# Compare HotSchedules vs Calendly 2026 | Capterra

> Unsure of what to choose? Check Capterra to compare HotSchedules and Calendly based on pricing, features, product details, and verified reviews.

Source: https://www.capterra.com/compare/52611-148036/HotSchedules-vs-Calendly

---

# HotSchedules vs Calendly Features and Cost Comparison

Last updated March 13th, 2026

Provider data verified by our Software Research team, and reviews  
moderated by our Reviews Verification team.[Learn more](https://www.capterra.com/our-story/)

Your comparison:

HotSchedulesCalendly2/4 selected

[HotSchedules](https://www.capterra.com/p/52611/HotSchedules/)[4.4 (461)](https://www.capterra.com/p/52611/HotSchedules/reviews/)

[Calendly](https://www.capterra.com/p/148036/Calendly/)[4.7 (4,098)](https://www.capterra.com/p/148036/Calendly/reviews/)

[## HotSchedules](https://www.capterra.com/p/52611/HotSchedules/)[4.4 (461)](https://www.capterra.com/p/52611/HotSchedules/reviews/)

Starting Price

Contact vendor

Value-for-Money

4.1

Functionality

4.3

Ease of Use

4.3

Customer Service

4.2

Reviews Sentiment

Based on [461 reviews](#user-reviews)

Positive

407

Neutral

39

Negative

15

[## Calendly](https://www.capterra.com/p/148036/Calendly/)[4.7 (4,098)](https://www.capterra.com/p/148036/Calendly/reviews/)

Starting Price

$10.00/month

Value-for-Money

4.5

Functionality

4.5

Ease of Use

4.7

Customer Service

4.4

Reviews Sentiment

Based on [4,098 reviews](#user-reviews)

Positive

3,927

Neutral

131

Negative

40

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## Send this comparison chart to my inbox

### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.

What’s your intended use case?

## Summary

* * *

Key features rated by users

Features selected based on 21,452 reviews from scheduling software users.  
about the Fit Score methodology.

Fit Score methodology

Our Fit Score reflects how reviewers rate a product’s performance against a set of features reviewers rate as most important. A higher score indicates the product is rated better in delivering what reviewers most care about.

  

If the Fit Score is not shown for a specific product, that only means there are currently not enough relevant data points to develop a meaningful score. It does not indicate that the product should be excluded from further evaluation. Best for Methodology

\--%Fit

Missing features

Feature ratings

Mobile Access

3.9

Booking Management

NA

Calendar Management

4.7

Real-time Scheduling

NA

Customer Database

NA

75%Fit

Missing features

Feature ratings

Mobile Access

4.6

Booking Management

4.7

Calendar Management

4.7

Real-time Scheduling

4.7

Customer Database

NA

User satisfaction

User satisfaction

4.4

User reviews[461](https://www.capterra.com/p/52611/HotSchedules/reviews/)

Ease of use

4.3

Functionality

4.3

Value for money

4.1

Customer support

4.2

User satisfaction

4.7

User reviews[4,098](https://www.capterra.com/p/148036/Calendly/reviews/)

Ease of use

4.7

Functionality

4.5

Value for money

4.5

Customer support

4.4

Price starts from

Price starts from

\--

-   Free version
-   Free trial

Price starts from

$10Per User, Per Month

-   Free version
-   Free trial

Best for

Best for

The #1-rated workforce management software for hospitality. HotSchedules empowers teams by cutting labor costs, saving time, ensuring compliance, & giving staff the flexibility they need.

Best for

Calendly helps teams, SMBs, and solopreneurs in sales, services, finance, recruiting, & more save time, drive ROI, and scale—with flexibility to support enterprise growth.

## User reviews

Pros & cons

LW

Leahya W.

Assistant Manager

> "The best part about HotSchedules is the ability to block out certain dates from being requested off by employees."

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___7076038)

AH

Andrea H.

Front office manager

> "employees have to pay for the app - there is no way around it, wish i could color coordinate that would help"

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___6846810)

Mallory T.

Executive chef

> "I miss working with it and I usually don’t say that about software but it really made scheduling so much easier."

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___7111464)

NW

Nathaniel W.

Chef

> "The immediate deconstruction of your account is kind of scary."

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___7072303)

DP

Daniel P.

Human Resources

> "This is the best for employment scheduling I’ve used, simple design makes it easy to see exactly what shifts, date and times"

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___6593695)

VR

Verified Reviewer

VP of Finance

> "The forecasting models are static."

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___7066577)

DP

Daniel P.

Human Resources

> "After using many scheduling tools this one is the best, allows interaction for other apps and platforms as well"

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___6593695)

KC

Kaitlyn C.

Director

> "I wish there was a way to set reminders for upcoming shifts but thats really my only complaint"

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___6798652)

VR

Verified Reviewer

VP of Finance

> "Easy to use system that is widely used in the industry so most managers have experience with it."

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___7066577)

JR

Justin R.

Operations Manager

> "The community/communication aspects were never effectively "sold" to me and seemed unnecessary."

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___6747340)

SG

Sanford G.

F&B Personnel, Rental & Repair Technician

> "The PC design and Cellular App function perfectly together with real time updates and changes made to one instantly reflects..."

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___4981682)

EJ

Eric J.

Welding lead

> "Its a little hard to intergrate with other workforce management software."

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___6636858)

ER

Eric R.

General Manager

> "Been with them for 16 yrs in two companies and has progressed with updates every yr"

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___6455291)

VR

Verified Reviewer

Salesforce Application Administrator

> "It's not the end of the world, but if my employer is already paying for the system, I don't like that I had to pay for the..."

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___4914479)

JR

Justin R.

Operations Manager

> "Projecting and scheduling becomes very intuitive and visually apparent."

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___6747340)

ST

Sean T.

RMD

> "This can be problematic in a fast paced business."

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___6094991)

AH

Andrea H.

Front office manager

> "like i mentioned before very user friendly and easy for managers to release and fill the open slots."

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___6846810)

Brittany H.

Server

> "Sometimes there was a bit of a time delay on the app that made me to late to drop or pick up shifts but only sometimes."

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___4164270)

KC

Kaitlyn C.

Director

> "Its saved me so much stress and hassle and I love how easy it is to use. If youre looking for a reliable scheduling app look..."

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___6798652)

MA

Mindy A.

Server

> "I dislike not being able to request off past a certain point (less than 3wks before the shift, I think?). But that’s likely a..."

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___3799643)

SG

Sanford G.

F&B Personnel, Rental & Repair Technician

> "Understanding and navigating HotSchedules easy on the eyes layout and page designs couldn't be better, though I'm sure they..."

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___4981682)

Miranda M.

Account Executive

> "Inputting can take some time and updates can be a bit annoying as well."

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___4320923)

JT

Jack T.

HR & Operations Manager

> "A lot of really useful templates in terms of recording personnel records, plus a lot of really powerful automation ie. sick..."

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___4146917)

GS

Gg S.

Hot kitchen hotter schedules

> "The security measures can be a bit excessive but id refer it that way then the other option."

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___3751863)

ST

Sean T.

RMD

> "The customizable job titles and departments make it flexible and easy to schedule all areas of the business."

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___6094991)

DH

Dawn H.

Mechanic

> "It runs super slow on my iPhone it’s takes forever for it to load"

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___4801309)

JS

John S.

Host

> "Being able to see when you work, the ability to request time off, the ability to message coworkers/managers, switching shifts..."

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___4349314)

Jeffrey A.

Freelance Web Developer

> "Haven't really found much to dislike about HotSchedules besides the user interface looking outdated"

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___3587964)

VR

Verified Reviewer

Salesforce Application Administrator

> "Overall it was a great way to keep track of schedules while working in a restaurant!"

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___4914479)

VR

Verified Reviewer

Waitress

> "The only con is user error or awaiting on a manager to accept the requests that are sent in. If they are not in the office,..."

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___2698488)

JS

Jordin S.

Server

> "Being able to pick up shifts without any phone calls is great."

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___3620051)

DC

Darius C.

Onboarding Manager

> "Sense I've been using Ho schedules my only complaint has is being signed out randomly."

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___3486338)

JS

Jordin S.

Server

> "HotSchedules is user friendly and the easiest way to keep your schedule in the palm of your hand."

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___3620051)

RD

Rebekah D.

Administrative Directors

> "Creating the schedule can be a pain as the interface is very slow, and the app will load for several seconds between each..."

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___2405890)

GS

Gg S.

Hot kitchen hotter schedules

> "I like the fact i dont have to call my job or text my managers for anything."

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___3751863)

DC

Darius C.

Onboarding Manager

> "I'm not sure if android or other devices have the same issues."

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___3486338)

SF

Samantha F.

Medical Assistant

> "Easy to access schedule, trade shifts and track hours."

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___3578285)

KT

Kristian T.

Restaurant Manager

> "Some of the updates/when the software times out can get frustrating but I understand that they are necessary to make..."

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___2787901)

AV

Andrew V.

Operations Manager

> "It allows you to do a deep dive into scheduling, aides in sales projections, and allows for rapid informing of the staff."

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___2529347)

AB

Alexandra B.

Manager

> "Ultimately, it made it harder to clock in than just using a piece of paper."

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___2294458)

AM

Ashley M.

Server

> "I have an organized and easy way to find my coworkers contact info and can easily message them all at once."

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___2871700)

DL

David L.

Writter

> "it’s that it is a little complicated to use, an DV it takes sometime to get used to it."

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___2211685)

GU

Georgia U.

Dish washer

> "I also like the calendar that displays when you are working for the next few weeks and I use this to check my work schedule..."

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___2422981)

RD

Rebekah D.

Administrative Directors

> "This can lead to some frustration."

[See full review](https://www.capterra.com/p/52611/HotSchedules/#Capterra___2405890)

[View Reviews](https://www.capterra.com/p/52611/HotSchedules/reviews/)

FK

Farman K.

Software Developer

> "Calendly enables seamless sharing of availability with clients or teammates to book time without back-and-forth emails, while its integration to popular calendars and video tools like Zoom..."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___7051964)

CK

Cara K.

Tutor

> "Otherwise, I had to arbitrarily offer them only part of the list of possible times, so as not to overlap, and then they wouldn't find what they needed. If I offered students a window..."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___7050717)

VR

Verified Reviewer

Account Executive

> "The interface is simple and intuitive, even for non-technical users, and it handles things like time zones, buffers, and availability rules quietly in the background."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___7085642)

VR

Verified Reviewer

Quality Assurance Executive

> "Occasionally, syncing issues with external calendars can occur, and customer support on lower-tier plans is not as responsive as expected. While the core features are strong, the pricing..."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___7086993)

RS

Radha S.

Legal Assistant

> "It excels at simplifying scheduling and fits seamlessly into daily workflows, making it especially useful for professionals who schedule meetings frequently."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___7137055)

Caitie W.

General Manager

> "The free version does not have many features at all and when you upgrade to a paid version I still wasn't very impressed with the scheduling options for the high volume of scheduling and..."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___7120348)

RS

Radha S.

Legal Assistant

> "For individual use, Calendly felt almost effortless, and even for small teams, it significantly reduced coordination work. Where the experience was slightly limited was in advanced..."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___7137055)

Caitie W.

General Manager

> "It provided the bare minimum amount of features we needed for daily operations but did not have the level of detail and options I was hoping for."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___7120348)

AS

Andrea S.

Owner

> "The many features that are offered, integrations, its ability to double check other calendars to prevent repeat/over bookings and that they offer a free subscription albeit extremely..."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___7030401)

VR

Verified Reviewer

Art

> "What I dont like about Candly is that the free version is too limited and when there is a coplex scheduling is hard to custom based on the needs."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___7102947)

VR

Verified Reviewer

Quality Assurance Executive

> "The booking process is smooth and saves a lot of back-and-forth emails, which makes scheduling with clients and teams very efficient."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___7086993)

VR

Verified Reviewer

Quality Assurance Executive

> "Customization options for booking pages and workflows are also somewhat restricted unless you upgrade."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___7086993)

AH

Andrew H.

Advisory Associate

> "The biggest challenge was scheduling meetings for 2 busy partners and finding a gap that works for everyone, and Calendly makes it easy for clients to book."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___7109664)

KP

Kelly P.

Director of Admissions

> "Sometimes, I have a hard time finding how to edit a schedule or limit the amount of signups on a day."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___7103334)

FK

Farman K.

Software Developer

> "That enables teams at companies such as SoftWeb PK to spend more time coding and doing client work instead of focusing on logistics."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___7051964)

Hannah K.

Vice President

> "I dislike the fact that there is no weekly schedule viewing option, and there is also no appointment type colour coding."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___7070786)

OG

Olivia G.

Cleaning

> "Overall, it takes something that can be chaotic—scheduling—and turns it into a smooth, automated system that saves time, improves professionalism, and helps move business forward faster."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___7130102)

VR

Verified Reviewer

Quality Assurance Executive

> "Some advanced features are locked behind higher-priced plans, which can feel limiting for individual users or small businesses."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___7086993)

Becky O.

NUTRITIONIST

> "Basically, Calendly has helped me eliminate the back-and-forth of meeting and email scheduling, saving me a great amount of time and mental energy."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___7085868)

HJ

Heriberto J.

MERN Full Stack Developer

> "The amount of clicks to get to the appointment, when selecting a contact and choosing it we only have available 30 minutes appointment and its hard to know if I will be able to appoint a..."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___6555200)

SH

Sofia H.

CEO

> "How convenient it is for constantly setting up meetings, I would say it took away 70% of the time I used to spend talking to clients trying to fund matching times, especially across..."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___7117514)

NW

Nolan W.

Head of Sales

> "Editing the Static My Scheduling Page, isn't as easy as it should be in my opinion, and there are multiple options available that can sometimes be confusing on your first time setting it up."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___6820471)

Namratha C.

Product owner

> "simplifie scheduling, eliminates back-and forth email, and integrate smoothly with existing calendar"

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___7099850)

KS

Kathryn S.

Coach and Consultant

> "I was slow to move to online scheduling because I was concerned that letting clients schedule online would lead to being overbooked, but I should have done it sooner."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___7102420)

Gwen S.

Founder and CEO

> "I like the fact that even on the free plan, you're still able to have one meeting link that you can use for multiple things. Until you need other ones, and it's quite affordable"

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___7119499)

RL

Richard L.

Director

> "One of the drawbacks of Calendly is its limited customization options on the free plan, which can feel restrictive for businesses wanting to maintain brand consistency."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___6533291)

CUJ

Chris U J.

Bookkeeper and Administrative Support

> "It allows me to handle booking in a more structured and professional way without adding extra administrative work."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___7117969)

IB

Ilyas B.

Senior Research Officer

> "Invitees were not able to reschedule by link so I had to manually do it which is frustrating in the mornings when I am busy."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___6831470)

Clinton J.

Owner

> "I love the ability to automate meeting reminders, meeting prep questions, and even qualify before a meeting is booked."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___6825862)

VR

Verified Reviewer

Project Manager

> "Sometimes the communication with stakeholder/person you’re having an appointment with gets confused in the details of the meeting."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___7093640)

RB

Robert B.

Managing Agent

> "The integrations with Google Calendar and Zoom also save a ton of time and eliminate scheduling conflicts."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___7053290)

SG

Shella G.

Marketing Consultant

> "Another small problem is that the settings are not completely intuitive. When I log in to change my availability or make changes to the types of meetings I am arranging, it sometimes takes..."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___6536696)

JH

Jamie H.

Executive Vice President at FEVO

> "The ability to share availability and automate bookings makes scheduling much more efficient."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___7126454)

CK

Cara K.

Tutor

> "As an independent tutor, managing my schedule before Calendly was one of the most tedious and complicated parts of my job."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___7050717)

Ismael V.

Sales Associate

> "I like how Calendly automates scheduling, it saves time by removing the back-and-forth emails and syncs easily with my calendar."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___7039260)

MS

Monquisha S.

customer service rep

> "The only thing I really don't like using it is that there is not a lot of information you can put on it, like it is very simple and not always to the point"

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___7062844)

LG

Lisa G.

Coach and Trainer

> "I love that I can have multiple calendars with different purposes, colors, and time lengths to distinguish the kinds of meetings I'm having. "

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___7004060)

CI

Clarion I.

Software Consultant

> "If the user forgets to update their schedules on time, this might lead to conflicts if someone books a time when you are not available because you failed to update that information on the..."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___6648518)

MA

Michael A.

Founder

> "Calendly is one of the most popular meeting schedulers, and I think its reputation is well-deserved: it integrates with two of the most-used calendar platforms (Microsoft and Google) and..."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___7041984)

MC

Maxime C.

President

> "One downside of Calendly is that some features are only available with paid plans, which can limit functionality for users on the free tier."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___6564188)

VR

Verified Reviewer

VP of Marketing

> "The paid plan allows you to customize your calendar more and gives you more options to set reminders across multiple applications."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___6595963)

HC

Hadi C.

Senior Associates

> "Sometimes assigning different gap rules to each event type isn’t easy, so inevitably some events overlap."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___6826051)

CC

Cheryl C.

Planning Coordinator

> "Calendy allows you to save time booking meetings and appointments by showing your availability and allowing the other person to match up with your open times."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___6473730)

BV

Bailey V.

Recruiter

> "I didnt like how calendly couldnt automatically link to my teams calendar and give candidates the ability to schedule where we had "Free" openings."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___6550207)

VJ

Vinod J.

Engineer

> "The most eye-catching feature is its ability to work with multiple time zones, which is useful for setting up meetings with clients or colleagues around the globe."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___6562098)

BM

Brian M.

CEO

> "Customization is a bit difficult - no custom domains, colors or white label branding options are available."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___6789739)

MZ

Mahe Z.

human Resource

> "It setting availability that is best part , as you can set your availability and user can set that and the automatic creating of meeting , so that we would not spend much of our time in..."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___6554782)

ES

Esther S.

Teacher

> "Setting up the schedule for appointment slots is a little tricky and it took my several tries to figure out the buffer time and availability window."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___6800259)

VJ

Vinod J.

Engineer

> "Awesome integration with major calendar apps including Google Calendar, Outlook, and iCloud make sure that the appointments get automatically synchronized with no chances for double..."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___6562098)

SW

Sarah W.

Crisis Specialist

> "For example, when I used it to book college advisor appointments, if there was no zoom link and the email was through Calendly, I couldn’t reach the advisor"

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___6437478)

SP

Sarah P.

Lead Design Researcher

> "A standout feature is the round robin scheduling option, which allows different team members to share the responsibility of customer exposure and continuous discovery."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___6548850)

RO

Rachel O.

Researcher

> "I wish there was a better way to rename calls, I have to go into my zoom calendar after to personalize the call titles."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___6724250)

NH

Nabila H.

Customer Success Team Lead

> "Actually many of them ended up getting it when they discovered it with me, we can also create workflows of follow up messages to clients after 7, 30 and 90 days it automated so much work..."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___6621804)

RS

Radha S.

Legal Assistant

> "Overall, the drawbacks were mostly about depth rather than quality."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___7137055)

GB

Gary B.

CEO

> "The integration with my calendar helps prevent double-booking, and the automatic reminders for both parties reduce no-shows."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___6546975)

SW

Sherry W.

Head of Finance

> "I don't think this is a Calendly problem but sometimes a meeting might not be exactly 30 mins/40mins and it is hard for the scheduler to adjust the meeting time."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___6504101)

JC

Jacqueline C.

Brand Designer

> "I like that clients can choose mutually available time slots with ease and I am able to receive a notification when a new meeting has been added to my calendar."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___6568384)

VR

Verified Reviewer

CEO

> "Customer service is not great and has gotten worse since they started using AI."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___7056117)

PS

Perry S.

Property Manager

> "Finally, I like that I can customize the landing page, which I use to provide context, link to other webpages for the guest to review, etc."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___6562936)

KM

Kiersten M.

Sales Development Representative

> "I dislike that it doesn't update availability in real time in accordance with my calendar events."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___6437907)

OG

Olivia G.

Cleaning

> "It removes friction, which is huge—especially when you’re trying to convert leads quickly or make it easy for someone to take the next step."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___7130102)

UC

URGAN C.

Associate

> "The downside is that some useful features, like group scheduling, are locked behind the paid plans."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___6524024)

PK

Paulette K.

Credit Risk Analyst

> "I like how calendly allows you to limit the number of available meeting slots per day, helping manage workload and avoid overscheduling."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___6560004)

MW

Mitchell W.

Assistant Manager

> "The event type setup can be a bit of headache - it’s not always super intuitive."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___6870787)

AH

Andrew H.

Advisory Associate

> "It made scheduling meetings and sorting through multiple calendars efficient."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___7109664)

IA

Ian A.

Recruiter

> "Kind of cumbersome, most people don't want to click a calendar link, most just give a time and then you call them"

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___6573611)

Dionne Joy M.

Service Hub Representative

> "It eliminates the back‑and‑forth of trying to find a meeting time by letting people book directly based on my availability and easy to use by everyone."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___7069294)

JH

Jeffrey H.

President

> "The only issue we have had is when we tried to schedule on Calendly and on Outlook calendar. If we already have something scheduled at a specific time on our weekly schedule, then we had to..."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___5009928)

DR

Decire R.

Employee Care Manager

> "We are able to create events where we can have our employees schedule a time slot if they wish to attend our in person events."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___6504608)

JC

James C.

Customer Success Manager

> "There are many options for setting up different kinds of meetings, but they are not intuitive, nor are they easily navigable. "

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___6698854)

Daniela G.

Director

> "It integrates perfectly with other apps, such as Zoom, so when someone makes an appointment, it automatically arranges for the zoom call and sends the link."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___6643848)

PL

Phillip L.

Director of marketing

> "The pardot integration doesn't work well, and there is room for improvement when the intercom integration"

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___6586870)

RS

Rachel S.

Business Consultant

> "Overall, Calendly is a great scheduling site, with some great integrations. If you're only needing a booking platform, this is a great option to free up some time and be able to book out..."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___6757325)

KL

Katelyn L.

Social Media Manager

> "I don't love how limited the free version is or how rescheduling can be hard for managers that are moderating."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___6578624)

CD

Chris D.

Owner

> "Calendly is a user-friendly service with lots of customization options for how a user signs up for your event/meeting, even in the free version."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___6659664)

VR

Verified Reviewer

Product Manager

> "After creating a calendar and defining the type, you can't really change it, instead you have to create a brand new calendar from scratch, quite annoying to figure this out after you have..."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___5004945)

VR

Verified Reviewer

Account Executive

> "It completely removes the back-and-forth of finding a time, which saves mental energy for both people."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___7085642)

ES

Edward S.

Inventory Manager

> "While without a cutoff booking highlight for every particular client email or past appointments block, it doesn't offer arrangement following in light of set numbers per client email,..."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___6029818)

KC

Katie C.

Admin

> "My favorite feature of calendly is that when you email your customer, they get to see your full list of dates and times of availability to choose from."

[See full review](https://www.capterra.com/p/148036/Calendly/#Capterra___6507524)

AAM

Alfiya Ashfaque M.

Software Engineer - QA

> "The free plan I tried has limited features, doesn’t actually give me the feel of what the product has more to explore."

[See full review](https://www.capterra.com/p/148036/Calendly/#SoftwareAdvice___6670561)

[View Reviews](https://www.capterra.com/p/148036/Calendly/reviews/)

## User interface

[HotSchedules](https://www.capterra.com/p/52611/HotSchedules/)

4.39 (461)

[Calendly](https://www.capterra.com/p/148036/Calendly/)

4.67 (4,098)

## Connect with a Capterra advisor for a free 15-minute consultation

Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs.

### Features

Do these products fit your needs?

Prioritize real-user-identified key features according to your needs to find your best fit.

\--% Fit

vs

\--% Fit

Absence Management

207

Important

Access Controls/Permissions

150

Important

Activity Tracking

120

Important

HotSchedules

25/40

-   Absence Management
-   Access Controls/Permissions
-   Activity Tracking
-   AI Copilot
-   Alerts/Notifications
-   API
-   Appointment Scheduling
-   Automated Scheduling
-   Availability Management
-   Booking Management
-   Calendar Management
-   Calendar Sync
-   Class Scheduling
-   Customer Database
-   Customizable Branding
-   Customizable Fields
-   Drag & Drop
-   Employee Management
-   Employee Scheduling
-   Facility Scheduling
-   Generative AI
-   Group Scheduling
-   Mobile Access
-   Multi-Location
-   Online Booking
-   Personalization and Recommendation
-   Real-Time Notifications
-   Real-time Scheduling
-   Real-Time Updates
-   Reminders
-   Reporting & Statistics
-   Resource Scheduling
-   Room Booking
-   Self Service Portal
-   Shift Swapping
-   Task Scheduling
-   Third-Party Integrations
-   Timesheet Management
-   Time Zone Tracking
-   User Management

[See all features](https://www.capterra.com/p/52611/HotSchedules/#features)

Calendly

Top features

30/40

-   Absence Management
-   Access Controls/Permissions
-   Activity Tracking
-   AI Copilot
-   Alerts/Notifications
-   API
-   Appointment Scheduling
-   Automated Scheduling
-   Availability Management
-   Booking Management
-   Calendar Management
-   Calendar Sync
-   Class Scheduling
-   Customer Database
-   Customizable Branding
-   Customizable Fields
-   Drag & Drop
-   Employee Management
-   Employee Scheduling
-   Facility Scheduling
-   Generative AI
-   Group Scheduling
-   Mobile Access
-   Multi-Location
-   Online Booking
-   Personalization and Recommendation
-   Real-Time Notifications
-   Real-time Scheduling
-   Real-Time Updates
-   Reminders
-   Reporting & Statistics
-   Resource Scheduling
-   Room Booking
-   Self Service Portal
-   Shift Swapping
-   Task Scheduling
-   Third-Party Integrations
-   Timesheet Management
-   Time Zone Tracking
-   User Management

[See all features](https://www.capterra.com/p/148036/Calendly/#features)

### Recognition

HotSchedules is recognized as a top-rated tool in 3 Capterra Shortlist reports

Calendly is recognized as a top-rated tool in 5 Capterra Shortlist reports

### Deployment & support

HotSchedules

Deployment

-   Cloud, SaaS, Web-Based
-   Desktop Mac
-   Desktop Windows
-   Desktop Linux
-   On-Premise Windows
-   On-Premise Linux
-   Desktop Chromebook
-   Mobile Android
-   Mobile iPhone
-   Mobile iPad

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

Calendly

Deployment

-   Cloud, SaaS, Web-Based
-   Desktop Mac
-   Desktop Windows
-   Desktop Linux
-   On-Premise Windows
-   On-Premise Linux
-   Desktop Chromebook
-   Mobile Android
-   Mobile iPhone
-   Mobile iPad

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

### Company Details

HotSchedules

-   By Fourth
-   Located in United Kingdom
-   Founded in 1999

Calendly

-   By Calendly
-   Located in United States
-   Founded in

## Popular Comparisons

[HotSchedules](https://www.capterra.com/p/52611/HotSchedules/)[4.39 (461)](https://www.capterra.com/p/52611/HotSchedules/reviews/)

vs

[Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)[4.78 (4,120)](https://www.capterra.com/p/213340/Google-Calendar/reviews/)

Contact vendor for pricing

Price

Contact vendor for pricing

4.3

Features

4.7

4.3

Ease of Use

4.8

[View full comparison](https://www.capterra.com/compare/52611-213340/HotSchedules-vs-Google-Calendar)

[Calendly](https://www.capterra.com/p/148036/Calendly/)[4.67 (4,098)](https://www.capterra.com/p/148036/Calendly/reviews/)

vs

[Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)[4.78 (4,120)](https://www.capterra.com/p/213340/Google-Calendar/reviews/)

$10/month

Price

Contact vendor for pricing

4.5

Features

4.7

4.7

Ease of Use

4.8

[View full comparison](https://www.capterra.com/compare/148036-213340/Calendly-vs-Google-Calendar)

[HotSchedules](https://www.capterra.com/p/52611/HotSchedules/)[4.39 (461)](https://www.capterra.com/p/52611/HotSchedules/reviews/)

vs

[Connecteam](https://www.capterra.com/p/153140/Connecteam/)[4.64 (5,203)](https://www.capterra.com/p/153140/Connecteam/reviews/)

Contact vendor for pricing

Price

$29/month

4.3

Features

4.5

4.3

Ease of Use

4.7

[View full comparison](https://www.capterra.com/compare/52611-153140/HotSchedules-vs-Connecteam)

[Calendly](https://www.capterra.com/p/148036/Calendly/)[4.67 (4,098)](https://www.capterra.com/p/148036/Calendly/reviews/)

vs

[Doctoralia for Specialists](https://www.capterra.com/p/253301/Doctoralia-Pro/)[4.67 (409)](https://www.capterra.com/p/253301/Doctoralia-Pro/reviews/)

$10/month

Price

€69/month

4.5

Features

4.6

4.7

Ease of Use

4.7

[View full comparison](https://www.capterra.com/compare/148036-253301/Calendly-vs-Doctoralia-Pro)

[HotSchedules](https://www.capterra.com/p/52611/HotSchedules/)[4.39 (461)](https://www.capterra.com/p/52611/HotSchedules/reviews/)

vs

[Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/)[4.70 (17,559)](https://www.capterra.com/p/247901/Google-Workspace/reviews/)

Contact vendor for pricing

Price

$7/month

4.3

Features

4.6

4.3

Ease of Use

4.6

[View full comparison](https://www.capterra.com/compare/52611-247901/HotSchedules-vs-Google-Workspace)

[Calendly](https://www.capterra.com/p/148036/Calendly/)[4.67 (4,098)](https://www.capterra.com/p/148036/Calendly/reviews/)

vs

[Goldie](https://www.capterra.com/p/268055/Goldie/)[4.75 (1,151)](https://www.capterra.com/p/268055/Goldie/reviews/)

$10/month

Price

$19.99/month

4.5

Features

4.6

4.7

Ease of Use

4.8

[View full comparison](https://www.capterra.com/compare/148036-268055/Calendly-vs-Goldie)

[HotSchedules](https://www.capterra.com/p/52611/HotSchedules/)[4.39 (461)](https://www.capterra.com/p/52611/HotSchedules/reviews/)

vs

[When I Work](https://www.capterra.com/p/121248/When-I-Work/)[4.47 (1,291)](https://www.capterra.com/p/121248/When-I-Work/reviews/)

Contact vendor for pricing

Price

$2.5/month

4.3

Features

4.3

4.3

Ease of Use

4.5

[View full comparison](https://www.capterra.com/compare/52611-121248/HotSchedules-vs-When-I-Work)

[Calendly](https://www.capterra.com/p/148036/Calendly/)[4.67 (4,098)](https://www.capterra.com/p/148036/Calendly/reviews/)

vs

[Acuity Scheduling](https://www.capterra.com/p/191978/Acuity-Scheduling/)[4.77 (5,745)](https://www.capterra.com/p/191978/Acuity-Scheduling/reviews/)

$10/month

Price

$20/month

4.5

Features

4.7

4.7

Ease of Use

4.6

[View full comparison](https://www.capterra.com/compare/148036-191978/Calendly-vs-Acuity-Scheduling)

[HotSchedules](https://www.capterra.com/p/52611/HotSchedules/)[4.39 (461)](https://www.capterra.com/p/52611/HotSchedules/reviews/)

vs

[7shifts](https://www.capterra.com/p/123038/7shifts-Restaurant-Scheduling/)[4.69 (1,211)](https://www.capterra.com/p/123038/7shifts-Restaurant-Scheduling/reviews/)

Contact vendor for pricing

Price

$39.99/month

4.3

Features

4.5

4.3

Ease of Use

4.7

[View full comparison](https://www.capterra.com/compare/52611-123038/HotSchedules-vs-7shifts-Restaurant-Scheduling)

[Calendly](https://www.capterra.com/p/148036/Calendly/)[4.67 (4,098)](https://www.capterra.com/p/148036/Calendly/reviews/)

vs

[Vagaro](https://www.capterra.com/p/153752/Vagaro/)[4.68 (3,634)](https://www.capterra.com/p/153752/Vagaro/reviews/)

$10/month

Price

$23.99/month

4.5

Features

4.6

4.7

Ease of Use

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[View full comparison](https://www.capterra.com/compare/148036-153752/Calendly-vs-Vagaro)

[HotSchedules](https://www.capterra.com/p/52611/HotSchedules/)[4.39 (461)](https://www.capterra.com/p/52611/HotSchedules/reviews/)

vs

[Wrike](https://www.capterra.com/p/76113/Wrike/)[4.37 (2,988)](https://www.capterra.com/p/76113/Wrike/reviews/)

Contact vendor for pricing

Price

$10/month

4.3

Features

4.3

4.3

Ease of Use

4.2

[View full comparison](https://www.capterra.com/compare/52611-76113/HotSchedules-vs-Wrike)

[Calendly](https://www.capterra.com/p/148036/Calendly/)[4.67 (4,098)](https://www.capterra.com/p/148036/Calendly/reviews/)

vs

[Jobber](https://www.capterra.com/p/127994/Jobber/)[4.58 (1,456)](https://www.capterra.com/p/127994/Jobber/reviews/)

$10/month

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$39/month

4.5

Features

4.3

4.7

Ease of Use

4.6

[View full comparison](https://www.capterra.com/compare/127994-148036/Jobber-vs-Calendly)