# Compare Microsoft Planner vs Microsoft OneNote 2026 | Capterra

> Unsure of what to choose? Check Capterra to compare Microsoft Planner and Microsoft OneNote based on pricing, features, product details, and verified reviews.

Source: https://www.capterra.com/compare/227201-227211/Microsoft-Planner-vs-Microsoft-OneNote

---

# Microsoft Planner vs Microsoft OneNote Features and Cost Comparison

Last updated April 6th, 2026

Provider data verified by our Software Research team, and reviews  
moderated by our Reviews Verification team.[Learn more](https://www.capterra.com/our-story/)

Your comparison:

Microsoft PlannerMicrosoft OneNote2/4 selected

[Microsoft Planner](https://www.capterra.com/p/227201/Microsoft-Planner/)[4.3 (293)](https://www.capterra.com/p/227201/Microsoft-Planner/reviews/)

[Microsoft OneNote](https://www.capterra.com/p/227211/Microsoft-OneNote/)[4.6 (1,963)](https://www.capterra.com/p/227211/Microsoft-OneNote/reviews/)

[## Microsoft Planner](https://www.capterra.com/p/227201/Microsoft-Planner/)[4.3 (293)](https://www.capterra.com/p/227201/Microsoft-Planner/reviews/)

Starting Price

$10.00/month

Value-for-Money

4.5

Functionality

4.2

Ease of Use

4.5

Customer Service

4.2

Reviews Sentiment

Based on [293 reviews](#user-reviews)

Positive

249

Neutral

34

Negative

10

[## Microsoft OneNote](https://www.capterra.com/p/227211/Microsoft-OneNote/)[4.6 (1,963)](https://www.capterra.com/p/227211/Microsoft-OneNote/reviews/)

Starting Price

$7.20/month

Value-for-Money

4.6

Functionality

4.5

Ease of Use

4.6

Customer Service

4.3

Reviews Sentiment

Based on [1,963 reviews](#user-reviews)

Positive

1,830

Neutral

110

Negative

23

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## Summary

* * *

Key features rated by users

Features selected based on 15,514 reviews from task management software users.  
about the Fit Score methodology.

Fit Score methodology

Our Fit Score reflects how reviewers rate a product’s performance against a set of features reviewers rate as most important. A higher score indicates the product is rated better in delivering what reviewers most care about.

  

If the Fit Score is not shown for a specific product, that only means there are currently not enough relevant data points to develop a meaningful score. It does not indicate that the product should be excluded from further evaluation. Best for Methodology

72%Fit

Missing features

Not enough reviews

Feature ratings

Resource Management

5.0

Assignment Management

4.4

Commenting/Notes

4.5

Workflow Management

NA

Task Scheduling

4.6

\--%Fit

Missing features

Feature ratings

Resource Management

NA

Assignment Management

NA

Commenting/Notes

4.8

Workflow Management

NA

Task Scheduling

4.4

User satisfaction

User satisfaction

4.3

User reviews[293](https://www.capterra.com/p/227201/Microsoft-Planner/reviews/)

Ease of use

4.5

Functionality

4.2

Value for money

4.5

Customer support

4.2

User satisfaction

4.6

User reviews[1,963](https://www.capterra.com/p/227211/Microsoft-OneNote/reviews/)

Ease of use

4.6

Functionality

4.5

Value for money

4.6

Customer support

4.3

Price starts from

Price starts from

$10Per User, Per Month

-   Free version
-   Free trial

Price starts from

$7.20Per User, Per Month

-   Free version
-   Free trial

Best for

Best for

Teams looking for better organization for their teams and projects.

Best for

Students, educators, families, enterprises, frontline workers, nonprofits, schools, developers, IT professionals, and businesses.

## User reviews

Pros & cons

AV

Alexandra V.

People Business Partner

> "The platform is easily accessible, and you can use it as an app on the computer, as well as through the browser, allowing access from multiple..."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___7125386)

MS

Manish S.

AI and Automation Engineer

> "The Microsoft planner doesn't have the capability to manage complex projects and have less features as compared to the competitor tools which..."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___7104980)

EM

Elizabeth M.

Director of IS Project Management

> "My overall experience with Microsoft planner is that I can track all of my projects in one platform and I can set permissions for team members..."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___7011776)

Connor Q.

IT Team Lead

> "Rather than being a familiar tool I can settle in to, interfacing with the app feels like a constant game of cat and mouse where I'm having to..."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___7131448)

AV

Alexandra V.

People Business Partner

> "I am able to track progress on how tasks are going, and it has created accountability and visibility within my team."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___7125386)

Michael D.

Content Marketing Manager

> "Its limited features make it challenging to effectively manage projects with more than two people, as it lacks robust options for assigning..."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___6451718)

DM

Dana M.

Fulfillment Manager

> "Microsoft Planner is a nice tool to keep track of Inbound Shipments and their statuses."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___7050338)

Mai M.

Managing Director

> "It doesn't have a traditional desktop version so I thought that could be problematic."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___7116670)

Mai M.

Managing Director

> "We truly live and die by our calendars and task management tools, so Microsoft Planner was a natural choice for us!"

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___7116670)

Michael D.

Content Marketing Manager

> "It falls short in providing the necessary tools for managing larger or more complex projects, which significantly hampers its usability in..."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___6451718)

BW

Bevan W.

Sales and Accounts

> "It is a bit basic compared to other stand-alone offerings, but when you start using Power Automate and Copilot with it, along with other..."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___6826238)

Connor Q.

IT Team Lead

> "For this purpose alone I find Planner difficult to trust and ultimately lean towards other, free tools and solutions."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___7131448)

Marko K.

Project and IT Manager

> "It's well integrated with power automate, allowing you to create automations."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___7070681)

KM

Kate M.

Allied Health Professional

> "Doesn't allow setting due dates for subtasks/checklist items"

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___6675673)

Nicholas B.

Senior Accountant

> "I enjoyed my time using Microsoft Planner and I continue to use it now when completing projects with others who are more familiar with that..."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___6449243)

HB

Haley B.

Manager

> "Not very good for large projects but can handle the smaller projects easily."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___6860340)

Otilde R.

Product Designer

> "Diagnosing design tasks with Microsoft Planner helps prioritize work and establish a more strategic line of attack, as well as track project..."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___6543844)

Nicholas B.

Senior Accountant

> "Though there are many views to choose from, with Board being my go to, I didn't love the UI of the calendar."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___6449243)

JM

Jordan M.

Corporate Training Manager

> "Great tool for tracking to-do's, assigning tasks, and staying organized with projects and teams."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___6837276)

HB

Haley B.

Manager

> "It lacks some of the features that more advanced programs have."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___6860340)

AV

Alexandra V.

People Business Partner

> "Microsoft Planner has been an integral resource for planning, both as a single user and across my team."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___7125386)

MG

Melissa G.

Owner

> "We are a fast paste exterminating company Without the assistant Of Microsoft products."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___6319710)

AB

Aaron B.

CEO

> "It is fairly simple and intuitive to use and has a lot of great features that you can add to your project plans as needed, as well as..."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___6620262)

AB

Aaron B.

CEO

> "Otherwise it's hard to control for human error or changes others may have made."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___6620262)

DM

Dana M.

Fulfillment Manager

> "Overall experience has been fine, we used to use a competitor and then switched over to Microsoft Planner, and the two softwares are almost..."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___7050338)

Yurii O.

Marketing Operations Lead

> "The planner is perfectly fine for executing and prioritizing tasks, but when it comes to tasks that must be fulfilled by multiple people on..."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___6295138)

NT

Nick T.

Assistant Property Manager

> "It helped me keep track of my daily and weekly list of tasks at work, and it was a fairly cheap cost for the help that it provided."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___6609702)

CB

Charlotte B.

Office Manager

> "can be difficult to navigate on mac products"

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___6310317)

Damian W.

Senior Director, Fundraising Technology

> "I very useful tool for monitoring workflow/requests without being too much of a drain on time for staff using it."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___7039860)

Gihani K.

Quality Guarantor

> "It is difficult to open document in other software which does not support MS Publisher."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___5072981)

MS

Manish S.

AI and Automation Engineer

> "It makes planning and tracking very effortless."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___7104980)

Anthony R.

IT Technical Project Manager

> "It can feel a bit too basic at times and may lack some of the polish other applications have."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___6156086)

Michael D.

Content Marketing Manager

> "The integration with other Microsoft products is seamless, which facilitates some level of convenience in managing straightforward projects or..."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___6451718)

Tiffany L.

Founder

> "I'm not sure if it was the colors, the layout, or what but I honestly kept forgetting to use it and eventually switched over to Notion."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___4999244)

EB

Erinn B.

Client Service Specialist II

> "What I like the most about Microsoft Planner is that you can add multiple different things to the task and assign to someone else on your..."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___6561184)

VR

Verified Reviewer

Chairman

> "Poor support for workflows (tasks can be assigned to multiple people at a time, with no other means of ensuring that other people get updates,..."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___3696563)

EM

Elizabeth M.

Director of IS Project Management

> "This tool is universal and can be used by anyone who needs to track project progress."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___7011776)

Yurii O.

Marketing Operations Lead

> "Progress tracking and visualization are just unacceptable."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___6295138)

CB

Cooper B.

Director of Media Ministries

> "This makes organizing projects among multiple people so much easier, plus it integrates with Microsoft Teams excellently."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___6681663)

Yurii O.

Marketing Operations Lead

> "It is not possible to see who is working on what task under which project."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___6295138)

DP

David P.

Prevention Manager

> "Now we are able to track and manage the entire teams productivity and stay on deadlines."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___6750262)

AJ

Amanda J.

Professional Liability Claims Representative at Sedgwick

> "The biggest drawback is probably the lack in ability to set recurring tasks ad they must be recreated each time."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___4069785)

Isael Alexander M.

Network and Comunication Analyst

> "What we like most about this tool is that we can integrate it with the complete Microsoft suite, that is, 365, a set of tools that make tasks..."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___6241748)

HR

Hayley R.

Marketing Manager

> "I started using planner but found it hard to keep it up."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___6042385)

AG

Alvaro G.

Team Leader

> "It fully integrates with other Microsoft tools, such as Outlook and Teams."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___6539216)

KB

Kate B.

Marketing Manager

> "The notifications can get annoying the more you use it. And I started ignoring them after a while, which defeats the purpose, and adds more..."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___3774956)

MP

Marcos P.

Machine Learning Engineer

> "However, its main attraction is that it is integrated into the Microsoft 365 suite and you can integrate it with multiple Microsoft tools..."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___4879959)

Lucas H.

Project Manager

> "Planner is less actively developed than similar products from other companies."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___4854069)

ADEEL A.

Digital Marketing Assistant

> "A team can organize their tasks, collaborate and coordinate with ease, and track the status of their tasks assigned with the help of the..."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___6009429)

KB

Kerri B.

Senior learning and development program manager

> "some steps are more manual than I would like"

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___6035494)

AG

Alex G.

System Engineer

> "Microsoft Planner is an excellent benefit of an M365 subscription and the possibilities of its use in conjunction with Microsoft Forms, Power..."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___4870983)

Tiffany L.

Founder

> "I wasn't in love with the interface."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___4999244)

AE

ANNE E.

Mental health specialist

> "You can sync across devices to access your planner anywhere you go."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___6792819)

VR

Verified Reviewer

Postdoctoral Researcher

> "One of the main issues I have encountered is that it can be a bit difficult to navigate and use at first."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___4704896)

OA

Obhioze A.

Member

> "I can easily plan, create and assign tasks with Microsoft Planner."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___6309087)

José F.

IM Manager

> "The poor integration with most of the third-party tools."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___4178246)

CP

Craig P.

Sales & Marketing Director

> "Microsoft Planner is a valuable project management tool that excels in simplifying task and project management, particularly for small to..."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___5100280)

JJ

Jose J.

Customer Specialist

> "I did not liked that is no dark mode available"

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___4106210)

OA

Obhioze A.

Member

> "Team can collaborate seamlessly on task assignments with Microsoft Planner."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___6309087)

MM

Mauricio M.

BDR

> "The most annoying is that we can't tag team members in the comments of tasks and we can't create sub-tasks within it."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#GetApp___2773787)

CB

Cooper B.

Director of Media Ministries

> "This is a great resource for project planning and any kind of task organization for multiple people."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___6681663)

VR

Verified Reviewer

Senior BA

> "There's no security that will allow me to enable plan access to specific team members - so it can't serve a subgroup of the Team."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#GetApp___2277458)

HB

Haley B.

Manager

> "I can easily assign tasks, and its very cost effective."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___6860340)

VR

Verified Reviewer

Senior Manager, Global Social Media

> "One big feature I think is lacking for Microsoft Planner is the notifications."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#GetApp___2451657)

KQ

Kimberly Q.

Career Coach

> "This is a great easy to use task and project management program, designed to integrate with Microsoft."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___6821667)

VR

Verified Reviewer

Senior Manager, Global Social Media

> "I had a hard time tagging coworkers and getting email notifications."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#GetApp___2451657)

EH

Emily H.

Operations Coordinator

> "I use Microsoft Planner alongside other tools as it is much easier to access from my phone while out and about."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#Capterra___6540545)

VR

Verified Reviewer

Senior BA

> "This is a major shortcoming."

[See full review](https://www.capterra.com/p/227201/Microsoft-Planner/#GetApp___2277458)

[View Reviews](https://www.capterra.com/p/227201/Microsoft-Planner/reviews/)

SR

Samantha R.

Office Finance Manager

> "My role is comprised of many parts (finance, HR, office management, etc.) and OneNote allows me to keep track of daily, monthly, and even yearly tasks."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7114893)

Connor Q.

IT Team Lead

> "It doesnt feel as well-structured as other dedicated note or KB tools, which could pose a problem i9f seeking explicitly defined databases, rigid workflows or formal..."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7133548)

PM

Philip M.

Administrator

> "I like how it gives you the options to create your own Notebooks to give you a place to store all of your notes and information in different categories."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7061312)

VR

Verified Reviewer

Software Engineer

> "Another issue is that the organization system, while flexible, can become messy if not managed carefully. When there are many notebooks and sections, it can get harder..."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7143433)

Eric T.

Manager, Project Management Office

> "I am able to generate notes on my desktop and then access those notes on any of my mobile devices."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7067009)

ML

Matthew L.

Teacher

> "Sometimes it can be glitchy when sharing with others but the worst part is if someone else deletes or edits a note or part of one unintentionally."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7138430)

AL

Andrea L.

Sales Manager

> "Microsoft OneNote offers a quick and efficient way to store notes, ideas and pasted content all in one place."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7056366)

VR

Verified Reviewer

Territory Account Executive

> "I have always been a person who takes notes and minutes for all my meetings, and I’m most cases, I would write the notes in my journal or notebook, only to find that..."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7043676)

VR

Verified Reviewer

Credit technology intern

> "It allowed for quick note-taking in settings that required a quick mind to write a lot of information that included both visual effects and quick organization of notes..."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7018714)

KW

Kate W.

Office Manager

> "It can feel a bit messy and out of control if you don’t stay organized, and syncing between different devices isn’t always up to date."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7135616)

JJ

Jeremy J.

Electrical Specialist

> "I've created instruction notebooks, I've used it to compile tribal knowledge and support new hires, keep meeting notes, and share what I have learned and know with..."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6850982)

TW

Therrin W.

Tutor

> "Interface can feel cluttered at times, and syncing occasionally lags when switching between devices."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7108458)

KW

Kate W.

Office Manager

> "I can see how for people that really get to grips with it that it can be a really useful tool for notes and planning. If you use it for everything and keep everything..."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7135616)

AO

Alanna O.

Systems Analyst Trainee

> "The only negative I have with OneNote is that it doesn't offer easy ways to export notes to a different format such as PDF in bulk."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6821186)

VR

Verified Reviewer

Territory Account Executive

> "Ever since I moved to utilising OneNote, it has been easier for me because I always have my notes and minutes handy whenever I need them and with the customisation..."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7043676)

HJ

Hailey J.

Data Scientist

> "The "notebook" feature to use multiple notebooks has never worked well for me - I only use one notebook at all times but id like to switch if i could"

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6820422)

NO

Niamh O.

research

> "I can use it for note taking, drawing diagrams and syncing across platforms. "

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7109570)

NO

Niamh O.

research

> "Sometimes can be slow to sync across devices and performance can be slow with large files."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7109570)

JJ

Jeremy J.

Electrical Specialist

> "Notebook organization - Having the ability to organize thoughts and tasks using the sidebar and pages features is a powerful yet simplistic way to keep things where you..."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6850982)

AC

Alexandru C.

General Manager

> "The drawback that I had quite often was the delays on synching of the devices, particularly as a shift between phone and desktop."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6840207)

BP

Ben P.

Operations Manager

> "It has allowed me to create a digital filing system of every client i have."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7073203)

PW

Pixiang W.

scientist

> "Exporting notes to formats like PDF or Word isn’t as smooth as expected."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7053853)

SB

Scott B.

Network Engineer

> "I enjoy using onenote with our team to keep track of shared notes, we use tabs for various items we need to share"

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6822889)

NA

Nava A.

Assistant Manager

> "The layout can feel a bit cluttered, and it’s not always obvious where certain formatting tools are."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7060877)

MR

Maria R.

Operations Manager

> "With OneNote, it is like using a digital whiteboard that is compatible with everything I can throw at it, be it images, recordings, or even PDF snapshots."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6831437)

MA

Moath A.

Operations Manager

> "If you don’t use it carefully, the notebook structure can get messy fast it does not nudge you into structure in the way Google Docs does."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6850028)

PD

Patricia D.

Loan servicing representative

> "What I love the most about Microsoft one note is the it is my go to for locating all my important information especially my notes."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7094112)

AC

Alliant C.

Support Manager

> "Versions are saved, but it can be hard to recover minor changes such as deleted lists unless I can identify the last save."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6830709)

VR

Verified Reviewer

Software Engineer

> "It is a simple and practical tool for taking notes, organizing ideas, and keeping everything in one place."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7143433)

AK

Andi K.

Capital Projects Technologist

> "While OneNote works well on desktop, web, and mobile, the features and interface can vary between these versions, which can be frustrating if you switch frequently..."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6451268)

FC

Fannie C.

Estimator

> "OneNote helps you organize your work and inventory, and it keeps everything synced between your computer and your phone."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7047266)

VR

Verified Reviewer

Software Engineer

> "It can take a while for updates to show up everywhere, which can be a bit frustrating."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7143433)

NO

Niamh O.

research

> "It is more beneficial to have my notes stored here and add new notes rather than keeping everything in handwritten notebooks."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7109570)

Chitranjan C.

Student

> "Sometimes i get syncing problem between my laptop and in mobile use, which kind a irritating. and mobile onenote has less feature as compared to desktop onenote."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6353399)

SR

Samantha R.

Office Finance Manager

> "The use of OneNote is one of the main reasons I am able to remain organized and on task during the work day."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7114893)

CM

Carol M.

Student

> "I also don't feel as though the mobile version is comparable to the ease of using a desktop, which bummed me out when wanting to take notes on my phone for quick bursts..."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6853145)

AK

Andi K.

Capital Projects Technologist

> "The ability to create multiple notebooks with sections and pages allows for a highly customizable and structured approach to note-taking."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6451268)

MR

Maria R.

Operations Manager

> "When I work offline, sync occasionally stalls and I am unable to tell whether my most recent meeting note synced."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6831437)

RS

Robert S.

Data Analyst

> "OneNote can work as a mood board, note taking, task management, reminders, even password management (you can password protect a particular section)"

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6416294)

TJ

Tyana J.

Process Technician

> "The only issue I have with OneNote is if you're using the website compared to the app there's more styling feature on the website that you can't use on the app."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6452842)

EH

Erica H.

HR Analyst

> "I really love that you can share your notes/documents with members of your team to collaborate on certain projects!"

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7117186)

MG

Marilyn G.

Instructional Designer

> "Sometimes the ability to move content all around bothers me and wish that the blocks of text would snap in, especially when I want to align 2 blocks next to each other."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6437148)

Haimi T.

Market Analyst

> "I was able to take notes in real-time, quickly edit them later that afternoon, and present a beautiful, thorough, and rather polished report straight from exporting my..."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6363394)

VR

Verified Reviewer

Owner

> "Unfortunately, it is not available anymore, and I can only use it because I already have it on my device."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7057560)

MH

Mert H.

PhD student

> "The app’s integration with Outlook and Teams is crucial because it streamlines workflow, allowing easy linking of notes, sharing content, and collaborating across..."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6473225)

Raido D.

Ceo

> "Finding specific content can be slow, especially in larger notebooks, and it doesn't always surface relevant results as efficiently as other apps."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6475886)

AK

Andi K.

Capital Projects Technologist

> "The integration of multimedia elements—such as images, audio recordings, and hand-drawn notes—makes it a powerful tool for capturing information in various formats."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6451268)

MV

Magdalena V.

Consultant

> "Sync and exports often fail, tagging and organising notes isn’t intuitive, no connection between notes and themes."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6345563)

VR

Verified Reviewer

Founder

> "OneNote is incredibly flexible for capturing your thoughts, meeting notes or ideas in whatever format makes sense."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7072395)

KA

Kayelee A.

Project Coordinator

> "I don't like that there aren't more flexible options for OneNote, like being able to make "real" notebooks within folders."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6767537)

VR

Verified Reviewer

Owner

> "I really like how it keeps things organized, and it doesn’t matter what I am using to access the one note it keeps my data secure and organized, and I like how it pops..."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6816765)

VR

Verified Reviewer

Senior analyst and consultant

> "Not fancy features which are not needed for basic notes writing and storage."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6855103)

TH

Tom H.

Site Acquisition Specialist

> "Its intuitive interface, flexible canvas, and powerful features have made it an indispensable tool in both my personal and professional life. Whether I'm capturing..."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#SoftwareAdvice___6423027)

RZ

Runjun Z.

dispatch

> "You can only manually adjust the English fonts one by one, which to a certain extent drives you to obsessive-compulsive disorder."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6467760)

VR

Verified Reviewer

Business Development

> "High end way to collaborate better with our team, sharing ideas, pitches, ways to grow and improve."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7052789)

SG

Sergio G.

IT Engineer

> "You can try to search typing a word which appears in the "section" or "page" header, and it doesn't find anything."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6718767)

Ian R.

system technique

> "It has been an excellent tool to be able to capture my ideas and save them, I feel free to be able to express my ideas in Microsoft OneNote and it also eliminated the..."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6378611)

SS

Saisha S.

English Tutor

> "This is mainly because there is a slight lag and people end up with different versions of the document."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6815182)

JJ

Jeremy J.

Electrical Specialist

> "From converting tables to Excel sheets to OneNotes extensive file compatibility makes it nice and convenient to put and access everything in one place."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6850982)

VR

Verified Reviewer

Owner

> "When I would have to change like from my phone to a computer sometimes I had a hard time getting into my account"

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6816765)

HB

Himanshu B.

software developer

> "Microsoft OneNote offers note-taking capabilities, seamless integration with other Microsoft Office applications, and real-time collaboration features."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6405751)

KL

Kylee L.

Marketing and Volunteer Coordinator

> "It will create a separate tab that doesn't integrate into your current one and you have to merge the "conflict""

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6745812)

VR

Verified Reviewer

Software Engineer

> "Value for money is good, especially since it is included with Microsoft 365 for many users, which makes it accessible without extra cost."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7143433)

WD

Wendy D.

Legal Assistant

> "It doesn't work well when you are doing handwriting and sometimes you struggle to connect with others app"

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7033564)

PW

Pixiang W.

scientist

> "I can organize notes in notebooks, sections, and pages, making it easy to structure information."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7053853)

VR

Verified Reviewer

Owner

> "The lack of robust features, especially when it comes to the table functionality, is also another reason I may consider switching to another software since it's not an..."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6400226)

SS

Scott S.

Project Manager

> "Syncing across devices works well, and sharing notes with team members is straightforward."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7073219)

BN

Bre N.

Service Coordinator

> "It doesn’t let you print your notes."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7102683)

VR

Verified Reviewer

Student

> "Its cross-platform compatibility ensures seamless syncing across devices, making it accessible on Windows, Mac, iOS, and Android."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6399850)

AB

Aaron B.

CEO

> "I wish it was easier to share a page without sharing an entire notebook. If you don't have an organized system, it can quickly turn into sprawl."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6630155)

NG

Nandini G.

Chartered accountant

> "The feature to add audio along with the maginificent color variety provided by onenote is truly exciting and helps in making note comprehensive."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6440321)

MA

Mohamad A.

Team Leader

> "Syncing across devices is often glitchy, leading to frustrating delays and incomplete transfers."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6767766)

VR

Verified Reviewer

Software Engineer

> "This makes it helpful for sharing meeting notes or project ideas without sending files back and forth."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7143433)

PM

Paolo M.

Engineer

> "Sometimes I got an error and my account can't synchronize and I have to clear cache or reinstall the program to make it work again"

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6404452)

NS

Nate S.

Sales Representative

> "This system allows me to stay organized, sync my OneNote to the Cloud, allows me to access this application on my phone and I can easily share any notes with others."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6673453)

Haimi T.

Market Analyst

> "So, I wouldn't necessarily expect everyone to know how to use it and don't really trust my colleagues to properly annotate on my OneNote file (I usually only send them..."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6363394)

JS

Julia S.

Manager

> "Great, I use it on a daily basis to record important meeting notes, create to-do lists, store documents and images, etc."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6679988)

LS

Lewis S.

Third line technical support

> "if you have a lot of data in your one note, it can sometime be slow to load up after starting your device."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6438792)

VR

Verified Reviewer

Engineer

> "I liked that Microsoft OneNote is easy to use and very helpful for organizing notes, ideas, and documents in one place, which makes studying and working easier every..."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___7070454)

JL

Joanna L.

Senior Media Specialist

> "It is difficult to share notes and information within OneNote without messing up the formatting."

[See full review](https://www.capterra.com/p/227211/Microsoft-OneNote/#Capterra___6342983)

[View Reviews](https://www.capterra.com/p/227211/Microsoft-OneNote/reviews/)

## User interface

[Microsoft Planner](https://www.capterra.com/p/227201/Microsoft-Planner/)

4.32 (293)

[Microsoft OneNote](https://www.capterra.com/p/227211/Microsoft-OneNote/)

4.58 (1,963)

## Connect with a Capterra advisor for a free 15-minute consultation

Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs.

### Features

Do these products fit your needs?

Prioritize real-user-identified key features according to your needs to find your best fit.

\--% Fit

vs

\--% Fit

Access Controls/Permissions

207

Important

Activity Tracking

150

Important

AI Copilot

120

Important

Microsoft Planner

Top features

18/38

-   Access Controls/Permissions
-   Activity Tracking
-   AI Copilot
-   API
-   Assignment Management
-   Calendar Management
-   Collaboration Tools
-   Commenting/Notes
-   Dashboard
-   Deadline Management
-   Dependency Tracking
-   Document Management
-   Drag & Drop
-   Email-to-Task Conversion
-   Gantt/Timeline View
-   Generative AI
-   Mobile Access
-   Prioritization
-   Project Planning
-   Project Templates
-   Project Tracking
-   Real-Time Notifications
-   Recurring Tasks
-   Reporting/Analytics
-   Resource Management
-   Search/Filter
-   Spreadsheet View
-   Sub-Task Management
-   Task Board View
-   Task Editing
-   Task Import
-   Task Progress Tracking
-   Task Scheduling
-   Task Tagging
-   Third-Party Integrations
-   Time Tracking
-   To-Do List
-   Workflow Management

[See all features](https://www.capterra.com/p/227201/Microsoft-Planner/#features)

Microsoft OneNote

17/38

-   Access Controls/Permissions
-   Activity Tracking
-   AI Copilot
-   API
-   Assignment Management
-   Calendar Management
-   Collaboration Tools
-   Commenting/Notes
-   Dashboard
-   Deadline Management
-   Dependency Tracking
-   Document Management
-   Drag & Drop
-   Email-to-Task Conversion
-   Gantt/Timeline View
-   Generative AI
-   Mobile Access
-   Prioritization
-   Project Planning
-   Project Templates
-   Project Tracking
-   Real-Time Notifications
-   Recurring Tasks
-   Reporting/Analytics
-   Resource Management
-   Search/Filter
-   Spreadsheet View
-   Sub-Task Management
-   Task Board View
-   Task Editing
-   Task Import
-   Task Progress Tracking
-   Task Scheduling
-   Task Tagging
-   Third-Party Integrations
-   Time Tracking
-   To-Do List
-   Workflow Management

[See all features](https://www.capterra.com/p/227211/Microsoft-OneNote/#features)

### Recognition

Microsoft Planner is recognized as a top-rated tool in 2 Capterra Shortlist reports

Best Value Task ManagementSoftware (2024) 

No recognitions have been awarded to Microsoft OneNote

### Deployment & support

Microsoft Planner

Deployment

-   Cloud, SaaS, Web-Based
-   Desktop Mac
-   Desktop Windows
-   Desktop Linux
-   On-Premise Windows
-   On-Premise Linux
-   Desktop Chromebook
-   Mobile Android
-   Mobile iPhone
-   Mobile iPad

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

Microsoft OneNote

Deployment

-   Cloud, SaaS, Web-Based
-   Desktop Mac
-   Desktop Windows
-   Desktop Linux
-   On-Premise Windows
-   On-Premise Linux
-   Desktop Chromebook
-   Mobile Android
-   Mobile iPhone
-   Mobile iPad

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

### Company Details

Microsoft Planner

-   By Microsoft
-   Located in United States
-   Founded in 1975

Microsoft OneNote

-   By Microsoft
-   Located in United States
-   Founded in 1975

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Contact vendor for pricing

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4.6

[View full comparison](https://www.capterra.com/compare/101272-227211/Glasscubes-vs-Microsoft-OneNote)

[Microsoft Planner](https://www.capterra.com/p/227201/Microsoft-Planner/)[4.32 (293)](https://www.capterra.com/p/227201/Microsoft-Planner/reviews/)

vs

[monday.com](https://www.capterra.com/p/147657/monday-com/)[4.57 (6,035)](https://www.capterra.com/p/147657/monday-com/reviews/)

$10/month

Price

$9/month

4.2

Features

4.5

4.5

Ease of Use

4.5

[View full comparison](https://www.capterra.com/compare/147657-227201/monday-com-vs-Microsoft-Planner)

[Microsoft OneNote](https://www.capterra.com/p/227211/Microsoft-OneNote/)[4.58 (1,963)](https://www.capterra.com/p/227211/Microsoft-OneNote/reviews/)

vs

[monday.com](https://www.capterra.com/p/147657/monday-com/)[4.57 (6,035)](https://www.capterra.com/p/147657/monday-com/reviews/)

$7.2/month

Price

$9/month

4.5

Features

4.5

4.6

Ease of Use

4.5

[View full comparison](https://www.capterra.com/compare/147657-227211/monday-com-vs-Microsoft-OneNote)