# Zoho Projects Software 2026: Features, Integrations, Pros & Cons | Capterra

> Capterra's in-depth exploration of Zoho Projects Software's capabilities reveals its suitability for various software needs and provides a comprehensive overview of Zoho Projects Software pricing, features, integrations, and potential alternatives.

Source: https://www.capterra.com/compare/169455-198049/Zoho-Projects-vs-Microsoft-Project

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# 

 Zoho Projects Software Review 2026: Features, Integrations, Pros & Cons

Last updated on November 24, 2025

Written byBarkha Bali

Barkha Bali

Content Writer

Barkha Bali is a writer at Capterra. She provides insights to help small and midsize businesses identify the right software for their needs by analyzing more than 550,000 Capterra user reviews and nearly 48,000 interactions between Capterra so...

[See bio & all articles](https://www.capterra.com/resources/author/bbali/)

Content Writer

Edited byParul Sharma

Parul Sharma

Parul is an editor at Capterra with over half a decade of experience curating news, IT, software, finance, lifestyle, and health content. She excels at simplifying complex terms into engaging content for SMBs. Parul has worked as a feature wri...

[See bio & all articles](https://www.capterra.com/resources/author/parul-sharma/)

Written by [Barkha Bali](https://www.capterra.com/resources/author/bbali/)

Content Writer

Barkha Bali is a writer at Capterra. She provides insights to help small and midsize businesses identify the right software for their needs by analyzing more than 550,000 Capterra user reviews and nearly 48,000 interactions between Capterra software advisors and buyers.

Edited by [Parul Sharma](https://www.capterra.com/resources/author/parul-sharma/)

Parul is an editor at Capterra with over half a decade of experience curating news, IT, software, finance, lifestyle, and health content. She excels at simplifying complex terms into engaging content for SMBs. Parul has worked as a feature writer for DNA India, India’s premier media portal. She was also the highest scorer in her English literature graduation and post-graduation class.

[Key takeaways](#key-takeaways)[Our verdict](#our-verdict)[Alternatives](#alternatives)[Users](#users)[Pros and Cons](#pros-cons)[Interface](#interface)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews)

Zoho Projects

Zoho Projects Overview:

### Key takeaways

Insights from verified Capterra reviews

Zoho Projects helps small businesses manage tasks, track time, and plan projects with customizable workflows. It’s most used by administrative and IT teams working in structured environments. Users value its built-in time tracking and Gantt scheduling tools. Some cite friction with mobile usability and reporting. Recent updates like AI-powered translation and editable list views improve speed and cross-team clarity.

### Our verdict

Zoho Projects suits teams needing structured planning and built-in time tracking without overspending. Its customization options and integrations support daily execution, but buyers should expect trade-offs in mobile usability and reporting depth. For teams prioritizing control and affordability, the platform delivers consistent value.

Overall rating

Based on 855 user reviews

Reviews sentiment

Positive

92%

Neutral

6%

Negative

2%

Pros & cons

Versatile project management platform

Comprehensive project tracking tools

Slow and unresponsive customer support

Confusing and inflexible project views

Starting price

$4

Per User, Per Month

Free trial  
available

Capterra Shortlist charts the highest-rated and most popular products...

Our "Best of" badge program showcases products with the highest ratings...

Our "Best of" badge program showcases products with the highest ratings...

## Zoho Projects alternatives

While Zoho Projects supports structured planning and time tracking, teams needing simpler reporting, more flexible permissions, or a mobile-first interface may want to explore other solutions.

Highest Rated

[4.6 (5,720)](https://www.capterra.com/p/147657/monday-com/reviews/)

Starting price

$9.00

Per User, Per Month

[4.4 (15,308)](https://www.capterra.com/p/19319/JIRA/reviews/)

Starting price

$7.91

Per User, Per Month

[4.5 (13,544)](https://www.capterra.com/p/184581/Asana-PM/reviews/)

Starting price

$10.99

Per User, Per Month

[4.4 (2,883)](https://www.capterra.com/p/76113/Wrike/reviews/)

Starting price

$10.00

Per User, Per Month

[View all alternatives](https://www.capterra.com/p/169455/Zoho-Projects/alternatives/)

## Who uses Zoho Projects?

Based on Capterra reviews from the past 2 years

Talk to a software expert

to get a free software list  
tailored to your business needs

## Pros and Cons

Versatile project management platform

90% positive reviews out of 301

Most reviewers appreciate project management tools that centralize tasks, enable customization, and support real-time collaboration.

Rajesh R

Wordpress Developer, 51 - 200 employees.

"Zoho Projects is a versatile and comprehensive project management software that offers a range of features to help businesses manage their projects more efficiently."

Slow and unresponsive customer support

38% negative reviews out of 104

Some reviewers describe customer support as difficult to reach, slow to respond, and lacking helpful resources.

Comprehensive project tracking tools

99% positive reviews out of 117

Most reviewers describe project tracking as robust, with intuitive dashboards, real-time updates, and detailed reporting.

Akshay D

Planning Engineer, 11 - 50 employees.

"What I like most about Zoho Projects is its intuitive interface and comprehensive features, which allow for easy task management, collaboration, and real-time project tracking."

Confusing and inflexible project views

46% negative reviews out of 72

Some reviewers report project views are cluttered, lack customization, and make navigation or data editing cumbersome.

Chiara B

Project Manager, 2 - 10 employees.

"Not flexible in code editing, so you need to be more careful in adding tasks"

Effective team coordination features

91% positive reviews out of 46

Most reviewers find team management features help streamline collaboration, organize roles, and boost overall productivity.

Surjesh Y

Software Engineer, 11 - 50 employees.

"Teams may easily streamline their processes and increase productivity thanks to this."

Limited and slow mobile experience

54% negative reviews out of 50

Most reviewers indicate the mobile version is slow, lacks key features, and is difficult to navigate effectively.

Alin R

Assistant Vice President Projects, 11 - 50 employees.

"Since, its a SaaS model application, sometimes slowness in loading is observed.2."

## Zoho Projects's interface

Zoho Projects’ interface centers on task lists, Gantt charts, and customizable dashboards. Users appreciate its visual clarity and layout flexibility, but note that navigating advanced features like permissions and reporting can feel unintuitive initially.

2+

Barkha Bali

Content Writer

Teams rely on Zoho Projects’ dashboards and real-time updates for alignment, but reviews suggest configuring permissions and managing reports may require extra onboarding. Once familiarized, the layout supports smooth daily task flow.

Ease of Use

4.3 (836)

4.3

Based on 836 reviews

## Key features

View by:

These features have been rated as most important by users based on their reviews.

View by:

Get Advice

We can help you find the software with the features you need.

Barkha Bali

Content Writer

Zoho Projects’ top-rated features help teams stay on track with structured planning and time tracking. The combination of visual scheduling, flexible task flows, and built-in timers supports daily execution and long-term project control without extra setup.

Features

4.4 (827)

4.4

Based on 827 reviews

The Zoho Projects features below were rated the highest by our reviewers. Our commentary is based on reviewer sentiment and collective feedback from reviews published in the past two years.

Progress tracking

4.4 (46)

46 reviewers rated this feature

Tracks hours spent on tasks and projects in real time. Reviewers mention its billing accuracy, automatic timers, and manual logging options. The feature helps teams monitor effort without needing extra tools.

Timesheet management

4.3 (33)

33 reviewers rated this feature

Supports daily time logging with flexible entry options. Users value the ease of tracking working hours and the ability to round time entries. The interface is described as simple and effective for managing team schedules.

Online time tracking

4.2 (46)

46 reviewers rated this feature

Enables time capture through built-in timers and dashboards. Reviewers highlight its usefulness for resource allocation and productivity tracking. It’s often used without additional plugins or software.

Task management

4.2 (335)

335 reviewers rated this feature

Helps organize, assign, and monitor tasks with subtasks, dependencies, and priority settings. Users mention real-time updates and integration with Zoho CRM as key benefits. The interface is customizable but may require onboarding.

Project planning/scheduling

4.1 (285)

285 reviewers rated this feature

Offers Gantt charts, milestones, and reminders to visualize timelines and manage schedules. Reviewers appreciate recurring tasks, templates, and resource allocation tools. Some suggest UI improvements for advanced planning.

Zia Search

0 reviewers rated this feature

Uses AI to surface relevant project data across modules. Teams can locate tasks, documents, and updates instantly using contextual search, reducing time spent navigating menus or filtering through multiple views. Improves speed and decision-making.

Custom roles and profiles

0 reviewers rated this feature

Enables granular control over user access and permissions. Admins can define roles based on responsibilities and restrict visibility to sensitive data, helping maintain security and clarity across large or multi-team projects.

Baseline

0 reviewers rated this feature

Captures original project timelines to compare against actual progress. This helps teams monitor deviations, assess delays, and adjust plans proactively. It’s especially useful for tracking scope changes and maintaining accountability.

Critical path

0 reviewers rated this feature

Highlights the longest sequence of dependent tasks that determine project duration. Project managers use this to identify bottlenecks, prioritize resources, and ensure timely delivery by focusing on tasks that directly impact deadlines.

Zia Translate

0 reviewers rated this feature

Automatically detects and translates task or issue comments across 70+ languages. This helps global teams collaborate without language barriers and ensures clarity in cross-border communication.

Editable worksheet view

0 reviewers rated this feature

Allows users to update project details directly from the list view using keyboard shortcuts. This streamlines navigation and reduces time spent switching between modules.

Workflow automation in list view

0 reviewers rated this feature

Enables users to create and trigger workflow rules directly from the list view, simplifying setup and reducing reliance on the admin panel.

Generative AI integration

0 reviewers rated this feature

Lets users generate, paraphrase, and refine project content using ChatGPT. This supports faster documentation and improves clarity in project descriptions and updates.

All key features (160)

An @mention is a way to tag or notify a specific person about a message/post

50.00% of 2 reviewers that rated this feature as important or highly important

Define levels of authorization for access to specific files or systems

88.46% of 26 reviewers that rated this feature as important or highly important

Dashboard to view the status of ongoing processes, identify current incidents and track past activities

0% of 0 reviewers...

Track and document all activities across devices, networks, and other systems

88.10% of 42 reviewers that rated this feature as important or highly important

Generate one-off reports that meet information requirements

100.00% of 2 reviewers that rated this feature as important or highly important

A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users

0% of 0 reviewers...

System alerts about the need to escalate an issue or request

100.00% of 1 reviewers that rated this feature as important or highly important

Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges

46.43% of 28 reviewers that rated this feature as important or highly important

Application programming interface that allows for integration with other systems/databases

100.00% of 2 reviewers that rated this feature as important or highly important

Route documents and other data through one or more stakeholders for review and approval

0% of 0 reviewers...

Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes

0% of 0 reviewers...

Assign issues and tasks based on availability or required skills

0.00% of 1 reviewers that rated this feature as important or highly important

The process of evaluating, scheduling, and assigning tasks that have been put on the back burner in favor of higher priority items.

100.00% of 1 reviewers that rated this feature as important or highly important

A way to visually represent data via blocks the length of which correlates with the values they represent

33.33% of 6 reviewers that rated this feature as important or highly important

Captures original project timelines to compare against actual progress. This helps teams monitor deviations, assess delays, and adjust plans proactively. It’s especially useful for tracking scope changes and maintaining accountability.

0 reviewers rated this feature

Share bid details, archive bids, and create bid requests to assist in bid solicitation and quote comparison

0% of 0 reviewers...

Track billable hours and/or non-billable expenses for work performed

100.00% of 3 reviewers that rated this feature as important or highly important

Track the list of items required to be billed/invoiced to clients

0% of 0 reviewers...

Create, manage, and send invoices or bills to customers

58.00% of 50 reviewers that rated this feature as important or highly important

Forecast, allocate funds, organize financial resources and report & analyze project's income and expenditure

66.67% of 3 reviewers that rated this feature as important or highly important

Track actual spending to ensure it's in line with the planned budget

0% of 0 reviewers...

Create budgets based on historical data and future projections

0% of 0 reviewers...

Monitor and track bugs and issues in the system.

0% of 0 reviewers...

The creation of a bug/issue ticket, submitted by a team member, customer or end user

100.00% of 5 reviewers that rated this feature as important or highly important

Track and manage schedules and meetings via an integrated calendar

84.68% of 111 reviewers that rated this feature as important or highly important

Monitor service demand and performance to plan for adequate resources that meet business needs

0% of 0 reviewers...

Manage patient documentation describing all clinical interactions, diagnoses, procedures, medications, etc.

0% of 0 reviewers...

Communicate using direct chat or messages within the system

0.00% of 4 reviewers that rated this feature as important or highly important

Private online space that lets businesses securely share documents and provide information access to clients

50.00% of 6 reviewers that rated this feature as important or highly important

Provides a channel for team members to share media files, communicate, and work together

70.91% of 55 reviewers that rated this feature as important or highly important

A way to visually represent data where different categories of items are marked with different colors

33.33% of 3 reviewers that rated this feature as important or highly important

Leave comments and notes on documents for others to view

0.00% of 3 reviewers that rated this feature as important or highly important

Manage and track all internal and external communication conducted via calls, email, text, or chat

33.33% of 3 reviewers that rated this feature as important or highly important

Configure existing workflows to meet your organization's needs

0% of 0 reviewers...

Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving

0% of 0 reviewers...

Track, store, and access client contracts or licenses

0% of 0 reviewers...

Forecast of the expenses necessary for project completion

66.67% of 3 reviewers that rated this feature as important or highly important

Highlights the longest sequence of dependent tasks that determine project duration. Project managers use this to identify bottlenecks, prioritize resources, and ensure timely delivery by focusing on tasks that directly impact deadlines.

0 reviewers rated this feature

Enables granular control over user access and permissions. Admins can define roles based on responsibilities and restrict visibility to sensitive data, helping maintain security and clarity across large or multi-team projects.

0 reviewers rated this feature

Add customized logos and colors to align with company branding

0% of 0 reviewers...

Customize data fields to support various needs and use cases

58.43% of 89 reviewers that rated this feature as important or highly important

Alter the layout and content of reports

0.00% of 1 reviewers that rated this feature as important or highly important

Pre-designed layouts that can be customized to match preferences and requirements

70.00% of 40 reviewers that rated this feature as important or highly important

Assembly of graphs and charts for visualizing and tracking statistics/metrics

0.00% of 3 reviewers that rated this feature as important or highly important

Import and export data to and from software applications

53.85% of 52 reviewers that rated this feature as important or highly important

Graphical representation of data

0% of 0 reviewers...

Specify or track the date/time a project, task, etc., is due for completion

96.30% of 27 reviewers that rated this feature as important or highly important

Track and manage task relationships and dependencies

0.00% of 1 reviewers that rated this feature as important or highly important

Online forums/groups where users can ask questions, share ideas, best practices, etc.

50.00% of 2 reviewers that rated this feature as important or highly important

Store, manage, and track all electronic documents in a centralized location

66.67% of 45 reviewers that rated this feature as important or highly important

Store and organize documents in a centralized system

20.00% of 5 reviewers that rated this feature as important or highly important

Assemble applications and processes by dragging over and arranging pre-built components

0.00% of 3 reviewers that rated this feature as important or highly important

Allows users to update project details directly from the list view using keyboard shortcuts. This streamlines navigation and reduces time spent switching between modules.

0 reviewers rated this feature

Manage, store and organize emails within the system or via third-party apps

0% of 0 reviewers...

Convert emails into tasks

0% of 0 reviewers...

Electronic storage of staff/employee contact information and job status in a centralized repository

0% of 0 reviewers...

Track employee schedules, availability, and performance across projects and tasks

0% of 0 reviewers...

Assign working shifts or tasks to employees based on their availability

0% of 0 reviewers...

Track the location of specific equipment at all times

0% of 0 reviewers...

Monitor and record expenses such as purchases or charges incurred

0.00% of 1 reviewers that rated this feature as important or highly important

Create, save, and store files

0% of 0 reviewers...

Public or private sharing of digital files such as documents, audio/video, images, and more

40.00% of 15 reviewers that rated this feature as important or highly important

Designed for small businesses

0% of 0 reviewers...

Create and design new forms from scratch using templates and design tools, or scan and convert existing forms into the system

85.71% of 7 reviewers that rated this feature as important or highly important

Visual representation of project's schedule, sequence and duration of tasks, benchmarks and dependencies

73.15% of 108 reviewers that rated this feature as important or highly important

Use AI to generate content in the form of text, images, videos, etc.

0% of 0 reviewers...

Lets users generate, paraphrase, and refine project content using ChatGPT. This supports faster documentation and improves clarity in project descriptions and updates.

0 reviewers rated this feature

Establish measurable goals and objectives and track their progress over a specific period of time

0.00% of 1 reviewers that rated this feature as important or highly important

Process of gathering idea submissions from users, employees, or customers using internal, external, or crowdsourcing channels

0% of 0 reviewers...

Create, collect, discuss, improve, and evaluate insights or alternative thinking before starting projects

20.00% of 5 reviewers that rated this feature as important or highly important

Track and manage inventory levels to maintain proper supply

0% of 0 reviewers...

Captures invoice data and maintains comprehensive records for auditing and reporting purposes

0% of 0 reviewers...

Identify and respond to unexpected problems or failures (ie. "negative events")

42.86% of 7 reviewers that rated this feature as important or highly important

Schedule and assign issue completion dates and/or times

0% of 0 reviewers...

Record and follow the progress of every issue

0% of 0 reviewers...

Visualization tool to organize and optimize tasks and track their status at every stage of workflow

75.00% of 4 reviewers that rated this feature as important or highly important

Manage a repository of information that includes articles, FAQs, or tutorials used for self-service support

0% of 0 reviewers...

Ability to chat online in real time

0% of 0 reviewers...

Monitor task progress and planned accomplishments to better manage project status

33.33% of 6 reviewers that rated this feature as important or highly important

Access software remotely via mobile devices

58.62% of 29 reviewers that rated this feature as important or highly important

Access the system via a mobile application

0% of 0 reviewers...

Observe and track the demand, usage, progress or quality of a system, product, or user

0% of 0 reviewers...

Different tiers of pricing and billing for different employees and situations

0% of 0 reviewers...

With this capability, you can manage several projects at once, track each project's progress, and easily switch between them. Reviewers appreciate how it streamlines oversight, balances workloads, and keeps all project activities organized in one platform.

69.03% of 268 reviewers that rated this feature as important or highly important

Allow users to create, edit, and sort multiple notes

0% of 0 reviewers...

Enables time capture through built-in timers and dashboards. Reviewers highlight its usefulness for resource allocation and productivity tracking. It’s often used without additional plugins or software.

46 reviewers rated this feature

Manage and record overtime hours for hourly employees

0% of 0 reviewers...

Level of completion within a task

33.33% of 6 reviewers that rated this feature as important or highly important

A set of indicators that tracks the performance of networks, applications, systems, teams, etc.

0% of 0 reviewers...

Overview of all programs that help compare initiatives, align projects with strategic goals and identify risk

57.81% of 64 reviewers that rated this feature as important or highly important

Predict future data based on historical data sets

0% of 0 reviewers...

Arrange tasks based on the level of priority or urgency

76.19% of 63 reviewers that rated this feature as important or highly important

Manage and track all stages of a product lifecycle, from its conception, design, development, and deployment

0% of 0 reviewers...

Identifying desired outcomes and important milestones and creating a plan on how to achieve them

0% of 0 reviewers...

Tools to facilitate the production of information and promote efficiency

0% of 0 reviewers...

Document and report the progress of ongoing projects

0% of 0 reviewers...

Tracks hours spent on tasks and projects in real time. Reviewers mention its billing accuracy, automatic timers, and manual logging options. The feature helps teams monitor effort without needing extra tools.

46 reviewers rated this feature

Plan and coordinate all the resources, costs and time needed to execute assignments

78.26% of 23 reviewers that rated this feature as important or highly important

Organize and schedule projects

74.39% of 82 reviewers that rated this feature as important or highly important

Offers Gantt charts, milestones, and reminders to visualize timelines and manage schedules. Reviewers appreciate recurring tasks, templates, and resource allocation tools. Some suggest UI improvements for advanced planning.

285 reviewers rated this feature

Identifying critical tasks that make up a project and assigning start and end dates for each

62.50% of 8 reviewers that rated this feature as important or highly important

Pre-designed project plans that can be customized

0.00% of 1 reviewers that rated this feature as important or highly important

Measure time to completion or hours worked for projects

72.00% of 50 reviewers that rated this feature as important or highly important

Monitor the progress of projects from start to finish

77.78% of 9 reviewers that rated this feature as important or highly important

Create, manage, or update project workflows.

100.00% of 1 reviewers that rated this feature as important or highly important

Estimate or forecast of a future scenario based on the study of present trends

0% of 0 reviewers...

Preview and make real-time changes in the web content

66.67% of 3 reviewers that rated this feature as important or highly important

Analyze and gain insights into data in real-time

0% of 0 reviewers...

Receive data and information in real time

0% of 0 reviewers...

Notifications that are delivered to users as soon as an event occurs

37.50% of 8 reviewers that rated this feature as important or highly important

Receive system updates as soon as any changes are made

33.33% of 6 reviewers that rated this feature as important or highly important

Set an issue to repeat

0.00% of 1 reviewers that rated this feature as important or highly important

Set the frequency of a task's occurrence

50.00% of 6 reviewers that rated this feature as important or highly important

Manage compensation for out-of-pocket expenses incurred by an employee, client or another party

0% of 0 reviewers...

Timed notification for any upcoming task, deadline, appointment, or activity

100.00% of 2 reviewers that rated this feature as important or highly important

Collection, analysis, and representation of numerical data and generation of reports to understand various patterns

0.00% of 2 reviewers that rated this feature as important or highly important

View and track pertinent metrics to find patterns and gain insights from data

82.14% of 28 reviewers that rated this feature as important or highly important

Track task progress, milestones, delays, or other key information and generate reports on them for evaluation

62.62% of 107 reviewers that rated this feature as important or highly important

Assign available resources (human and/or non-human) to various projects and tasks

0% of 0 reviewers...

Process of planning, scheduling and executing the optimal and effective use of human capital across projects

77.78% of 18 reviewers that rated this feature as important or highly important

Allocate and manage resources, such as employees, equipment, facilities, and other assets

100.00% of 3 reviewers that rated this feature as important or highly important

Process of identifying, evaluating, mitigating, addressing and reporting on potential risks or uncertainties

0% of 0 reviewers...

Set & manage permission levels based on user roles and restrict access to only authorized individuals

100.00% of 1 reviewers that rated this feature as important or highly important

Plan availability and assign specific time slots for tasks and resources

66.67% of 3 reviewers that rated this feature as important or highly important

Search and filter data across systems to locate required information by entering keywords or certain criteria

0.00% of 1 reviewers that rated this feature as important or highly important

Track employee skills, competencies, training & qualifications

0% of 0 reviewers...

Define the exact requirements needed by all stakeholders in the requirements process

0% of 0 reviewers...

Track the status over time for a request, process, asset, or transaction

42.86% of 7 reviewers that rated this feature as important or highly important

Split and manage tasks into individual components

0.00% of 1 reviewers that rated this feature as important or highly important

Attach digital tags to documents and assets for identification, search, or monitoring purposes

0% of 0 reviewers...

UI looks like task board

0.00% of 1 reviewers that rated this feature as important or highly important

Edit task information and all related elements

63.27% of 98 reviewers that rated this feature as important or highly important

Import tasks from external sources

50.00% of 2 reviewers that rated this feature as important or highly important

Helps organize, assign, and monitor tasks with subtasks, dependencies, and priority settings. Users mention real-time updates and integration with Zoho CRM as key benefits. The interface is customizable but may require onboarding.

335 reviewers rated this feature

You get clear analytics and real-time updates on task status, completion, and deadlines. Some reviewers find it valuable for monitoring accountability, identifying bottlenecks, and ensuring efficient project execution through customizable progress statuses.

62.24% of 143 reviewers that rated this feature as important or highly important

It gives you tools to precisely schedule tasks, set dependencies, and define deadlines. Users think the scheduling is efficient, easy to use, and visually clear, helping teams stay on track and prioritize work without confusion.

55.70% of 158 reviewers that rated this feature as important or highly important

Add labels or tags to tasks

0% of 0 reviewers...

Allow multiple team members to edit and work on the same document

0% of 0 reviewers...

Create, save, and re-purpose templates for emails, forms, etc.

100.00% of 4 reviewers that rated this feature as important or highly important

Sample files or documents that could be customized as needed or used as is

0% of 0 reviewers...

Checking for errors to prevent quality issues and maintain the integrity of the product/service as per set standards

0% of 0 reviewers...

Set up connections to third-party platforms to improve business processes

72.41% of 29 reviewers that rated this feature as important or highly important

Log and record hours worked and costs spent to assist in billing and invoicing

71.05% of 114 reviewers that rated this feature as important or highly important

Measure and track time including hours worked and paid time off (PTO)

85.19% of 27 reviewers that rated this feature as important or highly important

Track time worked per client

0% of 0 reviewers...

Track time worked per project

0% of 0 reviewers...

Manage a detailed schedule of a product plan

0% of 0 reviewers...

Supports daily time logging with flexible entry options. Users value the ease of tracking working hours and the ability to round time entries. The interface is described as simple and effective for managing team schedules.

33 reviewers rated this feature

A digital list of items that need to be completed

33.33% of 6 reviewers that rated this feature as important or highly important

Track and document the history, application, or location of an item or activity

100.00% of 1 reviewers that rated this feature as important or highly important

Sequential approach (i.e. Waterfall) in which users break down and plan an entire project before the launch

0.00% of 1 reviewers that rated this feature as important or highly important

Request, track, and manage time off requests and vacation time

0.00% of 1 reviewers that rated this feature as important or highly important

Track revisions and updates made to files and navigate between different versions

40.00% of 20 reviewers that rated this feature as important or highly important

Connect with meeting participants remotely over video

0.00% of 1 reviewers that rated this feature as important or highly important

Graphical representation of data or processes

50.00% of 2 reviewers that rated this feature as important or highly important

SaaS, web-based, online deployment

0% of 0 reviewers...

Enables users to create and trigger workflow rules directly from the list view, simplifying setup and reducing reliance on the admin panel.

0 reviewers rated this feature

Create, design and manage workflows for repetitive tasks

61.40% of 114 reviewers that rated this feature as important or highly important

Uses AI to surface relevant project data across modules. Teams can locate tasks, documents, and updates instantly using contextual search, reducing time spent navigating menus or filtering through multiple views. Improves speed and decision-making.

0 reviewers rated this feature

Automatically detects and translates task or issue comments across 70+ languages. This helps global teams collaborate without language barriers and ensures clarity in cross-border communication.

0 reviewers rated this feature

Get Advice

We can help you find the software with the features you need.

Barkha Bali

Content Writer

Zoho Projects’ top-rated features help teams stay on track with structured planning and time tracking. The combination of visual scheduling, flexible task flows, and built-in timers supports daily execution and long-term project control without extra setup.

Features

4.4 (827)

4.4

Based on 827 reviews

## Pricing

Value for money

4.4 (721)

Zoho Projects starts at $4 per user, per month (billed annually), which is well below the average SMB budget of $40 per user, per month. Pricing scales by plan tier, with the Enterprise plan at $9 per user, per month. There are no seat minimums, and a free plan is available for up to 5 users.

Free Trial

Free Version

[View pricing plan details](https://www.capterra.com/p/169455/Zoho-Projects/pricing/)

Free

$0.00

Premium

$4.00

Per User,Per Month

It includes:

-   Business Rules for Issues
-   Customizable Business Hours
-   Custom Views & Status
-   Newproject Budget & EVM
-   Project Gantt
-   Project Planned Vs Actual
-   Project Resource Utilisation
-   Subtasks & Reminders
-   Task Automation With Blueprint
-   Task Duration in Hours
-   Task Rollup
-   Time Tracking

Enterprise

$9.00

Per User,Per Month

It includes:

-   Baseline
-   Critical Path
-   Custom Domain
-   Custom Fields
-   Custom Roles & Profiles
-   Global Gantt Chart
-   Global Planned Vs Actual
-   Global Resource Utilization
-   Inter-Project Dependencies
-   Newportfolio Dashboard
-   Newsso
-   Newtask Layout Rules
-   Newworkflow Rules
-   Premium Features +
-   Slas for Issues Module
-   Teams - Custom User Groups
-   TFA & IP Restriction

Ultimate

$14.00

Per User,Per Month

It includes:

-   DAP integration
-   Lite Users add-on
-   500000 workflow executions / month
-   100 Read only Users
-   Custom Modules
-   Mutli-User & Multi project Timesheets
-   150GB/org Storage space

Value for money

4.4 (721)

4.4

Based on 721 reviews

## Integrations

Zoho Projects connects with a wide range of tools across document storage, time tracking, CRM, and automation. These integrations, offered through a mix of native and third-party links, help unify workflows and reduce manual updates across teams.

Popular integrations

[

Google Drive](https://www.capterra.com/p/161425/Drive/)[

Slack](https://www.capterra.com/p/135003/Slack/)[

Trello](https://www.capterra.com/p/211559/Trello/)[

Dropbox Business](https://www.capterra.com/p/143068/Dropbox-Business/)[

Microsoft Excel](https://www.capterra.com/p/176574/Excel/)[

Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/)[

Jira](https://www.capterra.com/p/19319/JIRA/)[

Basecamp](https://www.capterra.com/p/56808/Basecamp/)

Barkha Bali

Content Writer

Connecting Zoho Projects with tools for scheduling, file sharing, and CRM helps your finance lead and project managers centralize updates, reduce duplication, and automate task creation across daily operations.

Connect with a Capterra advisor for a free 15-minute consultation

Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs.

## Support, customer service and training options

Customer Service

4.2 (712)

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

Deployment

-   Web
-   Android
-   iPhone/iPad

Typical users

-   Freelancers
-   Small businesses
-   Mid size businesses
-   Enterprises

Customer Service

4.2 (712)

4.2

Based on 712 reviews

## User reviews

Overall rating

4.5

Based on 855 reviews

Filter by rating

5(505)

4(284)

3(49)

2(10)

1(7)

Mentioned topic

Sorted by most recent

PS

Paul S.

CTO

Machinery

### "Project Planning made Simple"

4.0

Overall Rating

4.0

4.0

Ease of Use

4.0

4.0

Features

4.0

4.0

Customer Service

4.0

4.0

Likelihood to Recommend

9/10

March 24, 2026

We've been using Zoho Projects for several years and have had a good experience with interface and scalability. Several other options were investigated however we have not found a more suitable option.

Pros

Flexibility in creating plans and rich data availability. We have added several fields to the setup and use these with their API to create monthly reports

Cons

We've found editing project plans after they've been posted to be challenging. As with many project planning packages having too many dependencies creates challenges for managing updates.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

Sameer B.

Designer

Information Technology and Services

### "Best Zoho Project Management Software"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

4.0

4.0

Likelihood to Recommend

8/10

March 23, 2026

My overall experience in very Good. Smart way to manage project with milestone and employee performance in one place.

Pros

Simple UI with attractive Dashboard and all function available in one place. All features are use friendly.

Cons

In detail project management and available all options. Manage all projects in details in one click and Track full project.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

MF

Maria Fernanda C.

Coordinator

Marketing and Advertising

### "Zoho Projects- a great tool inside the Zoho ecosystem"

4.0

Overall Rating

4.0

4.0

Ease of Use

3.0

3.0

Features

3.0

3.0

Customer Service

2.0

2.0

Likelihood to Recommend

6/10

March 20, 2026

Pros

Integration with Zoho Books and Zoho CRM is great to provide a complete flow and context and communication.

Cons

it is a bit cumbersome and time consuming to keep track of all of the work being done. some ease of use.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

MV

Manish Vasan S.

Finance Analyst

Information Technology and Services

### "Best Project Management"

4.0

Overall Rating

4.0

4.0

Ease of Use

4.0

4.0

Features

4.0

4.0

Customer Service

0.0

0.0

Likelihood to Recommend

7/10

March 20, 2026

Pros

Zoho Projects offers a clean and structured approach to project handling, task management, and resource allocation. The interface is user-friendly, making it easy to track progress, assign responsibilities, and collaborate across teams. Features like task dependencies, time tracking, and workflow automation significantly improve productivity and visibility for project execution.

Cons

Integration with third-party applications can be limited or require additional configuration, which may slow down implementation. Some advanced features feel slightly complex for new users, and customization options in certain modules could be more flexible. Additionally, performance may lag when handling large-scale projects or extensive data.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

NF

Natalie F.

Administrator

Construction

### "Great option for integrated Zoho users"

5.0

Overall Rating

5.0

5.0

Ease of Use

4.0

4.0

Features

5.0

5.0

Customer Service

4.0

4.0

Likelihood to Recommend

10/10

March 11, 2026

Once set up, it is a great option for a project management tool, especially if you are already using other Zoho suite tools.

Pros

I have been using Zoho Books and Expenses for 5 years. My team is now large enough that we needed a Project management tool. This option not only has all of the bells and whistles of most paid third party apps but it also allows you to enter timesheet data into it and sync with Zoho Books. It takes a step out for my team and that is a real plus.

Cons

It almost has too many customization options. Set up takes a while to set up and make sure that all of the settings are to your liking.

Switched from

[Microsoft Planner](https://www.capterra.com/p/227201/Microsoft-Planner/)

Did not have enough features to work well and Zoho Project also worked with our timesheets

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

AU

Anonymous User

ceo

Construction

### "collaboration with zoho"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

March 2, 2026

good organizer, for my bussiness as i can have my assistance all wort together to get or order place

Pros

the was im able to collaborate with my team, and shar all of the items we need to purchase all in one location

Cons

too many options, too many options that we need to fill in in order to get to the next options , its overwelming

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

Allison Y.

Owner

Information Technology and Services

### "Love Zoho Projects"

5.0

Overall Rating

5.0

5.0

Ease of Use

4.0

4.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

8/10

February 6, 2026

It was quick to learn and gives a very nice Gantt chart to use. It is easy for team members to come in and update their tasks.

Pros

It is a simple interface where even someone with minimal project management experience can enter a plan.

Cons

It takes a little bit to understand some of the screen behaviors and how to indent tasks under a summary tasks, but once you learn it, it is easy.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

MEENACHISUNDARAM M.

Project Manager

Architecture & Planning

### "Feasible Software = Review"

5.0

Overall Rating

5.0

5.0

Ease of Use

4.0

4.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

7/10

January 29, 2026

My overall experience with Zoho Projects has been positive. The platform's user-friendly interface and customizable features make it easy to manage projects efficiently. While there is a slight learning curve for beginners, the tool's robustness and compatibility with other Zoho products provide a versatile platform for managing complex projects. The integration of features such as timesheets, reporting, and task tracking facilitate effective project management, making Zoho Projects an ideal solution for teams seeking a comprehensive project management system.

Pros

This is MeenachiSundaram from India. In my opinion, Zoho Projects offers a robust project management solution which is having a wide range of features that cater to numerous project management needs. The tool's intuitive interface, customizable workflows, and robust reporting capabilities make it easy to maintain very complex projects. In addition to that, its compatibility with other popular project management tools and integration with other Zoho products make it an ideal solution for managing collaborative work.

Cons

One of the primary cons of using Zoho Projects is the steep learning curve, especially for newcomers to project management tools. The number of available features can be overwhelming for those not familiar with project management software.

Switched from

[Wrike](https://www.capterra.com/p/76113/Wrike/)

Too much options in Wrike. Zoho seems to be comparatively easier.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

David V.

Lead Developer

Information Technology and Services

### "A solid PM software, especially if you're already using other Zoho tools"

4.0

Overall Rating

4.0

4.0

Ease of Use

3.0

3.0

Features

4.0

4.0

Customer Service

4.0

4.0

Likelihood to Recommend

6/10

January 27, 2026

We were considering Zoho as an alternative to our current software, Accelo. It was a solid option, but just didn't quite fit in all the right places for our team. I wish Accelo could take notes from Zoho's mobile app approach - that was a standout for us.

Pros

The value of Zoho projects felt like it delivered and was pretty competitive compared to the other options we considered. It's a great tool if you're already comfortable or setup in the Zoho suite of products - and the mobile app remains superior to anything else I've seen.

Cons

The UI was a little crowded and confusing for some of our team to navigate and slowed down some workflows. We are always trying to customize reports for different clients, but it felt like we never got the desired output we were after.

Alternatives considered

[Accelo](https://www.capterra.com/p/225762/Accelo/)

Reasons for choosing Zoho Projects

We didn't. In the end, we stuck with Accelo.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

JC

Jennifer C.

Manager

Construction

### "Great Product for construction projects!"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

January 26, 2026

Overall, I really like working with Zoho Projects. The price is very reasonable for all the capabilities that it has to offer.

Pros

Ease of use. Very easy to set up projects and keep them updated. I was able to keep all of our team informed and they were able to follow along seamlessly with our progress.

Cons

Nothing, it was great! I would definitely recommend to other project managers in the construction industry.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

[View all Reviews](https://www.capterra.com/p/169455/Zoho-Projects/reviews/)

## FAQs

Yes. Zoho Projects offers a Free plan for up to 5 users. It includes 3 projects, 5GB of storage, and basic task management features. This plan is designed for small teams starting with simple project tracking.

Yes. Gantt charts are available across all paid plans. The Premium plan supports project-specific Gantt views, while the Enterprise plan enables cross-project visualization and advanced scheduling features.

Yes. Time tracking is available in all paid plans. Users can log hours manually or use timers, and managers can approve timesheets and generate reports for billing and productivity analysis.

Yes. Zoho Projects supports Agile workflows through its integration with Zoho Sprints. Teams can manage backlogs, sprints, and epics while syncing tasks and issues between platforms.

### Have more questions?

Connect with one of our advisors for a free consultation and save time in your software search.

## Sources

-   **Capterra reviews data:** Capterra reviews are collected from verified users for individual software products. [Learn more about how we source our data](https://www.capterra.com/resources/proprietary-data-research/).
    
-   **Capterra Shortlist:** Capterra Shortlist identifies the top products in our software categories based on a proprietary blend of user ratings and popularity. [Read the complete methodology here](https://www.capterra.com/resources/proprietary-data-research/#capterra-shortlist-methodology).
    
-   This product information came from Zoho Projects’ own online content in September 2025, including the product's website and its social media channels.
    

## Related reading

### [Types of Project Management Software, and How To Pick What Works for You](https://www.capterra.com/resources/types-of-project-management-software/)

Published January 13, 2026 by

### [What Is Project Management Software? Industry Leaders Clear Your Doubts](https://www.capterra.com/resources/what-is-project-management-software/)

Published August 20, 2024 by [Shubham Gupta](https://www.capterra.com/resources/author/sgupta/) and [Parul Sharma](https://www.capterra.com/resources/author/parul-sharma/)

### [Optimize Your Project Management Software Selection by Learning From Buyers With Experience](https://www.capterra.com/resources/project-management-software-buyer-insight/)

Published September 4, 2024 by [Ashish Upadhyay](https://www.capterra.com/resources/author/aupadhyay/) and [Parul Sharma](https://www.capterra.com/resources/author/parul-sharma/)

Popular comparisons

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[Learn more](https://www.capterra.com/resources/proprietary-data-research/)

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