# PayPal Invoicing vs Square Point of Sale: Features and Cost Comparison 2026 | Capterra > PayPal Invoicing vs Square Point of Sale: Which billing and invoicing tool is right for you? Dive into our detailed comparison of their features, costs, and user experience to make your decision. Source: https://www.capterra.com/compare/179253-275802/PayPal-Invoicing-vs-Square-Point-of-Sale --- # PayPal Invoicing vs Square Point of Sale Features and Cost Comparison Last updated April 27th, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.[Learn more](https://www.capterra.com/our-story/) Your comparison: PayPal InvoicingSquare Point of Sale2/4 selected [PayPal Invoicing](https://www.capterra.com/p/179253/PayPal-Invoicing/)[4.7 (594)](https://www.capterra.com/p/179253/PayPal-Invoicing/reviews/) [Square Point of Sale](https://www.capterra.com/p/275802/Square-Point-of-Sale/)[4.6 (3030)](https://www.capterra.com/p/275802/Square-Point-of-Sale/reviews/) [## PayPal Invoicing](https://www.capterra.com/p/179253/PayPal-Invoicing/)[4.7 (594)](https://www.capterra.com/p/179253/PayPal-Invoicing/reviews/) [## Square Point of Sale](https://www.capterra.com/p/275802/Square-Point-of-Sale/)[4.6 (3030)](https://www.capterra.com/p/275802/Square-Point-of-Sale/reviews/) Starting Price Contact vendor Starting Price Contact vendor for pricing Value-for-Money 4.6 Functionality 4.7 Ease of Use 4.7 Customer Service 4.4 Starting Price Contact vendor Starting Price Contact vendor for pricing Value-for-Money 4.5 Functionality 4.5 Ease of Use 4.7 Customer Service 4.4 Reviews Sentiment Based on [594 reviews](https://www.capterra.com/p/179253/PayPal-Invoicing/reviews/) Positive 565 Neutral 23 Negative 6 Positive 565 Neutral 23 Negative 6 Reviews Sentiment Based on [3,030 reviews](https://www.capterra.com/p/275802/Square-Point-of-Sale/reviews/) Positive 2,838 Neutral 128 Negative 64 Positive 2,838 Neutral 128 Negative 64 Best for (according to reviews) - **Business size**: Small businesses account for 503 reviews, representing 86% of feedback, indicating strong adoption among this segment. - **Industry**: Retail, arts and crafts, and marketing/advertising together contribute 22% of reviews, reflecting moderate usage across these sectors. - **Use cases**: Billing and invoicing is the primary use case, present in all reviews, with recurring billing and quoting cited in 4% each. Best for (according to reviews) - **Business size**: Small businesses account for 2,480 reviews, representing 82% of feedback, showing widespread use among smaller organizations. - **Industry**: Retail, health & wellness, and food & beverages collectively contribute 26% of reviews, indicating broad adoption across these sectors. - **Use cases**: Payment processing (67%), point of sale (39%), and small business POS (25%) highlight core functionalities for transaction management and sales operations. ## Not a match? Find software alternatives tailored to your priorities. 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Reviewers value its comprehensive invoice history, mobile accessibility, and global payment capabilities, while noting its reasonable pricing and integration with online stores. However, they mention high transaction fees and occasional customer service issues as drawbacks. Square Point of Sale Square Point of Sale users consider it ideal for flexible payment processing and integrated sales management, citing its convenience for in-person and remote transactions, as well as its compatibility with various payment methods. Reviewers highlight its transparent pricing, affordability for small businesses, and integration with other business tools, while mentioning that processing fees and occasional hardware issues can be concerns. ## Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Features comparison Beyond cost, assessing the specific features and benefits of PayPal Invoicing and Square Point of Sale within the billing and invoicing space can help ensure the best fit for your needs. A well-matched option can enhance productivity while avoiding extra spending on functionalities that won't be used. Here's an overview of the key considerations and how these choices compare. \[[1](#source-item-1)\] Key features rated by users Features selected based on 40,678 reviews from Billing and Invoicing users. about the Fit Score methodology. Fit Score methodology To calculate the Fit Score, our proprietary methodology factors in the following: - The importance level for each feature. By default, this is determined by user reviews. They can rate a feature Critical, High, Low, or Not Used. - Feedback from real users on how the product performs for each key feature, derived from verified user reviews and ratings. Please note: - To calculate the Fit Score, the number of reviews for those features and the actual rating carry the same weight. You might see that, in some cases, even though the ratings are the same, we still determine a winner because it had more reviews. - If the Fit Score is not shown for a specific product, that only means there are currently not enough relevant data points to develop a meaningful score. It does not indicate that the product should be excluded from further evaluation. PayPal Invoicing 84%Fit High performer Feature ratings Invoice Creation 4.7 Invoice History 4.7 Online Invoicing 4.7 Payment Processing 4.7 Square Point of Sale 87%Fit Feature ratings Invoice Creation 4.6 Invoice History 4.5 Online Invoicing 4.6 Payment Processing 4.7 Invoice Creation 4.7 (185) 4.6 (244) Reviewers find PayPal Invoicing's invoice creation feature user-friendly and efficient, noting its customizable templates, automatic tax calculations, and easy itemization. They appreciate the ability to add logos, specify payment terms, and create both one-time and recurring invoices. Users also value the streamlined process, which they say helps them manage finances and improve cash flow. Meanwhile, Square Point of Sale users highlight the convenience of creating invoices directly from the transaction screen, with customizable amounts and detailed notes. They appreciate the ability to send invoices via email or text, and the integration with other software for a seamless experience. Overall, users think PayPal Invoicing offers a highly customizable and user-friendly invoice creation process, while they value Square Point of Sale for its convenience and integration capabilities. Invoice History 4.7 (174) 4.5 (183) PayPal Invoicing users appreciate the comprehensive invoice history feature, which they say helps them track all issued invoices, manage finances, and stay organized. They value the ability to search by client, date, or amount, and the cloud-based access from any device. Reviewers also mention the usefulness of tracking payment statuses and generating reports for tax purposes. On the other hand, Square Point of Sale users find the invoice history feature helpful for tracking past orders and payments, noting its importance for resolving discrepancies and managing cash flow. They appreciate the ability to see when clients have viewed invoices and the overall organization it provides. In summary, users find PayPal Invoicing's invoice history feature comprehensive and accessible, while they value Square Point of Sale for its tracking and organizational capabilities. Online Invoicing 4.7 (188) 4.6 (220) PayPal Invoicing users appreciate the simplicity and efficiency of the online invoicing feature, highlighting its secure payment processing, automatic reminders, and the ability to send invoices from any device. They value the variety of payment options available and the detailed payment tracking. Reviewers also mention the convenience of paperless invoicing and the ease of integrating with online platforms. Square Point of Sale users, meanwhile, find the online invoicing feature convenient for sending invoices via email or messaging platforms, noting its positive impact on customer satisfaction and cash flow. They appreciate the ability to set up recurring invoices and automated reminders, as well as the integration with other business tools. Overall, users think PayPal Invoicing offers a secure and efficient online invoicing process, while they value Square Point of Sale for its convenience and integration with other tools. Payment Processing 4.7 (186) 4.7 (908) PayPal Invoicing users find the payment processing feature fast, secure, and convenient, with multiple payment options including credit/debit cards and PayPal. They appreciate the quick processing times and the ability to track payment statuses. However, some users mention occasional issues with frozen funds and high fees. Square Point of Sale users, on the other hand, value the flexibility of accepting payments anywhere, including in-store, at events, and during deliveries. They highlight the ease of use, fast transactions, and the ability to manage cash flow effectively. Some users note occasional issues with online payments and processing fees. In general, users think PayPal Invoicing offers a secure and versatile payment processing system, while they value Square Point of Sale for its flexibility and ease of use. ## Pricing comparison ### Starting prices PayPal Invoicing Contact vendor for pricing Square Point of Sale $0.00 Other (Per Month) Free Trial Free Version [View pricing plans](https://www.capterra.com/p/275802/Square-Point-of-Sale/pricing/) ### Value-for-money analysis 4.6 (594) 4.5 (3030) An exploration of what reviewers say about both PayPal Invoicing's and Square Point of Sale's value for money finds that PayPal Invoicing reviewers see it as reasonably priced and easy to use, while Square Point of Sale reviewers comment on its affordability and transparent pricing. Reviewers find PayPal Invoicing to be reasonably priced, with no monthly subscription fees and affordable processing rates. They appreciate its seamless integration with online stores and the security provided by PayPal's seller protection program. However, some users mention that the fees, especially for inter-currency transactions, can be high and impact overall profitability. As for Square Point of Sale, reviewers appreciate its transparent pricing and affordability, particularly for small businesses. They value the user-friendly interface, comprehensive features, and the absence of hidden fees. However, some users feel that the processing fees can add up, and additional costs for premium features and hardware can be a drawback for businesses with limited budgets. ## How does the user experience compare on PayPal Invoicing vs Square Point of Sale? ### Overall rating 4.7 (594) 4.6 (3030) ### User interface PayPal Invoicing Square Point of Sale ### Customer service and support PayPal Invoicing Email/Help Desk FAQs/Forum Knowledge Base Phone Support 24/7 (Live rep) Chat Square Point of Sale Email/Help Desk FAQs/Forum Knowledge Base Phone Support 24/7 (Live rep) Chat ## What users say about the pros and cons of PayPal Invoicing vs Square Point of Sale Both PayPal Invoicing and Square Point of Sale are solutions that have been reviewed by verified reviewers on Capterra. Check out what real users have to say about their experiences to see how PayPal Invoicing stacks up against Square Point of Sale and pick the one that fits best your needs. Users appreciate PayPal Invoicing for its robust invoice management, noting the ability to customize invoices, track payments, and send reminders. They also value the intuitive mobile interface, which they find easy to use on various devices. Additionally, reviewers highlight the convenience of money transfers, citing the ease of sending and receiving payments globally. At the same time, Square Point of Sale users commend its versatile payment processing, mentioning the support for various payment methods and the convenience of mobile integration. They also praise its sales management features, indicating it simplifies sales tracking and reporting, and its efficient card payment processing. As for the cons, PayPal Invoicing users often mention high transaction fees and poor customer service, noting slow response times and unresolved issues. Meanwhile, Square Point of Sale users also cite transaction fees as a downside, along with occasional issues with support and card reader malfunctions. \[[2](#source-item-2)\] Pros PayPal Invoicing EW Elizabeth W Senior Director Of Digital MarketingRetail, 5,001 - 10,000 employeesUsed the software for: More than 2 years. “What I like most about Paypal Invoicing is that it's a recognized brand; you can save customer information, just by searching for them with an email address; I can keep track of sent invoices and their status, whether they have been paid or not.“ November 12, 2025 SY Shuchun Y Software EngineerComputer Software, 10,001+ employeesUsed the software for: 6-12 months. “Paypal invocing is very easy to use, it provides out of box invoice template you don't need any design skills, and comparably cheap with other product, any time I have issues, I can contact customer support easily.“ February 13, 2026 Square Point of Sale Mack B Digital coordinatorEntertainment, Self-employedUsed the software for: 1-2 years. “As part of the Square suite of apps and services, I liked that Point of Sale provided a digital platform and the means for me to pay using my cards or digital wallets, removing the need for paper or extra hassle at the cashier.“ March 18, 2026 Mack B Digital coordinatorEntertainment, Self-employedUsed the software for: 1-2 years. “Overall, Point of Sale has been a great way for me to pay quickly, conveniently, and interactively up front using a multitude of digital processes. While it removes some of the human element, I feel that it's become a more convenient purchase system.“ March 18, 2026 Cons PayPal Invoicing BL Brook L BuilderBuilding Materials, 11 - 50 employeesUsed the software for: More than 2 years. “PayPal Invoicing will NOT leave you hanging with any questions either if you were to get lost on the browser.“ April 14, 2026 cynthia r ClinicianMental Health Care, 51 - 200 employeesUsed the software for: 1-2 years. “There aren't many things that I dislike about PayPal but like any other application there can always be slow sides or moments I have to reload page.“ March 16, 2026 Square Point of Sale John D PresidentConsumer Services, 2 - 10 employeesUsed the software for: More than 2 years. “All that is left to me now is to share my horror story as far and wide as possible to warn other small businesses about this horrible, unethical business practice.“ December 11, 2025 KH Kasi H Front Desk ManagerHospitality, 51 - 200 employeesUsed the software for: Less than 6 months. “Maybe for a small hotel or business it would be affordable able. But for our property and the amount of online and phone reservations that we take the transaction fees really rack up. And the customer service is the worst I have ever dealt with“ October 15, 2025 * * * Sources 1. Our research team identified features from vendor websites based on their analysis of what users find valuable or expect from billing and invoicing software. This list is not exhaustive. For additional features, refer to the vendor’s website. 2. Review excerpts are passages extracted from longer reviews written by verified reviewers. We obtain these excerpts by applying an algorithm that considers factors including, but not limited to, length, topic coverage, and thematic relevance. Excerpts are evaluated for positive or negative sentiment and receive a sentiment score. They represent user opinion and do not represent the views of, nor constitute, an endorsement by Capterra or its affiliates. Excerpts are not edited for clarity or grammar. * * * Need Help Deciding Between PayPal Invoicing and Square Point of Sale? Talk to a Capterra advisor for free and get results within 15 minutes. 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