# Notion vs Microsoft Planner: Features and Cost Comparison 2026 | Capterra > Notion vs Microsoft Planner: Which task management tool is right for you? Dive into our detailed comparison of their features, costs, and user experience to make your decision. Source: https://www.capterra.com/compare/186596-227201/Notion-vs-Microsoft-Planner --- # Notion vs Microsoft Planner Features and Cost Comparison Last updated April 6th, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.[Learn more](https://www.capterra.com/our-story/) Your comparison: NotionMicrosoft Planner2/4 selected [Notion](https://www.capterra.com/p/186596/Notion/)[4.7 (2730)](https://www.capterra.com/p/186596/Notion/reviews/) [Microsoft Planner](https://www.capterra.com/p/227201/Microsoft-Planner/)[4.3 (293)](https://www.capterra.com/p/227201/Microsoft-Planner/reviews/) [## Notion](https://www.capterra.com/p/186596/Notion/)[4.7 (2730)](https://www.capterra.com/p/186596/Notion/reviews/) [## Microsoft Planner](https://www.capterra.com/p/227201/Microsoft-Planner/)[4.3 (293)](https://www.capterra.com/p/227201/Microsoft-Planner/reviews/) Starting Price $12.00/month Starting Price $12.00/month Value-for-Money 4.6 Functionality 4.6 Ease of Use 4.4 Customer Service 4.4 Starting Price $10.00/month Starting Price $10.00/month Value-for-Money 4.5 Functionality 4.2 Ease of Use 4.5 Customer Service 4.2 Reviews Sentiment Based on [2,730 reviews](https://www.capterra.com/p/186596/Notion/reviews/) Positive 2,645 Neutral 68 Negative 17 Positive 2,645 Neutral 68 Negative 17 Reviews Sentiment Based on [293 reviews](https://www.capterra.com/p/227201/Microsoft-Planner/reviews/) Positive 249 Neutral 34 Negative 10 Positive 249 Neutral 34 Negative 10 Best for (according to reviews) - **Business size**: Small businesses account for 80% of reviews (2086), reflecting high usage rates among this segment. - **Industry**: Computer software, IT services, and marketing/advertising together represent 29% of reviews, indicating broad adoption across tech-driven sectors. - **Use cases**: Task management (56%), note-taking (48%), and project management (41%) are the primary functions, supporting diverse organizational workflows. Best for (according to reviews) - **Business size**: Small businesses account for 144 reviews, representing 51% of feedback, showing widespread use among smaller organizations compared to enterprises and midsize companies. - **Industry**: Information technology and services, higher education, and construction together contribute 21% of reviews, indicating diverse adoption across these sectors. - **Use cases**: Task management (88%), project management (60%), and dashboard (17%) are the main use cases, highlighting focus on organizing and tracking work. ## Not a match? Find software alternatives tailored to your priorities. These software suggestions are similar to those you’re currently comparing. 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Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Features comparison Choosing a task management solution like Notion or Microsoft Planner involves more than just comparing prices. Evaluating the features and capabilities of each option is key to finding the right fit. Selecting a solution that integrates well with your needs can improve efficiency and prevent spending on features you don't require. Here's how these two options measure up in key areas. \[[1](#source-item-1)\] Key features rated by users Features selected based on 66,139 reviews from Task Management users. about the Fit Score methodology. Fit Score methodology To calculate the Fit Score, our proprietary methodology factors in the following: - The importance level for each feature. By default, this is determined by user reviews. They can rate a feature Critical, High, Low, or Not Used. - Feedback from real users on how the product performs for each key feature, derived from verified user reviews and ratings. Please note: - To calculate the Fit Score, the number of reviews for those features and the actual rating carry the same weight. You might see that, in some cases, even though the ratings are the same, we still determine a winner because it had more reviews. - If the Fit Score is not shown for a specific product, that only means there are currently not enough relevant data points to develop a meaningful score. It does not indicate that the product should be excluded from further evaluation. Notion 84%Fit Feature ratings Task Management 4.6 Task Editing 4.6 Task Scheduling 4.4 Task Progress Tracking 4.5 Microsoft Planner 81%Fit Feature ratings Task Management 4.6 Task Editing 4.5 Task Scheduling 4.6 Task Progress Tracking 4.5 Task Management 4.6 (1076) 4.6 (112) Notion users appreciate the customizable and flexible task management features, which they say allow them to track tasks with due dates, priorities, and progress tracking in various views like Kanban boards and dashboards. They find it versatile for different workflows and team collaboration. However, some users mention that it lacks integration with external calendars and can be complex for large projects. Microsoft Planner users value its integration with the Microsoft Suite, which they say enhances workflow and collaboration. They find it easy to assign tasks, set priorities, and manage tasks through a straightforward interface. Some users note the need for more advanced features like subtasks and improved notifications. Overall, users find Notion highly customizable and versatile, while they appreciate Microsoft Planner for its ease of use and integration with other Microsoft tools. Task Editing 4.6 (664) 4.5 (86) Notion users find task editing to be highly flexible and efficient, appreciating the real-time updates, drag-and-drop functionality, and the ability to add detailed information such as subtasks, deadlines, and tags. They value the ease of modifying tasks as requirements change. However, some users report occasional issues with saving edits and the need for more intuitive navigation. Microsoft Planner users also find task editing straightforward and useful for keeping everyone updated on changes. They appreciate the simplicity of editing tasks but mention that it can sometimes be confusing and lacks private notes sections. In summary, users value Notion for its detailed and flexible task editing capabilities, while they find Microsoft Planner easy to use but in need of some improvements. Task Scheduling 4.4 (855) 4.6 (151) Notion users appreciate the task scheduling feature for its flexibility and customization options, including drag-and-drop calendar views, reminders, and integration with other tools within Notion. They find it effective for planning and allocating time, though some users wish for better integration with external calendars and more centralized to-do lists. Microsoft Planner users value the task scheduling feature for its ease of use and integration with Outlook, which they say helps visualize tasks on calendars and manage schedules efficiently. They find it beneficial for team collaboration and staying organized. Overall, users find Notion's task scheduling highly customizable and versatile, while they appreciate Microsoft Planner for its integration with Outlook and ease of use. Task Progress Tracking 4.5 (728) 4.5 (133) Notion users appreciate the customizable status boards and visual indicators for tracking task progress. They find it helpful for monitoring workflows and staying organized, though some users mention the need for manual setup of progress tracking features. Microsoft Planner users value the progress tracking feature for its visual summaries and integration with other Microsoft tools. They find it useful for keeping track of tasks and project statuses, though some users feel it could be more intuitive and aggressive with follow-ups. In general, users find Notion's task progress tracking comprehensive and customizable, while they appreciate Microsoft Planner for its visual summaries and integration with the Microsoft ecosystem. ## Pricing comparison ### Starting prices Notion $12.00 Per User (Per Month) Free Trial Free Version [View pricing plans](https://www.capterra.com/p/186596/Notion/pricing/) Microsoft Planner $10.00 Per User (Per Month) Free Trial Free Version [View pricing plans](https://www.capterra.com/p/227201/Microsoft-Planner/pricing/) ## Integrations Popular Integrations Compare available integrations between Notion and Microsoft Planner. ### Evernote Teams Notion Microsoft Planner ### Microsoft Outlook Notion Microsoft Planner ### GitHub Notion Microsoft Planner ### Microsoft Word Notion Microsoft Planner ### Google Drive Notion Microsoft Planner ### Microsoft Excel Notion Microsoft Planner ### Slack Notion Microsoft Planner ### Microsoft OneNote Notion Microsoft Planner Total Integrations 88 Google Drive Users report that they integrate Google Drive with Notion to embed and access documents, manage file storage, and enhance team collaboration, noting that it simplifies document management. Slack Reviewers mention that integrating Slack with Notion facilitates team communication and project updates, which they say helps streamline workflows and improve collaboration through notifications and reminders. Trello Users state that they use Trello and Notion together for project management, noting that importing Trello boards into Notion saves time and enhances task organization with Kanban-style boards. Evernote Teams Reviewers report that they integrate Evernote Teams with Notion to migrate and manage notes, citing that it allows them to consolidate their knowledge base and streamline note-taking processes. Zapier Users say that integrating Zapier with Notion automates repetitive tasks and connects various tools, which they indicate enhances productivity by reducing manual work and enabling seamless workflows. Notion Integrations (88) - [Adobe XD](https://www.capterra.com/p/168423/Adobe-XD/) - [Amplitude](https://www.capterra.com/p/158741/Amplitude/) - [ApiX-Drive](https://www.capterra.com/p/265765/ApiX-Drive/) - [Asana](https://www.capterra.com/p/184581/Asana-PM/) - [Bardeen](https://www.capterra.com/p/10002563/Bardeen/) - [Box](https://www.capterra.com/p/148766/Box/) - [Calendly](https://www.capterra.com/p/148036/Calendly/) - [Canva](https://www.capterra.com/p/168956/Canva/) - [Clay](https://www.capterra.com/p/237944/Clay/) - [ClickUp](https://www.capterra.com/p/158833/ClickUp/) - [CloudEagle](https://www.capterra.com/p/238495/CloudEagle/) - [Datadog](https://www.capterra.com/p/135453/Datadog-Cloud-Monitoring/) - [Deepnote](https://www.capterra.com/p/219539/Deepnote/) - [Dovetail](https://www.capterra.com/p/174077/Dovetail/) - [Drata](https://www.capterra.com/p/218441/Drata/) - [Dropbox Business](https://www.capterra.com/p/143068/Dropbox-Business/) - [Everhour](https://www.capterra.com/p/133409/Everhour/) - [Evernote Teams](https://www.capterra.com/p/154969/Evernote-Business/) - [Figma](https://www.capterra.com/p/175027/Figma/) - [Fillout](https://www.capterra.com/p/10002520/Fillout/) - [forms.app](https://www.capterra.com/p/197758/forms-app/) - [GitHub](https://www.capterra.com/p/129067/GitHub/) - [GitLab](https://www.capterra.com/p/159806/GitLab/) - [Gmail](https://www.capterra.com/p/202338/Gmail/) - [GoLinks](https://www.capterra.com/p/208740/GoLinks/) - [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) - [Google Docs](https://www.capterra.com/p/160756/Google-Docs/) - [Google Drive](https://www.capterra.com/p/161425/Drive/) - [Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/) - [Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/) - [Hightouch](https://www.capterra.com/p/241212/Hightouch/) - [Hipporello Service Desk for Trello](https://www.capterra.com/p/227596/Hipporello/) - [IFTTT](https://www.capterra.com/p/186695/IFTTT/) - [incident.io](https://www.capterra.com/p/246211/incidentio/) - [Jira](https://www.capterra.com/p/19319/JIRA/) - [JustCall](https://www.capterra.com/p/157853/JustCall/) - [Linear](https://www.capterra.com/p/10026109/Linear/) - [Loom](https://www.capterra.com/p/191187/Loom/) - [Lucidchart](https://www.capterra.com/p/146136/Lucidchart/) - [Lucidspark](https://www.capterra.com/p/211643/LucidSpark/) - [Make](https://www.capterra.com/p/154278/Integromat/) - [Marker](https://www.capterra.com/p/152269/Marker/) - [MeetGeek](https://www.capterra.com/p/266646/MeetGeek/) - [Microsoft Entra Verified ID](https://www.capterra.com/p/267058/Microsoft-Entra-Verified-ID/) - [Miro](https://www.capterra.com/p/128955/Miro/) - [Mixpanel](https://www.capterra.com/p/158740/Mixpanel/) - [Nightfall AI](https://www.capterra.com/p/211481/Nightfall-DLP/) - [Okta](https://www.capterra.com/p/119653/Okta/) - [OneDrive](https://www.capterra.com/p/161304/OneDrive/) - [OneLogin](https://www.capterra.com/p/114110/OneLogin/) - [PagerDuty](https://www.capterra.com/p/125693/PagerDuty/) - [Panther](https://www.capterra.com/p/204059/Panther/) - [PDF Maker - Automate Documents](https://www.capterra.com/p/10017586/PDF-Maker/) - [Pinterest](https://www.capterra.com/p/234608/Pinterest/) - [Pipedream](https://www.capterra.com/p/242217/Pipedream/) - [Pitch](https://www.capterra.com/p/186431/Pitch/) - [POWR](https://www.capterra.com/p/210309/POWr/) - [Qonto](https://www.capterra.com/p/173384/Qonto/) - [Quip](https://www.capterra.com/p/151651/Quip/) - [Relay.app](https://www.capterra.com/p/10012226/Relay/) - [Responsly](https://www.capterra.com/p/10003441/Responsly/) - [Rippling](https://www.capterra.com/p/172127/Rippling/) - [Rootly](https://www.capterra.com/p/253820/Rootly/) - [Rovo](https://www.capterra.com/p/10020663/Rovo/) - [Rows](https://www.capterra.com/p/219587/Rows/) - [SendOwl](https://www.capterra.com/p/210397/SendOwl/) - [Shortcut](https://www.capterra.com/p/160498/Shortcut/) - [Sketch](https://www.capterra.com/p/171364/Sketch/) - [Slack](https://www.capterra.com/p/135003/Slack/) - [Softr](https://www.capterra.com/p/232331/Softr/) - [Splunk Enterprise](https://www.capterra.com/p/94317/Splunk/) - [Streamlit](https://www.capterra.com/p/206476/Streamlit/) - [Sumo Logic](https://www.capterra.com/p/124188/Sumo-Logic/) - [Tableau](https://www.capterra.com/p/208764/Tableau/) - [TimeCamp](https://www.capterra.com/p/129847/TimeCamp/) - [Tines](https://www.capterra.com/p/178319/Tines/) - [Tray.io](https://www.capterra.com/p/162651/Tray-io/) - [Trello](https://www.capterra.com/p/211559/Trello/) - [Twitter/X](https://www.capterra.com/p/214056/Twitter/) - [Typeform](https://www.capterra.com/p/137289/Typeform/) - [Unito](https://www.capterra.com/p/147319/Unito/) - [Vanta](https://www.capterra.com/p/211459/Vanta/) - [VideoToPage](https://www.capterra.com/p/10026313/VideoToPage/) - [WebWork Time Tracker](https://www.capterra.com/p/151338/WebWork-Time-Tracker/) - [Whimsical](https://www.capterra.com/p/172789/Whimsical/) - [Zapier](https://www.capterra.com/p/130182/Zapier/) - [Zendesk Suite](https://www.capterra.com/p/164283/Zendesk/) - [Zoom Workplace](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/) Total Integrations 8 Microsoft 365 Reviewers mention that Microsoft Planner integrates seamlessly with the Microsoft 365 ecosystem, noting that it enhances collaboration, communication, and project management through unified tools and real-time updates. Microsoft Outlook Users report that Microsoft Planner integrates well with Outlook, citing that it allows for email notifications, task synchronization, and streamlined calendar management, improving overall productivity. Microsoft Planner Integrations (8) - [Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/) - [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) - [Microsoft OneNote](https://www.capterra.com/p/227211/Microsoft-OneNote/) - [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) - [Microsoft PowerPoint](https://www.capterra.com/p/141633/PowerPoint/) - [Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/) - [Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/) - [Microsoft Word](https://www.capterra.com/p/227146/Microsoft-Word/) For each product, we show you the most common integrations according to our user reviews and analyze themes in what reviewers say to highlight what you need to know. ## How does the user experience compare on Notion vs Microsoft Planner? ### Overall rating 4.7 (2730) 4.3 (293) ### User interface Notion Microsoft Planner ### Customer service and support Notion Email/Help Desk FAQs/Forum Knowledge Base Phone Support 24/7 (Live rep) Chat Microsoft Planner Email/Help Desk FAQs/Forum Knowledge Base Phone Support 24/7 (Live rep) Chat ## What users say about the pros and cons of Notion vs Microsoft Planner These task management software solutions have been evaluated by verified reviewers on Capterra. Check out what real users say about Notion and Microsoft Planner to find out which one would work best for your needs. \[[2](#source-item-2)\] Pros Notion Cq Connor q IT Team LeadMedia Production, 201 - 500 employeesUsed the software for: More than 2 years. “It is ideal for project management and allows for a variety of views and filters, such as bullet points, kantan board, etc. As expected from task management solutions it allows for different status' flags that can be customised (Completed, pending, cancelled, etc) as well as creation of different 'buckets' that can be set according to whatever logic is fit for your purpose.“ April 2, 2026 AG Ashleie G Maternal and child health systems analystHospital & Health Care, Self-employedUsed the software for: Less than 6 months. “I can create what works for my own personal workflow system and even link task to my calendar which helps with being a business owner, a research assistant, full time grad student and consultant.“ May 2, 2026 Microsoft Planner AV Alexandra V People Business PartnerWholesale, 201 - 500 employeesUsed the software for: More than 2 years. “The platform is easily accessible, and you can use it as an app on the computer, as well as through the browser, allowing access from multiple devices.“ April 5, 2026 EM Elizabeth M Director of IS Project ManagementMental Health Care, 1,001 - 5,000 employeesUsed the software for: 1-2 years. “My overall experience with Microsoft planner is that I can track all of my projects in one platform and I can set permissions for team members to collaborate with me on plans to track tasks and milestones for these projects.“ September 18, 2025 Cons Notion SP Stephanie P American accent coachE-Learning, Self-employedUsed the software for: More than 2 years. “I have found the addition of AI to the app to be kind of annoying, especially when a note-taking banner would automatically pop up every time I started a Zoom call or even made a call via Google Voice in my browser.“ March 1, 2026 RV Rakhi V QA LeadInformation Technology and Services, 51 - 200 employeesUsed the software for: More than 2 years. “Finally, maintaining a clean system requires discipline: without consistent templates and naming, it’s easy for information to become scattered across pages and databases, making things harder to find over time.“ March 27, 2026 Microsoft Planner MS Manish S AI and Automation EngineerInformation Technology and Services, 11 - 50 employeesUsed the software for: 1-2 years. “The Microsoft planner doesn't have the capability to manage complex projects and have less features as compared to the competitor tools which can manage highly complex project workflows.“ March 2, 2026 Cq Connor q IT Team LeadMedia Production, 201 - 500 employeesUsed the software for: More than 2 years. “Rather than being a familiar tool I can settle in to, interfacing with the app feels like a constant game of cat and mouse where I'm having to re-learn where functions and features are moved to in order to leverage its functionality in full. As such it feels vastly less attractive that other, simpler solutions, despite having far less functionality and their own flaws within corporate environments.“ April 15, 2026 * * * Sources 1. Our research team identified features from vendor websites based on their analysis of what users find valuable or expect from task management software. This list is not exhaustive. For additional features, refer to the vendor’s website. 2. Review excerpts are passages extracted from longer reviews written by verified reviewers. We obtain these excerpts by applying an algorithm that considers factors including, but not limited to, length, topic coverage, and thematic relevance. Excerpts are evaluated for positive or negative sentiment and receive a sentiment score. They represent user opinion and do not represent the views of, nor constitute, an endorsement by Capterra or its affiliates. Excerpts are not edited for clarity or grammar. * * * Need Help Deciding Between Notion and Microsoft Planner? 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