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Microsoft 365 vs Google Workspace: Which is a better fit?

Updated on January 23rd, 2025
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What's your intended use case?
Summary
Key features rated by users
Features selected based on 31,895 reviews from Document Management users.
% Fit
Feature ratings
Secure Data Storage
4.6
Document Storage
4.6
Mobile Access
4.5
File Sharing
4.5
Email Management
4.5
% Fit
High performer
Feature ratings
Secure Data Storage
4.7
Document Storage
4.7
Mobile Access
4.6
File Sharing
4.7
Email Management
4.7
User satisfaction
4.6
User reviews13,807
Ease of use
4.5
Functionality
4.6
Value for money
4.3
Customer support
4.3
4.7
User reviews17,001
Ease of use
4.6
Functionality
4.6
Value for money
4.6
Customer support
4.3
Price starts from
Monthly subscription
Free version
Free trial
/user
Monthly subscription
Free version
Free trial
Best for

Cloud-based subscription service that brings together the tools by combining apps like Excel and Outlook with cloud services making people in large companies to create and share from any device.

Google Workspace brings email, chat, files, meetings and your favorite apps into a people-first experience powered by Google AI so that you can safely connect, create and collaborate.

User reviews
pros & cons
1 / 4
View Reviews
1 / 4
View Reviews
Video reviews
Pete S
principal
5.0

Pete S.: Hello, I am Peter. I am the owner of Two Paths Investment Partners. We are a family owned real estate business, operating multifamily properties in different states and I use Microsoft 365 and I would rate that a five in terms of my review. Before Microsoft's 365, I was just using some various ancillary products that weren't tied together. I couldn't cut and paste easily. I couldn't really produce professional type documents and when Microsoft 365 was available, not only I was able to connect on the internet and all my devices, but level of my work increased, the professional work. So it's indispensable at this point. I use 365 because it's really the gold standard on the market and it's one that when I make presentations or produce documents for other investors or partners or vendors or anyone like that, they really prefer to have it in that type of format. They can use that. It's easy to share, easy for them to read. So it's really a must have product. Yeah, it was really intuitive. It was really a sort of simple, intuitive process from the start. Getting on and learning and then having the online learning when I needed to find out how to do something, complete a task, improve my documents, it was easy to access through the 365 help Windows or on the internet as needed. So it's been really terrific without needing all kinds of third party IT support. You really can use it for my business. Being a small business, it's, again, fairly indispensable. Yeah, I would recommend 365 for anyone looking to take their business really to a professional level, as well as being able to utilize technology to lower their own costs. It really is sort of a partner in your business. So if you're doing certain tasks or using technology, you can use 365 really to kind of scale your business and grow with you. So it's really applicable for anyone in business or even in your personal life to use technology and able to free your time to do other things and complete tasks.

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Eugene L
President
5.0

Eugene L.: Hi, my name's Eugene. I am the owner of a commercial real estate company. We have about five people within our company. And I give Google Workspace five out of five. I used Microsoft Teams before, and where Microsoft Teams and Google Workspace have similar functionality, I just found Google Workspace to be more user-friendly across all my employees in different departments. I chose Google Workspace for my businesses because of how user-friendly it is and how cost-effective it is. Onboarding Google Workspace was actually pretty easy. I started with the email functionality, our main form of communication with both clients and tenants alike with our commercial real estate business. And then, as we worked through that system, we started using the drive. We started using cloud functionality, Google Workspace Docs, spreadsheets, etc. For those of you looking to integrate Google Workspace into your business, I highly recommend making sure that you're aware of how to integrate your website with Google Business and how that works to improve your business, as well as get reviews, etc.

How Capterra sources reviews
View all video reviews
User interface
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1 Video
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5 screenshots
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Do these products fit your needs?

Prioritize real-user-identified key features according to your needs to find your best fit.

Logo Img
--%
Logo Img
--%
Access Controls/Permissions
207
Important
Access Expiration Management
388
Important

Microsoft 365

20/45
  • Access Controls/Permissions
  • Access Expiration Management
  • Activity Dashboard
  • Annotations
  • API
  • Approval Process Control
  • Compliance Tracking
  • Content Management
  • Customizable Branding
  • Data Import/Export
  • Document Classification
  • Document Editing
  • Document Review
  • Drag & Drop
  • Electronic Signature
  • File Conversion
  • File Recovery
  • Forms Management
  • Metadata Extraction
  • Optical Character Recognition
  • Reporting & Statistics
  • SSL Security
  • Tagging
  • Third-Party Integrations
  • Workflow Management
  • Activity Tracking
  • Alerts/Notifications
  • Archiving & Retention
  • Audit Trail
  • Collaboration Tools
  • Commenting/Notes
  • Customizable Templates
  • Document Automation
  • Document Capture
  • Document Generation
  • Document Storage
  • Email Management
  • File Sharing
  • Full Text Search
  • Mobile Access
  • Offline Access
  • Search/Filter
  • Secure Data Storage
  • Task Management
  • Version Control
See All features
Hide Document Management Software Features -

Google Workspace

Top Features
34/45
Show Document Management Software Features +
Microsoft 365
Deployment
  • Cloud, SaaS, Web-Based
  • Desktop - Mac
  • Desktop - Windows
  • Desktop - Linux
  • Desktop - Chromebook
  • On-Premise - Windows
  • On-Premise - Linux
  • Mobile - Android
  • Mobile - iPhone
  • Mobile - iPad
Support
  • Email/Help Desk
  • FAQs/Forum
  • Knowledge Base
  • Phone Support
  • 24/7 (Live rep)
  • Chat
Training
  • In Person
  • Live Online
  • Webinars
  • Documentation
  • Videos
Google Workspace
Deployment
  • Cloud, SaaS, Web-Based
  • Desktop - Mac
  • Desktop - Windows
  • Desktop - Linux
  • Desktop - Chromebook
  • On-Premise - Windows
  • On-Premise - Linux
  • Mobile - Android
  • Mobile - iPhone
  • Mobile - iPad
Support
  • Email/Help Desk
  • FAQs/Forum
  • Knowledge Base
  • Phone Support
  • 24/7 (Live rep)
  • Chat
Training
  • In Person
  • Live Online
  • Webinars
  • Documentation
  • Videos
Microsoft 365
  • By Microsoft
  • Located in United States
  • Founded in 1975
Google Workspace
  • By Google
  • Located in United States
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