# Google Calendar vs Google Workspace: Features and Cost Comparison 2026 | Capterra

> Google Calendar vs Google Workspace: Which calendar tool is right for you? Dive into our detailed comparison of their features, costs, and user experience to make your decision.

Source: https://www.capterra.com/compare/213340-247901/Google-Calendar-vs-Google-Workspace

---

# Google Calendar vs Google Workspace Features and Cost Comparison

Last updated March 23rd, 2026

Provider data verified by our Software Research team, and reviews  
moderated by our Reviews Verification team.[Learn more](https://www.capterra.com/our-story/)

Your comparison:

Google CalendarGoogle Workspace2/4 selected

[Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)[4.8 (4005)](https://www.capterra.com/p/213340/Google-Calendar/reviews/)

[Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/)[4.7 (17470)](https://www.capterra.com/p/247901/Google-Workspace/reviews/)

[## Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)[4.8 (4005)](https://www.capterra.com/p/213340/Google-Calendar/reviews/)

[## Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/)[4.7 (17470)](https://www.capterra.com/p/247901/Google-Workspace/reviews/)

Starting Price

Contact vendor

Starting Price

Contact vendor for pricing

Value-for-Money

4.8

Functionality

4.7

Ease of Use

4.8

Customer Service

4.4

Starting Price

$7.00/month

Starting Price

$7.00/month

Value-for-Money

4.6

Functionality

4.6

Ease of Use

4.6

Customer Service

4.3

Reviews Sentiment

Based on [4,005 reviews](https://www.capterra.com/p/213340/Google-Calendar/reviews/)

Positive

3,908

Neutral

84

Negative

13

Positive

3,908

Neutral

84

Negative

13

Reviews Sentiment

Based on [17,470 reviews](https://www.capterra.com/p/247901/Google-Workspace/reviews/)

Positive

16,743

Neutral

562

Negative

165

Positive

16,743

Neutral

562

Negative

165

Best for (according to reviews)

-   **Business size**: Small businesses account for 2,597 reviews, representing 70% of feedback, showing widespread use among smaller organizations.
-   **Industry**: Education management, IT services, and marketing/advertising together contribute 19% of reviews, indicating diverse adoption across these sectors.
-   **Use cases**: Calendar and scheduling functionalities dominate, with 85% and 81% of reviews, highlighting strong focus on time management and organization.

Best for (according to reviews)

-   **Business size**: Small businesses account for 66% of reviews (11,504), demonstrating broad uptake among this segment compared to enterprises and midsize organizations.
-   **Industry**: Information technology, marketing, and computer software together represent 24% of reviews, indicating notable adoption across tech-driven and creative sectors.
-   **Use cases**: Document management (56%), email management (47%), and file sharing (44%) are frequently cited, reflecting core collaboration and productivity needs.

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## Reviewer verdict

Google Calendar

Google Calendar users find it ideal for efficient personal and business calendar management, appreciating its intuitive interface, customizable reminders, and reliable cross-device sync. Reviewers highlight its value as a free, feature-rich solution, noting integrations with tools like Google Meet and Google Keep, and they say it is especially effective for straightforward scheduling and organization without the need for complex collaboration features.

Google Workspace

Google Workspace reviewers consider it best for teams needing integrated collaboration and productivity tools, citing its real-time document editing, smart scheduling, and seamless coordination across Gmail, Drive, and Calendar. Users value its scalability and automation options via integrations like Zapier, mentioning that it suits businesses seeking comprehensive management of communication, scheduling, and document sharing, though they note the higher cost for larger teams.

## Connect with a Capterra advisor for a free 15-minute consultation

Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs.

## Features comparison

Choosing a calendar solution like Google Calendar or Google Workspace involves more than just comparing prices. Evaluating the features and capabilities of each option is key to finding the right fit. Selecting a solution that integrates well with your needs can improve efficiency and prevent spending on features you don't require. Here's how these two options measure up in key areas. \[[1](#source-item-1)\]

Key features rated by users

Features selected based on 26,579 reviews from Calendar users.  
about the Fit Score methodology.

Fit Score methodology

To calculate the Fit Score, our proprietary methodology factors in the following:

  

-   The importance level for each feature. By default, this is determined by user reviews. They can rate a feature Critical, High, Low, or Not Used.
-   Feedback from real users on how the product performs for each key feature, derived from verified user reviews and ratings.

  

Please note:

  

-   To calculate the Fit Score, the number of reviews for those features and the actual rating carry the same weight. You might see that, in some cases, even though the ratings are the same, we still determine a winner because it had more reviews.
-   If the Fit Score is not shown for a specific product, that only means there are currently not enough relevant data points to develop a meaningful score. It does not indicate that the product should be excluded from further evaluation.

Google Calendar

95%Fit

High performer

Feature ratings

Calendar Management

4.8

Calendar/Reminder System

4.8

Scheduling

4.8

Calendar Sync

4.7

Google Workspace

89%Fit

Feature ratings

Calendar Management

4.7

Calendar/Reminder System

4.7

Scheduling

4.6

Calendar Sync

4.7

Calendar Management

4.8 (2204)

4.7 (2207)

Google Calendar users appreciate its robust calendar management features, including the ability to share calendars, set reminders, and categorize events using different colors. They find it intuitive for managing personal and business profiles separately, and they value its integration with other Google services. However, some users mention limited color choices for events. Google Workspace users also value its calendar management, highlighting its seamless integration with other tools, ease of scheduling, and real-time updates. They appreciate the ability to manage multiple calendars and the collaborative features. Overall, users find Google Calendar intuitive and versatile, while they praise Google Workspace for its integration and collaboration capabilities.

Calendar/Reminder System

4.8 (1641)

4.7 (501)

Google Calendar users value the customizable reminder system, which they say allows them to set multiple reminders with different lead times and notification methods. They find it essential for staying organized and avoiding missed appointments. However, some users report issues with reminder notifications being too quiet or not syncing well with their devices. Google Workspace users also appreciate the reminder system, noting its integration with other Google apps and the ability to set multiple reminders. They find it helpful for managing both personal and professional commitments. In general, users find both Google Calendar and Google Workspace effective for reminders, with Google Calendar being noted for its customization options and Google Workspace for its integration.

Scheduling

4.8 (1516)

4.6 (466)

Google Calendar users find scheduling easy and efficient, appreciating the ability to view availability, manage multiple calendars, and avoid double bookings. They value the integration with other tools like Calendly and the ability to handle time zones. However, some users wish for more advanced scheduling features. Google Workspace users also find scheduling straightforward, highlighting its integration with Gmail and Google Meet, and the ease of coordinating meetings. They appreciate the real-time updates and the ability to manage schedules across devices. Overall, users find both Google Calendar and Google Workspace effective for scheduling, with Google Calendar being noted for its ease of use and Google Workspace for its integration with other tools.

Calendar Sync

4.7 (1955)

4.7 (1363)

Google Calendar users highly value the calendar sync feature, which they say allows them to access and manage their calendars across multiple devices. They find it essential for avoiding double bookings and staying organized. However, some users report occasional issues with syncing multiple accounts. Google Workspace users also appreciate the calendar sync feature, noting its importance for maintaining up-to-date schedules across devices and improving coordination among team members. They find it particularly useful for managing both personal and professional calendars. In summary, users find both Google Calendar and Google Workspace reliable for calendar sync, with Google Calendar being praised for its cross-device accessibility and Google Workspace for its team coordination capabilities.

## Pricing comparison

### Starting prices

Google Calendar

Contact vendor for pricing

Google Workspace

$7.00

Per User

(Per Month)

Free Trial

Free Version

[View pricing plans](https://www.capterra.com/p/247901/Google-Workspace/pricing/)

### Value-for-money analysis

4.8 (4005)

4.6 (17470)

A dive into reviewer perceptions about the value for money of both Google Calendar and Google Workspace demonstrates that Google Calendar reviewers consider it to offer great value due to its free version and extensive features, while Google Workspace reviewers comment on its reasonable pricing and comprehensive suite of tools. Reviewers find Google Calendar to be a cost-effective solution, especially praising its free version for being feature-rich and compatible with various devices and software. They appreciate the integration of events, tasks, and appointments, and note that even the free version is sufficient for many users. Some reviewers also mention that the premium features available with Google Workspace plans add significant value. As for Google Workspace, reviewers appreciate its reasonable pricing and the extensive number of tools it offers, such as Drive, Calendar, Meet, and more. They find it suitable for businesses of all sizes due to its scalability and integration with other Google services. However, some users mention that the cost can add up for larger teams and that certain advanced features are only available in higher-priced plans, which may not be ideal for smaller businesses.

## Integrations

Popular Integrations

Compare available integrations between Google Calendar and Google Workspace.

### Google Meet

Google Calendar

Google Workspace

### Gmail

Google Calendar

Google Workspace

### Zoom Workplace

Google Calendar

Google Workspace

### Slack

Google Calendar

Google Workspace

### Calendly

Google Calendar

Google Workspace

### Google Drive

Google Calendar

Google Workspace

### Google Docs

Google Calendar

Google Workspace

### HubSpot CRM

Google Calendar

Google Workspace

Total Integrations

20

Google Meet

Reviewers mention that Google Meet integrates seamlessly with Google Calendar, which they say allows automatic scheduling and reminders for virtual meetings, making time management and remote conferencing easier.

Google Keep

Users report that Google Keep integrates with Google Calendar, which they note helps in tracking long-term projects, creating reminders, and managing notes related to calendar events.

Google Calendar Integrations (20)

-   [Asana](https://www.capterra.com/p/184581/Asana-PM/)
-   [Calendly](https://www.capterra.com/p/148036/Calendly/)
-   [ClickUp](https://www.capterra.com/p/158833/ClickUp/)
-   [Gmail](https://www.capterra.com/p/202338/Gmail/)
-   [Google Classroom](https://www.capterra.com/p/186631/Google-Classroom/)
-   [Google Contacts](https://www.capterra.com/p/203196/Google-Contacts/)
-   [Google Docs](https://www.capterra.com/p/160756/Google-Docs/)
-   [Google Drive](https://www.capterra.com/p/161425/Drive/)
-   [Google Keep](https://www.capterra.com/p/233847/Google-Keep/)
-   [Google Meet](https://www.capterra.com/p/176572/Google-Hangouts/)
-   [Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/)
-   [Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/)
-   [HubSpot CRM](https://www.capterra.com/p/152373/HubSpot-CRM/)
-   [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/)
-   [Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/)
-   [Slack](https://www.capterra.com/p/135003/Slack/)
-   [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)
-   [Trello](https://www.capterra.com/p/211559/Trello/)
-   [Zoom Events and Webinars](https://www.capterra.com/p/157062/Zoom-Video-Webinar/)
-   [Zoom Workplace](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/)

Total Integrations

37

Zapier

Reviewers mention that they use Zapier to automate tasks in Google Workspace, citing that it helps with updating spreadsheets, sending automated emails, and integrating various services efficiently.

Google Workspace Integrations (37)

-   [Adobe Acrobat Reader](https://www.capterra.com/p/170833/Acrobat-Reader-DC/)
-   [Adobe Workfront](https://www.capterra.com/p/268205/Adobe-Workfront/)
-   [AODocs Document Management](https://www.capterra.com/p/148529/AODocs-Document-Management/)
-   [Asana](https://www.capterra.com/p/184581/Asana-PM/)
-   [Calendly](https://www.capterra.com/p/148036/Calendly/)
-   [Canva](https://www.capterra.com/p/168956/Canva/)
-   [ClickUp](https://www.capterra.com/p/158833/ClickUp/)
-   [Confluence](https://www.capterra.com/p/136446/Confluence/)
-   [Figma](https://www.capterra.com/p/175027/Figma/)
-   [Gmail](https://www.capterra.com/p/202338/Gmail/)
-   [Google Analytics 360](https://www.capterra.com/p/177042/Google-Analytics/)
-   [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)
-   [Google Docs](https://www.capterra.com/p/160756/Google-Docs/)
-   [Google Drive](https://www.capterra.com/p/161425/Drive/)
-   [Google Forms](https://www.capterra.com/p/176571/Google-Forms/)
-   [Google Maps](https://www.capterra.com/p/227511/Google-Maps/)
-   [Google Meet](https://www.capterra.com/p/176572/Google-Hangouts/)
-   [Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/)
-   [HubSpot CRM](https://www.capterra.com/p/152373/HubSpot-CRM/)
-   [IFTTT](https://www.capterra.com/p/186695/IFTTT/)
-   [Jira](https://www.capterra.com/p/19319/JIRA/)
-   [Loom](https://www.capterra.com/p/191187/Loom/)
-   [Lucidchart](https://www.capterra.com/p/146136/Lucidchart/)
-   [Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)
-   [Microsoft Excel](https://www.capterra.com/p/176574/Excel/)
-   [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/)
-   [Microsoft Word](https://www.capterra.com/p/227146/Microsoft-Word/)
-   [Miro](https://www.capterra.com/p/128955/Miro/)
-   [Notion](https://www.capterra.com/p/186596/Notion/)
-   [PagerDuty](https://www.capterra.com/p/125693/PagerDuty/)
-   [Salesforce Sales Cloud](https://www.capterra.com/p/61368/Salesforce/)
-   [Signeasy](https://www.capterra.com/p/145175/Signeasy/)
-   [Slack](https://www.capterra.com/p/135003/Slack/)
-   [Tableau](https://www.capterra.com/p/208764/Tableau/)
-   [Trello](https://www.capterra.com/p/211559/Trello/)
-   [Zapier](https://www.capterra.com/p/130182/Zapier/)
-   [Zoom Workplace](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/)

For each product, we show you the most common integrations according to our user reviews and analyze themes in what reviewers say to highlight what you need to know.

## How does the user experience compare on Google Calendar vs Google Workspace?

### Overall rating

4.8 (4005)

4.7 (17470)

### User interface

Google Calendar

Google Workspace

### Customer service and support

Google Calendar

Email/Help Desk

FAQs/Forum

Knowledge Base

Phone Support

24/7 (Live rep)

Chat

Google Workspace

Email/Help Desk

FAQs/Forum

Knowledge Base

Phone Support

24/7 (Live rep)

Chat

## What users say about the pros and cons of Google Calendar vs Google Workspace

Both Google Calendar and Google Workspace are solutions that have been reviewed by verified reviewers on Capterra. Check out what real users have to say about their experiences to see how Google Calendar stacks up against Google Workspace and pick the one that fits best your needs. Users appreciate Google Calendar for its efficient calendar management, highlighting the color-coded events and seamless synchronization across devices. They find meeting scheduling straightforward, noting the integration with Gmail and Google Meet. Reviewers also value the customizable reminders, which help them stay organized. At the same time, Google Workspace users praise its team collaboration tools, such as real-time document editing and integration across apps like Gmail and Drive. They find email management effective, citing features like smart scheduling and email reminders. Additionally, users appreciate the ease of document sharing, emphasizing real-time editing and cloud storage. As for the cons, Google Calendar users mention issues with notifications and alerts, noting limited customization and occasional unreliability. They also express concerns about user accounts and privacy. Meanwhile, Google Workspace users highlight the high pricing, especially for larger teams, and the limited advanced features in document editing. They also find user administration complex and sometimes overwhelming for new users. \[[2](#source-item-2)\]

Pros

Google Calendar

Elena T

Freelance CopywriterMarketing and Advertising, 2 - 10 employeesUsed the software for: More than 2 years.

“With shared calendars, time zone support, and smooth integration with Google Workspace, it has become essential for managing my time (which is a huge win for someone as disorganized as me)“

December 22, 2025

CA

Christopher A

Commercial DirectorGlass, Ceramics & Concrete, 11 - 50 employeesUsed the software for: More than 2 years.

“I manage our schedules in our territory with this and it is inextricably connected to our daily email management and internal chat and communication tools, which is critical to our operations.“

March 21, 2026

Google Workspace

HB

Holly B

Account managerBroadcast Media, 51 - 200 employeesUsed the software for: 1-2 years.

“I check my google emails quickly and respond timely using my AI tool to craft a response and schedule next steps video meetings and sent saved documents from my google drive.“

February 10, 2026

CM

Claire M

Regulatory EngineerMedical Devices, 11 - 50 employeesUsed the software for: More than 2 years.

“I use lots of Google Applications and I like how they all connect - my favorite feature is that Google Calendar will automatically automatically create an event when I receive an email with a reservation or appointment.“

December 31, 2025

Cons

Google Calendar

NH

Nikki H

Office StaffSports, 11 - 50 employeesUsed the software for: More than 2 years.

“I'm not able to use bullet points when making edits from the mobile app, which is my primary way of organizing notes in the description section of Calendar events.“

February 4, 2026

Bill T

Web Developer and IT AdministratorMarketing and Advertising, 11 - 50 employeesUsed the software for: More than 2 years.

“As with much of Google Workspace, Google Calendar can have issues with sharing of events on a calendar, both to internal and external invitees.“

January 18, 2026

Google Workspace

Tom L

Marketing ManagerFood & Beverages, 11 - 50 employeesUsed the software for: More than 2 years.

“The amount of tech support we needed with outgoing and incoming server issues, loss of emails and the mess we made whenever we had to set up a new compuyter and transfer over the employees previous data file. “

February 6, 2026

Bradley W

DirectorManagement Consulting, Self-employedUsed the software for: 1-2 years.

“The email client feels clumsy when compare to Microsoft Outlook desktop, with limited lists of email's displayed within a single view, making multi-select of thousands of message more tedious than it ought to be.“

January 12, 2026

* * *

Sources

1.  Our research team identified features from vendor websites based on their analysis of what users find valuable or expect from calendar software. This list is not exhaustive. For additional features, refer to the vendor’s website.
    
2.  Review excerpts are passages extracted from longer reviews written by verified reviewers. We obtain these excerpts by applying an algorithm that considers factors including, but not limited to, length, topic coverage, and thematic relevance. Excerpts are evaluated for positive or negative sentiment and receive a sentiment score. They represent user opinion and do not represent the views of, nor constitute, an endorsement by Capterra or its affiliates. Excerpts are not edited for clarity or grammar.
    

* * *

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