# Asana vs Microsoft Planner: Features and Cost Comparison 2026 | Capterra > Asana vs Microsoft Planner: Which task management tool is right for you? Dive into our detailed comparison of their features, costs, and user experience to make your decision. Source: https://www.capterra.com/compare/184581-227201/Asana-PM-vs-Microsoft-Planner --- # Asana vs Microsoft Planner Features and Cost Comparison Last updated May 7th, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.[Learn more](https://www.capterra.com/our-story/) Your comparison: AsanaMicrosoft Planner2/4 selected [Asana](https://www.capterra.com/p/184581/Asana-PM/)[4.5 (13566)](https://www.capterra.com/p/184581/Asana-PM/reviews/) [Microsoft Planner](https://www.capterra.com/p/227201/Microsoft-Planner/)[4.3 (293)](https://www.capterra.com/p/227201/Microsoft-Planner/reviews/) [## Asana](https://www.capterra.com/p/184581/Asana-PM/)[4.5 (13566)](https://www.capterra.com/p/184581/Asana-PM/reviews/) [## Microsoft Planner](https://www.capterra.com/p/227201/Microsoft-Planner/)[4.3 (293)](https://www.capterra.com/p/227201/Microsoft-Planner/reviews/) Starting Price $10.99/month Starting Price $10.99/month Value-for-Money 4.4 Functionality 4.4 Ease of Use 4.4 Customer Service 4.3 Starting Price $10.00/month Starting Price $10.00/month Value-for-Money 4.5 Functionality 4.2 Ease of Use 4.5 Customer Service 4.2 Reviews Sentiment Based on [13,566 reviews](https://www.capterra.com/p/184581/Asana-PM/reviews/) Positive 12,419 Neutral 914 Negative 233 Positive 12,419 Neutral 914 Negative 233 Reviews Sentiment Based on [293 reviews](https://www.capterra.com/p/227201/Microsoft-Planner/reviews/) Positive 249 Neutral 34 Negative 10 Positive 249 Neutral 34 Negative 10 Best for (according to reviews) - **Business size**: Small businesses account for 65% of reviews (8,849), reflecting high usage rates compared to enterprises and midsize businesses, which each contribute only 10%. - **Industry**: Marketing & advertising, computer software, and IT/services together represent 31% of reviews, indicating broad adoption across creative, tech, and service sectors. - **Use cases**: Project management (64%), task management (58%), and project tracking (27%) are the main uses, highlighting a focus on organizing and monitoring work. Best for (according to reviews) - **Business size**: Small businesses account for 144 reviews, representing 51% of feedback, showing widespread use among smaller organizations compared to enterprises and midsize companies. - **Industry**: Information technology and services, higher education, and construction together contribute 21% of reviews, indicating diverse adoption across these sectors. - **Use cases**: Task management (88%), project management (60%), and dashboard (17%) are the main use cases, highlighting focus on organizing and tracking work. ## Send this comparison chart to my inbox ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. ## Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Features comparison In the task management market, Asana and Microsoft Planner both offer a range of features, and comparing them goes beyond just looking at price. Understanding which functionalities align with your specific requirements can help maximize value and eliminate unnecessary spending. Below is a breakdown of the most critical aspects to consider. \[[1](#source-item-1)\] Key features rated by users Features selected based on 66,139 reviews from Task Management users. about the Fit Score methodology. Fit Score methodology To calculate the Fit Score, our proprietary methodology factors in the following: - The importance level for each feature. By default, this is determined by user reviews. They can rate a feature Critical, High, Low, or Not Used. - Feedback from real users on how the product performs for each key feature, derived from verified user reviews and ratings. Please note: - To calculate the Fit Score, the number of reviews for those features and the actual rating carry the same weight. You might see that, in some cases, even though the ratings are the same, we still determine a winner because it had more reviews. - If the Fit Score is not shown for a specific product, that only means there are currently not enough relevant data points to develop a meaningful score. It does not indicate that the product should be excluded from further evaluation. Asana 88%Fit High performer Feature ratings Task Management 4.7 Task Editing 4.6 Task Scheduling 4.6 Task Progress Tracking 4.6 Microsoft Planner 81%Fit Feature ratings Task Management 4.6 Task Editing 4.5 Task Scheduling 4.6 Task Progress Tracking 4.5 Task Management 4.7 (2584) 4.6 (112) Asana users appreciate its intuitive task creation, which they say allows them to quickly add tasks, assign team members, set due dates, and attach files. They value the ability to break down projects into subtasks, create templates for recurring tasks, and track progress in real-time. Reviewers highlight the platform's flexibility in linking tasks to other projects and resources, which they mention enhances collaboration and organization. Meanwhile, Microsoft Planner users find it effective for managing daily, weekly, and monthly tasks, appreciating its integration with other Microsoft tools like Teams and Outlook. They mention that tasks can be easily assigned, prioritized, and scheduled, though some users note the lack of advanced features like subtasks. Overall, users find Asana's task management comprehensive and user-friendly, while they value Microsoft Planner's integration and straightforward task assignment. Task Editing 4.6 (1001) 4.5 (86) Asana users find task editing straightforward and efficient, which they say allows them to update titles, descriptions, deadlines, and assignees with ease. They appreciate the ability to add comments, attach files, and modify templates, which they say fosters flexibility and responsiveness. However, some users mention that the ease of editing can lead to accidental changes. Microsoft Planner users also find task editing simple and intuitive, noting that it allows for real-time updates and modifications. They appreciate the ability to add comments and update information, though some users find the process slightly confusing at times. In general, users value Asana's comprehensive and flexible task editing capabilities, while they find Microsoft Planner's task editing straightforward and effective for keeping everyone informed. Task Scheduling 4.6 (1531) 4.6 (151) Asana users appreciate its robust task scheduling features, which they say include setting due dates, assigning tasks, and receiving reminders. They find the ability to create recurring tasks and visualize schedules with Gantt charts and timelines particularly useful. Reviewers mention that these features help them stay organized and meet deadlines efficiently. Microsoft Planner users also value its task scheduling capabilities, highlighting the integration with Outlook for calendar visualization and the ease of assigning tasks to team members. They appreciate the ability to set deadlines and receive notifications, though some users wish for more advanced scheduling options like dependencies. Overall, users find Asana's task scheduling features comprehensive and flexible, while they value Microsoft Planner's integration and ease of use for scheduling tasks. Task Progress Tracking 4.6 (1284) 4.5 (133) Asana users value its task progress tracking for its clarity and real-time visibility. They appreciate the ability to monitor task status, track milestones, and view progress updates, which they say enhances transparency and accountability. Reviewers mention that this feature helps them identify bottlenecks and optimize workflows. Microsoft Planner users also find task progress tracking essential, noting its ability to provide visual summaries and updates on task status. They appreciate the dashboard view for an overview of project progress, though some users find it less intuitive for detailed tracking. In summary, users find Asana's task progress tracking clear and comprehensive, while they value Microsoft Planner's visual summaries and overall progress tracking capabilities. ## Pricing comparison ### Starting prices Asana $10.99 Per User (Per Month) Free Trial Free Version [View pricing plans](https://www.capterra.com/p/184581/Asana-PM/pricing/) Microsoft Planner $10.00 Per User (Per Month) Free Trial Free Version [View pricing plans](https://www.capterra.com/p/227201/Microsoft-Planner/pricing/) ## Integrations Popular Integrations Compare available integrations between Asana and Microsoft Planner. ### Microsoft Outlook Asana Microsoft Planner ### Microsoft 365 Asana Microsoft Planner ### Microsoft Teams Asana Microsoft Planner ### SkedPal Asana Microsoft Planner ### Microsoft Word Asana Microsoft Planner ### Transcend Asana Microsoft Planner ### Microsoft Excel Asana Microsoft Planner ### PMPeople Asana Microsoft Planner Total Integrations 111 Slack Reviewers report that integrating Slack with Asana enhances team communication and collaboration, noting that it allows real-time notifications, task creation, and updates directly within Slack channels. Google Drive Users mention that integrating Google Drive with Asana facilitates file sharing and document management, citing that it allows attaching files to tasks and keeping project resources in one place. Gmail Reviewers state that integrating Gmail with Asana improves workflow efficiency, which they note allows converting emails into tasks, receiving notifications, and managing tasks directly from the inbox. Jira Users say that integrating Jira with Asana helps manage tasks across teams, noting that it enables tracking tasks related to product and engineering teams and sending information between platforms. Google Calendar Reviewers mention that integrating Google Calendar with Asana helps manage deadlines and schedules, which they say syncs tasks and events, ensuring timely reminders and efficient time management. Asana Integrations (111) - [Adobe Creative Cloud](https://www.capterra.com/p/48969/Adobe-Creative-Cloud/) - [Bitium](https://www.capterra.com/p/133412/Bitium/) - [Box](https://www.capterra.com/p/148766/Box/) - [Bridge24](https://www.capterra.com/p/187545/Bridge24/) - [Bybrand](https://www.capterra.com/p/167217/Bybrand/) - [Bynder](https://www.capterra.com/p/122257/Bynder/) - [Campaign Monitor by Marigold](https://www.capterra.com/p/76928/Campaign-Monitor/) - [Canva](https://www.capterra.com/p/168956/Canva/) - [Claris Connect](https://www.capterra.com/p/246748/Claris-Connect/) - [Clockify](https://www.capterra.com/p/169607/Clockify/) - [Clockwise](https://www.capterra.com/p/194643/Clockwise/) - [Confluence](https://www.capterra.com/p/136446/Confluence/) - [Coview](https://www.capterra.com/p/196881/Coview/) - [Devart ODBC Drivers](https://www.capterra.com/p/197283/Devart-ODBC-Drivers/) - [Docusign](https://www.capterra.com/p/121506/Docusign/) - [Drata](https://www.capterra.com/p/218441/Drata/) - [DronaHQ](https://www.capterra.com/p/160327/DronaHQ/) - [Dropbox Business](https://www.capterra.com/p/143068/Dropbox-Business/) - [Everhour](https://www.capterra.com/p/133409/Everhour/) - [Evernote Teams](https://www.capterra.com/p/154969/Evernote-Business/) - [Expiration Reminder](https://www.capterra.com/p/172196/Expiration-Reminder/) - [Exterro E-Discovery Software Suite](https://www.capterra.com/p/124271/Exterro-E-Discovery-Software-Suite/) - [Figma](https://www.capterra.com/p/175027/Figma/) - [Front](https://www.capterra.com/p/132901/Front/) - [GitHub](https://www.capterra.com/p/129067/GitHub/) - [GitLab](https://www.capterra.com/p/159806/GitLab/) - [Gmail](https://www.capterra.com/p/202338/Gmail/) - [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) - [Google Chat](https://www.capterra.com/p/175800/Chat/) - [Google Docs](https://www.capterra.com/p/160756/Google-Docs/) - [Google Drive](https://www.capterra.com/p/161425/Drive/) - [Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/) - [Google Slides](https://www.capterra.com/p/178686/Google-Slides/) - [Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/) - [Grow](https://www.capterra.com/p/136247/Grow/) - [Happeo](https://www.capterra.com/p/176777/Happeo/) - [Harvest](https://www.capterra.com/p/75598/Harvest/) - [HourStack](https://www.capterra.com/p/173007/HourStack/) - [HubSpot CRM](https://www.capterra.com/p/152373/HubSpot-CRM/) - [Hubstaff](https://www.capterra.com/p/132376/Hubstaff/) - [IBM App Connect](https://www.capterra.com/p/251280/IBM-App-Connect/) - [IFTTT](https://www.capterra.com/p/186695/IFTTT/) - [Instagantt](https://www.capterra.com/p/182910/Instagantt/) - [Intercom](https://www.capterra.com/p/134347/Intercom/) - [Jira](https://www.capterra.com/p/19319/JIRA/) - [Jotform](https://www.capterra.com/p/158456/JotForm-4-0/) - [Juriba Enterprise](https://www.capterra.com/p/183239/JuribaEnterprise/) - [Looker](https://www.capterra.com/p/169053/Looker/) - [Loom](https://www.capterra.com/p/191187/Loom/) - [Lucidchart](https://www.capterra.com/p/146136/Lucidchart/) - [Luciq](https://www.capterra.com/p/166279/Instabug/) - [Mailbird](https://www.capterra.com/p/160517/Mailbird/) - [Mailchimp](https://www.capterra.com/p/110228/MailChimp/) - [Make](https://www.capterra.com/p/154278/Integromat/) - [Marker](https://www.capterra.com/p/152269/Marker/) - [Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/) - [Microsoft Intune](https://www.capterra.com/p/230703/Microsoft-Endpoint-Manager-MEM/) - [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) - [Microsoft Power BI](https://www.capterra.com/p/176586/Power-BI/) - [Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/) - [Netskope Active Platform](https://www.capterra.com/p/135460/Netskope-Active-Platform/) - [Notion](https://www.capterra.com/p/186596/Notion/) - [Okta](https://www.capterra.com/p/119653/Okta/) - [OneDrive](https://www.capterra.com/p/161304/OneDrive/) - [OneLogin](https://www.capterra.com/p/114110/OneLogin/) - [Pipedrive](https://www.capterra.com/p/132666/Pipedrive/) - [Pivotal Tracker](https://www.capterra.com/p/227356/Pivotal-Tracker/) - [PMPeople](https://www.capterra.com/p/204655/PMPeople/) - [Rollbar](https://www.capterra.com/p/158230/Rollbar/) - [Salesforce Sales Cloud](https://www.capterra.com/p/61368/Salesforce/) - [Screenful](https://www.capterra.com/p/139635/Screenful-for-Agile/) - [ServiceNow](https://www.capterra.com/p/254088/ServiceNow/) - [SkedPal](https://www.capterra.com/p/172391/SkedPal/) - [Slab](https://www.capterra.com/p/184289/Slab/) - [Slack](https://www.capterra.com/p/135003/Slack/) - [Splunk Enterprise](https://www.capterra.com/p/94317/Splunk/) - [SupportBee](https://www.capterra.com/p/132028/SupportBee/) - [SyncEzy](https://www.capterra.com/p/201817/SyncEzy/) - [Tableau](https://www.capterra.com/p/208764/Tableau/) - [TeamKeeper](https://www.capterra.com/p/23321/CLOCKWISE/) - [Testmo](https://www.capterra.com/p/10014270/Testmo/) - [TestMu AI](https://www.capterra.com/p/170732/LambdaTest/) - [Time Doctor](https://www.capterra.com/p/129984/Time-Doctor/) - [TimeCamp](https://www.capterra.com/p/129847/TimeCamp/) - [Timely](https://www.capterra.com/p/131584/Timely/) - [TMetric](https://www.capterra.com/p/148624/TMetric/) - [Toggl Track](https://www.capterra.com/p/247745/Toggl/) - [TrackingTime](https://www.capterra.com/p/136591/TrackingTime/) - [Transcend](https://www.capterra.com/p/211669/Transcend/) - [Tray.io](https://www.capterra.com/p/162651/Tray-io/) - [Trello](https://www.capterra.com/p/211559/Trello/) - [TriNet HR Plus](https://www.capterra.com/p/133019/Zenefits/) - [Twist](https://www.capterra.com/p/167818/Twist/) - [Unito](https://www.capterra.com/p/147319/Unito/) - [Usersnap](https://www.capterra.com/p/135579/Usersnap/) - [Vanta](https://www.capterra.com/p/211459/Vanta/) - [Velocity](https://www.capterra.com/p/157936/Velocity/) - [Vimeo](https://www.capterra.com/p/122348/Vimeo-Pro/) - [WebWork Time Tracker](https://www.capterra.com/p/151338/WebWork-Time-Tracker/) - [Weekdone](https://www.capterra.com/p/165423/Weekdone/) - [Whimsical](https://www.capterra.com/p/172789/Whimsical/) - [Wistia](https://www.capterra.com/p/82313/Wistia/) - [Wufoo](https://www.capterra.com/p/224990/Wufoo/) - [Ybug](https://www.capterra.com/p/175621/Ybug/) - [Zapier](https://www.capterra.com/p/130182/Zapier/) - [Zendesk Suite](https://www.capterra.com/p/164283/Zendesk/) - [Zight](https://www.capterra.com/p/154298/CloudApp/) - [Zoho Cliq](https://www.capterra.com/p/167639/Zoho-Cliq/) - [Zoho Connect](https://www.capterra.com/p/131427/Zoho-Connect/) - [Zoho Flow](https://www.capterra.com/p/227460/Zoho-Flow/) - [Zoom Workplace](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/) Total Integrations 8 Microsoft 365 Reviewers mention that Microsoft Planner integrates seamlessly with the Microsoft 365 ecosystem, noting that it enhances collaboration, communication, and project management through unified tools and real-time updates. Microsoft Outlook Users report that Microsoft Planner integrates well with Outlook, citing that it allows for email notifications, task synchronization, and streamlined calendar management, improving overall productivity. Microsoft Planner Integrations (8) - [Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/) - [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) - [Microsoft OneNote](https://www.capterra.com/p/227211/Microsoft-OneNote/) - [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) - [Microsoft PowerPoint](https://www.capterra.com/p/141633/PowerPoint/) - [Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/) - [Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/) - [Microsoft Word](https://www.capterra.com/p/227146/Microsoft-Word/) For each product, we show you the most common integrations according to our user reviews and analyze themes in what reviewers say to highlight what you need to know. ## How does the user experience compare on Asana vs Microsoft Planner? ### Overall rating 4.5 (13566) 4.3 (293) ### User interface Asana Microsoft Planner ### Customer service and support Asana Email/Help Desk FAQs/Forum Knowledge Base Phone Support 24/7 (Live rep) Chat Microsoft Planner Email/Help Desk FAQs/Forum Knowledge Base Phone Support 24/7 (Live rep) Chat ## What users say about the pros and cons of Asana vs Microsoft Planner These task management software solutions have been evaluated by verified reviewers on Capterra. Check out what real users say about Asana and Microsoft Planner to find out which one would work best for your needs. \[[2](#source-item-2)\] Pros Asana RG Reyes G HR ManagerWholesale, 51 - 200 employeesUsed the software for: 1-2 years. “It has an intuitive dashboard with great reporting capabilities so we are able to track workloads and spot bottlenecks in real-time.“ January 14, 2026 Veronika T FounderCommercial Real Estate, 2 - 10 employeesUsed the software for: 1-2 years. “It helped me bring structure and clarity to managing my beauty coworking space, especially with part-time staff. Once everything was set up, it became a reliable system for keeping tasks organized and the team aligned.“ March 24, 2026 Microsoft Planner AV Alexandra V People Business PartnerWholesale, 201 - 500 employeesUsed the software for: More than 2 years. “The platform is easily accessible, and you can use it as an app on the computer, as well as through the browser, allowing access from multiple devices.“ April 5, 2026 EM Elizabeth M Director of IS Project ManagementMental Health Care, 1,001 - 5,000 employeesUsed the software for: 1-2 years. “My overall experience with Microsoft planner is that I can track all of my projects in one platform and I can set permissions for team members to collaborate with me on plans to track tasks and milestones for these projects.“ September 18, 2025 Cons Asana TB Tracie B Executive DirectorNon-Profit Organization Management, 2 - 10 employeesUsed the software for: 6-12 months. “it is next to impossible to set up your projects and tasks on your dashboard in order of priority so many tasks from different projects show up and not in a specific priority order.“ November 15, 2025 TK Tatsiana K ManagerComputer Software, 51 - 200 employeesUsed the software for: More than 2 years. “It tracks the time so that the billing at the end of each month will not become an absolute nightmare when I am tired.“ January 8, 2026 Microsoft Planner MS Manish S AI and Automation EngineerInformation Technology and Services, 11 - 50 employeesUsed the software for: 1-2 years. “The Microsoft planner doesn't have the capability to manage complex projects and have less features as compared to the competitor tools which can manage highly complex project workflows.“ March 2, 2026 Connor Q IT Team LeadMedia Production, 201 - 500 employeesUsed the software for: More than 2 years. “Rather than being a familiar tool I can settle in to, interfacing with the app feels like a constant game of cat and mouse where I'm having to re-learn where functions and features are moved to in order to leverage its functionality in full. As such it feels vastly less attractive that other, simpler solutions, despite having far less functionality and their own flaws within corporate environments.“ April 15, 2026 * * * Sources 1. Our research team identified features from vendor websites based on their analysis of what users find valuable or expect from task management software. This list is not exhaustive. For additional features, refer to the vendor’s website. 2. Review excerpts are passages extracted from longer reviews written by verified reviewers. We obtain these excerpts by applying an algorithm that considers factors including, but not limited to, length, topic coverage, and thematic relevance. Excerpts are evaluated for positive or negative sentiment and receive a sentiment score. They represent user opinion and do not represent the views of, nor constitute, an endorsement by Capterra or its affiliates. Excerpts are not edited for clarity or grammar. * * * Need Help Deciding Between Asana and Microsoft Planner? 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