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Milanote vs Microsoft Whiteboard: Which is a better fit?

Updated on February 2nd, 2025
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Summary
Features in Whiteboard
19
50
  • Content Management
  • File Transfer
  • Image Library
25
Best performer
50
  • API
  • Chat/Messaging
  • Commenting/Notes
User satisfaction
4.7
User reviews60
Ease of use
4.8
Functionality
4.4
Value for money
4.3
Customer support
4.7
4.4
User reviews147
Ease of use
4.4
Functionality
4.2
Value for money
4.5
Customer support
4.3
Price starts from
Monthly subscription
Free version
Free trial
--
Not provided by vendor
Free version
Free trial
Best for

Creative professionals, designers, creative companies, agencies, startups.

Teams looking to collaborate remotely over a whiteboard.

User reviews
pros & cons
1 / 4
View Reviews
1 / 4
View Reviews
Video reviews
video-eebce3bb-4fa5-4d60-f295-08dafa794d01
Megan B
Freelance copywriter
4.0

Speaker 1: Hi, my name's Megan. I'm a freelance copywriter and blogger. I'm reviewing Milanote, and my review for Milanote is four stars. And for more reviews like this, click below. I began using Milanote when it was in beta stage, and before that I had not really used any similar programs. The closest things that I've used would be some mind mapping apps just through Play Store on my phone, and maybe Evernote for note-taking and saving links and things like that. But Milanote is quite unique. It's more of a mind mapping note-taking software, I guess. So, yeah, I don't think there's any other software that's exactly like it. I chose to start using Milanote because, like I said, it was in the beta stage, and I like to try a new software. But yeah, I just liked the idea of the visual layout of the mind mapping style of collecting information and saving links and images and notes and everything. Yeah. So, I started to just see what it was like, and, yeah, I thought it was pretty good. The onboarding was really quite simple. It's easy to use. You just click the button if you want to add an image or a link or a note or a list. There's a side bar that's got the buttons that you can click to add new things to your boards. You can create new boards and add things to your boards. And, yeah, I found it really easy to use, which is one of the things I like about it. If anyone's considering using Milanote, I recommend giving it a try, definitely. I think they have a free plan. I'm not sure what the limits are because I think I got special limits because I started using it so early on. But definitely give it a try because it's quite unique, and it allows you to do quite a lot of things on there. And just the visual layout can be really helpful for some people. If you're planning like a website design or even just planning content for your website, it can be really useful to store the information there and have it all laid out so that you can see it. They also now have templates that you can use to help you plan out different things. They've come a long way since they started in beta, so I'd definitely recommend that if you're thinking of giving it a try, give it a go.

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Laura M
Administrative Assistant
4.0

Laura M.: Hi, my name is Laura. I am an office manager for a consulting firm employing approximately 11 people. I would rate a Whiteboard a four out of five. We were communicating just via email. We're a small firm, so we would email back and forth, but emails get lost, people update, and then they forget to update people what status they are on projects, so we implemented Whiteboard. So, sometimes, if you're working late at night, you can just put a quick note on the status of a project, and everyone is updated at the same time, without interrupting somebody's evening, or assuming that maybe they didn't see the update, or did see the update. People are busy, so Whiteboard has really helped people stay up to date at the same time. Okay, we chose Whiteboard because we wanted something that worked within the Microsoft 365 program that would speak to OneDrive, which we use, and some of the other features that we use within Microsoft Office and Whiteboard fit that criteria. We wanted something that almost looked like Post-it notes and could act as a quick update without having to put in a lot of extra detail. Implementing Whiteboard was very simple. I would say we were up and running with it within five minutes. It provides some great user-friendly templates, and so it was easy to start collaborating right away. I think for anyone starting out with Whiteboard, I might just start with asking them what features and benefits are important to them, so that you can select the best template to get your company up and running, and everyone can be on the same page at the same time.

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User interface
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1 Video
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1 Video
165790
4 screenshots
203470
4 screenshots

Milanote

19/50
  • Access Controls/Permissions
  • Activity Dashboard
  • API
  • Categorization/Grouping
  • Chat/Messaging
  • Commenting/Notes
  • Data Import/Export
  • Diagramming
  • Digital Canvas
  • Document Management
  • Document Storage
  • Idea Management
  • Meeting Management
  • Multi-Department/Project
  • Planning Tools
  • Presentation Streaming
  • Presentation Tools
  • Project Workflow
  • Real-Time Notifications
  • Real-Time Updates
  • Reporting/Analytics
  • Screen Recording
  • Single Sign On
  • Sketching and Annotation Tools
  • Tagging
  • Task Planning
  • Task Scheduling
  • Templates
  • Third-Party Integrations
  • Video Conferencing
  • Visual Workflow Management
  • Brainstorming
  • Collaboration Tools
  • Content Management
  • Customizable Templates
  • Drag & Drop
  • File Transfer
  • Ideation
  • Image Library
  • Mind Maps
  • Projections
  • Project Management
  • Project Planning
  • Project Templates
  • Task Management
  • Task Progress Tracking
  • Template Management
  • Version Control
  • Whiteboard
  • Workflow Management
See All features
Hide Whiteboard Software Features -

Microsoft Whiteboard

Top Features
25/50
Show Whiteboard Software Features +
Milanote
Deployment
  • Cloud, SaaS, Web-Based
  • Desktop - Mac
  • Desktop - Windows
  • Desktop - Linux
  • Desktop - Chromebook
  • On-Premise - Windows
  • On-Premise - Linux
  • Mobile - Android
  • Mobile - iPhone
  • Mobile - iPad
Support
  • Email/Help Desk
  • FAQs/Forum
  • Knowledge Base
  • Phone Support
  • 24/7 (Live rep)
  • Chat
Training
  • In Person
  • Live Online
  • Webinars
  • Documentation
  • Videos
Microsoft Whiteboard
Deployment
  • Cloud, SaaS, Web-Based
  • Desktop - Mac
  • Desktop - Windows
  • Desktop - Linux
  • Desktop - Chromebook
  • On-Premise - Windows
  • On-Premise - Linux
  • Mobile - Android
  • Mobile - iPhone
  • Mobile - iPad
Support
  • Email/Help Desk
  • FAQs/Forum
  • Knowledge Base
  • Phone Support
  • 24/7 (Live rep)
  • Chat
Training
  • In Person
  • Live Online
  • Webinars
  • Documentation
  • Videos
Milanote
  • By Milanote
  • Located in Australia
  • Founded in 2017
Microsoft Whiteboard
  • By Microsoft
  • Located in United States
  • Founded in 1975
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