# Compare Filestage vs Ziflow 2026 | Capterra > Unsure of what to choose? Check Capterra to compare Ziflow and Filestage based on pricing, features, product details, and verified reviews. Source: https://www.capterra.com/compare/162035-178111/Filestage-vs-Ziflow --- # Ziflow vs Filestage Features and Cost Comparison Last updated March 13th, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.[Learn more](https://www.capterra.com/our-story/) Your comparison: ZiflowFilestage2/4 selected [Ziflow](https://www.capterra.com/p/178111/Ziflow/)[4.8 (417)](https://www.capterra.com/p/178111/Ziflow/reviews/) [Filestage](https://www.capterra.com/p/162035/Filestage/)[4.7 (102)](https://www.capterra.com/p/162035/Filestage/reviews/) [## Ziflow](https://www.capterra.com/p/178111/Ziflow/)[4.8 (417)](https://www.capterra.com/p/178111/Ziflow/reviews/) Starting Price $199.00/year Value-for-Money 4.6 Functionality 4.5 Ease of Use 4.6 Customer Service 4.8 Reviews Sentiment Based on [417 reviews](#user-reviews) Positive 415 Neutral 2 Negative 0 [## Filestage](https://www.capterra.com/p/162035/Filestage/)[4.7 (102)](https://www.capterra.com/p/162035/Filestage/reviews/) Starting Price €329.00/month Value-for-Money 4.6 Functionality 4.5 Ease of Use 4.7 Customer Service 4.7 Reviews Sentiment Based on [102 reviews](#user-reviews) Positive 100 Neutral 2 Negative 0 ## Send this comparison chart to my inbox ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. What’s your intended use case? ## Summary * * * Features in Online Proofing Software Best performer 45 / 50 Only Ziflow - Calendar Management - Customizable Fields - Project Time Tracking 44 / 50 Only Filestage - Task Planning - Task Scheduling User satisfaction User satisfaction 4.8 User reviews[417](https://www.capterra.com/p/178111/Ziflow/reviews/) Ease of use 4.6 Functionality 4.5 Value for money 4.6 Customer support 4.8 User satisfaction 4.7 User reviews[102](https://www.capterra.com/p/162035/Filestage/reviews/) Ease of use 4.7 Functionality 4.5 Value for money 4.6 Customer support 4.7 Price starts from Price starts from $199Flat Rate, Per Year - Free version - Free trial Price starts from €329Flat Rate, Per Month - Free version - Free trial Best for Best for Creative review and approval--but faster. Let your content flow Best for These are the top job functions using Filestage as online proofing software based on our user reviews: - Engineering - Entrepreneurs/Owners - Human Resources ## User reviews Pros & cons NH Nathan H. President > "I like that I can just simply upload a design or video and then everybody can markup and add comments to it directly on Ziflow -- no need..." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___7085079) AD Allegra D. Freelance Designer > "It can be a little bit hard to navigate the options for each draft - sometimes you need to edit/replace a PDF without creating a whole..." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___7006707) GH Georgie H. Senior Project Manager > "It makes reviewing and sharing assets so much easier, quicker, more straightforward and provides helpful tools that you wouldn't be able..." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___7019317) RL Randy L. Creative Supervisor > "There may be occasional challenges when uploading certain proof types, such as URLs not loading correctly." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___7089129) KL Kelli L. President and Chief Design Officer > "The “Spaces” feature is fine for organizing once I finally get around to using it." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___7079557) RL Randy L. Creative Supervisor > "Considered costly for smaller teams or organizations with limited usage, particularly when licensing is based on the number of seats." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___7089129) SC Santiago C. Editor > "You can easily work on asset and videos with your team, dividing it on stages to finally show the result to the client in the same..." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___6432295) BM Bhakti M. Graphic Designer > "When proofs are uploaded to Ziflow, the color code changes from RGB to CMYK, causing issues with clients." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___6464218) NH Nathan H. President > "I also appreciate that it tracks approvals so there are never lost communications." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___7085079) AM Annemarie M. Sr Account Manager > "Cannot print or save out all individually loaded files to have a comprehensive review or proof package. " [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___7008870) MC Megan C. Graphics Coordinator > "Customer service response is so quick and they helped us by implementing some feature requests to better adapt to the way we proof things..." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___6431208) VK Vishal K. manager > "at times it throws error when i tried making a proof with a URL." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___6468159) Kai Z. realtor > "It is clear, intuitive commenting – Markups are easy to place, reply to, and resolve, so feedback doesn’t get lost." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___7071608) SM Shehana M. Senior Graphic Designer > "Opens several windows per proof which is annoyoing...." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___6453493) KB Karah B. Graphic Designer > "I started at my current company just as we began to utilize Ziflow, and the customer support I received while setting up my account was..." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___7004946) Rachel R. Project Manager > "Also, when you are uploading, sometimes the files don't go in order, so I need to manually make sure they are in order for compare mode." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___4913792) RR Richard R. Director MArketing and Communications > "Great support staff and has helped my department become more efficient by being able to track reviews" [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___7042492) RD Robin D. CEO and Designer > "The only thing that I don't like is the notifications." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___6443641) VG Vinayak G. Graphics Designer > "User-friendly interface and robust features for streamlining the review and approval process for creative projects." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___6463827) BL Brian L. COO > "Workflow couldn't follow our process, so we had to create a clunky manual process." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___4856505) AM Annemarie M. Sr Account Manager > "Helps keep everything organized and easy to refer back through the various review rounds of a project." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___7008870) JC Justin C. General Manager > "It doesn't work perfectly with the Shopify preview link and we've also had some trouble with having to turn off redirects because the..." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___4615992) EW Erin W. Senior Marketing Project Manager > "I enjoy how easy it is for us to mark up proofs at every step of the way, both internally and for our clients." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___7037385) Meghan V. Creative Director > "One thing I dislike is that if a proof has multiple pages you have to make it a PDF before, otherwise it will make every page a proof." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___4001657) Kelly A. Marketing Associate > "Its implementation has had a transformative impact on our creative review process, improving productivity, enhancing collaboration, and..." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___4802628) Rachel R. Project Manager > "It's also just a tad tricky clicking the comments to appear." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___4913792) Moshele K. Senior Specialist: Social Media & Content Marketing > "This tool has simplified what can be a daunting and messy task, by providing standardization & equal line of sight, which in turn helps..." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___4802944) SP Stephanie P. Sr Designer > "It's also difficult to review more than one file at a time (something that is often necessary when working on multiple formats of the..." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___3827526) VG Vinayak G. Graphics Designer > "Generally, Ziflow is praised for its ability to streamline the review and approval process for creative work." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___6463827) SF Spencer F. Copywriter > "The new layout is a bit confusing." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___4980505) JN Jodi N. Senior Account Manager > "Love the weekly office hours - so helpful to stay on top of tips and tricks of the platform." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___6568200) VR Verified Reviewer Marketing Manager > "Minor issues are the site can load slow at times or proof page delays." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___3649934) SG Stacy G. Senior Graphic Designer > "Their team is always quick to jump in to help us set up workflows or fix major issues we may encounter." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___6445301) WH Winona H. Designer > "When a proof is locked Im unable to use the tick feature on comments to indicate that i have resolved that amend I currently have to..." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___3429134) CD Christian D. Managing Member > "Their sales and support teams have been approachable and dedicated to supporting our endeavors on their platform." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___6443366) JH Jourdan H. social media Managment > "I didn't like that there wasn't a scheduling feature option." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___4315436) SC Sarah C. Director of Marketing > "Love the workflow functionality and version tracking" [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___6559895) TP Tanya P. Sr. Director of Brand and Creative Strategy > "Reviewers can't see a complete list off all the proofs waiting for their review if they are not in the system as a User (which requires..." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___3415764) AI Amata I. Brand and Marketing Strategist > "Customer support is very responsive and listen to my issues." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___6886206) DM Dulitha M. Quality Assurance Assessor > "Sometimes, the ruler for measuring the letter height is not working as the original dimension of the proof does not reflect the page size..." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___3455716) CD Christian D. Managing Member > "ZiFlow is one of the most feature-packed proofing tools I have found, but it is also very approachable and easy to use." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___6443366) LW Lily W. associate PD manager > "it is not convenient that it does NOT show the contents for reviewing on Internet Explorer , I have to copy the link to Google Chrome for..." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___3114629) JF John F. Managing Director > "Everyone involved in the project can review, comment, approve and collaborate in one place in a really efficient and effective way." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___4909964) EG Emily G. Marketing Manager > "The only cons are that you can't add a group of reviewers but have to add them individually each time, and you cannot add a note to a..." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___3206177) RW Rebekah W. Graphic Designer > "I began using it with one job, switched jobs, and recommended it to my new team." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___6443388) JS Jamaica S. Production designer > "Sometimes comment can be hindered when stage permissions wouldn't allow a user to address something that was actionable after their stage..." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___3408767) JN Jodi N. Senior Account Manager > "Innovation and quickness to find solutions for our needs." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___6568200) SP Suzanne P. Sr Producer Program Manager > "As far as users are concerned, they've submitted their materials and I am then forced to manually download and re-upload the..." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___3365874) EL Edgar L. Senior Product Manager > "Among the biggest advantages are the historical tracking feature, effective approval process, and customizable review features that..." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___4574207) WD Will D. Graphic Designer > "Doesn't always save email settings for users so it can affect the workflow slightly changing email notifications each time." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___3090535) EW Eric W. Senior Production Artist > "Of course, your file names should be specific in the first place but if your projects are labelled correctly, searching will be a breeze." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___4981262) KM Karen M. Creative Lead > "I wish ZiFlow had a social media approval section." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___4229197) SF Spencer F. Copywriter > "Makes my day to day work much simpler and allows me to keep track of all the craziness." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___4980505) SL Sean L. Associate Creative Director > "We do the same with PowerPoint files because Ziflow does not allow one to comment on Talking Points." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___2997831) RW Rebekah W. Graphic Designer > "It has streamlined our processes so well." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___6443388) KT Kyle T. Design Manager > "My biggest issue with the software currently is the lack of options on the mobile view vs the desktop view." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___2880934) JE Julie E. Project Manager > "This is a user-friendly product both on back and front end." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___6559669) Brandan B. Video Editor > "It can be slow to load with all the tools." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___3780538) AM Annemarie M. Sr Account Manager > "User interface is really easy, quick and intuitive. " [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___7008870) DW Demelza W. Global Brand Manager > "Filtering the database of content for specific countries /brands or jobs is harder than I anticipated." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___3112647) Kelly A. Marketing Associate > "I really appreciate all the benefits for creative reviews, including streamlined collaboration, precise feedback, and a user-friendly..." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___4802628) SM Sarah M. Projectmanager - founder > "For the client there is no platform with a clear overview of all the renders that they have ordered." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___3427621) VG Vipooshan G. Production Artist > "ZiFlow has some neat tools that only lets who I want to review see my proofs." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___4989941) Jessica C. Graphic Designer > "Doesn't work as well when you are proofing different medias but it's all one project, they force you to separate them out." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___3366119) Michael R. Ceo > "I like the way you can track who has commented on a form or document and where it is at in the approval process without having to go back..." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___4617497) RH Rachel H. Project Manager > "The only thing that I have trouble with is when an account manager reviews a proof and then it goes to the next stage (and they are on..." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___2772276) DM Damian M. Board Games industry > "clarity, easy to compare versions, easy to add comment." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___6455429) WP Wenshu P. Product specialist > "I got too many notifications and sometimes the changes in later version will go back to the previous old version, not sure why." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___3089712) VC Vanessa C. Digital Content Producer > "How efficient it is in receiving feedback and also provides a great platform to upload our content where it can be shared, seen by many..." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___3824823) PB Perihan B. Medical Writer > "Marking up can get messy and harder to follow if someone isn't familiar with all these icons and doesn't utilize them properly." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___3089930) JF John F. Managing Director > "This has resulted in less stress and time managing changes and proofing." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___4909964) SM Sarah M. Projectmanager - founder > "You can see them when you click on the folder but still for the client it's not easy to find and they can not see that overview right..." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___3427621) BD Bryan D. Production Supervisor > "I use on a daily basis with clients, some of whom are non-English speakers and am more easily able to communicate with markup and..." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___4616380) VR Verified Reviewer Graphic Designer / Part 107 Drone Pilot > "A lot of our clients complain about it." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___4191035) AM Albert M. SVP, Creative Director > "My team and company had an overall great experience with Ziflow--it help standardize processes that were a mess and easily improved..." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___4548070) Anastasia D. Country Lead > "I wish there was a way to further customise email notifications and only receive notifications for client decisions, as I receive a lot..." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___2747978) CD Christian D. Managing Member > "ZiFlow has been very easy to work with and approachable." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___6443366) CB Caline B. Senior Account Manager > "In some instances, too many clicks are required to reach the desired proofs." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___3144725) EY Edwina Y. Studio Manager > "The software is very intuitive and east to use." [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___6436201) AT Amy T. Marketing Associate > "i don't like how i don't get notifications or reminders about proofs that get lost in the cracks" [See full review](https://www.capterra.com/p/178111/Ziflow/#Capterra___3365851) [View Reviews](https://www.capterra.com/p/178111/Ziflow/reviews/) AL Adam L. Account Manager > "It's also great that you can essentially tag, leave comments for and respond to other team members on the platform to build an ongoing feedback..." [See full review](https://www.capterra.com/p/162035/Filestage/#Capterra___3749152) WC Willy C. artwork/brand designer > "the project-limit sucks a bit, and the fact that you cannot get links to sections within projects" [See full review](https://www.capterra.com/p/162035/Filestage/#Capterra___3655204) TH Thom H. Assistant Producer > "I really like that you can easily comment on a video project, graphic, written piece of work and pin point exactly where you need the changes, the..." [See full review](https://www.capterra.com/p/162035/Filestage/#Capterra___3748991) CS Charlotte S. Chief Operating Officer > "Images are not shown in full crop when opening them, you always need to zoom out" [See full review](https://www.capterra.com/p/162035/Filestage/#Capterra___3776495) MF Michael F. CEO / Ownder > "The handling of our approval processes as well as transparency has improved significantly and Filestage contributes significantly to our quality..." [See full review](https://www.capterra.com/p/162035/Filestage/#Capterra___3532453) VR Verified Reviewer Content Director > "That you sometimes lose access when videos get moved (but I also know there's no way around this!" [See full review](https://www.capterra.com/p/162035/Filestage/#Capterra___3748888) SR Silvia R. HR Assistant > "The tool makes sharing files and feedback easy and it is fats and secure." [See full review](https://www.capterra.com/p/162035/Filestage/#Capterra___6267785) MF Marco F. Graphic Designer > "Project monitoring still insufficient." [See full review](https://www.capterra.com/p/162035/Filestage/#Capterra___4617374) [View Reviews](https://www.capterra.com/p/162035/Filestage/reviews/) ## User interface 4.76 (417) [Filestage](https://www.capterra.com/p/162035/Filestage/) 4.71 (102) ### Features Ziflow Top features 45/50 - Access Controls/Permissions - Activity Dashboard - Activity Tracking - AI Copilot - Annotations - API - Approval Process Control - Audit Trail - Calendar Management - Collaboration Tools - Commenting/Notes - Corporate/Business - Customizable Branding - Customizable Fields - Data Import/Export - Deadline Management - Document Management - Document Review - Document Storage - Drag & Drop - Due Date Tracking - File Management - File Sharing - For Creative Agencies - Gantt/Timeline View - Generative AI - Markup Tools - @mentions - Multiple Projects - Progress Tracking - Project Planning - Project Time Tracking - Project Tracking - Project Workflow - Real-Time Notifications - Real-Time Updates - Reminders - Reporting & Statistics - Role-Based Permissions - Search/Filter - Side-by-Side Comparison - Single Sign On - Status Tracking - Tagging - Task Management - Task Planning - Task Scheduling - Template Management - Third-Party Integrations - To-Do List [See all features](https://www.capterra.com/p/178111/Ziflow/#features) Filestage 44/50 - Access Controls/Permissions - Activity Dashboard - Activity Tracking - AI Copilot - Annotations - API - Approval Process Control - Audit Trail - Calendar Management - Collaboration Tools - Commenting/Notes - Corporate/Business - Customizable Branding - Customizable Fields - Data Import/Export - Deadline Management - Document Management - Document Review - Document Storage - Drag & Drop - Due Date Tracking - File Management - File Sharing - For Creative Agencies - Gantt/Timeline View - Generative AI - Markup Tools - @mentions - Multiple Projects - Progress Tracking - Project Planning - Project Time Tracking - Project Tracking - Project Workflow - Real-Time Notifications - Real-Time Updates - Reminders - Reporting & Statistics - Role-Based Permissions - Search/Filter - Side-by-Side Comparison - Single Sign On - Status Tracking - Tagging - Task Management - Task Planning - Task Scheduling - Template Management - Third-Party Integrations - To-Do List [See all features](https://www.capterra.com/p/162035/Filestage/#features) ### Recognition Ziflow is recognized as a top-rated tool in 1 Capterra Shortlist reports Best Value Online ProofingSoftware (2022)  No recognitions have been awarded to Filestage ### Deployment & support Ziflow Deployment - Cloud, SaaS, Web-Based - Desktop Mac - Desktop Windows - Desktop Linux - On-Premise Windows - On-Premise Linux - Desktop Chromebook - Mobile Android - Mobile iPhone - Mobile iPad Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Filestage Deployment - Cloud, SaaS, Web-Based - Desktop Mac - Desktop Windows - Desktop Linux - On-Premise Windows - On-Premise Linux - Desktop Chromebook - Mobile Android - Mobile iPhone - Mobile iPad Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos ### Company Details Ziflow - By Ziflow - Located in United States - Founded in 2017 Filestage - By Filestage GmbH - Located in Germany - Founded in 2015 ## 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