# Compare Mailbird vs Microsoft Outlook 2026 | Capterra

> Unsure of what to choose? Check Capterra to compare Mailbird and Microsoft Outlook based on pricing, features, product details, and verified reviews.

Source: https://www.capterra.com/compare/160517-227138/Mailbird-vs-Microsoft-Outlook

---

# Mailbird vs Microsoft Outlook Features and Cost Comparison

Last updated April 21st, 2026

Provider data verified by our Software Research team, and reviews  
moderated by our Reviews Verification team.[Learn more](https://www.capterra.com/our-story/)

Your comparison:

MailbirdMicrosoft Outlook2/4 selected

[Mailbird](https://www.capterra.com/p/160517/Mailbird/)[4.4 (394)](https://www.capterra.com/p/160517/Mailbird/reviews/)

[Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/)[4.5 (2,444)](https://www.capterra.com/p/227138/Microsoft-Outlook/reviews/)

[## Mailbird](https://www.capterra.com/p/160517/Mailbird/)[4.4 (394)](https://www.capterra.com/p/160517/Mailbird/reviews/)

Starting Price

$2.28/year

Value-for-Money

4.3

Functionality

4.3

Ease of Use

4.5

Customer Service

4.1

Reviews Sentiment

Based on [394 reviews](#user-reviews)

Positive

347

Neutral

11

Negative

36

[## Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/)[4.5 (2,444)](https://www.capterra.com/p/227138/Microsoft-Outlook/reviews/)

Starting Price

Contact vendor

Value-for-Money

4.4

Functionality

4.5

Ease of Use

4.5

Customer Service

4.2

Reviews Sentiment

Based on [2,444 reviews](#user-reviews)

Positive

2,250

Neutral

149

Negative

45

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## Send this comparison chart to my inbox

### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.

## Summary

* * *

Key features rated by users

Features selected based on 11,772 reviews from email management software users.  
about the Fit Score methodology.

Fit Score methodology

Our Fit Score reflects how reviewers rate a product’s performance against a set of features reviewers rate as most important. A higher score indicates the product is rated better in delivering what reviewers most care about.

  

If the Fit Score is not shown for a specific product, that only means there are currently not enough relevant data points to develop a meaningful score. It does not indicate that the product should be excluded from further evaluation. Best for Methodology

\--%Fit

Missing features

Feature ratings

Mobile App

NA

Email Distribution

NA

Inbox Management

4.4

Email Monitoring

4.4

Access Controls/Permissions

NA

63%Fit

Missing features

Feature ratings

Mobile App

4.4

Email Distribution

NA

Inbox Management

4.6

Email Monitoring

4.5

Access Controls/Permissions

NA

User satisfaction

User satisfaction

4.4

User reviews[394](https://www.capterra.com/p/160517/Mailbird/reviews/)

Ease of use

4.5

Functionality

4.3

Value for money

4.3

Customer support

4.1

User satisfaction

4.5

User reviews[2,444](https://www.capterra.com/p/227138/Microsoft-Outlook/reviews/)

Ease of use

4.5

Functionality

4.5

Value for money

4.4

Customer support

4.2

Price starts from

Price starts from

$2.28Per User, Per Year

-   Free version
-   Free trial

Price starts from

\--

-   Free version
-   Free trial

Best for

Best for

Anyone that has Windows PC, has more than one email address. The customers who have reported great success with the tool, have been small business owners, solopreneurs, freelancers, and Marcomms!

Best for

Students and professionals, businesses of all sizes, educational institutions, etc.

## User reviews

Pros & cons

AR

Azizur R.

Network Operator

> "It works with both Windows and macOS.I can complete tasks quickly because to the clear and simple UI and the abundance of keyboard..."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___4843492)

SM

Sam M.

Executive

> "For example, if someone schedules a meeting from an O365 account, then cancels it, the cancellation is not processed correctly and..."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___7018350)

GP

Giacomo P.

Sales

> "With Mailbird I can manage both mail and other very useful apps for my work from a single program without having to always change..."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___5075282)

SM

Sam M.

Executive

> "There is no integration with Teams, so you can't schedule a meeting from MB and put a Teams meeting link in, like you can with..."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___7018350)

AR

Azizur R.

Network Operator

> "I can handle several email accounts from one location using MailBird, a desktop email client."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___4843492)

OD

Olena D.

Kunstlerin

> "However, after realizing that it’s a scam, I can't rate this app either positively or negatively because fraud can only be rated..."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___6453155)

WP

Wiktor P.

Educator

> "I hold mail managment, organization, delivery status, character of notifications in a high regard."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___4843738)

WLD

W Lawrence D.

CEO

> "They will send you a GPT response that has nothing to do with your question or the person answering cannot speak English or is not..."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___5075871)

BD

Bill D.

Digital Marketer

> "I like a unified email account that consolidates all my Gmail accounts in one place."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___5080307)

OD

Olena D.

Kunstlerin

> "After 9 months, they started extorting money."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___6453155)

Rafa M.

audio technical

> "It greatly streamlines the task of managing my professional contacts on a day-to-day basis."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___4893307)

RR

Rishi R.

CEO

> "To the founders reading this review - this is not how you become a successful tech company!"

[See full review](https://www.capterra.com/p/160517/Mailbird/#SoftwareAdvice___6796293)

CN

Cameron N.

Owner

> "Love that it's simplified, love that I can customize and add other communication apps like Teams, Slack, etc. but it needs less..."

[See full review](https://www.capterra.com/p/160517/Mailbird/#SoftwareAdvice___4562852)

ES

Erika S.

Owner

> "I also find the Chrome and facebook integrations glitchy - when I had them integrated and would open a link in Mailbird, I could..."

[See full review](https://www.capterra.com/p/160517/Mailbird/#GetApp___4708263)

BD

Bill D.

Digital Marketer

> "I like the integration with Evernote and Facebook helps my productivity."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___5080307)

GC

Gerald C.

General Manager

> "The only way to get these stuck emails to send is to press Ctrl+Shift, click on hamburger menu, then click on debug, the program..."

[See full review](https://www.capterra.com/p/160517/Mailbird/#SoftwareAdvice___3589530)

EL

Elias L.

CEO

> "The introduction of Mailbird 3, undeniably a more advanced and promising version, has come with an unexpected twist."

[See full review](https://www.capterra.com/p/160517/Mailbird/#GetApp___6011526)

EL

Elias L.

CEO

> "In conclusion, although I appreciate the improvements in Mailbird 3, the unanticipated additional cost has left me feeling..."

[See full review](https://www.capterra.com/p/160517/Mailbird/#GetApp___6011526)

NP

Nicolas P.

IT Manager

> "Easy to use, quick install, quick manegement and small price"

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___6742356)

BD

Bill D.

Digital Marketer

> "Currently, I have spam coming to me from different variations of @xxxxxxxxxxxxxxfacebookmailcom."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___5080307)

JB

Juanita B.

Owner

> "Easy to read and set up, able to display emails in the order that is best suited to you."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___6197195)

WP

Wiktor P.

Educator

> "Search/filter feature is definately the worst part of MailBird."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___4843738)

CmH

Clément H.

Business owner

> "I especially like the mailboxes management that lets us monitor our different mailboxes in one glance."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___4292907)

GR

Gary R.

O/O

> "The emails keep returning and I have to go through hoops to TRY and delete them."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___4894822)

JD

Jelle D.

Software Engineer

> "MailBird works amazing, it has great features to customize your mailbox and has never let me down."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___3525688)

WLD

W Lawrence D.

CEO

> "You will have to ask your question 3-4 times before they actually read it and answer you. "

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___5075871)

JP

James P.

retired

> "I like all the storage files this email has."

[See full review](https://www.capterra.com/p/160517/Mailbird/#SoftwareAdvice___6213337)

JV

Joel V.

\-

> "Unhonest company attitude in unilaterally changing the conditions under which they made the sale."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___6039859)

AR

Abdelaziz R.

Social Media Manager

> "Navigation is very smooth, and it integrates many 3rd party applications to go along with Windows."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___4140296)

SE

Sarah E.

occupational therapist

> "On my last attempt they said my log file was too dangerous to open and I should try creating a new log file to send them, as the..."

[See full review](https://www.capterra.com/p/160517/Mailbird/#SoftwareAdvice___4618331)

BK

Beta K.

founder

> "Overall, Mailbird is a useful email client for users who want to manage their email accounts from a single application."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___4359189)

MD

Martyn D.

Tech Support

> "It is no longer honouring the lifetime licenses."

[See full review](https://www.capterra.com/p/160517/Mailbird/#SoftwareAdvice___6142674)

CB

Cory B.

COO

> "I was excited to test new versions and use 3.0."

[See full review](https://www.capterra.com/p/160517/Mailbird/#SoftwareAdvice___6006143)

CmH

Clément H.

Business owner

> "The text processing is also quite catastrophic with erratic behaviour when it comes to formatting the text. But after all, why not?"

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___4292907)

Greg B.

National Sales Manager

> "Easy to setup and handles more than one email account."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___6097952)

GC

Gerald C.

General Manager

> "The fact that there appears to be an inherent problem with the SMTP portion of this program, been like this since day one and the..."

[See full review](https://www.capterra.com/p/160517/Mailbird/#SoftwareAdvice___3589530)

JP

James P.

retired

> "Overall, it has been pretty much maintenance free."

[See full review](https://www.capterra.com/p/160517/Mailbird/#SoftwareAdvice___6213337)

WLD

W Lawrence D.

CEO

> "Tech support is useless. "

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___5075871)

RE

Roman E.

Data Engineer

> "I use it for my work and my private account and it is very helpful to see both of them in one app."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___4242770)

GC

Gerald C.

General Manager

> "Bad, we own 6 or more seats of the business version and this is happening on all the seats."

[See full review](https://www.capterra.com/p/160517/Mailbird/#SoftwareAdvice___3589530)

EL

Elias L.

CEO

> "As a user of Mailbird 2, I was genuinely excited when I purchased the lifetime deal."

[See full review](https://www.capterra.com/p/160517/Mailbird/#GetApp___6011526)

VR

Verified Reviewer

Nope

> "They changed their app so the workaround for adding an exchange account seems virtually impossible unless you want to upgrade to..."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___2972757)

OG

Olivier G.

CTO

> "My overall satisfaction is at the lower average I fortunately didn't uninstall Thunderbird that keep history not reachable in..."

[See full review](https://www.capterra.com/p/160517/Mailbird/#GetApp___3318562)

JS

John S.

Manager

> "unstable, support enquiry leads to end user fault - not cool."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___4047218)

VR

Verified Reviewer

Landing Page Designer

> "I also love their mail tracking, when someone has opened your email already."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___4382605)

SE

Sarah E.

occupational therapist

> "In general when it works it is a good product, but it does not work consistently and is not reliable."

[See full review](https://www.capterra.com/p/160517/Mailbird/#SoftwareAdvice___4618331)

BK

Beta K.

founder

> "It has a user-friendly interface and integrates with a number of popular productivity tools."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___4359189)

VR

Verified Reviewer

Nope

> "Things weren’t as advertised and not I’m being bombarded with messages within the app to upgrade to business and I don’t have a..."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___2972757)

VR

Verified Reviewer

CEO

> "I found this software very interesting and helpful for email marketing and management."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___3831164)

Ninos M.

Creative

> "Not able to customise the display font-size.. (not Email typography)"

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___3232612)

JW

Jenny W.

Office Manager

> "Mailbird saves me so much time by having everything I need all in one place!"

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___4288981)

CN

Cameron N.

Owner

> "as an app option! Stop with Google crap!"

[See full review](https://www.capterra.com/p/160517/Mailbird/#SoftwareAdvice___4562852)

RE

Roman E.

Data Engineer

> "It does a great job of managing multiple accounts."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___4242770)

VR

Verified Reviewer

Nope

> "They have absolutely terrible support that fails to seemingly even read your request, let alone addrsss your concerns and help you..."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___2972757)

VL

Victor L.

Developer

> "Everything you should expect from your mail client is there with a few extra features as well but most importantly I have not..."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___2985065)

VR

Verified Reviewer

Nope

> "I immediately remembered upon buying it why I deleted it very soon after… upon writing their customer support really hit home..."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___2972757)

Leander Jackie G.

Owner

> "It integrates well with most external apps and there is really no deep learning curve. Plus, the themes are pleasant and not..."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___3254502)

CM

Chris M.

Creative Director/President

> "I was in a pinch, the email client software I was using had a glitch which I couldn't easily fix. "

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___2958610)

ME

Matthew E.

Founder

> "I also love how you can see when people have received and opened an email so your not guessing whether they have read it when..."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___2998946)

VR

Verified Reviewer

Nope

> "Once again, I am not a business and won’t be upgrading just to have my student account with my other four accounts."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___2972757)

VR

Verified Reviewer

Landing Page Designer

> "Filtering email is sooo easy with Mailbird."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___4382605)

Masturah D.

Administrative Assistant

> "Some of the email server is not working well with this software."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___3022907)

SW

Sandra W.

HR Consultant

> "Ease of use, very adaptable to my needs, and it is very easy to organize my emails"

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___3563867)

VR

Verified Reviewer

Nope

> "It’s not a business and I don’t need business features or to pay for a business plan bc"

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___2972757)

PM

Peter M.

executive

> "It has all the features that are important for me as I manage more email accounts."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___3240612)

JS

John S.

Manager

> "horrible, frustrating, waste of time, waste of money."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___4047218)

Spyridon Z.

Electrical Engineer

> "It allows you to use it on up to 3 devices"

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___3279042)

RW

Richard W.

Ecommerce Specialist

> "Syncing between computers is a little tricky."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___3065822)

DB

David B.

Principal Consultant

> "I am able tosee all of my email messages in one place and if I took the time to set it up have the correct signatures for each..."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___2346928)

SF

Stan F.

Principal

> "THis is all I get: "I have thoroughly investigated the log.log files that you have provided and it seems for some reason Mailbird..."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___2413406)

ES

Erika S.

Owner

> "I like the interface overall."

[See full review](https://www.capterra.com/p/160517/Mailbird/#GetApp___4708263)

Syed H.

Digital Director

> "Chrome app shows only 1 page we cant add multiple pages like how we use on chrome browser."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___2562693)

Tito M.

CEO & Founder

> "It's a very good mailbox client."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___3765158)

SF

Stan F.

Principal

> "I understand how frustrating this is not to be able to use your calendar within Mailbird, and I would like to apologise for all..."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___2413406)

Ninos M.

Creative

> "It's easy to manage multiple email accounts (Google, Hotmail, and SMTP..)"

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___3232612)

TD

Tom D.

Owner

> "Upon arrival in the U.S.A., there were difficulties with sending, deleting emails, and with customer service."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___2749285)

ST

Sarah T.

Marketing Manager

> "Mailbird makes this easy."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___4192238)

SH

Stewart H.

ceo

> "A waste of many man hours, I am exhausted trying to debug, write mail bird tickets , running outlook"

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___2344899)

CM

Chris M.

Creative Director/President

> "Easy to set up for both POP3 and IMAP email systems and saved me a lot of headaches."

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___2958610)

SF

Stan F.

Principal

> "THe inability to get the level of attention to resolve such a critical issue is not acceptable. "

[See full review](https://www.capterra.com/p/160517/Mailbird/#Capterra___2413406)

[View Reviews](https://www.capterra.com/p/160517/Mailbird/reviews/)

ID

Isabelle D.

Accountant

> "The calendar funtion is especially valuable, allowing me to plan my days and weeks effectively, prioritise key tasks and ensure that all deadlines are met."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7129912)

CT

Cameron T.

IT Service Desk Analyst

> "The thing I like the least about Microsoft Outlook is that sometimes performance can be slow if you have a large inboxes, and there are frequent synchronisation..."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7105977)

BD

Barrett D.

Night Auditor

> "I enjoy that you can make folders for your emails to group them in an organized manner. Plus, I really enjoy the spam filtering because I use Outlook for work purposes..."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7040904)

SR

Sebastien R.

CAD Designer

> "My least preferred function is that you don't have a automatic shit mail box, for all the scam automatically detected. And when you have the black background, you..."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___6811587)

Jhovanny A.

Receptionist- New Client Liaison

> "It dominates in its optimization: its Calander integration, email connections, communication, formatting, customizable layouts and even personalization."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7069640)

AD

Alto D.

Operations Manager

> "It does not sync my picture in my email signature correctly and it is not user friendly when it comes to personalizing signatures and layouts."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7100859)

BA

Brad A.

Administrator

> "The unified inbox, powerful calendar features, and seamless integration with Microsoft 365 make managing communications and scheduling both efficient and dependable."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7065002)

VR

Verified Reviewer

IT Manager

> "The mobile app is much slower than my desktop app, often experiencing major delays in receiving emails on my phone compared to the desk top."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7066549)

AM

Annie M.

Physician Assistant

> "I like using Microsoft Outlook because it integrates well with my workplace, and allows for easy and fast communication with colleagues as well as individuals outside..."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7056549)

Harshul S.

Senior. Technical Support Specialist for Network Operations

> "Older outlook had more things we coud do then newer version so sometims I still switch between both versions The app can be slow to start on older laptops and..."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7128726)

Ryan M.

Director

> "The email organisation tools, including folders, rules, and focused inbox, help keep large volumes of emails manageable."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7113586)

CJ

Cortney J.

Paralegal

> "I am frustrated that you cannot drag a PDF from an email to another window (such as Google Chrome) when this was available in previous versions of Outlook."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7064881)

Sven S.

Director

> "The search function is effective, the performance is stable, and the close connection with Microsoft 365 applications adds a lot of value for business users."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7128929)

Osvaldo B.

Cinema oparator

> "Sometimes it's a little slow when receiving emails. When I must receive a 2 factors authentications code, I must wait for some time to complete the operation."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7061992)

Nikolas H.

Quality Engineer

> "What I really like about Microsoft Outlook is the calendar and notification settings that are available, letting teams communicate and manage schedules."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7131092)

VR

Verified Reviewer

Emergency Planner

> "for example we receive weather and flood warnings almost on a daily basis, sometimes multiple times a day, however I can not direct these emails straight to a 'weather..."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___6844165)

VR

Verified Reviewer

Product owner

> "Features like Focused Inbox, rules, and foldering help keep high‑priority messages visible while pushing noise out of the way."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7095888)

AO

Alanna O.

Systems Analyst Trainee

> "I get a ton of emails on a daily basis and set rules so emails from specific vendors go to their own folder and don't get lost in my inbox but I've noticed it can be a..."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___6821178)

TD

Teodor D.

Data Engineer

> "I used to write emails late at night and to be able to schedule emails for delivery the next morning helps me manage communications more efficiently without..."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___6806429)

Ryan M.

Director

> "Occasionally the desktop application can be slow or lag when dealing with large mailboxes or many attachments."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7113586)

VR

Verified Reviewer

Emergency Planner

> "I like the tick function to mark when the email has been attended to and that it keeps your archived emails and if you search for it it still comes up without having..."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___6844165)

ID

Isabelle D.

Accountant

> "Sometimes, long email threads in Microsoft Office can become difficult to follow, particularly when there are multiple replies in a single chain."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7129912)

JP

Julie P.

Legal counsel

> "The tags are useful and allow to organize easily the emails, the possibility to add colors to the folders in the new MS Outlook is also great."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___6816183)

NG

Nathan G.

Member Service Advocate

> "At times, it can have issues getting emails as soon as they are sent, but this is likely a telecommunications issue and not indicative of a software problem."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7102543)

SJ

Stefanny J.

Project Coordinator

> "It helps you create tasks per email and send them to the Task Manager app, which allows you to distribute and categorize your work."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___6846219)

Hameeda T.

Analyst

> "It can feel heavy on slower devices, and occasional sync delays happen with large mailboxes."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7122853)

CT

Cameron T.

IT Service Desk Analyst

> "The system being secure is a great benefit as it identifies spam effectively and potentially malicious emails which is great for keeping you safe."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7105977)

OR

Oliver R.

Senior Designer

> "The lack of ability to easily recall an email if sent to the wrong person without a little hassle to set up."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7074971)

Sven S.

Director

> "Outlook offers excellent organization features, including folders, rules, categories, and a very useful calendar integration."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7128929)

Nikolas H.

Quality Engineer

> "What I do not like about Microsoft Outlook is the lack of online access and slower loading times compared to other products."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7131092)

Hameeda T.

Analyst

> "Microsoft Outlook has been a dependable tool for managing emails, calendars, and tasks in one organised workspace."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7122853)

MA

Mohammad A.

Senior Claims Adjuster

> "Also, at times it fails to open PDF files directly, so we need to download them first to view them."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7134575)

VR

Verified Reviewer

Product owner

> "you can manage email, meetings, tasks,calender and contacts from a single interface very efficiently"

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7095888)

TH

Tim H.

Insight Manager

> "Sometimes it is difficult to find what you are looking for when you search through old emails - you search for a key word or subject line and it can bring back lots of..."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___6833437)

VR

Verified Reviewer

Account Manager

> "I also like the auto delete feature that deletes emails related to events that you have accepted or rejected- helps to keep the inbox clean."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7010166)

VS

Valentin S.

Sales

> "Sometimes Outlook feels a bit heavy, especially when loading large inboxes or switching between accounts."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7054248)

RH

Richelle H.

Proposal Project Manager

> "Schedule meetings, set reminders, schedule focus time automatically when you need to be heads, it does it all to help you be productive & make the most of your day!"

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___6844821)

RH

Richelle H.

Proposal Project Manager

> "Sometimes it can be next to impossible to find specific items in Microsoft Outlook, but I honestly feel as though that's user error. If you create folders, you have no..."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___6844821)

Jane F.

Customer Service Representative

> "It’s easy to organize messages, find what I need with the search, and it works smoothly with other Microsoft apps like Teams and OneDrive"

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7088066)

JH

Jennifer H.

Paralegal

> "The space wasn't enough and I had to add more space to keep my emails all in one place. "

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7057149)

JS

Jack S.

Finance Director

> "Shared calendars and meeting scheduling are especially useful for coordinating with internal teams and external partners."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7084991)

DY

Dannielle Y.

Head of Family Law

> "I understand you can link more than one email address to the inbox but I find that clunky and risks if someone has access to one email inbox they have access to the..."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___6853919)

VR

Verified Reviewer

Emergency Planner

> "It has option to have multiple inbox down the side of the main page, this is useful because you do not have to keep logging in and out of accounts to see emails coming..."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___6844165)

JM

Jordan M.

HR Generalist

> "Any time I want to send an email via Chrome or a similar browser version, the email never sends and it launches in a separate window."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___6855643)

EE

Emily E.

CEO

> "I also really like the calendar and task features; being able to schedule things, set reminders, and view everything in one place is genuinely helpful."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___6839466)

Hameeda T.

Analyst

> "Some advanced features are buried in menus, making them harder for new users to find."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7122853)

Ivan A.

Human Resources Generalist

> "i like how it sends me followup reminders of any important meeting ,enjoy how i can collorbate within my co workers for meeting , it is free to use ."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7121086)

SS

Seharshah S.

Freelance Graphic Designer at Fiverr

> "The interface can feel a bit complex at first, especially if you only need basic email features."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7068938)

VR

Verified Reviewer

Case Manager

> "I love that I can connect to other calendars, it keeps track of all my appointments and I can access all my other Microsoft applications!"

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7016380)

GA

Glory A.

Customer Service Representative

> "It can feel a bit heavy and slow at times, especially when starting up. And some of the settings are buried or overly complex—like managing rules or customizing the..."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___6797814)

MR

Marvin R.

IT Manager

> "With Outlook I use everyday I am able to coordinate meetings, reply to clients on time and never miss a calendar event."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___6825139)

Mohamed A.

quality control senior engineer

> "A bit slow: Sometimes the app takes too long to open or load, especially if I have many emails."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7133085)

WR

William R.

SR HR Operations Specialist

> "It’s helpful for organizing work since you can easily schedule meetings and manage emails together."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7134543)

VR

Verified Reviewer

Marketing

> "It can feel heavy and slow at times, especially with large inboxes, and some advanced features are buried in menus that aren’t always intuitive."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___6873485)

EK

Emre K.

IT Professor

> "With Outlook I can take care of client emails, organize meetings within the company and tackle my personal tasks using just one account."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___6857156)

ES

Elizabeth S.

Administrative Assistant

> "The only thing I don't like is when composing a new email, sometimes it does not let me add an attachment until I click off of the email, and it goes to a draft and..."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___6627806)

KA

Khyan A.

SDR

> "For an SDR juggling back-to-back calls and pipeline work, that integration is a real time saver."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7130322)

PW

Pixiang W.

scientist

> "Managing alerts across email and calendar can be confusing."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7053880)

JPN

Jean-Pierre N.

Instructional Designer

> "I find MS Outlook to be a very robust platform for organizing emails, contact management, and files."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7078507)

JS

Jack S.

Finance Director

> "Search performance can occasionally be slow with large mail archives."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7084991)

CJU

Chiamaka Juliet U.

Case manager

> "I like that it is integrated to other microsoft office apps like teams and calendar or scheduling , it filters spam and fraudulent mails, it is easy to use."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7039888)

AM

Anna M.

Customer Service Agent

> "Once, I tried forwarding to another inbox and I noticed they didn’t ask for enough information, so security is not the best."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7130577)

VR

Verified Reviewer

IT Manager

> "Microsoft Outlook allows me to easily keep track of all the emails I receive."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7066549)

VKJ

Vaibhav Kant J.

Student

> "The interface feels a bit heavy and sometimes slow, especially on older systems."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7103573)

LH

Luke H.

Financial Advisor

> "It doesn’t require a Hotmail or Outlook address to create an account, and it works for other ecosystem apps."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7059890)

PL

Pam L.

Intake Coordinator

> "At first, I didn’t fully master the tool and wasn’t very focused, mainly because I assumed it wouldn’t handle my emails properly."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7088541)

SS

Seharshah S.

Freelance Graphic Designer at Fiverr

> "The calendar, reminders, and email rules make it easier to stay on top of multiple projects at the same time."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7068938)

KKZ

Kaung Khant Z.

Senior SDN Cloud Engineer

> "I dislike its performance issues particularly with large mailboxes or when using certain features like search or calendar synchronization or internet connection is..."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___6651844)

Sven S.

Director

> "The interface is clear enough to use daily, and it helps me stay organized even when handling a high volume of messages."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7128929)

WJ

Walter J.

Sr MEP Project Manager

> "There have been instances when your pst folder goes corrupt and outlooks seems like it wont open, or if a folder got to full ."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___6795722)

SK

Sarah K.

Case Manager

> "I like that I can keep all of my messages in seperate folders, I can add to my calendar and color code the events, and that I can send and receive emails efficiently"

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___6764921)

KS

Kristi S.

Director of Events

> "I think the search feature it awful . When emails are nested it makes it so difficult to look for specific emails."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___6825147)

GM

Georgeta M.

Account Payable

> "It provides many features, you can organize all your mails, create folders, flag and mark the emails as per your needs."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___6723710)

Brett S.

Corporate Paralegal

> "I've had calendar events not enter correctly even though I did everything right mechanically, for example."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7137238)

AD

Alto D.

Operations Manager

> "It helps me stay on top of meetings, reminders, and deadlines without jumping between apps."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7100859)

HC

Hadi C.

Senior Associates

> "The email search function occasionally was missing some of the older messages unless I manually rebuilt the index."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___6827394)

RT

Rosaide T.

Paralegal

> "Outlook seamlessly integrates with other Microsoft Office applications like Word, Excel, and PowerPoint, making it convenient to share documents directly within emails."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___6653000)

NA

Nadeem A.

People Analytics

> "the outlook user interface looks quite outdated and old, and has done so for a while."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7042327)

VR

Verified Reviewer

Civil Engineer

> "I liked Microsoft Outlook's comprehensive email management, including its powerful organizational features, integrated calendar, and task management, which streamline..."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___6466535)

Hallye N.

Operations Manager

> "The only issues I have had with outlook is the layout can be clunky at times."

[See full review](https://www.capterra.com/p/227138/Microsoft-Outlook/#Capterra___7107750)

[View Reviews](https://www.capterra.com/p/227138/Microsoft-Outlook/reviews/)

## User interface

[Mailbird](https://www.capterra.com/p/160517/Mailbird/)

4.36 (394)

[Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/)

4.54 (2,444)

### Features

Do these products fit your needs?

Prioritize real-user-identified key features according to your needs to find your best fit.

\--% Fit

vs

\--% Fit

Access Controls/Permissions

207

Important

Activity Dashboard

150

Important

AI Copilot

120

Important

Mailbird

Top features

14/47

-   Access Controls/Permissions
-   Activity Dashboard
-   AI Copilot
-   Alerts/Notifications
-   API
-   Archiving & Retention
-   Autoresponders
-   Campaign Analytics
-   Campaign Management
-   Canned Responses
-   Chat/Messaging
-   Collaboration Tools
-   Contact Management
-   Customer Segmentation
-   Customizable Fields
-   Customizable Forms
-   Customizable Templates
-   Data Recovery
-   Drag & Drop
-   Email Distribution
-   Email Marketing
-   Email Monitoring
-   Email Templates
-   Email Tracking
-   Generative AI
-   Inbox Management
-   Mobile App
-   Multiple User Accounts
-   Prioritization
-   Process/Workflow Automation
-   Queue Management
-   Real-Time Analytics
-   Real-Time Monitoring
-   Real-Time Reporting
-   Reporting/Analytics
-   Response Management
-   Routing
-   Search/Filter
-   Shared Inboxes
-   Signature Management
-   Social Media Integration
-   Spam Blocker
-   Support Ticket Management
-   Tagging
-   Third-Party Integrations
-   Whitelisting/Blacklisting
-   Workflow Management

[See all features](https://www.capterra.com/p/160517/Mailbird/#features)

Microsoft Outlook

11/47

-   Access Controls/Permissions
-   Activity Dashboard
-   AI Copilot
-   Alerts/Notifications
-   API
-   Archiving & Retention
-   Autoresponders
-   Campaign Analytics
-   Campaign Management
-   Canned Responses
-   Chat/Messaging
-   Collaboration Tools
-   Contact Management
-   Customer Segmentation
-   Customizable Fields
-   Customizable Forms
-   Customizable Templates
-   Data Recovery
-   Drag & Drop
-   Email Distribution
-   Email Marketing
-   Email Monitoring
-   Email Templates
-   Email Tracking
-   Generative AI
-   Inbox Management
-   Mobile App
-   Multiple User Accounts
-   Prioritization
-   Process/Workflow Automation
-   Queue Management
-   Real-Time Analytics
-   Real-Time Monitoring
-   Real-Time Reporting
-   Reporting/Analytics
-   Response Management
-   Routing
-   Search/Filter
-   Shared Inboxes
-   Signature Management
-   Social Media Integration
-   Spam Blocker
-   Support Ticket Management
-   Tagging
-   Third-Party Integrations
-   Whitelisting/Blacklisting
-   Workflow Management

[See all features](https://www.capterra.com/p/227138/Microsoft-Outlook/#features)

### Recognition

No recognitions have been awarded to Mailbird

No recognitions have been awarded to Microsoft Outlook

### Deployment & support

Mailbird

Deployment

-   Cloud, SaaS, Web-Based
-   Desktop Mac
-   Desktop Windows
-   Desktop Linux
-   On-Premise Windows
-   On-Premise Linux
-   Desktop Chromebook
-   Mobile Android
-   Mobile iPhone
-   Mobile iPad

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

Microsoft Outlook

Deployment

-   Cloud, SaaS, Web-Based
-   Desktop Mac
-   Desktop Windows
-   Desktop Linux
-   On-Premise Windows
-   On-Premise Linux
-   Desktop Chromebook
-   Mobile Android
-   Mobile iPhone
-   Mobile iPad

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

### Company Details

Mailbird

-   By Mailbird
-   Located in United States
-   Founded in 2012

Microsoft Outlook

-   By Microsoft
-   Located in United States
-   Founded in 1975

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[Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/)[4.54 (2,444)](https://www.capterra.com/p/227138/Microsoft-Outlook/reviews/)

vs

[Yahoo Mail](https://www.capterra.com/p/266980/Yahoo-Mail/)[4.23 (847)](https://www.capterra.com/p/266980/Yahoo-Mail/reviews/)

Contact vendor for pricing

Price

Contact vendor for pricing

4.5

Features

4.1

4.5

Ease of Use

4.4

[View full comparison](https://www.capterra.com/compare/227138-266980/Microsoft-Outlook-vs-Yahoo-Mail)

[Mailbird](https://www.capterra.com/p/160517/Mailbird/)[4.36 (394)](https://www.capterra.com/p/160517/Mailbird/reviews/)

vs

[Constant Contact](https://www.capterra.com/p/31898/Constant-Contact/)[4.34 (2,917)](https://www.capterra.com/p/31898/Constant-Contact/reviews/)

$2.28/year

Price

$12/month

4.3

Features

4.2

4.5

Ease of Use

4.3

[View full comparison](https://www.capterra.com/compare/31898-160517/Constant-Contact-vs-Mailbird)

[Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/)[4.54 (2,444)](https://www.capterra.com/p/227138/Microsoft-Outlook/reviews/)

vs

[Mailchimp](https://www.capterra.com/p/110228/MailChimp/)[4.48 (17,587)](https://www.capterra.com/p/110228/MailChimp/reviews/)

Contact vendor for pricing

Price

$13/month

4.5

Features

4.4

4.5

Ease of Use

4.4

[View full comparison](https://www.capterra.com/compare/110228-227138/MailChimp-vs-Microsoft-Outlook)

[Mailbird](https://www.capterra.com/p/160517/Mailbird/)[4.36 (394)](https://www.capterra.com/p/160517/Mailbird/reviews/)

vs

[MailerLite](https://www.capterra.com/p/136603/MailerLite/)[4.71 (2,258)](https://www.capterra.com/p/136603/MailerLite/reviews/)

$2.28/year

Price

$10/month

4.3

Features

4.5

4.5

Ease of Use

4.6

[View full comparison](https://www.capterra.com/compare/136603-160517/MailerLite-vs-Mailbird)

[Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/)[4.54 (2,444)](https://www.capterra.com/p/227138/Microsoft-Outlook/reviews/)

vs

[Brevo](https://www.capterra.com/p/132996/brevo/)[4.62 (3,418)](https://www.capterra.com/p/132996/brevo/reviews/)

Contact vendor for pricing

Price

$9/month

4.5

Features

4.5

4.5

Ease of Use

4.6

[View full comparison](https://www.capterra.com/compare/132996-227138/brevo-vs-Microsoft-Outlook)