# Compare ABBYY FineReader PDF vs M-Files 2026 | Capterra

> Unsure of what to choose? Check Capterra to compare ABBYY FineReader PDF and M-Files based on pricing, features, product details, and verified reviews.

Source: https://www.capterra.com/compare/65868-122215/ABBYY-FineReader-vs-M-Files

---

# ABBYY FineReader PDF vs M-Files Features and Cost Comparison

Last updated March 13th, 2026

Provider data verified by our Software Research team, and reviews  
moderated by our Reviews Verification team.[Learn more](https://www.capterra.com/our-story/)

Your comparison:

ABBYY FineReader PDFM-Files2/4 selected

[ABBYY FineReader PDF](https://www.capterra.com/p/65868/ABBYY-FineReader/)[4.7 (427)](https://www.capterra.com/p/65868/ABBYY-FineReader/reviews/)

[M-Files](https://www.capterra.com/p/122215/M-Files/)[4.4 (274)](https://www.capterra.com/p/122215/M-Files/reviews/)

[## ABBYY FineReader PDF](https://www.capterra.com/p/65868/ABBYY-FineReader/)[4.7 (427)](https://www.capterra.com/p/65868/ABBYY-FineReader/reviews/)

Starting Price

$16.00/month

Value-for-Money

4.4

Functionality

4.5

Ease of Use

4.5

Customer Service

4.4

Reviews Sentiment

Based on [427 reviews](#user-reviews)

Positive

405

Neutral

15

Negative

7

[## M-Files](https://www.capterra.com/p/122215/M-Files/)[4.4 (274)](https://www.capterra.com/p/122215/M-Files/reviews/)

Starting Price

Contact vendor

Value-for-Money

4.3

Functionality

4.4

Ease of Use

4.2

Customer Service

4.2

Reviews Sentiment

Based on [274 reviews](#user-reviews)

Positive

237

Neutral

26

Negative

11

## Summary

* * *

Key features rated by users

Features selected based on 27,786 reviews from document management software users.  
about the Fit Score methodology.

Fit Score methodology

Our Fit Score reflects how reviewers rate a product’s performance against a set of features reviewers rate as most important. A higher score indicates the product is rated better in delivering what reviewers most care about.

  

If the Fit Score is not shown for a specific product, that only means there are currently not enough relevant data points to develop a meaningful score. It does not indicate that the product should be excluded from further evaluation. Best for Methodology

\--%Fit

Missing features

Feature ratings

Document Editing

NA

Secure Data Storage

NA

Document Storage

4.2

Mobile Access

NA

Email Management

NA

63%Fit

Missing features

Feature ratings

Document Editing

NA

Secure Data Storage

4.7

Document Storage

4.7

Mobile Access

4.5

Email Management

NA

User satisfaction

User satisfaction

4.7

User reviews[427](https://www.capterra.com/p/65868/ABBYY-FineReader/reviews/)

Ease of use

4.5

Functionality

4.5

Value for money

4.4

Customer support

4.4

User satisfaction

4.4

User reviews[274](https://www.capterra.com/p/122215/M-Files/reviews/)

Ease of use

4.2

Functionality

4.4

Value for money

4.3

Customer support

4.2

Price starts from

Price starts from

$16Flat Rate, Per Month

-   Free version
-   Free trial

Price starts from

\--

-   Free version
-   Free trial

Best for

Best for

For small and medium-sized businesses, big companies, and public and educational institutions, FineReader PDF provides a comprehensive and cost-effective PDF solution.

Best for

M-Files serves a variety of industries and business document management needs for mid-market to Enterprise global B2B companies.

## User reviews

Pros & cons

PC

Paul C.

Ingeniero Civil

> "It helped me a lot in converting my scanned documents into searchable PDF files and extracting tables and text with a high..."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___6323036)

PS

Philip S.

Product Manager

> "The only thing that can cause a problem is the not always accurate conversion from PDF to Excel."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___6313390)

PS

Philip S.

Product Manager

> "ABBYY FineReader PDF turned out to be an incredibly accurate OCR, combined with the recognition of over 190 languages, an..."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___6313390)

MR

Megan R.

Associate Professor

> "There's no way to correct ocr mistakes like you can in Adobe acrobat."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___6313357)

VY

Vishnu Y.

Warehouse Executive

> "You can easily create, edit PDFs, or even convert your documents to PDF files."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___6692411)

RH

Ricky H.

Engineer

> "We cannot edit the file in Mac in a single subscription"

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___6338314)

ACR

Ana Catalina R.

Asesora

> "I have been using the tool for many years, it is very useful for archival work, facilitating the digitization of images, as..."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___6125623)

AO

Ahmad O.

Project Manager

> "The OCR results for some languages are bad and not accurate at all, they need to work on the OCR criteria to enhance the..."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___4858533)

PS

Philip S.

Product Manager

> "I use ABBYY FineReader PDF in my daily work and the product has become my indispensable assistant."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___6313390)

JLF

Jon Loar F.

Administrator

> "Do not see any way to scan and translate gotic letters."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___6482650)

CY

Chahine Y.

Translator

> "You can quickly and easily convert files into other formats without having to upload them somewhere online."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___6613339)

RS

Rick S.

President

> "Some of the features and functions have not been where I would expect to find them in the menus. "

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___6313653)

WS

Waheed S.

Sales Manager

> "ABBYY FineReader PDF has a great OCR tool that can extract texts from your images or PDFs, it has many languages, especially..."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___5068955)

EEV

Enrique E V.

Graduate student researcher

> "The Mac functionality is pretty basic."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___6313343)

SC

Sam C.

VP Sales and Marketing

> "ABBY FineReader PDF has best OCR skills to convert image to text."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___6260895)

AC

Alexandre C.

Researcher

> "Since I am using only this functionality, price is not ok for me."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___6336706)

DG

Dominick G.

Sr. Post Producer

> "It's a great way to read and edit PDFs as well as convert files!"

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___6757559)

ACR

Ana Catalina R.

Asesora

> "When the source images are not of high quality, OCR fails, so it is necessary to edit by hand."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___6125623)

VR

Verified Reviewer

Publisher

> "I love how easily it converted a script into a special software I use called Final Draft."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___6314202)

EP

Emre P.

Lecturer

> "The fact that its "inverting color option" is not available on Macos bothers me quite a lot."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___6084397)

EP

Emre P.

Lecturer

> "In this way, scanning the texts that were sent as photos and making them readable with e-reader devices made my life much..."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___6084397)

FM

Francisco M.

Partner

> "The OCR function is a little bit hard to use if you want to process multiple files."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___4872410)

EA

Ekin A.

HR

> "A pdf editing program that excels at OCR scans"

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___6636060)

TB

Theodoros B.

Chief Interpreter and Translator

> "Removing the "Low-confidence character highlight" in the exported documents is impractical and cumbersome"

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___6084361)

RS

Ricardo S.

Translator

> "It's impresses me that I've been using Abby for many years and it still carries many of the same defects it has always had;..."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___4872949)

MA

Michael A.

Owner

> "Also, I do not like having to do subscription service; I prefer buying the software outright because I am not a high volume..."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___6085044)

MN

Mihail N.

Service Engineering

> "The program for scanning books into PDF is very good."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___6656515)

SK

Sidiki K.

Directeur des Systèmes d'information

> "Limitations in editing features: Although ABBYY FineReader PDF offers editing tools to customize documents, it may lack some..."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___4650964)

OS

Ole S.

CEO

> "I still like the program but I hope the next version will be a step forward and not backward like version 16 was."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___6313312)

DD

Daniela D.

Lawyer

> "I find it somewhat expensive, and the OCR processing time is a bit slower than I'd like."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___6085124)

EEV

Enrique E V.

Graduate student researcher

> "Software is easy to use and the pdf conversion and image recognition is pretty great."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___6313343)

DW

Duncan W.

Trainer

> "In the early days, it couldn’t help with tables in which there were cell borders"

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___4872782)

HS

Henry S.

Lead Instructor Mechanical Maintenance

> "ABBYY FineReader PDF is the most reliable tool for viewing and converting PDF with good OCR features."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___4932163)

DW

Dawn W.

Na

> "I purchased find reader mobile and finally the PDF in the same package, fine reader PDF is usable but occasionally says that..."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___3536006)

JP

Juan P.

Paralegal

> "It has a lot of awesome features to process many different kind of file formats, especially PDFs."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___6085016)

Rafael O.

Personal Use

> "Each operation done "beeps" (and cannot be disabled), sometimes it is a little bit stubborn when processing an image (you..."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___4388781)

PR

Peter R.

Director of Development

> "Especially when I started using it and realized that the UI was intuitive and top notch!"

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___6313554)

NP

Norman P.

Writer, Layout

> "Not always accurate."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___6313794)

VR

Verified Reviewer

Key Account Manager

> "Easy of usage, processing batch files, a lot of different output format, standard OCR capabilities, and opening to OCR custom..."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___6084528)

SK

Sidiki K.

Directeur des Systèmes d'information

> "Slow scan time: High scan quality can slow down the scanning process, especially for large documents."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___4650964)

KG

Kamelia G.

product manager

> "The biggest advantage for customers - works in Bulgarian"

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___6313326)

AK

Anton K.

Software Development Manager

> "The current service level is close to zero. "

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___6102364)

SZ

Sinisa Z.

Technology Manager

> "FineReader is also nice because it converts file formats other than PDFs (Acrobat does not)."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___4948022)

RL

Robert L.

Retired physician

> "I dislike having to double click on a page image on the left side to get it to display in the OCR windows. "

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___3542397)

SK

Sidiki K.

Directeur des Systèmes d'information

> "Here are some of its key benefits:Superior scanning quality: ABBYY FineReader PDF software is equipped with state-of-the-art..."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___4650964)

AEI

Ana Elisa I.

English teacher

> "Too many features to handle and get the hang of it"

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___6084825)

FB

Fanny B.

Translator

> "I love the flexibility and the ergonomics"

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___6760105)

AI

Anton I.

System Architect

> "To difficult for automatization."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___4872954)

SK

Sidiki K.

Directeur des Systèmes d'information

> "Powerful OCR features: ABBYY FineReader PDF is able to recognize characters very accurately, which makes it possible to turn..."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___4650964)

AK

Anton K.

Software Development Manager

> "A typical case of product degradation :(("

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___6102364)

OS

Ole S.

CEO

> "The cropping function is also good."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___6313312)

JW

Jarett W.

MD/MSC.

> "Can't draw (e.g. like in Notability), cross-platform is sub-par, the UI is not so easy."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___3608321)

DW

Dawn W.

Na

> "It is helped greatly with creating document Fields with radio buttons, electronically signing a document and scan an absolute..."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___3536006)

KF

Karen F.

R.N Nurse

> "I really wish they offered a one-time payment instead of just offering only yearly subscriptions which can add up overtime"

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___4219988)

Khan Md Mohaiuminul Islam S.

Civil Engineer

> "During Conversion of PDF files to Excel and word, I get accurate result, Just like Original."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___5010782)

DL

Daniel L.

Government authorized translator

> "The degree of frustration is high, when it works like a charm for the first document but then chokes on the second."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___3537471)

VR

Verified Reviewer

General Manager-Finance & Administraion

> "It is perfect for working with these records and digitizes archives without any problem into various formats , as Microsoft..."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___4460806)

NF

Nathan F.

Regional Sales Manager - California

> "The inability to recognize a poor scan with dust as not being characters"

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___4402371)

YS

Yiannakis S.

TRANSLATOR

> "This saves me a lot of time as I don't have to type thousands of words, but only make all the necessary corrections."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___4872442)

ED

Eray D.

Company Co-Founder

> "Some file formats cannot be properly transformed into Word files"

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___3810886)

Ije H.

Researcher+

> "I have found AbbyFineReaderPDF-15 and the versions before the current version very useful for repairing photocopied items,..."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___3536186)

KL

Knud L.

xxxx

> "Problems with the activation, HAVE TO REACTIVATE IT allways (The programs stops to open)"

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___3537321)

CA

Charles A.

partner

> "It does a great deal, and has super OCR. And the printer function allows you to add printed output to another pdf file,..."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___3537066)

VR

Verified Reviewer

Specialist

> "It was pretending like a virus."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___5003905)

MR

Megan R.

Associate Professor

> "Good, but wish the ocr were were even better, and correctable."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___6313357)

Jonathan A.

Attorney

> "The OCR feature was okay, a lot of times it would incorrectly convert the PDF to text, all sorts of things like special..."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___3026217)

RR

Roger R.

writer/editor/teacher

> "In editing my own documents, I could add in printed and typewritten documents (The OCR is the best I have ever used.) and..."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___4390802)

VR

Verified Reviewer

Senior Medical Informatician

> "Does not do OCR on well-formed printing as opposed to type-script. "

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___3536345)

ST

Sean T.

Clinical Psychologist

> "How powerful it is to convert to and from PDF seemlessly, preserving all important formatting."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___4886663)

SK

Sidiki K.

Directeur des Systèmes d'information

> "This can cause delays and longer wait times for users."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___4650964)

Khan Md Mohaiuminul Islam S.

Civil Engineer

> "Editing E signature to protect files is also helpful for me."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___5010782)

VC

Victoria C.

Translator

> "I work with a lot of poor scans or old documents, and I think the OCR editor could be improved in reading documents that have..."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___3202895)

GB

Graysen B.

Copywriter, Storyteller

> "Expensive but saves time and has a great OCR."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___6315490)

MM

Mary M.

Owner

> "It is more complicated to fill and sign documents than a competitor’s product"

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___3536025)

Eddie B.

Professor

> "Works very well to convert image files to searchable pdf"

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___6085021)

AK

Anton K.

Software Development Manager

> "Frustrating - it failed me after many years of service. "

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___6102364)

PP

Prit P.

Network Administrator

> "Excellent for mid-size company and easy to maintain "

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___6313298)

RL

Robert L.

Retired physician

> "I miss having the text name of functions written below icons. "

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___3542397)

KW

Keith W.

Forensic Vocational Expert

> "This is one of the most cost effective and easy to use products on the market."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___6313437)

DW

Dawn W.

Na

> "The mobile app became unusable as in a trial even though I have purchased it almost immediately."

[See full review](https://www.capterra.com/p/65868/ABBYY-FineReader/#Capterra___3536006)

[View Reviews](https://www.capterra.com/p/65868/ABBYY-FineReader/reviews/)

MJ

Moriessa J.

Payments Analyst

> "It made it easier to manage and track my payment related documents across different departments. Once you get a hang of it, it helps..."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___7025405)

NM

Nicolas M.

Director

> "After letting our subscription lapse (which we understood to cover support and updates only), we lost ALL access to our vault — our..."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___7110025)

MH

Michael H.

Security Analyst

> "The metadata-driven approach allows us to categorize and manage content efficiently, and version control ensures our teams always..."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___7015183)

TB

Tushar B.

Application Tester

> "The major limitation that I came across is that the learning curve may be very high to the new users, particularly on how to..."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___7008840)

PC

Pavnesh C.

Business Development Manager

> "I like M-Files’ metadata-driven organization and powerful search, which makes finding and managing documents efficient and intuitive."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___7028803)

KL

Kandil L.

Procurement

> "Support is not up to the mark as it's slow and if you stuck you can not go further. As it has too much feature sometimes confusing."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___7047032)

TS

Taylor S.

Students Director

> "M-files serves as a reliable choice for daily document management, offering a range of features and integration options."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___7039944)

MR

Marvin R.

IT Manager

> "I am having issues with the Windows Explorer integration as my file links would break after a Windows update and have to relink."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___6835842)

Daniel G.

President

> "It’s reduced the time spent searching for files, improved collaboration across departments, and made version control virtually..."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___7032325)

MS

Mohamed S.

Data Analyst

> "We had some lag on larger files across devices in updating and occasionally this led to version confusion during team reviews."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___6814892)

RK

Robert K.

Head Instructor

> "The system enables central storage of all documents and content, making information quickly retrievable and avoiding redundant data."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___7017632)

AK

Anurag K.

Senior Business Development Representative

> "Sometimes the file search showed error for duplicate file type."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___7033754)

SS

Shivanshi S.

Documentation Writer

> "I love how it streamlines collaboration and keeps everyone on the same page with automated workflows and clear version control."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___7042426)

NM

Nicolas M.

Director

> "This appears to be by design. When we raised this with their Australian partner Storata, we were threatened with "equal and..."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___7110025)

TS

Taylor S.

Students Director

> "Great for organizing files by using meta-data instead of relying on traditional folder-based storage solutions."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___7039944)

KW

Kelvin W.

Chief Executive Officer

> "Sometimes M-Files can't save a file properly, for example, if the internet connection is temporarily unstable."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___7013037)

AS

Ashish S.

SENIOR MS ENGINEER

> "Quickly finds documents based on content, workflow automation and integration flexibility turns out to be most valuable features"

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___7021593)

KMH

Kai-Manuel H.

Senior Technical Consultant

> "It offers many possibilities, but also restricts M-Files in many places and unfortunately causes errors again and again due to..."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___6540681)

CW

Chad W.

Managing Director

> "More so, one of the major wins for me is the reduction of manual steps in document routing, so it kind of makes my day-to-day work..."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___7004232)

GD

Gill D.

Strategy and Improvement manager

> "no longer able to share links for multiple documents, teams integration is limited, have to download docs to change or save,"

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___6621578)

CW

Chad W.

Managing Director

> "The thing I like most about M-Files is that it consolidates all things in one place so you do not have to search through multiple..."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___7004232)

SS

Shivanshi S.

Documentation Writer

> "The interface can feel a little overwhelming at first."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___7042426)

Daniel G.

President

> "M-Files has brought structure, transparency, and efficiency to how we handle documents and projects."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___7032325)

SB

Simon B.

Head of technology

> "It a bit costly to pay monthly but worth the cost, also the customer support team is slow in responding , take a lot of time"

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___7017628)

Daniel G.

President

> "I love that everything is organized by metadata rather than location, which saves time and prevents version mix-ups."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___7032325)

NM

Nicolas M.

Director

> "Our business records are effectively held hostage."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___7110025)

KW

Kelvin W.

Chief Executive Officer

> "I also like using the automated file backup features: documents, images and presentations are saved as they're being edited."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___7013037)

Monica M.

Senior Technical Recruiter

> "Search Limitations and Customization Cost are the least facts of M-Files"

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___6646768)

MJ

Moriessa J.

Payments Analyst

> "I deal with a lot of transactions record as a payments agent and it makes it easy to locate the right file instantly."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___7025405)

VR

Verified Reviewer

Office Administrator

> "The interface can be a bit overwhelming at first."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___7012702)

VR

Verified Reviewer

Sr cloud admin

> "M file offers and support various core componemnts like documents control,process automation and enterprise level security which..."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___6577420)

LM

Luka M.

IT Manager

> "Manage sync with security groups is not available."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___6594098)

SS

Shivanshi S.

Documentation Writer

> "Everything is centralized, well-organized, and trackable, which has boosted productivity and made collaboration much smoother."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___7042426)

NK

Ngiria K.

mechanical design engineer

> "M files does not have good diagnostics and logging tools"

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___6595865)

Daniel G.

President

> "The approval workflows and audit trails also make compliance and accountability effortless."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___7032325)

KMH

Kai-Manuel H.

Senior Technical Consultant

> "It is also not possible to run the server with a different operating system."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___6540681)

Ishant S.

Chief Marketing Officer.

> "The site has as well enhanced cross departmental co-operation, where marketing, operations, and finance are operating in the same..."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___7008109)

DS

Dana S.

Patent Attorney

> "Everything I didn't like was resolved with fixes in the new version."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___7015325)

JM

Jason M.

Director of Marketing

> "The automated workflows simplify document approvals without relying on email."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___7034853)

KK

Kat K.

Manager

> "Complex integrations could be a real headache if you fail to analyse the project very detailly in the very early stages."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___4879899)

GD

Guibril D.

Ingeenier

> "My experience is really positive; the software really simplifies the management of files and improves the collaboration between..."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___7043785)

NS

Niraj S.

Marketing and Operations

> "User interface could feel outdated."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___6622635)

NM

Nicolas M.

Director

> "The search functionality and metadata organisation were genuinely useful for managing business records."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___7110025)

AM

Abhijit M.

IT HEAD

> "I am struggling to get proper support in INDIA."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___6364257)

AE

Abraham E.

Software Engineer,Fullstack

> "Overall, M-Files has greatly improved how we manage, share, and secure documents in our team."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___7020800)

AK

Ania K.

Sales Operations Manager

> "I didn't face even a ioata of problem while using this."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___6556847)

KaM

Khutso andy M.

IT Administrator

> "Security, audit trails, and retention policies strengthened our compliance posture."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___7036004)

Willem L.

Frontend Chapter Lead

> "What I don't like about the M-Files is how difficult it is to get used to the user interface: it must be improved."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___4918662)

KaM

Khutso andy M.

IT Administrator

> "Overall, M-Files delivered measurable gains in productivity, quality, and audit readiness at a sensible total cost."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___7036004)

KK

Kat K.

Manager

> "The documentation is not always clear and helpful."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___4879899)

DS

Dana S.

Patent Attorney

> "Thanks to continuous updates and modern web interfaces, our customers remain permanently flexible and can implement new requirements..."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___7015325)

ED

Eudes D.

Web Developer

> "Additionally, the search feature could use some improvement, as it can be difficult to find the exact document you are looking for."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___4530512)

TB

Tushar B.

Application Tester

> "Moreover, the user-friendly interface and the safe permissions allow easy and carefree collaboration in terms of the platform."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___7008840)

ED

Eudes D.

Web Developer

> "One downside of using M-Files is that it can be expensive for large organizations."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___4530512)

KW

Kelvin W.

Chief Executive Officer

> "The ability to share folders with specific teams/departments is also useful for us."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___7013037)

RM

Resa M.

Senior Data Engineer

> "Additionally, the setup process can be a bit long and complicated for those who are unfamiliar with the software."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___4552633)

DS

Dana S.

Patent Attorney

> "The simple integration with Microsoft SharePoint Online provides businesses us with quick and easy access to the software."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___7015325)

RM

Resa M.

Senior Data Engineer

> "I dislike that the software can be a bit expensive for smaller teams or businesses."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___4552633)

AO

Angela O.

Database Administrator

> "M-Files sharing and versioning features have appealed the most to me and that’s why I choose M-Files over any other document..."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___7004665)

VR

Verified Reviewer

Sales Manager

> "This software makes you dependent and if want to change it with another software it is almost impossible. If you want to switch, you..."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___2410550)

KR

Kirthik R.

Digital Marketing Executive

> "Also having the ability to automatically send renewal reminders and classify certificates and evaluations depending on properties is..."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___6595809)

Bora D.

Technical Sales Manager

> "It is quite slow honestly, you need time to upload or download a data."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___2811108)

NS

Nikhil S.

Marketing Lead

> "Making workflows was easy once we learned the basics, and we quickly converted manual tasks like approvals and document storage into..."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___6630653)

VR

Verified Reviewer

Civil Engineer

> "It creates synchronization problems in places where the internet connection is not reliable and there may be version problems."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___2704088)

RK

Robert K.

Head Instructor

> "Regular tasks are completed highly efficiently and with significant time savings, whether in a ten person operation or with hundreds..."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___7017632)

Bora D.

Technical Sales Manager

> "I can not say it is bad software however biggest disadvantage is; its speed!"

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___2811108)

TB

Tushar B.

Application Tester

> "I preferred the most the efficiency with which M-Files manages documents by metadata rather than folders."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___7008840)

VR

Verified Reviewer

Engineering Supervisor

> "Idea is great but mfiles is not correct tool."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___2154007)

KMS

Konjengbam Mitindra S.

Business Development Representative

> "At first I was finding hard where to even login but after getting access, I came to know the robustness and the strength of this..."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___7009554)

VR

Verified Reviewer

Engineering Supervisor

> "Overall user interface is very bad."

[See full review](https://www.capterra.com/p/122215/M-Files/#Capterra___2154007)

[View Reviews](https://www.capterra.com/p/122215/M-Files/reviews/)

## User interface

4.68 (427)

[M-Files](https://www.capterra.com/p/122215/M-Files/)

4.37 (274)

## Connect with a Capterra advisor for a free 15-minute consultation

Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs.

### Features

Do these products fit your needs?

Prioritize real-user-identified key features according to your needs to find your best fit.

\--% Fit

vs

\--% Fit

Access Controls/Permissions

207

Important

Access Expiration Management

150

Important

Activity Dashboard

120

Important

ABBYY FineReader PDF

16/47

-   Access Controls/Permissions
-   Access Expiration Management
-   Activity Dashboard
-   Activity Tracking
-   AI Copilot
-   Alerts/Notifications
-   Annotations
-   API
-   Approval Process Control
-   Archiving & Retention
-   Audit Trail
-   Collaboration Tools
-   Commenting/Notes
-   Compliance Tracking
-   Content Management
-   Customizable Branding
-   Customizable Templates
-   Data Import/Export
-   Document Automation
-   Document Capture
-   Document Classification
-   Document Editing
-   Document Generation
-   Document Review
-   Document Storage
-   Drag & Drop
-   Electronic Signature
-   Email Management
-   File Conversion
-   File Recovery
-   File Sharing
-   Forms Management
-   Full Text Search
-   Generative AI
-   Metadata Extraction
-   Mobile Access
-   Offline Access
-   Optical Character Recognition
-   Reporting & Statistics
-   Search/Filter
-   Secure Data Storage
-   SSL Security
-   Tagging
-   Task Management
-   Third-Party Integrations
-   Version Control
-   Workflow Management

[See all features](https://www.capterra.com/p/65868/ABBYY-FineReader/#features)

M-Files

Top features

35/47

-   Access Controls/Permissions
-   Access Expiration Management
-   Activity Dashboard
-   Activity Tracking
-   AI Copilot
-   Alerts/Notifications
-   Annotations
-   API
-   Approval Process Control
-   Archiving & Retention
-   Audit Trail
-   Collaboration Tools
-   Commenting/Notes
-   Compliance Tracking
-   Content Management
-   Customizable Branding
-   Customizable Templates
-   Data Import/Export
-   Document Automation
-   Document Capture
-   Document Classification
-   Document Editing
-   Document Generation
-   Document Review
-   Document Storage
-   Drag & Drop
-   Electronic Signature
-   Email Management
-   File Conversion
-   File Recovery
-   File Sharing
-   Forms Management
-   Full Text Search
-   Generative AI
-   Metadata Extraction
-   Mobile Access
-   Offline Access
-   Optical Character Recognition
-   Reporting & Statistics
-   Search/Filter
-   Secure Data Storage
-   SSL Security
-   Tagging
-   Task Management
-   Third-Party Integrations
-   Version Control
-   Workflow Management

[See all features](https://www.capterra.com/p/122215/M-Files/#features)

### Recognition

No recognitions have been awarded to ABBYY FineReader PDF

No recognitions have been awarded to M-Files

### Deployment & support

ABBYY FineReader PDF

Deployment

-   Cloud, SaaS, Web-Based
-   Desktop Mac
-   Desktop Windows
-   Desktop Linux
-   On-Premise Windows
-   On-Premise Linux
-   Desktop Chromebook
-   Mobile Android
-   Mobile iPhone
-   Mobile iPad

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

M-Files

Deployment

-   Cloud, SaaS, Web-Based
-   Desktop Mac
-   Desktop Windows
-   Desktop Linux
-   On-Premise Windows
-   On-Premise Linux
-   Desktop Chromebook
-   Mobile Android
-   Mobile iPhone
-   Mobile iPad

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

### Company Details

ABBYY FineReader PDF

-   By ABBYY Software House
-   Located in United States
-   Founded in 1989

M-Files

-   By M-Files
-   Located in United States
-   Founded in 1989

## Popular Comparisons

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Contact vendor for pricing

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[ABBYY FineReader PDF](https://www.capterra.com/p/65868/ABBYY-FineReader/)[4.68 (427)](https://www.capterra.com/p/65868/ABBYY-FineReader/reviews/)

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4.5

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[M-Files](https://www.capterra.com/p/122215/M-Files/)[4.37 (274)](https://www.capterra.com/p/122215/M-Files/reviews/)

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Contact vendor for pricing

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$7/month

4.4

Features

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4.2

Ease of Use

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[View full comparison](https://www.capterra.com/compare/122215-247901/M-Files-vs-Google-Workspace)

[ABBYY FineReader PDF](https://www.capterra.com/p/65868/ABBYY-FineReader/)[4.68 (427)](https://www.capterra.com/p/65868/ABBYY-FineReader/reviews/)

vs

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$9/month

4.5

Features

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4.5

Ease of Use

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[View full comparison](https://www.capterra.com/compare/65868-173963/ABBYY-FineReader-vs-iLovePDF)

[M-Files](https://www.capterra.com/p/122215/M-Files/)[4.37 (274)](https://www.capterra.com/p/122215/M-Files/reviews/)

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Contact vendor for pricing

Price

$1.99/month

4.4

Features

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4.2

Ease of Use

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[View full comparison](https://www.capterra.com/compare/122215-161304/M-Files-vs-OneDrive)

[ABBYY FineReader PDF](https://www.capterra.com/p/65868/ABBYY-FineReader/)[4.68 (427)](https://www.capterra.com/p/65868/ABBYY-FineReader/reviews/)

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$49

4.5

Features

4.3

4.5

Ease of Use

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Contact vendor for pricing

Price

$5/month

4.4

Features

4.3

4.2

Ease of Use

4.1

[View full comparison](https://www.capterra.com/compare/1167-122215/SharePoint-vs-M-Files)

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4.5

Features

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4.5

Ease of Use

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Features

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4.5

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Contact vendor for pricing

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4.4

Features

4.7

4.2

Ease of Use

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