TravelBank vs BILL Spend & Expense (Formerly Divvy): Which is a better fit?

Matt: Hi, I'm Matt. I'm the Vice President of Aerospace and I give TravelBank a five out of five. So previously, we used Concur, not my company, but in a much larger company. Concur is very cumbersome database that takes quite amount of time to input your travel, your expenses, the approval cycles. And then also adding receipts is quite a difficult task. It does have an app it's gotten a little bit easier over the years. However, it's still a pretty cumbersome process. You can spend an hour plus after a trip, just filling out your trip reports from Concur. I chose TravelBank because through my search from... I moved to a smaller company and I needed something to efficiently submit my travel and expenses to our CFO. So I looked through many different options. I chose TravelBank because first it was free to use. And second of all, it was extremely easy to take a quick photo of your receipt and it will itemize it based on the trip that you created on whatever trip you're on. And then simply at the end of the trip, once all your receipts are uploaded, you just hit submit and sends an email straight to your CFO. It'll send an email to you directly, and it makes a nice PDF that whoever accounting or CFO can read through to process your expenses. So onboarding TravelBank our company, it was a pretty simple process. Our CFO just simply wanted something that wasn't cumbersome to him. Previously, we were just using large stack of papers with receipts, which was pretty cumbersome to him. So travel bank was very well received. Once I found it, I tried it out once on a small trip submitted the expenses, went straight to his email and he sent it for payment. It was extremely easy. It's about three steps. So that's why TravelBank stuck. So when considering TravelBank, you need to keep in mind that once you submit your expenses to whoever you need to accounts payable or the CFO, you need to keep track of your expenses yourself. So there's an area where you can mark off paid or unpaid to keep track of previous trips. However, you need to do that manually. And it's good to send yourself a copy of each of those trip reports. So you can manually track which ones have been paid and which ones have not been paid.

Krystal T.: My name is Krystal. I am software solutions manager. And I work for a company with a target range of about 20 employees. And I rate Bill Spend & Expense a four. Prior to using Bill Spend & Expense, we used Expensify, which, while a robust software, did have its limitations specifically with sync errors with QuickBooks. And also, the cost was pretty high, and Bill Spend & Expense was a lot less expensive being that it is no charge and a lot better with the integration that it offers. Bill Spend & Expense allows our company to be able to manage exactly how much every person is spending and keep all our expenses in one place while still being able to flow that information over to QuickBooks, our accounting software. And Bill Spend & Expense allows us to be able to see all of our expenses in whichever way that we need to report it, and also makes it easy to manage in how... I'm sorry. Also makes it easy to empower each of our employees to be able to have their own corporate credit card to be able to spend from. And that helps also with our auditing. With having everyone be able to easily capture their receipts and upload them and code their transactions in real time, saves us time in our close process and makes it easier for our auditors to be able to see exactly where our money is going. Getting started with Bill Spend & Expense was very easy. They have a team that walked us through every step of the way, from the demo to the setup. We were able to get an overview of the system and really be able to tailor it to what we wanted because the system allows you to configure it in so many different ways. It was good to have the internal team there for guidance on what their expertise on what the system's able to do and be able to tailor it to what we needed it to do. My advice for anyone looking into Bill Spend & Expense would be to sit and really think about what your overall goal for your company expenses are. Is it to reduce time in your close? Are you looking to empower your employees to manage their own departments? And really take the time to understand how to set up... If you do decide to go with it, to take the time to figure out how to set up your budgets in the way that's most meaningful to your corporation. Rather than using a blanket idea of what it could be, really dive into the features of it so that you can tailor the system to work for you exactly how you need it to and reduce that time and save that time and be more efficient.