# Teampay Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about Teampay Software - reviews, pricing plans, popular comparisons to other Purchasing products and more. Source: https://www.capterra.com/compare/176776-185823/TeamPay-vs-Airbase --- # Teampay Software Review 2026: Features, Integrations, Pros & Cons Last updated on May 23, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Users](#users)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Teampay ## What is Teampay? Get ahead of your company's spend with automated upfront controls that make everyone's job easier. Teampay’s proactive approach makes it easy for employees to code transactions as they happen, providing the most up-to-date purchase data with transactions that are automatically reconciled to your accounting software. Save your entire company time and empower your employees with easy-to-follow workflows that ensure they’re spending in policy for every purchase, every time. ## What is Teampay used for? [Purchasing](https://www.capterra.com/purchasing-software/)[Expense Report](https://www.capterra.com/expense-report-software/)[Spend Management](https://www.capterra.com/spend-management-software/) Recognitions Shortlist Top alternative Featured Overall rating Based on 257 user reviews Reviews sentiment Positive 95% Neutral 3% Negative 2% ### Starting price Free trial not available Capterra Shortlist charts the highest-rated and most popular products... - Accounts Payable / 2026 - Expense Report / 2026 - Purchasing / 2026 - Spend Management / 2025 Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Teampay?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://www.teampay.co/&name=Teampay) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Teampay 4.6 (257) VS. [4.4 (3,299)](https://www.capterra.com/p/120109/Xero/reviews/) Starting Price Contact vendor Starting Price $25 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.6 (257) Ease Of Use 4.4 (2,801) Value For Money 4.5 (210) Value For Money 4.2 (2,418) Customer Service 4.6 (222) Customer Service 4.0 (2,306) ## Teampay alternatives [4.5 (172)](https://www.capterra.com/p/161813/Order-Software/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars Highest Rated [4.8 (255)](https://www.capterra.com/p/148522/Precoro/reviews/) Starting price $499.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [4.2 (1,310)](https://www.capterra.com/p/135618/Odoo/reviews/) Starting price $31.10 Per User, Per Month Pricing Options Free Trial Free Version User Rating 83% of reviewers rated it above 4 stars [4.2 (2,045)](https://www.capterra.com/p/135757/NetSuite/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 85% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/176776/TeamPay/alternatives/) ## FAQs about Teampay Overview ### What problems does Teampay solve? Teampay solves slow purchase approvals, out-of-pocket employee spending, messy reimbursement tracking, and poor visibility into who spent what and when. Finance, operations, managers, and traveling employees benefit most from automated approval routing, virtual cards, Slack alerts, receipt capture, and real-time budget and transaction tracking. Answer based on 176 reviews Overview ### Which roles and teams benefit most from Teampay? Teampay is most used by finance and accounting teams, including controllers, accounting managers, AP leaders, and staff accountants, to manage spend controls, approvals, and reconciliation. Operations managers, administrators, and program coordinators use it to streamline purchasing workflows, while sales and client-facing teams handle expense requests and payments without delaying day-to-day work. Answer based on 257 reviews Overview ### What company size and industries is Teampay built for? Teampay is for small businesses and midsize companies consolidating AP and expense tools, with 56% of reviewers from small businesses and 34% from midsize firms. It serves organizations focused on spend management, especially Non-Profit Organization Management and Computer Software at 12% each, followed by Hospital & Health Care at 8%. Answer based on 257 reviews Features and Usability ### What are the key features of Teampay? Teampay includes core spend controls like approval workflows, corporate and virtual card management, expense tracking, and reimbursement management. Differentiating features include Slack-based requests and notifications, receipt upload with reminders, and real-time transaction visibility. It also supports purchase orders, accounting integrations, and team-based budget tracking. Answer based on 81 reviews Integrations ### Which third-party tools and platforms does Teampay integrate with? Teampay integrates with Slack, NetSuite, and Sage Intacct, with Slack appearing most often in reviewer feedback for approvals, notifications, and receipt collection. It also connects to HR and business systems such as ADP Workforce Now, BambooHR, Google Workspace, Gusto, Justworks, and Dynamics 365 Business Central, with over 50 integrations overall. Answer based on 68 reviews Getting Started and Support ### How easy is it to onboard and train a team on Teampay? Teampay is generally easy for most team members to learn, with live online sessions, webinars, and documentation available for training. Reviewers describe the interface as intuitive enough for nontechnical users to navigate quickly, often without formal training, while admins and newer users may need more time, trial and error, or support for setup and integrations. Answer based on 16 reviews Getting Started and Support ### What customer support options does Teampay offer, and how do users rate the experience? Teampay offers email/help desk, FAQ/forum, phone support, and chat. Users generally describe support as responsive, helpful, and quick to resolve sign-in, payment-method, and service issues, with chat called especially attentive. Some mention occasional delays, glitches, or limited notifications, but support interactions are usually professional and efficient. Answer based on 16 reviews Features and Usability ### How well does Teampay handle virtual and company cards? Teampay makes company card management simple with virtual cards, approval controls, and real-time transaction tracking. Finance, marketing, and operations teams like faster purchasing and fewer reimbursements, but some users run into declined virtual cards, travel-related limits, rigid card settings, and occasional mobile or receipt-upload frustrations. Answer based on 81 reviews Features and Usability ### How easy is it to get purchases approved in Teampay? Teampay keeps purchase approvals clear and generally fast through guided workflows, status visibility, and Slack or email notifications. Finance teams and everyday requesters like the simple routing and audit trail, but some organizations find edits after submission limited, custom workflows restrictive, and approvals slower when reviewers are unavailable. Answer based on 59 reviews ## Who uses Teampay? Based on Capterra reviews from the past 2 years Talk to a software expert to get a free software list tailored to your business needs Company size Based on 212 reviews 100% 75% 50% 25% Smallbusiness Midsizebusinesses Enterprise Top job functions Based on 212 reviews Administrative 23% Administrative 23% Education & Learning 10% Sales & Business Development 10% Health & Medical 9% Others 48% Top industries Based on 212 reviews Education Management 26% Computer Software 20% Health, Wellness and Fitness 20% Hospital & Health Care 19% Other 15% ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Receipt Management 4.6 (127) 85.04% of 127 reviewers that rated this feature as important or highly important It gives you a streamlined way to upload, match, and organize receipts for expenses. Users think it simplifies expense tracking, makes reconciliation faster, and prevents lost receipts, though a few mention that organizing or finding receipts could be easier. Approval Process Control 4.5 (121) 87.60% of 121 reviewers that rated this feature as important or highly important With this capability, you can manage spending approvals efficiently and maintain compliance. Reviewers appreciate the ease of setting up approval flows, visibility into request status, and role-based access, though some mention difficulty tracking approvals and occasional delays. Expense Tracking 4.5 (85) 90.59% of 85 reviewers that rated this feature as important or highly important Monitor and record expenses such as purchases or charges incurred Purchase Order Management 4.5 (64) 85.94% of 64 reviewers that rated this feature as important or highly important Create, send, and track purchase orders and their statuses Accounting Integration 4.5 (62) 77.42% of 62 reviewers that rated this feature as important or highly important Integrate with a third-party accounting system Alerts/Notifications 4.6 (53) 75.47% of 53 reviewers that rated this feature as important or highly important Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Teampay 78 features Define levels of authorization for access to specific files or systems Built-in accounting to manage ledger, accounts payable/receivable, financial reports, etc. Integrate with a third-party accounting system Dashboard to view the status of ongoing processes, identify current incidents and track past activities Track and document all activities across devices, networks, and other systems Generate one-off reports that meet information requirements Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Application programming interface that allows for integration with other systems/databases With this capability, you can manage spending approvals efficiently and maintain compliance. Reviewers appreciate the ease of setting up approval flows, visibility into request status, and role-based access, though some mention difficulty tracking approvals and occasional delays. Route documents and other data through one or more stakeholders for review and approval A record of all activities within the system, including user access, changes made, etc. Create, manage, and send invoices or bills to customers Manage and monitor spending to align with the financial constraints or goals Create budgets based on historical data and future projections Organize and group data or items based on various criteria Provides a channel for team members to share media files, communicate, and work together Configure existing workflows to meet your organization's needs Manage and track credit cards that are distributed to employees to use for authorized business expenses Financial system that helps create and manage physical/digital credit cards and track transaction activities Customize data fields to support various needs and use cases Invoices that can be tailored according to company's branding, payment terms and personalized information Alter the layout and content of reports Assembly of graphs and charts for visualizing and tracking statistics/metrics Import and export data to and from software applications Graphical representation of data Receive an automatic notification when the exact same payment is about to be initiated for the second time Electronically collect payments for goods or services Attaching relevant receipts or supporting documents to submit expenses for reimbursement Plan, pay and track business related expenses. Monitor and record expenses such as purchases or charges incurred Evaluate units, projects, budgets, and other finance-related data to gauge their performance and potential risk Plan, manage, and track the financial activities of an individual or organization Form predictions based on past and present data/trends Identify and prevent suspicious activity Create invoices from scratch or have recurring invoices Store and view prior invoices for each account/client Captures invoice data and maintains comprehensive records for auditing and reporting purposes Creation, processing, verification, and execution of invoices till the payment is made Access software remotely via mobile devices Clients can submit payments via mobile devices Scan and upload receipts to a central database using a mobile device Manage the accounting and financial aspects of multiple locations or companies in a single location Manage and handle various international currencies Manage the accounting and financial aspects of multiple operations and departments or ongoing projects from a single location Manage and support multiple locations Create, send, and view electronic invoices Create, manage, and track policies and procedures within an organization Bank cards with approved funds pre-loaded that employees can use for corporate purchases Estimate or forecast of a future scenario based on the study of present trends Create, send, and track purchase orders and their statuses Aligns purchase orders with incoming invoices and receiving reports Reports that analyze a company's purchasing activities, including purchases made, suppliers used, and expenses incurred Analyze and gain insights into data in real-time Receive data and information in real time Active monitoring of systems, applications, or networks Notifications that are delivered to users as soon as an event occurs Active reporting of data and metrics Receive system updates as soon as any changes are made It gives you a streamlined way to upload, match, and organize receipts for expenses. Users think it simplifies expense tracking, makes reconciliation faster, and prevents lost receipts, though a few mention that organizing or finding receipts could be easier. Automatic and regular transactions made through a secure online platform at predetermined intervals (monthly, quarterly, etc.) Automated process of charging customers at regular intervals for repeated access or use of a product or service Manage compensation for out-of-pocket expenses incurred by an employee, client or another party Timed notification for any upcoming task, deadline, appointment, or activity Collection, analysis, and representation of numerical data and generation of reports to understand various patterns View and track pertinent metrics to find patterns and gain insights from data Review, approve and cancel requests for goods/services to be purchased Automates and streamlines business processes by creating a sequence of predefined rules and actions that govern the flow of work Allow users to create their own reports and financial statements Allow users to access multiple services after entering their login credentials once Review and uncover trends in spending activity Set allowances and ensure employees don't spend more than the allotted amounts Track the amount of money spent on a certain product or with a certain supplier Manage all supplier data and operations Set up connections to third-party platforms to improve business processes Record of all transactions such as purchases, deposits, withdrawals and transfers within a specific period Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks Ability to track and store all vendor-related information, such as contacts, services offered, terms, etc. Create, design and manage workflows for repetitive tasks Get Advice We can help you find the software with the features you need. Features 4.5 (257) 4.5 Based on 257 reviews ## Pricing Value for money 4.5 (210) ### Starting price Free trial not available Value for money 4.5 (210) 4.5 Based on 210 reviews ## Integrations [ Slack](https://www.capterra.com/p/135003/Slack/)[ Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/)[ Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)[ Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/)[ QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/)[ ADP Workforce Now](https://www.capterra.com/p/155895/WorkforceNow/)[ Rippling](https://www.capterra.com/p/172127/Rippling/)[ Deel](https://www.capterra.com/p/205015/Deel/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.6 (222) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.6 (222) 4.6 Based on 222 reviews ## User reviews Overall rating 4.6 Based on 257 reviews Filter by rating 5(181) 4(62) 3(8) 2(4) 1(2) Mentioned topic Sorted by most recent ED E. D. Finance Manager Computer Networking ### "Not so great" 2.0 Overall Rating 2.0 2.0 Ease of Use 1.0 1.0 Features 1.0 1.0 Customer Service 1.0 1.0 Likelihood to Recommend 0/10 December 24, 2025 Pros It's better than no purchasing system. Enforces approval process and controls how expenses can be coded. Cons There is no flexibility in configuring complex approval hierarchies. It is extremely slow and very hard to extract data or find transactions Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. PP Pat P. VP of Finance and Operations Furniture ### "Great system and excellent support" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 7, 2025 From the very first meeting with the Salesperson, to the negotiating, implementation and check-ins now that we are up and running - we are very pleased ! Pros The support at implementation and also the flexibility in tweaking to best suit our needs have made all the difference. Highly recommend Teampay. Cons Can't think of anything at the moment. We required some customizations and it took many meetings, but it was time well spent. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. KB Kyle B. Admin Hospitality ### "Easy to use and follow" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 September 26, 2025 It was good, I used it for a function last year and it was fairly straight forward and easy to use. Did not require many steps. Pros It was very easy to use even though I did not have much prior experience with the function. I had to request the card for a payment trip to another state. Cons Nothing- it was fairly straight forward and easy to understand. It can take a bit of time to get used to the interface but one can learn quick. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AM Anthony M. Account Executive Construction ### "Simple and Effective!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 26, 2025 Love how quick and efficient the service is. Any time I need funds from my company, I instantly get it! Pros User interface and its integration to Slack makes it extremely simple to request funds and get them approved in a matter of minutes Cons I enjoy pretty much everything about Teampay, there has not been anything I can think of that left a negative experience to share Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. KR Katie R. Stylist Retail ### "Marry me Teampay" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 0/10 September 26, 2025 Teampay has improved my daily life tenfold by reducing my finacial stress and government tax paper trail. Pros Team pay is reliable and informative, never miss a pay day with team the best way to pay your teams with money. Cons There are no cons to team, its easy to use, understand, and get customer support assistance if anything goes wrong. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. SL Stephanie L. Compliance Specialist Financial Services ### "Easy to use and automated approval makes it easier for managers and employees!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 September 26, 2025 When my company first started using Teampay it was easy to figure out how to use it without having a training or someone tell you how to find what you were looking to do. In the beginning it took a while for the reimbursement to come through, however since my expense was the same every month I was pleasantly surprised that it now gave automatic approvals and reimbursement was issued within a week. Pros Easy to navigate and intuitive. It's not clunky and everything can be found easily without having to go through a training. Cons How long it takes to get reimbursed. Initially it took about 2 weeks for my first couple of reimbursements to come through after manager approval. Now its 5 business days. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JR Julie R. Missions Department Co-Chair Religious Institutions ### "Great experience with TeamPay" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 September 25, 2025 Teampay has been a great way to streamline our finances in our department, and a safe way to have other people purchase things where we can track what's happened on our card. Pros Convenient and easy to add funds to our teampay card, and easy to keep track of expenses and receipts. Cons Larger amounts of money take time to add, and sometimes it takes several days for the money to come across. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. ML Michael L. Showroom Associate Accounting ### "Alright teampay " 4.0 Overall Rating 4.0 4.0 Ease of Use 3.0 3.0 Features 3.0 3.0 Customer Service 3.0 3.0 Likelihood to Recommend 5/10 September 24, 2025 Thought it was versatile, could be worse or could be better, just thought it was alright. Overall thought it could be better. it arrives a little to late for my paychecks, essentially making me forget when my check would come in. Cons it arrives a little to late for my paychecks, essentially making me forget when my check would come in. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. TW Taylor W. Enterprise Account Executive Real Estate ### "Irrelevant Product if you trust your team" 1.0 Overall Rating 1.0 1.0 Ease of Use 3.0 3.0 Features 3.0 3.0 Customer Service 4.0 4.0 Likelihood to Recommend 0/10 September 22, 2025 Pros I did like it one bit. It was an unnecessary system that we paid for. 100% just makes employees feel like we can't be trusted to maintain a budget. Cons It's 100% unnecessary and slows things down completely. Like I previously said, this is a nanny software that I guess is good at 'protecting' the company. But if you can't trust your employees to use their own credit cards, knowing that we have to have the expense approved anyway, and not abuse their spending, then the company is already in trouble. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. SA Susan A. Assistant Director of Auxiliary and Summer Programs Education Management ### "Great System for Expenses " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 22, 2025 Excellent system for submitting expenses. Very user friendly and intuitive. Efficient and timely for approval. Pros It's very easy to navigate. Finding information is logical and simple. Sections are well organized and clearly labeled. Cons There isn't really anything that I don't like about the system. Internally, I think we have too many categories to choose from when submitting expenses. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/176776/TeamPay/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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