Nathaniel A OwnerArts and Crafts, Self-employedUsed the software for: I used a free trial. “I also found that customizing list views or making quick edits took more taps or clicks than I’d like. While it’s amazing for project management, it’s not always ideal for basic, personal task lists.“ June 22, 2025 Microsoft Planner MS Manish S AI and Automation EngineerInformation Technology and Services, 11 - 50 employeesUsed the software for: 1-2 years. “The Microsoft planner doesn't have the capability to manage complex projects and have less features as compared to the competitor tools which can manage highly complex project workflows.“ March 2, 2026 Connor Q IT Team LeadMedia Production, 201 - 500 employeesUsed the software for: More than 2 years. “Rather than being a familiar tool I can settle in to, interfacing with the app feels like a constant game of cat and mouse where I'm having to re-learn where functions and features are moved to in order to leverage its functionality in full. As such it feels vastly less attractive that other, simpler solutions, despite having far less functionality and their own flaws within corporate environments.“ April 15, 2026 * * * Sources 1. Our research team identified features from vendor websites based on their analysis of what users find valuable or expect from task management software. This list is not exhaustive. For additional features, refer to the vendor’s website. 2. Review excerpts are passages extracted from longer reviews written by verified reviewers. We obtain these excerpts by applying an algorithm that considers factors including, but not limited to, length, topic coverage, and thematic relevance. Excerpts are evaluated for positive or negative sentiment and receive a sentiment score. They represent user opinion and do not represent the views of, nor constitute, an endorsement by Capterra or its affiliates. Excerpts are not edited for clarity or grammar. * * * Need Help Deciding Between Todoist and Microsoft Planner? Talk to a Capterra advisor for free and get results within 15 minutes. 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